HANDBOOK FOR PARENTS AND STUDENTS - Immaculate Heart ...

Immaculate Heart High School 

and 

Immaculate Heart Middle School 

HANDBOOK 

FOR 

PARENTS AND STUDENTS 

5515 Franklin Avenue • Los Angeles, California 90028–5999 

Office Hours: 8:00 a.m. to 4:00 p.m. • (323) 461-3651 • Fax (323) 462-0610 

School Code Number: 051625 

www.immaculateheart.org

♥ 

5515 Franklin Avenue 

Los Angeles, California 90028-5999 

Office hours: 8:00am to 4:00pm 

(323) 461-3651 • Fax (323) 462-0610 

Dear Parents and Students, 

With this Handbook comes a warm welcome to our faculty, 

parents and students as we begin the 2012–2013 school year. 

It is a community we form, one that requires trust, respect 

and cooperation. It is a community in which we all have a 

major role to play to achieve the success that we all desire 

and so earnestly anticipate. 

Be assured of my prayers that our mutual efforts will allow our 

young women to enjoy a very happy and productive school 

experience that will enable them to meet their personal and 

academic goals as they prepare for college and life beyond. 

Sincerely, 

Virginia Hurst, ihm 

Principal 

♥

TABLE OF CONTENTS 

Page 

ADMINISTRATION, FACULTY AND STAFF......................................................................................................................................... l 

PHILOSOPHY............................................................................................................................................................................................... 4 

MISSION STATEMENT...............................................................................................................................................................................5 

HISTORY........................................................................................................................................................................................................6 

ACCREDITATIONS AND PROFESSIONAL AFFILIATIONS.............................................................................................................. 7 

GENERAL POLICIES....................................................................................................................................................................................7 

Notice of Nondiscrimination Policy, California State Law in Private School, Child Abuse Policy............................................7 

Harassment Policy..................................................................................................................................................................................8 

Student/Parent Support of Policy, Student Accident Insurance Plan .............................................................................................9 

Family Education and Privacy Act–1974............................................................................................................................................9 

Policy on Student No Longer Living with their Parent/Guardian ............................................................................................... 10 

Conformity with Archdiocese Policies on Secondary Education................................................................................................. 10 

Use of the School’s Name or Identifying Emblems or Logos, Substance Abuse Policy.............................................................. 10 

INTERNET USE POLICY......................................................................................................................................................................... 10 

ACADEMIC INTEGRITY....................................................................................................................... ..................................................12 

ACADEMICS 

Specific Requirements for Graduation................................................................................................................. ............................14 

Special Programs, Class Programming............................................................................................................................................. 15 

Academic Policies.................................................................................................................................................... ............................16 

Explanation of Report Card Marks, Transcripts, Transfers and Withdrawals............................................ ................................17 

COUNSELING AND GUIDANCE........................................................................................................................ ..................................18 

TESTING PROGRAM OF THE SCHOOL..................................................................................................... ........................................20 

MAJOR SCHOLASTIC AWARDS AND HONORS ............................................................................... ...............................................21 

TRADITIONS AND ACTIVITIES.................................................................................................. .........................................................22 

STUDENT ACTIVITIES PROGRAM 

Associated Student Body........................................................................................................................... .........................................23 

Clubs/Organizations........................................................................................................................ ...................................................24 

Honor Societies.................................................................................................................................................................................... 25 

HIGH SCHOOL STUDENT COUNCIL........................................................................................ .........................................................25 

ADMISSIONS................................................................................................................................... ...........................................................26 

TUITION AND FEES............................................................................................................................ .....................................................26 

SCHOOL RULES AND REGULATIONS.................................................................................................. ..............................................28 

DISCIPLINARY PROCEDURES.............................................................................................................................................................. 29 

ATTENDANCE PROCEDURES.............................................................................................................................................................. 30

CAMPUS POLICIES.......................................................................................................................................... ........................................31 

Required Documents, Closed Campus, Security, Promotions and Fund Raising, Lockers, .................................................... 31 

Dance Policies, Emergency Campus Evacuation, Announcements, ........................................................................................... 32 

Messages, Deliveries,Telephones,...................................................................................................................................................... 32 

Pagers & Cell Phones, Library, ........................................................................................................................................................ 32 

Food Services, Lost and Found, Boundaries, Student I.D. Cards, .............................................................................................. 33 

Medication, Radios/Tape Players, .............................................................................................. ....................................................33 

Animals, Immunization Records, ................................................................................................................................................... 33 

TRANSPORTATION.................................................................................................................................... ..............................................33 

AFTER SCHOOL POLICY........................................................................................................................................................................ 34 

UNIFORMS AND GENERAL APPEARANCE............................................................................................... ......................................35 

ATHLETIC PROGRAM.............................................................................................................................. ..............................................37 

IMMACULATE HEART DEVELOPMENT PROGRAM.................................................................................... .................................38 

IMMACULATE HEART PARENT ASSOCIATION.................................................................. ...........................................................39 

IMMACULATE HEART ALUMNAE PROGRAM................................................................................. ..............................................39 

WHOM TO SEE FOR WHAT......................................................................................................................... ..........................................40 

IMMACULATE HEART MIDDLE SCHOOL SUPPLEMENT............................................................................... ............................41 

Faculty................................................................................................................................................................ ...................................41 

Daily Schedule.................................................................................................................................................. ...................................41 

Expected School-Wide Learning Results......................................................................................................................................... 42 

Curriculum........................................................................................................................................................................................... 43 

Campus Life & Tradition.......................................................................................................... ..........................................................43 

Daily Routine.................................................................................................................................................... ...................................45 

Academic Integrity.............................................................................................................................................................................. 46 

Honor Code.......................................................................................................................................................................................... 47 

Academic Policies................................................................................................................................................................................ 48 

Standardized Testing Program.......................................................................................................................................................... 49 

Honors & Awards................................................................................................................................................................................ 49 

Health & Safety..................................................................................................................................... ...............................................49 

Communication............................................................................................................................................. ......................................50 

Discliplinary Policies........................................................................................................................................................................... 50 

Uniforms & General Appearance....................................................................................................................... ...............................52 

Internet Use Policy.............................................................................................................................................................................. 53 

Library................................................................................................................................................................................................... 53 

Food Service................................................................................................................................... ......................................................53 

Extracurricular Activities........................................................................................................... ........................................................53 

Student Council............................................................................................................................. ......................................................54 

Athletic Program......................................................................................................................................... ........................................54 

Fees........................................................................................................................................................................................................ 54 

Immaculate Heart Parent Association.............................................................................................................................................. 54 

PARENT PERMISSION FORM FOR OFF-CAMPUS ACTIVITY..................................................................................................... 55

PRESIDENT, ADMINISTRATION, FACULTY AND STAFF 

ADMINISTRATIVE COUNCIL 

President 

Julie Anne McCormick 

M.A., University of San Francisco 

Principal 

Virginia Hurst, ihm 

M.S., Mt. St. Mary’s College 

Julie Anne McCormick 

President 

M.A., University of San Francisco 

Angela Glynn 

Assistant Principal for Student Life 

Academic Counselor • Grade 9 

M.Ed., University of Toledo 

James Spellman 

Assistant Principal for Supervision & Instruction 

M.A., City University of New York 

Naemah Morris 

Director of Student Activities 

M.A., Loyola Marymount University 

Anne Phelps 

Middle School Director 

B.A., Pacific Oaks College 

Jennie Lee 

Director of Admissions 

B.A., University of California, Riverside 

Theresa Sterling 

Director of Academic Technology 

M.A., California State University, Los Angeles 

Maria Gale 

Faculty Representative 

B.A., Hunter College, New York 

FACULTY 

Kristopher Anderson 

Instructor, Social Studies 

B.S., University of Idaho 

Meghan Addis 

Instructor, Physical Education 

Middle School Athletic Director 

B.A., California State University, Northridge 

Zenaida Bocian 

Instructor, Religion/English • Middle School 

M.A., Mt. St. Mary’s College 

Elizabeth Binggeli 

Instructor, English 

Ph.D., University of Southern California 

Jesse Braun 


M.L.I.S., California State University, San Jose 

Heather Chesley 

Instructor, Drama 

B.F.A., Emerson College 

Elsa Heydenreich Clark 

Academic Counselor 

Co-Director of College Counseling 

M.S., California State University, Los Angeles 

Robert Croll 


M.A., Pepperdine University 

Maya Diakoff 

Instructor, Science 

M.S., University of California, Los Angeles 

Laura Diaz 



Deniece Douglass 

Instructor, Studio Arts 

B.F.A., University of Southern California 

Tracye Duckett-Lacy 



M.Ed., Loyola Marymount University 

Nicole Dunn 


M.A., Loyola Marymount 

Michael Edwards 

Department Chair, Social Studies 


B.A., Western Washington University 

1 ♥

Krista Ellis 



Amelia Estrada 

Director of Recruitment 

B.A., Stanford University 

Gina Finer 

Assistant Director, Middle School 

Instructor, Art • Middle School 

M.A., Grand Canyon University 

Gloria Galarza 

Instructor, Spanish 

B.A., Mt. St. Mary’s College 

Maria Gale 

Department Chairperson, Mathematics 

Instructor, Mathematics 

B.A., Hunter College, New York 

Manuel Garcia 


B.S., California Institute of Technology 

Liliana Garcia de Monroy 

Instructor, Spanish • Middle School 

B.A., Loyola Marymount University 

Liya Gedayan 

Instructor, Science • Middle School 

B.S., California State University, Northridge 

Michelle Gonzalez 

Academic Counselor • Middle School 

M.A., University of La Verne 

Alfred Grindon 

Instructor, Theology and Social Studies 

M.A., Yale University 

Laurel Harris 

Department Chair, Language 



Monica Helali 

Instructor, Mathematics • Middle School 

M.A., University of California, Irvine 

Aprille Hogg 

Instructor, Music • Middle School 

B.A., California State University, Los Angeles 

Lisa Hutson 


M.Ed., Vanderbilt University 

Carolyn James 

Instructor, Theology 


MB Kalis 

Assistant Librarian 

M.A.L.S., Dominican University 

♥ 2 

Suzanne Keogh 

Instructor, Grade 6 


Leo Kiralla 


M.A., California State University, Los Angeles 

Sarah Kirkham 

Instructor, Grade 6 

B.A., California State University, Long Beach 

Christine Knudsen 

Department Chair, Theology 


M.A., Mount St. Mary’s College 

Terry Lin-Hui Kung 



M.A., Teachers College, Columbia University 

Laura Mart 

Instructor, Visual Arts 

B.F.A., Washington University, St. Louis 

Wilma Martin-Orozco 



Jeff McClellan 

Director of Programming 

Instructor, Mathematics and Science 

M.S., California State University, Los Angeles 

Abby McCrate 

Department Chair, English 


B.S., Bowling Green State University 

Terri McGrath 


Campus Minister 

B.A., Mt. St. Mary’s College 

Stacie Miller 


M.A., Occidental College 

Anne Mullins 

Instructor, Spanish and English 

M.A., Michigan State University 

Sophie-Anne Park 

Instructor, French 

M.A., University of Paris, Sorbonne 

Carolyn Polchow 

Instructor, Social Studies • Middle School 

B.A., San Diego State University 

Maria Pollia 


Community Service Coordinator 

M.A., Mt. St. Mary’s College

Jessica Quinn 



Tara Renner 


M.A., Grand Canyon University 

Frances Ridenhour 

Department Chair, Visual/Performing Arts 

Instructor, Modern Dance/Physical Education 

B.F.A., Shenandoah University 

Claire Rietmann-Grout 

Instructor, Physical Education and Health 

M.A., California State University, Northridge 

Thomas Roberts 


J.D., University of Southern California 

Maureen Rodriguez 

Athletic Director 

Department Chairperson, Physical Education 

B.A., California State University, Northridge 

Mary Candace Rucker 

Instructor, Religious Studies • Middle School 

B.A., California State University, Los Angeles 

Tracie Thomas 

Department Chairperson, Librarian 

M.L.S., California State University, San Jose 

Carla Trujillo 


B.S., Loyola Marymount University 

Marc van der Woude 


M.A., California State University, Fullerton 

Stephen Van Dorn 

Instructor, Chorus 

B.A., Bethel University, St. Paul 

Roberto Vondrak 

Department Chairperson, Science 


B.S.E., University of Wisconsin 

Callie Webb 


Director of Communications 

M.S., Mt. St. Mary’s College 

Patricia Whaley 

Instructor, English/Literature • Middle School 

B.A., University of California, Los Angeles 

Stephanie Wong 



BUSINESS OFFICE 

Kristiina Goyette 

Account Specialist 

Cristina Lazos 

Payroll & Benefits Manager 

B.A., University of California, Los Angeles 

Kelly Raffety, cpa 

Director of Finance 

B.S., Loyola Marymount University 

ADMINISTRATIVE/CLERICAL STAFF 

Karin Aristov 

Development Staff 

Marie Bean 

Middle School Secretary 

Elizabeth Bonino 

Administrative Assistant 

Carolina Garavito 

Administrative Assistant 

Carol Gawron 

Development/Admissions/Alumnae Office Staff 

Le Doree Phillips 

Library Clerk 

Marjorie Schilling 

Principal’s Secretary 

Steve Turney 

Technology Support Specialist 

Linda Ulrich 

Development/Admissions/Alumnae Office Staff 

Jo Ann Yuster 

Registrar/Attendance Office 

MAINTENANCE 

Armando Mayorga • Maintenance Supervisor 

Jose Patino 

Ramon Ulloa Banuelos 

Rogelio Silva 

Rene Vasquez 

SERVICE PERSONNEL 

FOOD SERVICES 

Linda & Dan Patterson 

D & L Catering Service 

Dan Zuck 

Director of Information Systems/Network Administrator 

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♥ 4 

PHILOSOPHY 

Since its founding in 1906 by the Sisters of the Immaculate Heart of Mary, Immaculate Heart 

High School has endeavored to continue its commitment to providing an educational program 

which addresses the needs of young women as these needs have developed and changed, 

generation after generation. The school achieves this as an academic institution which is Catholic, 

private and college preparatory. 

Immaculate Heart defines its mission as two-fold: 

First, to share in the teaching ministry of the Catholic Church by creating a learning 

environment where students can, with Mary as their model, mature in their faith as they 

reflect on their special roles as members of the Christian community. Basic to this faith is the 

belief that God is the source of life. The dignity of each person comes from being created in 

God’s image, redeemed by Jesus, and by receiving His promise of resurrection. The Gospel 

calls all people to truth, justice, honesty, service and compassion. 

Second, to develop a significant foundation for the ongoing acquisition of skills, knowledge 

and values which will enable students to function not only as intelligent, informed and 

contributing members of society, but also as young women whose self-esteem, spirituality 

and life of faith motivate them to realize their own unique potential. This foundation makes 

it possible for them to discern carefully and to choose wisely those values that contribute to 

their own and others’ authentic well-being and happiness. 

Immaculate Heart strives to fulfill its mission by its commitment to a Christian philosophy, 

its stated goals, its program of instruction, carefully designed to meet the increasing needs of 

women in the contemporary world, its liturgies and days of recollection, its activities, its 

policies and programs, all of which foster the spiritual, physical, social, intellectual and aesthetic 

development of the student. In addition, Immaculate Heart’s mission is facilitated by a competent, 

caring and supportive administration, faculty and staff who have utmost respect for the 

uniqueness of the individual and the religious and ethnic diversity of their students. 

While Immaculate Heart recognizes that parents are the primary educators of their children, the 

school assists parents by helping their daughters to develop in such a way that they will become 

women of great heart and of right conscience; knowledgeable and concerned about the earth and 

the global community in which they live; creative as problem-solvers; capable of building on their 

appreciation of and acquired skills in the humanities and sciences; aware that learning is a lifetime 

endeavor; and convinced that, ultimately, they must develop within themselves a capacity for 

integrity, wisdom, humor, joy, peace and love, so as to “make gentle the life of this world.” 

Stemming from these principles are the goals of Immaculate Heart High School. 

They are: 

• to help students to mature in their faith, to refine their consciences, and to 

achieve a sense of moral power, as women, that will enable them to think and 

judge clearly and to live responsibly; 

• to help students to experience the satisfaction and joy that can be found in 

the learning experience and to develop an appreciation of and readiness 

to pursue life-long learning; 

MISSION STATEMENT 

• to help students to develop an understanding of and an appreciation for the economic, 

religious, political, ethnic, cultural and social diversity of the world, and to recognize 

the responsibility that each person has to contribute to the well-being of the global 

community and to the care of the earth 

• to help students to develop an appreciation of and proficiency in language, science, 

mathematics and the arts 

• to help students to develop leadership skills and a life-long commitment to service 

• to help students to experience the joy of being a member of a nurturing school community 

through collaborative learning, school-wide celebrations, and play 

• to help students to be competent and self-confident users of technology and wise 

consumers of information 

Immaculate Heart is a Catholic, private, college preparatory high school dedicated to the 

intellectual, spiritual, moral and social development of young women. The mission of the 

school is to foster academic excellence in an environment that encourages students to 

become women of great heart and right conscience through leadership, service, and a 

life-long commitment to Christian values. 

Our Expected Schoolwide Learning Results 

Immaculate Heart High School strives to help each student to become: 

• a woman of faith 

who recognizes the value of her personal relationship with God 

who actively works for peace, justice and the dignity of every person 

who understands the essential teachings of the Catholic faith 

• a woman of character 

who has an informed conscience that empowers her to make good moral and 

ethical decisions 

who respects herself and her unique potential for contributing to her own 

well-being and that of others 

who views courtesy and respect for all as essential characteristics of a caring 

community 

who demonstrates that she values her physical and mental health by making 

wise personal choices 

• a well-educated woman 

who demonstrates an appreciation of, and competence in, the humanities, 

the arts and the sciences 

who is committed to life-long learning and intellectual growth 

who is a critical thinker, able to employ higher order thinking skills and 

problem-solving strategies productively 

who is an effective communicator, capable of articulating an idea or position 

with insight and clarity in both oral and written expression 

• a woman of service 

who takes responsibility for the well-being of the global community and the 

world’s natural resources 

who is actively involved in service to others, and exercises leadership while 

sharing her own unique gifts and talents 

who respects, appreciates and participates in the democratic process 

5 ♥

HISTORY 

Immaculate Heart High School was founded in 1906 by the Sisters of the Immaculate 

Heart of Mary (now the Immaculate Heart Community), a Catholic religious order of 

women who traced their origin to Olot, Spain, where they were founded by Father 

Masmitja de Puig in 1848. 

In 1871, at the request of the Bishop of Monterey-Los Angeles, Thaddeus Amat, ten sisters 

from this order were sent as missionaries to California. They arrived at Gilroy, the 

northernmost town in the Diocese. From there they opened convent schools in San Juan 

Bautista, San Bernardino and San Luis Obispo. In 1886, the sisters opened the Cathedral 

School in Los Angeles. This was the first parochial school in the city. Four years later, 

they established the Immaculate Heart Academy in the Pico Heights area. This later 

became Bishop Conaty High School. 

In 1903, Thomas J. Conaty was appointed Bishop. Under his auspices, the sisters 

purchased, for $10,000, a fifteen-acre plot of land in the Hollywood Hills near what is 

now Western and Franklin Avenues. The place at that time was outside the city limits, 

flanked by olive and orange trees and approached only by a wagon road. 

On April 24, 1905, the ground-breaking took place for a grayish-white edifice, of Moorish, 

mission architecture. This convent building included classrooms for high school and 

elementary students, boarding facilities for girls, offices and living quarters for the sisters. 

In June, 1906, six young women became the first graduates of Immaculate Heart High School. 

The total enrollment for the school at that time was listed at 75 students. 

Immaculate Heart soon established its reputation as an excellent college preparatory school 

for girls. By far the majority of its more than 9,000 graduates continued their education at 

colleges and universities across the country. They have served with distinction as artists, 

musicians, educators, journalists, doctors, lawyers, judges, and stars of stage and screen, 

to name but a few of the many professions and careers they have entered. Some Immaculate 

Heart women were pioneers in professions not accustomed to having women. 

Immaculate Heart principals were great women of vision who are remembered with 

affection and love. Names that trigger most memories are those of Sister Nepomucen, 

Sister Eulalia, Mother Eucharia, Kathleen Lucitt and Ruth Anne Murray. 

In 1948, the auditorium building was added to the high school. In 1973, the original 

convent building was condemned by the city and was torn down. It was replaced by 

a classroom/library building. The Jo Anne Cotsen Building (formerly the Immaculate 

Heart College Student Union Building) was purchased from the American Film 

Institute in 1983. The original swimming pool was replaced by a competition-size pool 

in 1985; and a small chapel, La Capilla de Maria, was dedicated on December 8, 1987. 

A science/computer building and a student/faculty center opened in the fall of 1990, and 

in 1992, a playing field was completed. In the summer of 1998, major renovation on the 

auditorium building was begun. The Visual Arts Department was remodeled to create 

two large classrooms for the studio arts and a computer graphics laboratory. In the 

summer of 2005, the old shower/dressing room facility adjacent to the swimming pool 

was replaced by a two story structure containing a weight room, showers, and lockers as 

well as office, meeting and storage space for the high school and middle school 

athletics programs. 

A middle school for seventh and eighth grade girls was added in September, 1975. 

Beginning in September 1995, sixth grade students were also admitted. The middle 

school provides an excellent academic preparation for students who wish to continue 

their education in a college-preparatory high school. 

Immaculate Heart High School now draws its students from 65 parishes. Some students come 

from as far away as San Bernardino and Riverside Counties. Immaculate Heart also takes pride 

in the fact that many of the students are daughters and granddaughters of alumnae. 

Changes, certainly. Immaculate Heart will always face squarely the changing needs of its young 

women. It has to be sensitive to their moral and intellectual development as well as to the 

acquisition of ideas and ideals that women—particularly contemporary women—must enjoy. But 

in its spirit and style, Immaculate Heart has always been characterized by a fortunate mixture of the 

traditional and the innovative; of discipline and freedom; of play and work; of concern for the things 

of the heart as well as the mind; of a readiness to create and to celebrate. It defines its task as simple, 

but acknowledges the complexities involved in helping young women to think clearly, to choose 

wisely and to achieve self-respect. 

ACCREDITATIONS & PROFESSIONAL AFFILIATIONS 

GENERAL POLICIES 

Immaculate Heart High School is accredited by the Western Catholic Educational 

Association, Western Association of Secondary Schools and Colleges and by the 

California Association of Independent Schools. 

In addition, Immaculate Heart maintains membership in the following 

professional organizations: 

American Counselors Association 

Association for Supervision and Curriculum Development 

California Association for Supervision & Curriculum 

Development 

California Association of School Counselors 

California Interscholastic Federation, Southern Section 

National Association for College Admission Counselors 

National Association of Secondary School Principals 

National Catholic Education Association 

National Middle School Association 

The College Board 

Western Catholic Educational Association 

NOTICE OF NONDISCRIMINATION POLICY 

Immaculate Heart High School admits students of any race, color, national and/or ethnic 

origin to all rights, privileges, programs and activities generally accorded or made available 

to students at the school 

CALIFORNIA STATE LAW IN A PRIVATE SCHOOL 

Immaculate Heart High School adheres to the educational codes of the State of California 

as they pertain to private school education within the state. 

CHILD ABUSE POLICY 

Immaculate Heart fully complies with the Child Abuse Policy prescribed by California State 

Law (Section10802). Child abuse includes physical injury which is inflicted on a child by other 

than accidental means, sexual exploitation or assault and child neglect. Out of concern for 

abused children and their families, California State Law requires that known or suspected 

incidents of child abuse must be reported immediately, or as soon as practically possible, 

by telephone to a child protective agency. Teachers, counselors, retreat leaders and other 

school personnel will respect the verbal or written confidences of students, except in cases 

where the health or safety of the student or others is involved. 

♥ 6 

7 ♥

HARASSMENT POLICY (excerpted from policy statement issued by the Archdiocese of Los Angeles) 

Immaculate Heart is committed to provide a learning environment that is free from harassment 

in any form. Harassment of any student by any other student or employee is prohibited. The 

school will treat allegations of harassment seriously and will review and investigate such 

allegations in a prompt, confidential and thorough manner. 

A charge of harassment shall not, in and of itself, create the presumption of wrong doing. 

However, substantiated acts of harassment will result in disciplinary action, up to and including 

dismissal. Students found to have filed false or frivolous charges will also be subject to disciplinary 

action, up to and including dismissal. 

Harassment occurs when an individual is subjected to treatment or to a school environment 

which is hostile or intimidating because of the individual’s race, creed, color, national origin, 

physical disability or sex. Harassment can occur any time during school or during school related 

activities. It includes, but is not limited to, any or all of the following: 

Verbal Harassment: Derogatory comments and jokes; threatening 

words spoken to another person; 

Physical Harassment: Unwanted physical touching, contact, assault, deliberate 

impeding or blocking movements, or any intimidating interference with 

normal work or movement; 

Visual Harassment: Derogatory, demeaning or inflammatory posters, cartoons, 

written words, drawings, gestures; and 

Sexual Harassment: Unwelcome sexual advances, requests for sexual favors, 

and other verbal or physical conduct of a sexual nature when any or all of the 

following occurs: 

1. Submission to such conduct is made either explicitly or implicitly a 

term or condition of a student’s academic status or progress; 

2. Submission to or rejection of such conduct by a student is used as 

the basis of academic decisions affecting the individual; 

3. Such conduct has the purpose or effect of unreasonably interfering 

with an individual’s academic performance or of creating an 

intimidating, hostile or offensive educational environment. 

Specific examples of sexual harassment include, but are not limited to: 

1. Making unsolicited sexual advances and propositions; 

2. Using sexually degrading words to describe an individual or an 

individual’s body; 

3. Displaying sexually suggestive objects or pictures; 

4. Telling inappropriate or sexually related jokes; 

5. Making reprisals, threats of reprisals or implied threats of reprisals 

following a negative response to sexual advances. 

It is the student’s responsibility to: 

1. Conduct herself in a manner which contributes to a positive 

school environment; 

2. Avoid any activity that may be considered discriminatory, 

intimidating, or harassing; 

3. Consider immediately informing anyone harassing her that 

the behavior is offensive and unwelcome; 

4. Report immediately all incidents of discrimination or harassment 

to the principal; 

5. If informed that she is perceived as engaging in discriminatory, 

intimidating, harassing or unwelcome conduct, discontinue 

that conduct immediately. 

Complaint Filing and Investigation Procedures 

The following procedures must be followed for filing and investigating a harassment claim: 

1. The student may first choose to tell the individual causing the harassment that his/her 

conduct is offensive and must stop. If the objectionable behavior does not cease immediately, 

the student must report the harassment to the principal or to a teacher who will report it 

to the principal. 

2. The student alleging harassment will be asked to complete a formal, written complaint. 

The claim will be investigated thoroughly, involving only the necessary parties. Confidentiality 

will be maintained as much as possible. 

3. The investigation will include a meeting with the person alleged to have harassed, sharing 

with that person the nature of the allegations as well as the name of the person bringing the 

allegations. If appropriate, the alleged harasser will be suspended or placed on administrative 

leave during the course of the investigation. 

4. Once the facts of the case have been gathered, the principal will decide what, if any, 

disciplinary action is warranted. The disciplinary action will relate to the nature, context, and 

seriousness of the harassment and can include all disciplinary action up to and including 

immediate dismissal. 

5. If the complaint is against a non-employee or non-student, such as a parent, volunteer 

or vendor, the school will take steps, within its power, to investigate and eliminate the problem.” 

STUDENT/PARENT SUPPORT OF POLICY 

When a student enrolls at Immaculate Heart, she and her parents automatically agree 

to support the philosophy, the policies, the traditions and the programs of the school 

as outlined in the Parent/Student Handbook and other school policy documents. This understanding 

is formalized each year by a contract signed by the student and her parents. The principal 

retains the right to amend the handbook at any time for just cause. Parents will be notified in a 

timely manner if and when changes are made. 

FAMILY EDUCATION AND PRIVACY ACT – 1974 

According to the Family Education and Privacy Act of 1974, parents and students 18 years of age 

and older may review their own school records. The release of information to colleges, prospective 

employers or other appropriate agencies requires the signature of a parent for students 17 years 

of age or under, or of the student herself if she is 18 years old. Arrangements for the review of a 

student’s cumulative file must be made with the grade level academic counselor and viewed in her 

presence. With regard to parents who are separated or divorced, in the absence of a court order 

to the contrary, the school will provide upon request the non-custodial parent with access to 

academic records and to other school related information regarding the student. It is assumed 

that students enrolled in Immaculate Heart and their parents implicitly authorize the release of 

non-confidential information unless parents give yearly notification to the school to the contrary. 

PRINT AND ONLINE PUBLICATIONS POLICY 

On occasion, the school may wish to publish or display student projects or academic work 

as well as photographs and recordings of students engaged in school-related activities. It is the 

responsibility of the student’s parents to notify the principal, in writing, by the end of the first 

week of each school year, if they do not wish to have their daughter’s images, academic work 

or participation in school-related activities displayed or published on the Internet or in any 

of the school’s publications, including marketing materials. If such written notification is not 

received by the principal, it is presumed that the parents have given authorization to the school 

to publish images and work and thereby release Immaculate Heart from any liability arising 

out of such use. 

♥ 8 

9 ♥

♥ 10 

STUDENT ACCIDENT INSURANCE PLAN 

The school is enrolled in the Christian Brothers Student Accident Insurance Plan. At the 

beginning of the school year, a pamphlet is distributed to parents and students with the 

Student Handbook packet. It is the parent’s responsibility to be aware of the coverage, 

exclusions and limitations and to comply with the policies for reporting injuries and initiating 

claims. Additional pamphlets may be obtained at any time from the school’s business office. 

POLICY ON STUDENTS NO LONGER LIVING WITH THEIR PARENT/GUARDIAN 

Central to the philosophy of Immaculate High School is the belief that parents are the primary 

educators of their children. In support of this, the school and the parent work in close collaboration 

in all aspects of the student’s educational process. A student not living in the home of a parent or 

guardian may not be allowed to attend Immaculate Heart High School. 

CONFORMITY WITH ARCHDIOCESE POLICIES ON SECONDARY EDUCATION 

All school policies of Immaculate Heart are intended to conform with the policies and procedures 

for Catholic schools as printed in the Administrative Handbook for Secondary Schools published 

by the Department of Catholic Schools, Los Angeles Archdiocese. 

USE OF THE SCHOOL’S NAME OR IDENTIFYING EMBLEMS OR LOGOS 

The school’s name or identifying emblems or logos may not be used or reproduced in any 

form without the prior written permission of the administration of Immaculate Heart. 

Violation of this policy may result in legal action. 

IMMACULATE HEART STUDENT ACCEPTABLE USE POLICY FOR TECHNOLOGY 

Every student at Immaculate Heart must agree to abide by the following Student Acceptable Use 

Policy for Technology. Any violation of this policy may result in disciplinary and/or legal action. 

This policy covers use by students while on school property and at school-sponsored activities and 

while accessing the Internet via the school’s wireless network using their own personal devices. 

Educational Purpose 

• Use of the school’s technology systems, which includes networks, access to the Internet from on 

campus or using campus resources, computers, laptops and all related technologies, is restricted 

to educational purposes only. 

• Access to multimedia content or games is prohibited with the exception of access for a school or 

class assignment or by specific faculty authorization. 

• School email accounts should be used for educational purposes only. Excessive or inappropriate 

use of email is not allowed. Students should be aware that email sent using Immaculate Heart 

acounts is not private and is subject to review. 

• Students are not allowed to use cell phones during school hours. 

• Students who use any personal devices to connect to the Internet via their own personal 

connection should use caution since their connection is not filtered by the school. 

• Students should follow the guidelines of acceptable behaviors from the student handbook when 

using any online comunications or electronic media. 

Personal Safety and Privacy 

• Students must not post online the school’s name, faculty or staff names, school initials, 

abbreviations, logos, and/or emblems without the prior written permission of the principal. 

• Students must never post any libelous or harmful comments about other students or members 

of the school community. This includes, but is not limited to, the use of email, chat-rooms, 

online communities such as social networking sites, blogs and web sites. 

• Students must use caution when posting or sending out information via the Internet about 

themselves or about members of the school community. Students may never post images or video 

without the permission of those appearing in the image or the video. Students may not post 

images or video of any IH employee without express written permission from that person and 

principal. 

• Students should be aware that email sent using Immaculate Heart accounts is not private and is 

subject to review at any time. 

• Though the school provides an Internet filter to protect students from inappropriate materials, 

we cannot always guarantee the effectiveness of that filter. Caution should always be used 

when using the Internet. 

• Students may participate in class blogs with the teacher’s permission; however, personal 

information, such as a student’s full name, address, school location or other identifying 

information may never be posted. 

• Any multimedia project that students post online (podcasts, electronic presentations, etc.) may 

not include any personal information, such as a student’s last name, address, school location or 

other identifying information. 

• If students receive any threatening or unwelcome communications electronically, students 

should tell a teacher, administrator or staff member immediately. 

• Students have no expectation of privacy for work saved on the school network or on school 

computers, searches conducted using school resources, for any use of the Internet, email or 

for any electronic communication sent via school computers or networks. 

Use of Campus Resources 

• Students must use care when using school equipment. 

• Students must exercise moderation when printing from the web and should download or copy 

resources needed to a file saved on the network, to Google Apps or to a removable storage device. 

Students are limited to printing a total of 200 pages per semester using school printers. Any 

student who exceeds this limit may be charged for additional pages printed. 

• Students agree to use the school’s media resources to create appropriate content for school and 

classroom purposes only. 

• Students will show respect and consideration for other users. 

System Security 

• Students must not attempt to use another person’s username or pasword nor share their 

password with others. 

• Students will login under their personally assigned account and cannot use school computers 

when not logged into their own account. Students may not use any computer while a faculty 

or staff member is logged in without permission and without the faculty/staff member being 

present. 

• Students may not download and/or install software on any campus computer. 

• Students may not copy computer software from the school’s computers. 

• Students must understand that there is no expectation of privacy regarding any information 

or email that becomes a part of our network or system. 

Google Apps Accounts 

• If a user receives an email from an unknown person that is offensive or upsetting, an appropriate 

staff member of should be contacted. She should not delete the email in question until the 

matter has been investigated. 

• Students should not send or forward chain emails. 

• Students should not open atachment from a sender they do not recognize. 

• Students should periodically delete unwanted sent and received emails 

Plagiarism and Copyright Infringements 

• Students will respect and comply with all laws and standards applicable to trademarks, 

copyrights, patents and licenses for software and other online information. 

• Students will properly credit and/or cite the work of others and not claim the work of others 

as their own. 

• Students will adhere to the citation guidelines established by the English Department. 

• Students agree not to violate any U.S. or state regulations concerning threatening or obscene 

material. 

• Students understand that there is no guarantee as to the accuracy of information obtained 

from the Internet. 

11 ♥

ACADEMIC INTEGRITY 

• Students will create media within the guidelines of the Fair Use Act for education. All 

students should also adhere to the Creative Commons license rules giving credit to the 

author/artist for media that is shared, remixed, or reused. 

Violation of Student Acceptable Use Policy for Technology 

• Disciplinary action may range from detention to suspension of technology use privileges or 

even to expulsion, depending on the severity of the violation. 

• If a student posts libelous statements, with or without a parent’s knowledge, the parent may 

be held legally liable for damages. 

• If a student posts threats of any kind electronically, she may be subject to criminal 

prosecution. 

Due to the evolving nature of Technology, Immaculate Heart reserves the right to amend or 

add to this acceptable use policy at any time without prior notice. 

SUBSTANCE ABUSE POLICY 

Introduction 

Immaculate Heart High School, aware of the seriousness of the problem of drug and alcohol 

abuse by young people in our society, has formulated a substance abuse policy. Rooted in our 

philosophy, which places great value on personal integrity, respect of self and respect for the 

community, the policy is in support of the laws of the State of California. 

The Policy 

Any student showing evidence of having consumed or having been in the possession of 

drugs and/or alcoholic beverages at any time while under the authority of the school 

is subject to expulsion. 

“Showing evidence of ”… includes any behavior observed by an adult that might 

be indicative of the use of alcohol and/or drugs. 

“In possession of ”… includes participation in the use of or the storage of alcohol 

and/or drugs. This includes, but is not limited to, the storage of alcohol or drugs 

in automobiles parked on school property, in student lockers, among personal 

belongings such as backpacks and purses, and anywhere else on the campus. 

“Drugs”… includes all that is commonly understood in the context of the problem: 

narcotics, cocaine, hallucinogens, amphetamines, barbiturates, marijuana, 

federally controlled substances, etc, as well as any over-the-counter substance 

intentionally used inappropriately in a dangerous manner. 

“While under the authority of the school”… means any time when the student is 

on the school campus for whatever reason or in its immediate vicinity (within 

a two-block radius); and whenever she is attending, participating in or being 

transported to or from a school-sponsored function. Dances, plays, social events, 

speech competitions, and athletic events, etc. held at and/or sponsored by other 

schools are considered school-sponsored functions. 

Immaculate Heart believes that academic integrity is closely allied to the development of 

self-esteem. It is important for young women to understand that honest effort and struggle, despite 

one’s limitations, are commendable and that there is a transcedent value in knowing that not all 

rewards are graded or evaluated. Each student is encouraged to strive for excellence, to take pride 

in her work, to stretch her mind, and to feel that something worth doing is worth doing well. 

For a student to maintain academic integrity on a day to day basis is to build the kind of character 

and to develop the moral conviction that on one level of human development, at least, may be far 

more important than the acquisition of some quantity of knowledge. 

A young woman demonstrates her academic integrity when she produces her own 

original work, when she takes an exam without cheating, when she does her own homework, 

and when she acknowledges another’s ideas by identifying author and source. 

In keeping with its philosophy and mission, as policy, Immaculate Heart does not tolerate 

breaches of academic integrity in any form including, but not limited to the following: 

• giving or taking information during an examination by any means including sign 

language, crib notes on paper or body parts, secret codes or electronic transmissions 

• copying or allowing another to copy from one’s exam, homework, labwork, 

or other assigned work 

• inventing information for the purpose of completing a laboratory experiment 

or case study 

• changing answers on a previously corrected test, assignment or case study 

• representing the words, ideas or work of another as one’s own in an academic exercise 

(plagiarism), including the use of all or parts of commercial research and term papers 

• taking credit for group work that has not been earned 

POLICY ON ACADEMIC INTEGRITY 

Academic dishonesty is always considered a serious matter. Unless the offense is particularly 

egregious, the following actions will result when a student is found cheating: 

For the first offense: 

• The teacher will meet with the student to review the assignment or test. 

• The student will receive a grade in the “F” range on the assignment or test. 

• The teacher will notify the Assistant Principal for Student Life of the infraction. 

• The teacher will notify the parent by phone. 

• The Assistant Principal for Student Life will notify the student’s grade level 

academic counselor, who will meet with the student and explore ways to better 

cope with academic pressure. 

• The student may be removed from any honor society, leadership position, 

and place of prominence (team, play, liturgy). 

For the second offense: 

• The student will receive a zero on the test or assignment. 

• The teacher will inform the Assistant Principal for Student Life who will notify 

the parents and arrange for a parent conference. 

• The Assistant Principal for Student Life will determine the consequences, 

which can include in-house suspension, probation, or further action regarding 

participation in school-sponsored activities. 

For the third offense: 

• The student will receive a zero on the test or assignment. 

• The Assistant Principal will notify the parents. 

• The parents and student will have the opportunity to meet with the Disciplinary 

Review Board. 

• After the parents and student have met with the Disciplinary Review Board, 

the Disciplinary Review Board will determine appropriate consequences which 

may result in dismissal. 

♥ 12 

13 ♥

ACADEMICS 

SPECIAL PROGRAMS 

Immaculate Heart is a college preparatory school; therefore, parents and students must expect 

its program of studies to be demanding. All classes offered are college preparatory in nature. 

Honors classes and advanced placement classes are even more rigorous; therefore, they require 

certain levels of performance and department recommendations for admission. 

Annually, the school publishes the Curriculum Guide which, in addition to giving a description 

of each course, also provides detailed information on the following: IHHS graduation 

requirements, UC admissions requirements, re-registration instructions; and general 

requirements for enrollment in honors and advanced placement classes. 

A semester course, when completed, grants five credits; a two-semester course grants ten 

credits. A total of 245 credits is required for graduation from Immaculate Heart High School. 

Specific Requirements for Graduation 

ENGLISH ........................................................................................................................40 credits 

SOCIAL STUDIES ......................................................................................................40 credits 

Must include: World Civilizations I and II 

U.S. History 

Economics 

U.S. Government 

THEOLOGY ...................................................................................................................40 credits 

MATHEMATICS .......................................................................................................30 credits 

Must include: Algebra I, Geometry, Algebra II 

Three full years of high school math are required. 

LABORATORY SCIENCE ...........................................................................................20 credits 

Must include: Biology, Chemistry 

VISUAL AND PERFORMING ARTS...........................................................................10 credits 

FOREIGN LANGUAGE................................................................................................ 30 credits 

Students must take at least three years of one language. 

PHYSICAL EDUCATION............................................................................................. 10 credits 

COMMUNITY SERVICE (see page 17)........................................................................5 credits 

COLLEGE PREPARATORY ELECTIVES: 

A student’s program must include at least two semesters of advanced work in one or more of the 

following subject areas: English, advanced mathematics, laboratory 

science, foreign language, social studies or visual and performing arts. 

• If a senior has not satisfactorily completed all required courses with a “D” grade 

or better, she may not receive a diploma at graduation. If she is deficient in more 

than one required class, she will not enter into the graduation ceremonies. 

Total credits needed for graduation : 245 

CLASS PROGRAMMING 

CLOSE-UP PROGRAM 

Immaculate Heart High School participates in the Washington, D.C. program sponsored by 

the Close-Up Foundation. Students enjoy an intensive six days of seminars, speakers, workshops 

and dialog about politics, government and current issues while interacting with their peers from 

different parts of the United States. 

SAT PREPARATION 

The school offers a class to help students to prepare for both the verbal and the mathematics 

components of the SAT. Test-taking techniques, math and English review, and actual practice 

testing are included. With the prior approval of her academic counselor, a student may elect 

to take an off-campus professionally sponsored SAT Prep course or complete an independent 

program of study. 

SUMMER SCHOOL 

Immaculate Heart offers a summer program for students in grades nine through twelve 

that provides academic credit in math, English, social studies, theology, and art. Skill-building 

classes in reading, English, mathematics, physical education and SAT preparation are also offered. 

Entering students are counseled into specific classes based upon the results of the entrance 

examination, placement examinations, previous academic performance and a personal interview. 

In March of each subsequent year, the student, with the assistance of her grade level academic 

counselor, plans her schedule of classes for the following term. This process involves assessment of 

her past academic performance, standardized test data, recommendations of her teachers, and her 

progress toward meeting the school’s graduation requirements. 

Every attempt is made to schedule a student into her first choice of class; however, this is not always 

possible. Once a student’s schedule has been finalized, as represented by the schedule presented 

to her on the first day of classes in August, program changes may be made at the discretion of her 

academic counselor in collaboration with her teacher for serious reasons only before the end of the 

second week of classes each semester. 

After the two week deadline has passed, a student, who for very serious reasons, is allowed to 

withdraw from a class, will receive a grade of WP(withdraw-pass) or WF (withdraw-fail). 

Withdrawal from a class after the two-week deadline requires the approval of the principal. 

The student and her parent must be aware that a dropped course will result in the loss of credits 

required for graduation. It is also important to note that there is no guarantee that an alternate 

class would be available for the student due to scheduling constraints and course attendance 

requirements. 

The procedure for schedule changes is as follows: 

1. Ordinarily a student begins the process by speaking with her teacher. 

2. The student meets with her academic counselor to discuss her reasons for the 

proposed change. 

3. The academic counselor confers with the teacher to determine whether or not the 

proposed change is justified. 

4. If approval for the change is given, the student must: 

a. bring a note from her parents giving permission for the change; and 

b. have the official drop form signed by her teacher. 

♥ 14 

15 ♥

ACADEMIC POLICIES 

Voicing Concerns 

Deficiency Notices 

Each student must enroll in six classes per semester. Ordinarily, five credits are earned for 

successful completion of each class. At the beginning of each semester, the teacher provides 

the student with a syllabus, outlining the goals, objectives and course requirements. 

When parents have a concern about a particular class, it is appropriate to consult first with the 

teacher. This may be done either by calling or sending an e-mail message to the teacher at school 

or by making an appointment to see the faculty member. If the matter is not resolved in this way, 

it is then appropriate to contact their daughter’s academic counselor. 

Every effort is made to keep the student and her parents informed of her academic standing. 

Deficiency reports given out prior to the issuing of quarter and semester grades indicate that a 

student is doing work that is below “C-” or that she is in danger of failing. It is still possible for a 

student to get a deficient grade in a class without having received a prior deficiency notice when 

the student goes into the mid-term or final examination with a “C” grade and then fails the exam. 

Minimum Academic 

Standard 

Community Service 

Requirement 

EXPLANATION OF REPORT CARD MARKS 

GPA and Class Rank 

A student whose cumulative GPA is below a 2.0 at the end of either her freshman or sophomore 

year will not be allowed to continue at Immaculate Heart High School. When a junior’s GPA falls 

below a 2.0, her eligibility for continued enrollment will be determined after a thorough review of 

her academic performance and an assessment of her potential for meeting the school’s graduation 

requirements. 

Students must complete their Christian community service requirement prior to or during the 

respective school year. Any student who has not completed the required community service 

requirement by the end of the appropriate academic year will receive a grade of F (Fail) on her 

transcript until the hours are completed. 

Immaculate Heart uses the standard 4.0 scale for reporting GPA. All grades except 

physical education are used to compute GPA. A cumulative GPA is based on all 

grades (except physical education) earned in grades 9 through 12. 

Regular Classes 

Grade Point 

Report Cards 

Summer School 

Semester 

Examinations 

Academic Review 

Remediation 

Report cards are posted online at the end of each of the four quarters. The mid-term grades 

(those of the first and third quarters) are considered to be progress reports. They indicate the level 

of performance of the student up to that point in the semester; however, the grades are not 

recorded permanently. All of the grades of both quarters are considered in each semester grade 

which is recorded on the student’s transcript. No one is allowed to take semester examinations 

unless all obligations to the school have been met. 

If a student wishes to take a summer school course for credit toward graduation requirements 

or to fulfill a prerequisite, she must obtain the approval of her academic counselor at Immaculate 

Heart before enrolling in the class. 

Students must take each semester examination on the day it is scheduled. These dates are printed 

on the school calendar which is mailed to all current parents and students in late summer. Parents 

and students should consult the calendar before making any appointments or vacation plans for 

exam days. Only a documented illness or a significant family event is considered an acceptable 

reason to request the postponement of a final examination. Should such a situation arise, parents 

are to contact their daughter’s academic counselor prior to the scheduled exam. All tuition, library 

fines, fees, etc., must be paid; all athletic uniforms must be returned; and detention obligations 

must be met before a student will be allowed to take her final examinations. 

A student who earns a cumulative GPA of 2.3 or below in a semester grading period will be placed 

on Academic Review for at least one semester. She will be required to meet with her academic 

counselor regularly and will receive bi-weekly reports from her teachers to help her to monitor 

her progress. 

A student who receives a “D” or an “F” in an academic subject must remediate the course 

(i.e., repeat the course or take an approved course equivalent with prior counselor approval.) 

If a student receives a “D” or an “F” in a sequential course ( i.e., foreign language, math, science, 

etc.) she must repeat and pass the course before she will be eligible to take the next course in 

the sequence. She must submit an official transcript of her report card grade for the repeated 

course to her grade level academic counselor prior to the first day of classes. All grades will 

appear on her transcript. 

Citizenship Grade 

TRANSCRIPTS/Withdrawals 

A grade of “A” • 100%-90% A 4.0 A– 3.7 

A grade of “B” • 89%-80% B+ 3.3 B 3.0 B- 2.7 

A grade of “C” • 79%-70% C+ 2.3 C 2.0 C- 1.7 

A grade of “D” • 69%-60% D+ 1.3 D 1.0 D- 0.7 

A grade of “F” • Below 60% F 0.0 Failure 

For the purpose of determining rank in class, grades in honors and A.P. classes will 

be weighted as follows: 

A 5.0 A- 4.7 

B+ 4.3 B 4.0 B- 3.7 

C+ 3.3 C 3.0 C- 2.7 

Students who have not completed a considerable number of assignments or tests due to a 

documented major illness may be given an “I” (Incomplete) for the quarter or semester grade 

with the approval of the academic counselor. An Incomplete becomes an automatic “F” if 

the work is not completed within 30 days. 

In any society, adults are expected to function in ways that promote the common good. 

Behavior that reflects such actions or attitudes is learned. Immaculate Heart takes seriously 

the responsibility it has to teach good citizenship, and therefore encourages each teacher to 

make a judgment on the level of cooperation and respect that a student demonstrates in each 

class toward her teacher and her fellow classmates. 

The transcript is the official record of scholastic work completed by the student during her high 

school education. Transcripts are forwarded to colleges and universities upon written request 

from the student. The release of this information requires the signature of a parent if the student 

is 17 years of age or younger. 

Requests for students to transfer to other schools should be directed to the Assistant Principal 

for Student Life. Once a parent or guardian has initiated a student’s transfer, the student and the 

parent must complete and sign transfer request forms and settle all academic, athletic, library 

and financial accounts. 

♥ 16 

17 ♥

COUNSELING AND GUIDANCE 

ACADEMIC COUNSELING 

Academic counselors track each student’s progress, focusing specifically on those students 

who are having academic difficulty in one or more of their classes and/or students who are on 

academic review. Additionally, the counselors help students to plan their four-year programs, 

advise them about summer school options and the testing needed for college admission, and 

assist them in preparing for the college selection process that begins in the senior year. Parents 

are encouraged to contact their daughter’s academic counselor when questions or concerns 

of an academic nature arise. The academic counselors for the 2012–2013 school year are: 

Angela Glynn • Grade 9; Elsa Heydenreich Clark, Tracye Duckett-Lacy, and Terry Lin-Hui Kung • 

Grades 10, 11 & 12 

CAREER COUNSELING 

Students participate in a variety of group and individual activities which offer them opportunities 

for career exploration and investigation while demonstrating the strong relationships between 

career selection, college preparation, and their own personal growth and development. Each 

student gains experience in personal inventory analysis, resume writing for college/internship 

opportunities, and interviewing and presentation skills. Students in each grade level attend a 

series of special events and guest speaker presentations designed to introduce them to a myriad 

of career topics and professions. 

THE COLLEGE COUNSELING PROGRAM 

The college counseling and guidance department offers a four-year program designed: 

a. to provide information and counseling to enable students to set 

realistic college related goals; 

b. to assist students and parents in the college application process 

through group meetings and individual conferences. 

Ninth Grade: Planning for college begins in the ninth grade with the selection of courses and 

the dissemination of information to students and parents about how grades, standardized test 

scores and extracurricular activities impact college admissions. Parents of freshmen are invited 

to attend any of the college nights scheduled during the year. 

Tenth Grade: In the sophomore year, students take the Preliminary SAT at Immaculate Heart 

in October. Test results are shared with students and parents. Course selection for the junior 

year is particularly important, and students are encouraged to challenge themselves with the 

most rigorous program of studies for which they are prepared. Sophomores are invited to hear 

college representatives on campus when their schedules allow, and they and their parents are 

encouraged to attend the IHHS “Introduction to Higher Education Opportunities” evening 

and the annual NACAC sponsored national college fair. College counseling group sessions 

between the sophomores and the college counselor are arranged throughout the spring semester. 

It is recommended that sophomores take the SAT II-Subject Tests in those academic areas in 

which they have demonstrated particular strength. 

Eleventh Grade: In the junior year, intensive preparation for college admissions begins. 

All juniors take the Preliminary SAT (PSAT) at Immaculate Heart in October, and they are 

encouraged to take the SAT I at least once during the spring of their junior year. SAT II-Subject 

Tests in those academic areas in which students have demonstrated particular strength are also 

recommended. 

Additionally, the juniors meet with the college counselors in group sessions throughout the 

school year to review material necessary to help them understand and prepare for the full 

college admissions process. The college counselors meet with each student individually and 

assist her in compiling a file of pertinent information required for college applications. 

Parents and students are invited to make an appointment with the college counselors to discuss 

long-range college planning. 

All juniors and their parents are encouraged to attend the following evening programs 

offered at Immaculate Heart in the fall and in the spring: “Introduction to Higher Education 

Opportunities” and “College Counseling Meeting for Junior Parents.” 

Twelfth Grade: The college counselors continue to assist seniors in the process of deciding 

which college to attend before and after students have received offers of admission. The 

counselors can help interpret financial aid offers and can act as an advocate for the students 

with college admissions officers. 

An evening program for parents of seniors provides them with additional information about the 

tasks which their daughters must complete, as well as a calendar of the important dates of which 

they must be aware. Additional evening programs offered for seniors and their parents include: 

“Introduction to Financial Aid”, “How to Compare Financial Aid Award Offers” and “Transition 

from High School to Higher Education.” The college counselors complete the Secondary School 

Report forms required by some institutions, and they assist students with the completion of 

applications. Applications for the University of California and the California State University 

systems are distributed by the counselors, as are test registration materials and financial aid forms. 

A mandatory college application and essay writing workshop is held for the seniors in October. 

COLLEGE VISITS 

If it is necessary for a senior to visit a college on a school day, she must first get authorization 

from her college counselor. Then, using the special form available in the college counseling 

center, she must request permission of each of her teachers to be absent from class. It is the 

student’s responsibility to make up any class work missed. 

COLLEGE CENTER 

A college counseling center provides resources needed for the college search activity. 

Reference books, college catalogs, publications, computer software programs and Internet 

access are available for use by students throughout the year. 

COLLEGE VISITORS 

Each year, representatives from colleges and universities all over the country come to 

Immaculate Heart to recruit students. The schedule of visits is published in advance, and all 

students are welcome to take advantage of these opportunities. In addition, representatives 

from other institutions often meet Los Angeles students and parents in central locations. 

Information about these visits is announced to students. 

u 

ADMISSION TO THE UNIVERSITY OF CALIFORNIA AND 

CALIFORNIA STATE UNIVERSITY SYSTEMS 

Both the University of California and the California State University systems require that students 

complete a prescribed course of studies in high school. Parents and students may refer to the 

Immaculate Heart Curriculum Guide for this information. 

All courses must be completed with a grade of C or better. 

♥ 18 

19 ♥

COLLEGE APPLICANTS: 

Please enter the school code 

number on your application 

forms for SAT, PSAT or 

ACT examinations. 

School Code Number: 

051625 

In addition to completion of required courses, students must achieve an eligibility index number 

based on grades earned after the ninth grade combined with SAT or ACT scores. The index is 

different for each system; the University of California uses grades from classes in the prescribed 

course of studies only, while the California State University uses grades from all classes in the 10th 

and 11th grades except physical education. 

In recent years, the growing number of applications to the University of California has resulted in 

increased competition for admission, particularly to the most popular campuses. Students must be 

more than minimally eligible in order to be admitted to most University of California campuses. In 

the CSU system, the most popular majors are also more competitive; students must have stronger 

preparation, grades and test scores if they wish to be admitted to the more selective programs. It is 

important that both students and parents understand that “eligibility ” no longer means automatic 

“admissibility” in the public sector. 

THE CALIFORNIA COMMUNITY COLLEGES 

The California Community College system provides two-year programs for transfer students, 

those seeking terminal associate of arts degrees, and others seeking vocational or certification 

programs. The community colleges are located throughout the state, in over 120 communities; 

they are accessible to students who are either 18 years of age or high school graduates. There are 

no entrance requirements. 

PRIVATE COLLEGES AND UNIVERSITIES 

The private colleges and universities throughout the country admit students based on a review of 

their program of studies, grades, test scores and personal qualifications. Most private institutions 

require that students submit an essay with their applications and that recommendations be 

supplied by teachers and/or counselors 

TESTING PROGRAM OF THE SCHOOL 

The entrance and placement examination administered to all applicants to Immaculate Heart 

measures the student’s level of achievement in verbal and quantitative reasoning and in the basic 

skills of reading, mathematics and language. 

PRELIMINARY SAT/NATIONAL MERIT 

SCHOLARSHIP QUALIFYING TEST (PSAT/NMSQT) 

The PSAT/NMSQT is offered in October by the Education Testing Service (ETS) on behalf of 

the College Entrance Examination Board and the National Merit Scholarship Corporation. The 

Preliminary SAT is a two-hour version of the College Board SAT. It measures verbal and 

mathematical abilities important in college study. 

All sophomores and juniors are required to take the Preliminary SAT. Juniors may receive 

recognition and financial awards through scholarship programs administered by NMSC. 

SAT I 

This test is administered by the College Entrance Examination Board and is required for admission 

by over 800 colleges and universities. Students may take the test one or more times. The test is a 

three-hour objective exam designed to measure how well the student has developed the verbal 

and mathematical skills which are considered necessary for success in college. It is recommended 

that the students complete their testing by December of their senior year. 

SAT II 

These one-hour tests, administered by the College Entrance Examination Board, are given on the 

same days as the Scholastic Aptitude Tests. They are designed to measure the level of achievement 

in the following subjects: American history, European history, biology, chemistry, physics, 

mathematics (Level I and Level II), English, French, Spanish and Latin, etc. Students may take 

from one to three tests at each sitting. 

AMERICAN COLLEGE TEST (ACT) 

About 950 colleges, universities and scholarship programs require or recommend that their 

prospective applicants take the ACT battery of tests. The first part of the exam is the student 

profile section, a series of questions about the student’s academic and vocational fields of interest, 

type of housing expected in college, extracurricular plans, anticipated financial needs in college, 

and types of part-time work preferred. The second portion consists of four tests—English, 

mathematics, social studies and natural sciences, averaging 45 minutes each. An overall average 

of the scores achieved provides an estimate of the student’s ability to succeed in college. 

SSD TESTING ACCOMMODATIONS 

Any student who requires classroom or testing accommodations due to a diagnosed learning 

disability must submit an educational assessment report from an educational psychologist, 

completed within the last five years, to her counselor. A specific recommendation for extended 

testing time must be included within that report for a student to receive extra time on 

examinations or standardized tests. Also a separate application for eligibility must be submitted 

by IHHS to Educational Testing Services/College Board for any sudent to receive accommodations 

on college entrance exams. 

IHHS follows ETS/College Board criteria and guidleines for such accommodations, and students 

must be in compliance with those requirements to receive extended time testing on any PSAT, 

SAT, AP or ACT exams, as well as on IHHS exams. Appropriate accomodations may not be 

made without proper documentation. Further information on this policy is available at 

www.collegeboard.com or www.ets.org (click on “Test Takers with Disabilities”) or from 

the IH test coordinator and the counselors. 

MAJOR SCHOLASTIC AWARDS AND HONORS 

Each year at Graduation, Immaculate Heart High School presents five major awards to 

outstanding seniors. 

THE MOTHER EUCHARIA AWARD 

The Mother Eucharia Award is given in the name of the late, beloved Mother 

Eucharia Harney, who served as Mother General of the Immaculate Heart 

Community, President of Immaculate Heart College and, for fifteen years, 

Principal of Immaculate Heart High School. It is awarded by the faculty to the 

senior who best demonstrates excellence in scholarship, effective leadership, 

commitment to service to the school community, and womanly refinement. 

THE MOTHER REGINA AWARD 

The Mother Regina Award is given to an outstanding senior, selected by her 

classmates, whose enthusiastic commitment to the school’s academic and 

extra curricular programs, whose positive leadership and whose genuine 

concern for the welfare of others have been most influential in unifying her 

class and helping each member to enjoy the fullness of the Immaculate 

Heart experience. 

THE RUTH ANNE MURRAY AWARD FOR OUTSTANDING LEADERSHIP 

The Ruth Anne Murray Leadership Award recognizes outstanding seniors who 

have consistently demonstrated their ability to exercise positive leadership and, 

in doing so, have worked for the good of the school and of the community. 

THE DISTINGUISHED SCHOLAR AWARD 

The Distinguished Scholar Award is the highest award for academic 

excellence given at IHHS. The recipient of this award is the student who has 

achieved the highest grade-point average (based on academic course work ) 

during her four years at Immaculate Heart High School. 

THE IHHS ALUMNAE ASSOCIATION SERVICE AWARD 

The IHHS Alumnae Association Service Award honors the student who has 

consistently and generously given of her time and talents to Immaculate Heart. 

Through her commitment to service, she exemplifies the spirit of community 

which distinguishes the Immaculate Heart woman. 

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CALIFORNIA SCHOLARSHIP FEDERATION (CSF) SEALBEARERS 

The California Scholarship Federation is a statewide organization which honors 

tenth, eleventh and twelfth grade students with high scholastic achievement. 

The purpose of CSF is to give recognition for scholarship and service to those 

students who maintain an excellent grade point average. 

*CHRISTMAS PROGRAM 

WINTER FORMAL 

Students and faculty join together for a Christmas celebration highlighted by a 

traditional faculty skit and student council parody. 

All students and their escorts are invited to attend this formal dance which is 

held during the holiday season at a location off campus. 

Membership in the CSF is not automatic; applications must be submitted by 

the deadline date each semester. Membership is based on semester grades and 

the points these grades merit. An “A” is awarded three points; a “B” is awarded 

one point. To qualify for membership, a student taking six classes must earn at 

least 10 points. A “D” or an “F” disqualifies a student. 

Freshmen may apply for associate membership at the beginning of their 

second semester. To qualify for life membership (CSF Sealbearer), a student 

must have earned membership for four semesters during the sophomore, 

junior or senior years, with at least one semester of membership based on 

grades in the senior year. 

DEPARTMENT AWARDS 

Individual departments recognize outstanding performance and the general 

academic excellence of students in various department courses. These awards 

are presented on Academic Awards Night. 

TRADITIONS AND ACTIVITIES 

SCHOOL COLORS 

SCHOOL MASCOT 

SCHOOL SYMBOL 

*WELCOME DAY 

JOIN DAY 

RETREATS 

Blue and white 

The panda 

The heart 

This is a special day of celebration set aside to welcome all new students and 

faculty and to pray for a successful school year. 

During this colorful day, organizations and clubs on campus present their 

campaigns to recruit new members and to begin the year’s activities. 

Each class participates in a unique retreat experience. The freshmen and 

sophomores enjoy a “Day of Recollection” focusing on the spiritual themes 

of their religion classes. The juniors and seniors have overnight retreats 

concentrating on their relationship with God, themselves and others. 

RING CEREMONY 

MOTHER/DAUGHTER 

LUNCHEON 

*MARY’S DAY 

ALUMNAE REUNION 

AWARDS NIGHT 

PROM 

BACCALAUREATE 

*CLASS DAY 

GRADUATION 

ALMA MATER 

In a traditional ceremony, juniors are presented with their class rings. 

This springtime luncheon, sponsored by the Parent Council, features seniors as 

models of the latest fashions. 

Named after the most honored of all women, Mary, the Mother of Jesus, this 

special day celebrates in liturgy and special programs the theme of “woman.” 

The annual reunion for all alumnae takes place on the first Sunday of May, when 

graduates of all ages return to Immaculate Heart. Special arrangements are made 

for the five-year celebrating classes to gather together and renew old friendships. 

This is a special evening in the spring when faculty and parents 

acknowledge and celebrate the academic successes of students. 

Sponsored and planned by the junior class, this formal dance held in late spring, 

is attended by many juniors and seniors and their escorts. The traditional 

highlight of the evening is the honoring of the Prom Queen and her court. 

Members of the senior class and their parents come together for a 

special liturgy and reception on the Sunday before graduation. 

On this traditional day, the classes bid farewell to the seniors. Major senior 

awards and accomplishments are acknowledged. 

Wearing white gowns and carrying red roses, Immaculate Heart seniors 

graduate in formal ceremonies at the Hollywood Bowl in June. 

Raise on high your standard, 

Sing to Alma Mater. 

Immaculate Heart, we greet you, 

Every loyal daughter, 

We’ll lead you on to victory. 

Never will we fail. 

For the glory of the blue and white, 

Hail, our Alma Mater, Hail. 

*Attendance on these days is mandatory for all students because a major goal of each event is to create the spirit of community. 

Parents and alumnae are welcome; however; no other visitors are permitted to attend these events. 

COMMUNITY OUTREACH 

FATHER/DAUGHTER 

PICNIC 

GENESIAN 

PRODUCTIONS 

*10K WALK 

CELEBRATION OF 

CULTURES 

Throughout the year, the activites director, the classes and the clubs sponsor 

service projects open to all students. 

The Parent Council sponsors a weekend playday for students and their fathers 

or their “adopted dads.” Fun, food, games, prizes and dancing characterize 

the event. 

Fall and spring mark the times when the Genesian Players present two major 

dramatic or musical productions for guests and students. 

Students and faculty walk or jog 10 kilometers in a major fund raising effort 

for the school. 

Events and activities sponsored by the multicultural club, are scheduled throughout 

the year to help students come to an understanding and appreciation of their own 

cultural heritage and that of others. 

STUDENT ACTIVITIES PROGRAM 

Immaculate Heart High School encourages students to participate in student activities as a way of 

fostering and promoting their leadership abilities and their talents in 

specific areas of interest. An activities director works with all student leaders and 

moderators to insure the overall success of this program. 

ASSOCIATED STUDENT BODY 

Every student registered at IH is a member of the Associated Student Body (ASB). As 

a member of ASB, each student has the responsibility to function as a conscientious 

citizen by supporting worthwhile projects initiated by the student council, and by 

entering into the process of selecting qualified members of student government. 

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STUDENT COUNCIL 

ELIGIBILITY REQUIREMENTS: The student council consists of the following elected members 

who must maintain a 2.5 cumulative grade point average: ASB officers, class officers and class 

presidents. Candidates for office must be in good standing in the areas of academics and behavior, 

and must be current in meeting their community service requirement. An officer my lose her office 

for violation of the behavioral standards of the school. 

Purpose: To seek out ideas, opinions or concerns of the student body, to sponsor schoolwide 

activities, to foster student leadership within the school community, to give support to student 

organizations, to act as a clearing house for activities, and to work as an advisory group with the 

administration for the well-being of the school community. 

Anyone is welcome to attend the weekly student council meetings held on Monday after school, 

but only the elected members are allowed to vote. Periodically, open forum student council 

meetings are scheduled during the school day to allow all students greater opportunity to 

participate in student government. 

LEADERSHIP WORKSHOPS 

The activities director hosts one or two workshops in the summer to plan for the upcoming 

school year. At the workshops, elected leaders learn leadership skills that they will utilize in 

their participation in the student activities program. Attendance is mandatory for ASB, class 

and club officers. 

HIGH SCHOOL STUDENT COUNCIL 

Student Body President .......................................................................................Samantha Cavestani 

Student Body Vice-President ......................................................................................... Loren Bognot 

Student Body Secretary...................................................................................................... Rachel Park 

Student Body Treasurer ................................................................................................Karisma Naran 

Student Body Historian.................................................................................................Laramie Moser 

Commissioner of Public Relations .........................................................................Analise Anderson 

Senior Class President .......................................................................................................... Sona Patel 

Junior Class President ..................................................................................................... Fiona Eustace 

Sophomore Class President .............................................................................................Lorna Shirley 

Freshman Class President............................................................................................................... TBA 

CLUBS/ORGANIZATIONS 

FORMING A CLUB OR AN ORGANIZATION 

Students may establish clubs or organizations which are in keeping with the 

philosophy of the school and which respond to their interests. The procedure 

for doing so is as follows: 

1. Interested students meet with the director of activities to discuss their proposals. 

2. Students formulate a constitution and bylaws for the proposed club. 

3. Students circulate a questionnaire to gather signatures to determine interest. 

4. Students seek approval of the student council and the administration for 

provisional status. 

5. If approved and subject to the availability of a faculty moderator, upon completion 

of a successful provisional year, the club may be given permanent status. 

CLUBS/ORGANIZATIONS/HONOR SOCIETIES 

Amnesty International................................................................Olivia McGovern & Gussie Gribetz 

Asian Heritage Association....................................................................................... Nicholle Quijada 

Black Student Association.................................................................................................Olivia Drake 

California Scholarship Federation .................................................................................Heather Ross 

EARTH Club...................................................................................................................Victoria Simon 

French Club ....................................................................................................................... Erica Manier 

Math & Science Club......................................................................................................Ashley Salazar 

Amnesty International 

Asian Heritage Association 

The Bamboo (school newspaper) 

Black Student Association 

California Scholarship Federation 

ComedySportz 

CMLT (Campus Ministry Leadership Team) 

EARTH Club 

French Club 

The Genesians 

Girls’ Athletic Association (G.A.A.) 

Math & Science Club 

SCIO Society 

Spanish National Honor Society 

Speech and Debate 

SCIO Society ................................................................................................................. Cecile Santiago 

Spanish National Honor Society ................................................................................. Naomi Linares 

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ADMISSIONS 

GENERAL POLICIES 

Immaculate Heart High School admits students of any race, color, national and ethnic origin. 

Applicants are accepted by the admissions committee on the basis of their performance on 

the entrance examination, their previous school records, recommendations from teachers, 

administrators or counselors at their schools and their personal interviews 

Applicants to Immaculate Heart High School must: 

1. Complete fully and submit the school’s application form and an application fee of $50.00 

by the required deadline dates. 

2. Be certain that their current school has submitted to Immaculate Heart their 

complete transcript of grades to date and student evaluation form. 

3. Take the school’s entrance examination on the scheduled date. 

4. Participate in personal interviews with a member of the faculty, counseling staff 

or administration, as part of the admissions process. 

The admissions committee reviews all of the data listed above before determining which 

applicants will be accepted. The Director of Admissions sends a personal letter to notify 

those students who are not accepted. Those students who are accepted are sent 

congratulatory letters from the principal along with registration forms. The final step in 

the process is the submission of registration materials. 

IMPORTANT DATES FOR APPLICANTS 

Saturday, November 17, 2012 • Academic Playday for eighth grade girls 

Sunday, December 2, 2012 • Open House for prospective students and parents 

Friday, January 4, 2013 • Deadline for the following: 

• High school application for admission and merit scholarship 

entrance examination 

• Student evaluation form and transcript (including a copy of 

first quarter eighth grade report card) to be received by IHHS 

for consideration for admission and scholarships 

• Application for financial aid to be submitted to FACTS 

January 26, 2013 • Entrance Examination for Admission & Merit Scholarships 

January 2013 • Personal Interviews scheduled 

March 1, 2013 • Decision Letters mailed 

TUITION AND FEES 

Tuition for the 2012–2013 school year is $12,160. Tuition increases are determined 

by the Board of Trustees each year. There is a non-refundable registration fee of $500.00 

for new students and a $150.00 re-registration fee for returning students. 

TUITION CONTRACTS 

Parents are required to sign tuition contracts each year. Tuition may be paid by the year, 

quarter, semester or in ten installments. There is a finance charge of $15.00 a month added 

to tuition payments made by the quarterly or ten installment plan. There will be a late charge 

of $20.00 per month added to accounts over 14 days past-due, and a fee of $25.00 for each 

returned check. The Immaculate Heart Board of Trustees has instructed the Principal to 

withhold class privileges from students whose tuition payments are more than 30 days past 

due. A student’s tuition payments must be current in order for her to be permitted to take 

semester examinations. 

REFUND POLICY 

If a student withdraws from the school, or is dismissed for any reason, tuition will prorated 

based on the period of enrollment. 

Refunds of remaining prepaid tuition, if any, will be issued after all checks have cleared and 

all fees have been satisfied. 

FINANCIAL AID 

Limited grants from the school’s Scholarship Fund are available to students who demonstrate 

need for financial assistance. All applications for financial aid will be processed through 

FACT’S Grant and Aid Assessment. 

The most efficient way of applying for financial aid is to complete the application online 

at www.factstuitionaid.com, beginning November 15, 2012. You may also request a paper 

application by e-mailing mschilling@immaculateheart.org or by calling the school’s 

secretary at (323) 461-3651, Ext. 222. A $30 application fee is required when the application 

is submitted. 

Parents applying for financial aid must: 

For Currently Enrolled Students: 

Provide a copy of their 2012 federal tax return with supporting schedules and W-2’s to FACTS. 

Additionally a supplemental questionnaire (available on the school’s 

website) must be completed and sent to FACTS. The financial aid application, tax 

information, supplemental questionnaire and application fee must be sent to FACTS at P.O. 

Box 82524, Lincoln, NB 6851-2524 by March 1, 2013. 

For Students Applying for Admission: 

Provide a copy of their 2011 federal tax return with supporting schedules and W-2’s to FACTS. 

Additionally a supplemental questionnaire (available on the school’s website) must be 

completed and sent to FACTS. The financial aid application, tax information, supplemental 

questionnaire and application fee must be sent to FACTS at P.O. Box 82524, NB 6851-2524 

by January 4, 2013. 

For assistance with the application, please call FACTS at 866-315-9262 or e-mail the company 

at help@factstuition.com. 

HIGH SCHOOL FEES 

Re-registration fee $150.00 

Activity fee (includes student planner, locker rental, emergency kit, library copier card) $155.00 

Technology use fee (computers, software, printers, online services, etc.) $235.00 

Course reader $40.00 

Late program schedule change $25.00 

Ar t class fee, per semester $40.00 

Student parking permit, per semester $25.00 

Speech and Debate fee, per year $150.00 

Yearbook $65.00 

A.P. Fee approximately (per test) $87.00 

Athletic fee – First team sport $175.00 

Each subsequent sport $150.00 

Conditioning $100.00 

Summer Sports $100.00 

Graduation fee (12th grade) approximately $600.00 

(includes dress, roses, diploma, 20 printed announcements and other miscellaneous 

expenses surrounding graduation ceremonies.) 

FINES 

Fines will be assessed for the following: 

1. Damage to school property (total restitution) 

2. Overdue library materials 

3. Failure to turn in athletic uniforms on the assigned day 

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SCHOOL RULES AND REGULATIONS 

BEHAVIORAL EXPECTATIONS 

Enrollment at Immaculate Heart High School and Middle School implies agreement on the part 

of the student and her parents to abide by the guidelines established by the school in accordance 

with its Christian philosophy. Immaculate Heart endeavors to help the student develop an 

awareness of personal responsibility for her behavior. Because cooperation and mutual respect 

on the part of each individual are required to create an environment most conducive to learning, 

guidelines are necessary. Every student is required to know and observe these guidelines, which 

are intended to help the student as she grows through adolescence toward a more responsible role 

in the larger community. If it becomes apparent that a student is unwilling or unable to act 

in accordance with her responsibility as a member of the school community, she will be subject 

to probation, suspension or dismissal, as determined by the administration. Any student whose 

behavior on or off campus is poor or consistently marginal or whose attitude conflicts with the 

school’s philosophy, as determined by teachers or administrators, will be subject to dismissal. 

The following behavior on or off campus is considered to be grounds for expulsion: 

• immorality in speech or action 

• stealing 

• bullying 

• the threat or use of physical violence, intimidation, use of violent and/or 

sexually explicit language, written or spoken 

• hostile or uncooperative behavior toward administrators, teachers or staff 

• possession of, consumption of, or under the influence of alcohol, 

hallucinogens or any other form of dangerous and/or illegal drugs at 

school or at any activity sponsored by Immaculate Heart or by another school 

• possession of firearms or other weapons 

• evidence of gang-related activity (Examples of evidence are, but are not 

l imited to: connection with gang graffiti; participation in gang activities, 

or being considered an “associate of a gang”) 

• membership in clubs outside of school that are involved in illegal activities or 

that promote violence 

• conduct on or off campus that is detrimental to the reputation of the school 

• use of the Internet that is detrimental to the school or any member of the 

school community 

Some other examples of violations of school rules/guidelines for which disciplinary action 

may range from detention to disciplinary probation to expulsion include: 

• cheating 

• continued pattern of infraction of school rules 

• inappropriate classroom behavior 

• rowdy or inappropriate behavior at any school activity or on public 

transportation 

• defacing school property 

• truancy 

• violation of dance policies 

• possession of drug paraphernalia 

• possession of cigarettes and/or smoking on campus or at school activities 

• violation of uniform code or out of uniform day dress standards 

• violation of school’s Acceptable Use Policy for Technology 

DISCIPLINARY PROCEDURES 

• missing school deadlines set by faculty, administration or staff 

• violation of library policies 

• using cell phones, MP3 players or other mobile electronic devices 

during school hours 

• eating or drinking in carpeted areas without explicit permission 

• violation of parking policies 

• littering the campus 

• chewing gum 

• failure to bring a note to attendance office immediately following an absence 

DETENTION 

Detention is assigned to students for violations of school rules. Detention requires that 

the student stay after school for one hour on a Monday beginning 5 minutes after dismissal. 

A student who is scheduled to attend an athletic event or doctor’s appointment must 

reschedule her detention for another time determined by the dean. Students who miss a 

detention without permission from the Assistant Principal/Dean of Students will incur 

an additional detention. 

If a student receives three detentions within one semester, a letter is sent to the parents 

notifing them that if a fifth detention is issued to the student, then she will be suspended 

for a full day and placed on disciplinary probation. Any detentions incurred during 

disciplinary probation are subject to review by the Assistant Principal/Dean of Students, 

and additional consequences may be imposed. 

DISCIPLINARY PROBATION 

When it is determined that a student should be put on disciplinary probation, the 

Assistant Principal/Dean of Students consults with the student and her parent. A 

written agreement is drawn up defining the expectations for the student’s behavior and 

the time period for probation. This agreement is dated and signed by the student and 

her parents. The conditions of the agreement must be met or the consequences identified 

in the contract will be imposed. 

SUSPENSION 

At the discretion of the Assistant Principal/Dean of Students, a student may be suspended 

from school for a serious violation of the disciplinary code. Suspension lasts from one to five 

days (not to exceed five), during which time the student’s disciplinary record is reviewed and 

a conference is arranged with the student, her parent(s)/guardian and the dean. During the 

period of suspension, the student may not participate in any extracurricular activities, and 

forfeits any credit for in-class assignments, tests, or quizzes. 

If behavior that constitutes grounds for expulsion occurs, the student is suspended 

immediately and the disciplinary review board, consisting of members of the faculty and 

the Administration, is convened to hear the case. During this process, the student and/or 

parent may request a meeting with members of the review board. 

EXPULSION 

When the disciplinary review board determines that a student is subject to immediate 

expulsion, the Assistant Principal/Dean of Students contacts the student’s parents to 

discuss steps to complete the dismissal process. Academic credit will be issued for all 

work completed by the student prior to her suspension. 

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ATTENDANCE PROCEDURE 

Students are expected to attend all classes unless there is a legitimate reason for absence 

(illness or death in the family). When a student is absent from a class for 12 days in a 

semester she will have her attendance record reviewed by the members of the 

administration. Excessive absences may result in a lower grade or loss of academic credit 

for a class. All absences—even those due to participation in a school sponsored event— will 

be included in the total number of absences on a student’s absence record because of the 

strong correlation between a student’s attendance in class and her level of performance. It is 

important for a student to consider carefully the number of absences to date and her academic 

status in each class before choosing to incur an additional absence. When possible, parents are 

asked to schedule medical appointments outside of school hours. Furthermore, parents should 

make every effort to schedule family vacations for time periods when school is not in session. 

ABSENCE PROCEDURE 

When a student is absent from school, her parents are expected to call the attendance office at 

(323) 461-3651 x 243 before 8:30am to notify the school about their daughter’s absence. Upon 

the student’s return, she must report to the attendance office with a note, signed by her parent, 

specifying the dates and reason for her absence. She will then receive a re-admit slip which 

will be signed by the teacher of each missed class and returned to the attendance office. 

When a student is absent from school for four consecutive days, she must also bring a note 

from a doctor providing medical clearance before she can be readmittted. 

Annually, five major school-wide days of celebration—Welcome Day (September), the 10K 

WALK (November), the Christmas Program (December), Mary’s Day (May) and Class Day 

(June) are scheduled. These traditional events support the school’s philosophy and mission, 

promote the spirit of community and enrich the Immaculate Heart experience. Consequently, 

attendance is taken, and all students are expected to be present. 

TARDINESS 

A student who is not in her first period of the day classroom when the bell rings must report 

to the attendance office to receive a re-admit slip. Students may have two tardies to first period 

per semester without penalty. At the third tardy a detention is issued; at the fifth tardy a parent 

conference is arranged to determine a solution to the tardiness as it is critical that students 

arrive on time for class. 

DISMISSAL FOR MEDICAL/DENTAL APPOINTMENTS 

A student who needs to be dismissed for a medical or dental appointment during school 

hours must bring a note from her parent (specifying the nature of the appointment, the 

time for dismissal and the name of the person to whom the student is to be released) to the 

attendance office before school to receive a special excuse. A student must sign out in the 

attendance office as she leaves campus and must sign in when she returns. 

Upon her return to school after the appointment or on the following day, the student must 

bring a note to the attendance office from the doctor’s office verifying the date and time of 

the appointment. 

A student may not participate in an extra-curricular activity or an athletic event on a day when 

she has been absent for a full class period. 

ILLNESS 

A student who becomes ill during school hours may ask permission from her teacher to 

go to the sick room. Each sick room visit is counted as an absence from class and will 

count toward the student’s total number of absences for the class period. 

If a student is too ill to return to class, her parents will be called and asked to take her 

home. She must remain in the attendance office until her parent or guardian arrives and 

signs her out of school. At no time will the student be released to anyone who is not on her 

dismissal form without written permission from her parent. 

CAMPUS POLICIES 

REQUIRED DOCUMENTS 

Parents will have one week to complete the following documents: 

Emergency Information & Release Form (2-sided form) 

School/Parent Agreement 

Acceptable Use Policy for Technology 

Parent Volunteer Card 

Parent Signature Card (9th Grade only) 

* Failure to submit these documents by the deadline will result in detention. 

CLOSED CAMPUS 

Immaculate Heart High School is a closed campus. Students who leave the campus 

without proper permission are subject to disciplinary action. Visitors are not 

permitted on the campus at any time without authorization unless conducting business 

with office personnel. Moderators or teachers will give temporary admission passes 

to students from other schools when they participate in the school’s extra-curricular 

activities. Immaculate Heart students who trespass on another school’s campus are 

subject to disciplinary action by Immaculate Heart. 

SCHOOL SAFETY AND SECURITY 

In order to maintain order and discipline necessary to ensure the safety and welfare 

of students and school personnel on school property and at school related events, 

Immaculate Heart reserves the right to perform unannounced searches. School authorities 

may search students’ purses, gym bags or other personal property. The school may conduct 

random and blanket searches of lockers to ensure health and safety compliance. 

Students are permitted to park on school premises as a matter of privilege, not of right. 

School authorities may perform periodic patrols of the student parking areas and conduct 

exterior inspections of student vehicles parked on school property. Interior searches can 

occur to determine if illegal materials are contained inside. Refusal to allow access to a vehicle 

at time of the search will be cause for terminating the privilege of parking on school property. 

SALES, FUND-RAISING AND PROMOTIONAL ACTIVITIES 

Sales, fund-raising and promotional activities by a student or staff member for personal 

gain or for an outside agency are not permitted on campus unless authorized by the 

principal in writing. 

LOCKERS 

Students are assigned lockers (which are the property of the school) for their use during the 

school year. Students have access to their lockers beginning on the first day of school when 

they must obtain their locker assignment and lock from the dean. Only IHHS issued locks 

♥ 30 

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may be used; all others will be removed and destroyed. It is the student’s responsibility 

to keep her locker locked (not just “set”) at all times. Students should NOT give their lock 

combinations to others. The school is not responsible for lost or stolen property. 

DANCE POLICIES 

Students (current IHHS students and guests) attending Immaculate Heart High School 

dances are expected to adhere to all rules stated in the Parent/Student Handbook and must 

follow all dance policies. For on campus dances, guests who are not IHHS students must 

be currently enrolled in a Catholic high school and must submit their student ID cards 

before they will be admitted to the dance. Questions about specific dance policies should 

be directed to the dean or to the director of student activities. 

EMERGENCY CAMPUS EVACUATION 

In the event of a major earthquake or other serious disaster, students will be released from 

school in a safe and accountable fashion in accordance with school policy as expressed on the 

Emergency Information Form. Students will be released to authorized adults from the gate of 

the Western Avenue parking lot. 

BULLETIN BOARDS AND PUBLIC ADDRESS ANNOUNCEMENTS 

Information posted on school bulletin boards or announcements over the P.A. system must 

have the approval of the class or activity moderator and the director of student activities. 

Posters, signs, etc., must never be placed on a painted surface. Any student who tampers 

with or vandalizes a school bulletin board will be subject to disciplinary action. 

DELIVERIES 

Students may not have food delivered to school without special permission from the 

dean. Forgotten lunches, uniform items, books, etc., may be left for the students to pick 

up in the attendance office. If special occasion flowers or balloons are delivered for students, 

they will be kept in the attendance office until the end of the school day at which time the 

student will be notified to pick them up before leaving the campus. 

CELL PHONES 

Phones must be kept in the “off ” position and not visible for any reason from 7:45 a.m. 

until afternoon dismissal. Those who violate any of the rules regarding cell phones may 

forfeit their privilege of bringing them to school. 

LIBRARY 

The library, open daily from 7:00am until 6:00pm, offers a quiet place for individual study. 

Silence is expected from 7:15am to 7:45am. The library provides a variety of resources: 

computer programs, CD-ROMS, Internet access, and print materials, including periodicals 

and audiovisuals. 

Overdue books incur a fine of 10 cents per day; those which are lost or damaged must be 

paid for by the student at full replacement value. All library materials must be returned 

and fines paid by the posted date before permission is granted to take semester 

examinations. 

No food or drink may be brought into the library. Infringement of library policies will 

result in disciplinary action by the school, and the student’s library privileges may also be 

suspended or revoked. 

TRANSPORTATION 

FOOD SERVICES 

Cafeteria service is available during mid-morning break and during lunch. Hot meals, 

hot and cold beverages, sandwiches and snack foods are available. The vending machine 

room which contains snacks and cold drinks, is open every day from 7:30 a.m. to 6:00 p.m. 

Students may eat inside the cafeteria, at the tables on the balconies or outside on the campus 

lawns. No eating is allowed in school buildings including hallways. Some exceptions prevail 

on rainy days or for faculty supervised lunch meetings in non-carpeted classrooms. No gum 

chewing is allowed on the campus. 

LOST AND FOUND 

Students are encouraged to mark their names on their sweaters, jackets, gym clothes, books, 

calculators and other articles. Found items may be recovered from the cupboard by the 

elevator or from the dean of students. Wallets, purses and jewelry, when found, should be 

given to the dean. 

BOUNDARIES 

Students are expected to remain on campus at all times during the school day. The driveway 

and adjacent grounds of the American Film Institute are not considered part of Immaculate 

Heart’s campus. The faculty and student parking lots are off-limits during school hours. 

The tower stairway of the media building is off limits at all times. 

STUDENT I.D. CARDS 

Each Immaculate Heart student will be issued a student body card which must be used for 

admittance to any IH school function. Student I.D. cards must be carried at all times and, 

upon request of faculty, administration or staff, must be shown or submitted. Failure to 

produce a student ID upon request will result in detention. 

MEDICATION 

A student requiring medication at school must bring an authorization form signed by her 

parent/guardian verifying the name of the medication and its prescribed use. Medication 

authorization forms are available in the middle school and the high school attendance offices. 

Prescription medications, with the exception of inhalers for asthma, must be stored in the 

attendance office upon arrival on campus. School personnel may not dispense medication 

of any kind, including aspirin. 

(For middle school regulations, refer to the middle school supplement.) 

ANIMALS 

In compliance with the State of California health regulations, students are never permitted 

to bring any kind of animal on campus unless the presence of the animal is related to a class 

activity and a teacher’s permission has been obtained. 

IMMUNIZATION RECORDS 

A California School Immunization Record (CSIR) must be completed for each student. All 

immunization dates must be provided, including day, month and year and verified by a health 

provider. Until this information is on file with the school, a student will not be permitted to 

attend classes. 

CAR POOLS 

For information about car pools, please contact the principal’s secretary, Mrs. Schilling. 

STUDENT PARKING 

Student parking on campus will be available by permit only. Applications for 

permits will be available the first day of school. Permits may be purchased for $25 per 

♥ 32 

33 ♥

semester. Students are to provide a photocopy of their driver’s license and proof of insurance 

with the permit application. Cars parked in spaces in the Franklin Avenue parking lot to which 

they are not assigned or in an area not designated for parking will be cited by the LAPD and 

towed away at the owner’s expense. Students who fail to cooperate with the parking guidelines 

will have their permits revoked. The school is not responsible for any theft or damage to cars 

parked on the school’s campus. The school reserves the right to search any cars parked on 

school property at any time. 

MORNING DROP-OFF 

The school’s Western Avenue parking lot is open before and after school. Additionally, students 

may be dropped off in the Franklin Avenue parking lot until 7:20am each morning. After that 

time, however, since student drivers will be arriving to park for the day, parents may not enter 

the Franklin lot, and should drop students off in the double lanes of the Western Avenue 

parking lot. 

STUDENT PICK-UP 

It is important for parents to review carefully transportation and other after-school 

arrangements for their daughters. Students may be picked up by the responsible person 

of the parent’s choice from the double lanes of the Western Avenue parking lot or from 

the field. Parents should arrive on campus no earlier than 10 minutes before dismissal. 

Left turns onto Western Avenue from the IH parking lot are never permitted. 

Students remaining on the campus who are not involved in activities supervised by a member 

of the faculty may be in the library, which is open for their convenience until 6:00pm each day. 

Snacks will be available for purchase from the vending machines from 7:00am until 6:00pm. 

UNIFORMS AND GENERAL APPEARANCE 

APPEARANCE 

At Immaculate Heart, neatness and cleanliness are viewed as important, as they reflect a young 

woman’s attitude about herself and her environment, as well as her respect for other members 

of her school community. In general, the school depends on the good judgment of parents and 

students where appearance is concerned; however, the administration reserves the right to 

determine the acceptability of a student’s appearance. Violation of basic standards of neatness 

will result in parent notification and possible disciplinary action. 

GROOMING 

Hair dyed unnatural colors, extreme hairstyles, excessive makeup, nail polish or 

jewelry (maximum of three bracelets per arm, maximum of three necklaces), body piercings 

(except earrings • maximum of three small per ear) and visible tattoos are not acceptable. 

UNIFORM REGULATION 

Uniforms are mandatory, and all clothing must be in good condition. Detention will be 

assigned to those students who are out of uniform. Continued violation will result in parent 

notification and further disciplinary action. All basic IHHS and IHMS uniform items (with 

exception of shoes and socks) must be purchased through Mills Uniform Company. 

Mills, Inc., 5844 Sepulveda Blvd. 

Van Nuys, CA 91411 • Telephone: (818) 779-1111 

Phone Orders: 1–800–541-1850 • www.millswear.com 

REQUIREMENTS FOR FORMAL DRESS DAYS: 

High School students must wear the following uniform items: 

AFTER SCHOOL POLICY 

Immaculate Heart cannot be responsible for any student once she leaves the campus. The 

school feels that parents should instruct their daughters: first, not to leave campus until their 

transportation home is available; and second, to refrain from going to Ferndell Park or to the 

local stores and their parking lots. 

SECURITY 

Parents who pick up their daughters after 3:30pm and before 6:00pm may make arrangements 

to meet them in the Franklin Avenue parking lot. A security guard who supervises the safety 

of the campus also facilitates the movement of traffic. The school is not responsible for any 

theft or damage to cars parked on the school campus. 

Security personnel will always be present for after school events. Students who are not picked 

up within a reasonable time after the closing of an event will be charged the cost of security 

overtime. 

OFF CAMPUS BEHAVIOR 

Any off campus misconduct or illegal action by an Immaculate Heart student may result in 

her dismissal from the school. This is particularly true in the case of inappropriate behavior 

on public transportation, at neighborhood businesses or at other school campuses. 

1. Pleated skirt in plaid or navy (may be no shorter than 3 inches above the middle 

of the knee) 

2. White oxford shirt (long or short sleeve)(must be tucked in under the skirt) 

3. Navy blue orlon or cotton V-neck pullover sweater with embroidered school emblem 

4. Black and white or blue and white saddle shoes or navy, black or burgundy penny 

loafers (flat, no suede) 

5. White knee length socks or plain white tights. (No sports socks may be worn.) 

6. Letterwoman jackets are not part of the formal dress uniform. 

UNIFORM OPTIONS FOR INFORMAL DRESS DAYS: 

1. Pleated skirt in plaid or navy (may be no shorter than 3 inches above the middle 

of the knee) 

2. Navy twill skort 

3. Navy (no khaki) twill slacks (only Mills Styles M030 or D507 with “Mills” logo visible) • 

(Slacks may not be baggy, rolled up, tight, torn, or frayed, and they may not touch 

the ground) 

4. White oxford shirt (long or short sleeve); must be tucked in under skirts, slacks or skort) 

5. White polo shirt with IH logo (straight edge at bottom; may be worn over skirt, slacks or 

skort) 

6. Navy blue orlon or cotton V-neck pullover sweater with embroidered school emblem 

7. Navy blue cardigan sweater 

8. Navy orlon V-neck sweater vest 

9. Black and white or navy and white saddle shoes; or navy, black, or burgundy 

loafers (flat; no suede) 

♥ 34 

35 ♥

10. White athletic shoes (all white; no high tops; informal dress days only) 

11. White ankle or knee length socks or plain white tights 

Students may purchase the following items on their own to be worn with the uniform: 

1. Turtlenecks: Plain white turtlenecks may be worn underneath long sleeve 

uniform blouses only 

2. T-shirts: Only plain white t-shirts may be worn underneath the uniform blouse 

3. Belts (Mills styles only) 

4. Neck scarves in solid white, solid navy blue, or solid red may be worn in cold weather 

Additional items to be worn: 

1. Sweatshirts: The WALK sweatshirt for the current school year may be worn as part of 

the uniform. 

2. P.E. uniforms: Students may change into P. E. t-shirts, shorts or sweats at the beginning 

of their designated P.E. class and wear them during that class only. 

3. Athletic team uniforms: team jerseys, sweats, parkas, etc. may be worn after school on 

game days only. 

Students may not wear the following: 

1. Shorts 

2. Hats, head scarves, ties, sunglasses, caps, or bandannas 

3. Long or thermal underwear 

4. Shoes without a back strap (For safety reasons, all shoes must have a heel strap) 

5. Blankets as outer garments 

REQUIREMENTS FOR OUT-OF-UNIFORM DAYS 

On out-of-uniform days, dresses and skirts may be no shorter than three inches above 

the middle of the knee. Dresses, blouses or any top must be modestly cut and may not 

reveal cleavage. 

Dressy-Dress Days 

For special occasions such as the Christmas Program, Mary’s Day and Class Day, the students 

will have a dressy-dress day. Students are not expected to dress expensively, but are expected 

to dress in good taste. 

Students may wear the following on dressy-dress days: 

1. Dresses appropriate for school wear 

2. Skirt or dressy pants with a sweater or blouse 

3. Appropriate dress shoes with back strap 

Students may NOT wear the following on dressy-dress days: 

1. Casual pants or shorts of any kind 

2. Athletic shoes, or shoes without back straps 

3. Dresses which are strapless, backless or cut low in front or back, tight fitting 

or shorter than 3 inches above the middle of the knee 

4. Jeans or denim of any kind 

Casual Dress Days 

Occasionally, the school will have days during which the students are not required to wear 

uniforms. On such days, the students are expected to dress appropriately for school, avoiding 

beachwear or any extreme attire. 

Students may wear the following on casual-dress days: 

1. Pants 

2. Sweatpants 

3. Sweatshirts 

4. Athletic shoes 

5. Appropriate, modest attire in the theme of the day 

ATHLETIC PROGRAM 

Students may NOT wear the following on casual-dress days: 

1. Ragged, torn, tight-fitting, baggy or excessively short clothing 

2. Bare midriff tops (i.e., cropped tops) tube tops (even under a jacket), or halter tops, tank 

tops or tops with spaghetti straps 

3. Shorts 

4. T-shirts or sweat shirts with any type of writing or logo, including concert t-shirts 

5. Flipflops (or any other shoes without a back strap) 

6. Sweat pants with writing on the seat of the pants 

7. Hats, head scarves, ties, sunglasses, caps, or bandanas 

The purpose of the athletic program at IHHS is to provide an opportunity for all students 

to learn the self-discipline, skills and sportsmanship that are derived from participation on 

athletic teams. These opportunities range from intramural class competitions to the more 

rigorous competitive games among schools in the Sunshine League. 

The program at IHHS abides by all standing California Interscholastic Federation (CIF) 

rules and regulations, as well as those set forth by the Catholic Athletic Association (C.A.A.). 

As members of any school team, athletes are to act at all times in a manner that demonstrates 

good sportsmanship. Failure to do so may result in dismissal from the team. 

IH fields CIF varsity teams in volleyball, basketball, soccer, softball, swimming, diving, 

cross-country and track. The school has junior varsity teams in volleyball, basketball, 

cross-country and swimming, as well as a freshman team in volleyball. IH is also a member 

of the Interscholastic Equestrian League with competition in the varsity and junior varsity 

division. 

GENERAL ELIGIBILITY 

Any student enrolled at IH is eligible for participation in the athletic program unless she has 

(a) transferred from another high school, (b) lost her amateur standing or (c) come from a 

foreign country. If (a), (b) or (c) apply, the student must take certain steps to become eligible 

for participation on Immaculate Heart C.I.F. teams. Further eligibility requirements are listed 

in the C.I.F. guidelines. 

Athletic competition requires commitment and dedication; therefore, athletes are expected 

to fulfill their responsibilities to the team while still maintaining academic priorities. Team 

members are required to have a minimum 2.0 G.P.A. and no failing grades on any quarter or 

semester report card. 

Evaluation of a student’s eligibility will be made by the athletic director and academic 

counselor. 

Prior to participating on a team, a student must submit the following: 

1. a transportation permission form 

2 an athletic emergency form 

3. a physician’s report form 

PHYSICAL EXAMINATION 

Before a student may participate in any interscholastic competition, she must provide evidence 

of having received a physical examination by a physician and must be judged by that 

physician to be physically able to participate in competitive sports. A physical exam is 

required of athletics for each year of competition to satisfy C.I.F. and IHHS requirements. 

DISMISSAL FROM TEAM 

An athlete may be dismissed from a team for behavior or attitudes contrary to the spirit of 

athletics and competition at IHHS. 

♥ 36 

37 ♥

♥ 38 

SUNSHINE LEAGUE MEMBER SCHOOLS 

Immaculate Heart High School 

Marymount High School 

5515 Franklin Avenue 10643 Sunset Boulevard 

Los Angeles, CA 90028-5999 Los Angeles, CA 90077 

(323) 461-3651 (310) 472-1205 

Marlborough School 

Notre Dame Academy 

250 S. Rossmore Avenue 2851 Overland Avenue 

Los Angeles, CA 90004 Los Angeles, CA 90064 

(323) 935-1147 (310) 839-5289 

Ramona Convent 

1701 W. Ramona Road 

Alhambra, CA 91803 

(626) 282-4151 

LETTERWOMAN JACKETS 

Varsity letters are earned through participation on one varsity team. Letterwoman jackets are 

earned through participation on two or more varsity teams and may be purchased from the 

Athletic Department. These jackets are acceptable as part of the school uniform provided no 

emblems other than those approved by the Athletic Department are worn on them. Students 

may not wear letterwoman jackets on formal dress days. 

ATHLETIC FEE 

A fee of $175.00 is charged to each participant of a C.I.F. sport. For each additional sport, 

a fee of $150.00 will be charged. In addition, a fee will be charged to any student who does 

not return her team uniform, cleaned and in good condition, within one week after the 

team sport is over. Any part of the uniform not returned must be paid for in full. 

TEAM UNIFORMS 

Team uniforms may not be worn in class. On game days, athletes may change into team 

uniforms immediately after dismissal. 

ATTENDANCE 

A student may not participate in any extracurricular game or activity on a day that she 

has been absent from school for more than one full period. 

SPORTS AWARDS BANQUETS 

Athletic awards (certificates, pins, trophies, etc.) are presented to all athletes by their 

coaches at one of the three awards banquets each school year. These are held in the 

fall, winter and spring, as noted on the school calendar. The Scholar-Athletes 

(those who maintain a grade point average of 3.50 or higher and participate on one 

or more athletic teams) are honored at a luncheon in the spring. 

IMMACULATE HEART DEVELOPMENT PROGRAM 

Like all private schools that wish to provide an excellent academic program with 

state-of-the-art resources and facilities, while keeping a competent, dedicated faculty, 

Immaculate Heart maintains a development office whose primary purpose is to solicit 

funds over and above the tuition and fees, in order to help defray the expenses such 

programs and facilities require. Tuition and fees alone cannot build buildings or endow 

scholarships. The development office continually seeks major funds from foundations and 

corporations, and from generous parents, alumnae and friends. 

Contributions to Immaculate Heart can be made in the following ways: (a) restricted or 

unrestricted gifts or bequests which allow the school to use the gift immediately to meet 

specific or general financial needs; and (b) restricted or unrestricted endowment gifts or bequests 

which are put in a permanent fund from which only the interest may be used. 

A contribution can be given in honor of or in memory of a specific person. 

Some of the programs coordinated by the development office are: 

Parent Pledge Program: All parents are asked each year to contribute over and above 

tuition, and to be as generous as they can be. Most parents pledge at least $500 a year. 

All parents are expected to pledge some amount. 

Annual Giving: All alumnae, past parents and friends are asked to give a 

monetary gift to the school once a year. 

10 K WALK: This event, sponsored primarily by the student council, is a 

popular activity entered into by all students as their share in the overall 

effort of supporting the school. 

e-scrip Program: Alumnae, parents and friends support the school by 

registering their credit cards by calling (800) 592-0942 or www.escrip.com. 

IMMACULATE HEART PARENT ASSOCIATION 

All parents of Immaculate Heart students are members of the Parent Council and are 

encouraged to attend the regularly scheduled meetings listed in the school’s calendar. 

In addition to raising funds for the school and providing social opportunities for parents 

and their daughters, the organization, through its meetings, is an effective forum for 

communication and dialog between parents and the administration. The activities 

annually sponsored by the Parent Council are: the Father/Daughter Picnic, the 

Mother/Daughter Luncheon, Parenting Information Evenings, the Spring Raffle, the 

Used Uniform Sale, faculty appreciation luncheons and hospitality for all major events 

throughout the year. 

Co-Presidents: Roxane and John Cornelius 

IMMACULATE HEART ALUMNAE PROGRAM 

Immaculate Heart has an active Alumnae Association Board, and the alumnae 

office of the school assists this board in its activities which include: 

The Annual Reunion 

This is a major alumnae event held on the first Sunday of May on the campus of Immaculate 

Heart. All alumnae are invited back to participate in a liturgy, brunch or high tea and to 

meet with other members of their classes. 

Class Reunions 

Generally at the time of the annual reunion, each five-year celebrating class is 

invited by the alumnae board to come together for special festivities. These 

classes often plan luncheons, dinners or other types of get-togethers. 

Career Days 

Alumnae return to the campus to share their career experiences with current 

students. 

Senior Class Dinner 

On the evening before graduation, the alumnae board hosts a dinner for the 

seniors to welcome them to the alumnae association. 

39 ♥

WHOM TO SEE FOR WHAT 

Admissions (High School).................................................................................................... Jennie Lee 

Admissions (Middle School)............................................................................................ Anne Phelps 

Assistant Principal for Student Life...............................................................................Angela Glynn 

Assistant Principal for Supervision & Instruction....................................................James Spellman 

Athletics (High School)........................................................................................ Maureen Rodriguez 

Athletics (Middle School)..............................................................................................Meghan Addis 

Attendance (High School)...............................................................................................Jo Ann Yuster 

Attendance (Middle School)............................................................................................... Marie Bean 

Bus Passes..........................................................................................................................Jo Ann Yuster 

Campus Minister (High School)...................................................................................Terri McGrath 

Community Service Coordinator.....................................................................................Maria Pollia 

Counseling 

Academic Counselor • Grades 6, 7& 8..................................................................Michelle Gonzalez 

Academic Counselor • Grade 9 ....................................................................................Angela Glynn 

Academic Counselors 

Grade 10, 11 & 12 ...........Tracye Duckett-Lacy, Terry Kung, & Elsa Heydenreich Clark 

College Co-Directors......................Tracye Duckett-Lacy, Terry Kung, & Elsa Heydenreich Clark 

Dance Policies...................................................................................................................Angela Glynn 

Development............................................................................................................... Julie McCormick 

Discipline Problems (High School)...............................................................................Angela Glynn 

Discipline Problems (Middle School).............................................................................. Anne Phelps 

Health Room (High School)...........................................................................................Jo Ann Yuster 

Health Room (Middle School)........................................................................................... Marie Bean 

Junior Class Rings............................................ Mike Coffey, (714)838-5299 or herffman@aol.com 

Kairos........................................................................................................................ Christine Knudsen 

Library Cards...................................................................................................................Tracie Thomas 

Lost and Found ..........................................................................................Marie Bean, Angela Glynn 

Middle School.................................................................................................... Anne Phelps, Director 

Middle School Assistant Director....................................................................................... Gina Finer 

Middle School Secretary...................................................................................................... Marie Bean 

Parent Pledge Program.............................................................................................. Julie McCormick 

Parking Permits................................................................................................................Angela Glynn 

President...................................................................................................................... Julie McCormick 

Principal............................................................................................................................Virginia Hurst 

Principal’s Secretary..................................................................................................Marjorie Schilling 

Program Change................................................................................................ Academic Counselors 

Public Relations.......................................................................................................... Julie McCormick 

Senior Portraits/Student ID photos................................................ John Dlugolecki (818)848-0148 

Student Activities.......................................................................................................... Naemah Morris 

Transcripts (High School)............................................................................. Jo Ann Yuster, Registrar 

Transcripts (Middle School)............................................................................................... Marie Bean 

Transportation/Car Pools/Student Directories.............................. Marjorie Schilling, Marie Bean 

Tuition, Fees....................................................................................Kristiina Goyette, Business Office 

Uniforms (High School)..................................................................................................Angela Glynn 

Uniforms (Middle School)...................................................... ..........................................Anne Phelps 

Work Permits....................................................................................................................Jo Ann Yuster 

♥ 40 

41 ♥


SUPPLEMENT 

The preceding pages of this handbook describe the history, the philosophy and the 

policies which are, to a great extent, common to both the middle school and the high 

school. This segment focuses on information unique to the middle school and is intended 

as a supplement to the foregoing. 

Director .......................................................................................... Anne Phelps 

Assistant Director.............................................................................. Gina Finer 

Secretary............................................................................................ Marie Bean 

Middle School Faculty 

Academic Counselor....................................................................Michelle Gonzalez 

Art .............................................................................................................. Gina Finer 

English/Literature*.............................................. Zenaida Bocian/Patricia Whaley 

Mathematics*....................................................................................... Monica Helali 

Physical Education/Athletic Director.............................................. Meghan Addis 

Religious Studies.......................................Zenaida Bocian/Mary Candace Rucker 

Science/Technology............................................................................. Liya Gedayan 

Social Studies..................................................................................Carolyn Polchow 

Spanish.............................................................................. Liliana Garcia de Monroy 

Grade 6 ...............................................................................................Suzanne Keogh 

Grade 6................................................................................................ Sarah Kirkham 

Music....................................................................................................... Aprille Hogg 

Campus Ministry......................................Zenaida Bocian/Mary Candace Rucker 

* Honors level classes are offered in these disciplines. 

IHMS DAILY SCHEDULE 

Regular Schedule 

8:10 a.m. Tardy bell 

3:00 p.m. Dismissal 

Minimum Day Schedule 



Wednesday 



♥ 40 

41 ♥

EXPECTED SCHOOL-WIDE LEARNING RESULTS 

♥ 42 

Immaculate Heart Middle School strives to help each student to become: 

I. A faith filled young woman who 

A. strives to be a woman of great heart and right conscience 

B. has studied and applies Catholic Christian values to her daily life 

C. respects the values of tolerance, justice, and the dignity of the human person 

D. develops an ongoing personal relationship with God through prayer 

II. A contributing member of society who 

A. realizes her intrinsic value as an individual with the ability to make a difference 

B. volunteers her time and talents with others 

C. seeks out and serves in leadership roles in her school and community 

D. appreciates and respects her family, community, country, and the democratic 

process 

III. A self-directed life long learner who 

A. sets academic, social, and spiritual goals and implements a course of action 

to achieve them 

B. exhibits personal responsibility for actions and learning to her daily life 

C. explores the diversity of other peoples and cultures 

D. exhibits a passion for learning 

IV. A critical thinker who 

A. continually evaluates and adapts problem solving strategies 

B. effectively integrates, synthesizes and applies knowledge from a variety of 

disciplines 

C. connects learned academic skills to real life problem-solving 

D. knows how to find information and evaluate its validity 

V. An effective communicator who 

A. expresses ideas clearly and accurately using both oral and written 

means 

B. actively participates through careful listening and meaningful questioning 

C. develops patterns for organizing and analyzing information 

D. is able to respectfully dialogue with peers and faculty 

VI. A health conscious student who 

A. knows that proper nutrition, physical fitness, and hygiene are essential to 

health and life-long well-being 

B. exhibits the behavior and choices that lead to optimal physical and 

psychological health 

C. conducts herself in an ethical, socially responsible manner 

VII. An aesthetically conscious individual who 

A. develops an appreciation for a variety of artistic expression, i.e., music, visual 

arts, performing arts and literature 

B. engages in activities which develop an appreciation for culturally diverse forms 

of artistic expression 

C. expresses an awareness about the importance of the arts in all areas of the 

curriculun 

VIII. A technologically enabled student who 

A. is prepared to adapt to technological advances in society and the workplace 

B. applies knowledge of word processing, presentation software, and the internet 

to complete assignment and projects 

C. applies critical thinking skills to analyze and evaluate information presented 

through various media outlets 

CURRICULUM 

Grade 6 

Art 

Computer Science 

English 

Literature 

Mathematics 

Music 

Physical Education 

Fitness 

Nutrition 

Religious Studies 

The Old Testament 


Science 

Earth Science 

Social Studies 

Ancient History 

Grade 7 

CAMPUS LIFE AND TRADITION 

SCHOOL COLORS 

Maroon and white 

MASCOT 

The panda 

Art 

English/Literature 

Honors English/Literature 

Foreign Language 

Spanish I A 

Mathematics 

Honors Pre-Algebra 

Pre-Algebra 

Music 


Fitness/Nutrition 


Scripture/Christian Moral Values 


Science/Technology 

Life Science 


World History & Geography 

Grade 8 

Art 

English/Literature 

Honors English Literature 

Foreign Language 

Spanish I B 

Mathematics 

Honors Algebra I 

Algebra 


Fitness/Nutrition 


Experiencing the Mysteries 

of God 


Science/Technology 

Physical Science 


U.S. History 

RETREAT PROGRAM 

In order to enrich the spiritual experience of the students, day-long retreats are scheduled 

for sixth, seventh and eighth graders. 

LITURGICAL CELEBRATIONS 

Special liturgies and prayer services are held throughout the year. Parents are always welcome. 

ORIENTATION FOR PARENTS OF NEW STUDENTS 

At the beginning of the school year, an orientation evening is presented to welcome new 

parents and to give them an overview of school policies and calendared events. 

BACK TO SCHOOL NIGHT 

Each September, IHMS hosts a Back to School Night for parents. Individual teachers explain 

specific class requirements and expectations. Refreshments are served. 

OPEN HOUSE 

An Open House is held in December for prospective students and their parents to acquaint 

them with the school and its programs. 

43 ♥

WELCOME DAY 

This day of celebration is set aside to welcome all new students and faculty formally as 

well as informally through songs, skits and refreshments. 

DAILY ROUTINE 

BIG AND LITTLE SISTER PROGRAM 

Each middle school student is paired with a student from another grade level. Together 

they enjoy Spirit Days, the Halloween Carnival, and the Christmas and Easter outreach 

projects, all of which are sponsored by the big sisters. 

FATHER /DAUGHTER PICNIC 

All students are invited to enjoy a special weekend afternoon playday with their fathers 

or “adopted dads” (grandparents, uncles, older brothers are welcome, too!). The event 

features food, games, dancing and prizes. 

HALLOWEEN CARNIVAL 

The middle school’s annual Halloween Carnival which also features costumes, games 

and food booths, prizes and refreshments. Young children from an “adopted” elementary 

school are invited to participate. 

10K WALK 

Students and faculty walk or jog 10 kilometers in a major fundraising effort for the school. 

FAMILY HERITAGE DAY 

The educational experience of Immaculate Heart Middle School students is greatly enriched 

by the vast cultural diversity of the school community. Family Heritage Day is the culmination 

of the students’ exploration of their national and ethnic origins. Highlights of the event include 

a formal program, colorful displays and a “potluck” banquet of their favorite international 

foods. Families are welcome to attend. 

ENRICHMENT ACTIVITIES 

Chorus, Mock-Trial, Newspaper, Sports, Theatre Arts, Yearbook 

MOTHER/DAUGHTER LUNCHEON 

This springtime luncheon, sponsored by the Parent Council, features members of the 

senior class modeling the latest fashions. 

OUTREACH PROGRAM 

All students participate in a program which involves interaction with an inner city school. 

The Outreach Program is coordinated by the Student Council and JRAC. In addition, the 

entire school participates in activities throughout the year to support various other 

community projects. 

SHOWCASE NIGHT 

This is a special evening in the spring when faculty and parents acknowledge and 

celebrate the successes of students. 

SPORTS AWARDS 

Sports awards are presented during a daytime assembly. These ceremonies are held 

at the end of each season. 

FIELD TRIPS 

An important part of formal schooling is the experience of learning first hand through 

field trips which are scheduled throughout the year. In order to be allowed to participate, 

students must submit permission slips that have been signed by their parents. 

SCHOOL HOURS 

The school day begins at 8:10am and ends at 3:00pm for all middle school students. 

School is dismissed at 2:30pm on Wednesday for faculty meetings. On designated 

half days, school is dismissed at 12:15pm. 

Students are expected to arrive on campus by 8:00pm. 

SCHOOL OFFICE HOURS 

The middle school office is open from 7:30am to 3:30pm 

TARDINESS 

Because tardiness disrupts the learning process, students are expected to be on time. 

Students who arrive at school after 8:10am must report to the office to obtain an admit 

slip before they will be admitted to class. After a student has been late to class three times, 

subsequent tardiness will result in detention. Excessive tardies will result in suspension. 

RELEASE OF STUDENTS DURING THE SCHOOL DAY 

When a student needs to leave the campus for any reason during the school day, 

her parent/guardian must sign her out in the middle school office. 

ATTENDANCE 

Students are expected to attend all classes unless there is a legitimate reason for absence 

(illness or death in the family). Parents are asked to schedule medical appointments outside 

of school hours, if possible. Students absent from a class for 15 days in a semester ordinarily 

will not receive academic credit for that class. 

ABSENCE 

Parents of absent students are asked to call the school at (323) 461-3651 • ext 221 

between 8:00 a.m. and 9:30 a.m. on each day of absence. When a student returns to school 

after any absence, a note must be brought to the office explaining the reason for the absence. 

LOST AND FOUND 

Articles left on campus are kept in the lost and found in the middle school. 

Students may retrieve items from the lost and found at any time. 

TELEPHONE USE 

Students will not be called to the phone during the school day. Only messages which 

are absolutely necessary will be posted outside the middle school office on the message 

board. In an emergency, students may use the office phone to call parents. Cell phones 

may not be used during regular school hours and must be locked in students’ lockers. 

PUBLICATIONS POLICY 

On occasion, the school may wish to publish or display student projects or academic work 

as well as photographs and sound recordings of students engaged in school-related activities. 

It is the responsibility of the student’s parents to notify the principal , in writing, by the 

end of the first week of each school year, if they do not wish to have their daughter’s 

images, academic work or participation in school-related activities displayed or published 

on the Internet or in any of the school’s publications, including marketing materials. If 

such written notification is not received by the principal, it is presumed that the parents 

have given authorization to the school to publish images and work and thereby release 

Immaculate Heart from any liability arising out of such use. 

♥ 44 

45 ♥

ACADEMIC INTEGRITY 

TRANSPORTATION 

Since the safety of students is paramount, parents are asked to cooperate with the following: 

Morning Drop-Off 

Parents may drop off students in the double lanes located in the Western 

Avenue parking lot. Drivers should move their cars down as far as possible 

before dropping students off, and then exit from the lower gate onto Western 

Avenue. Only faculty members or student drivers with parking permits may enter 

the Franklin Avenue lot after . 

Student Pick-Up 

Students may be picked up from the Western Avenue parking lot in the same 

manner as morning drop-off. After 3:30pm, students may also be picked up from 

the Franklin Avenue parking lot. 

Immaculate Heart believes that academic integrity is closely allied to the development of 

self-esteem. It is important for young women to understand that honest effort and struggle, 

despite one’s limitations, are commendable and that there is a transcedent value in knowing 

that not all rewards are graded or evaluated. Each student is encouraged to strive for excellence, 

to take pride in her work, to stretch her mind, and to feel that something worth doing is worth 

doing well. For a student to maintain academic integrity on a day to day basis is to build the 

kind of character and to develop the moral conviction that on one level of human development, 

at least, may be far more important than the acquisition of some quantity of knowledge. 

A young woman demonstrates her academic integrity when she produces her own original 

work, when she takes an exam without cheating, when she does her own homework, and 

when she acknowledges another’s ideas by identifying author and source. 

In keeping with its philosophy and mission, Immaculate Heart does not tolerate breaches of 

academic integrity in any form including, but not limited to, the following: 

• giving or taking information during an examination by any means including 

sign language, crib notes on paper or body parts, secret codes or electronic 

transmissions 

• copying or allowing another to copy from one’s exam, homework, labwork, 

or other assigned work 

• inventing information for the purpose of completing a laboratory experiment 

or case study 

• changing answers on a previously corrected test, assignment or case study 

• representing the words, ideas or work of another as one’s own in an academic 

exercise (plagiarism), including the use of all or parts of commercial research 

and term papers 

• taking credit for group work that has not been earned 

Academic dishonesty is always considered a serious matter. Consequences may range 

from the lowering of a grade to referral to an academic review board at which time 

suspension and/or expulsion may be recommended. 

HONOR CODE 

Immaculate Heart Middle School Honor Code 

As a young woman of integrity, I promise to uphold the 

values of our school community. 

I pledge to be honorable in my work, speech and actions. 

I will treat all members of the school community with respect. 

I will not give, ask for, or receive help from my classmates on any assignment, 

test or quiz without the specific permission of my teacher. 

I will not cheat on any test or quiz by giving information to or taking information 

from another student. 

I will not pressure any of my classmates into telling me anything about a test or 

quiz before I take it, nor will I share information with them about any test or quiz 

that I have taken. 

I will not plagiarize on any assignment by representing the words, ideas or work 

of another as my own. 

I will not copy anyone’s homework and turn it in as my own, nor will I allow 

anyone to copy my homework. 

I will treat all school property and the belongings of others with care and respect. 

I will not take, damage or destroy any property that does not belong to me. 

I will always take responsibility for my own actions, especially in relation to 

doing my work. 

I understand that the violation of any of the items above 

will result in disciplinary action. 

Student’s Name (signature) 

(please print name) 

Date 

Parent’s Name (signature) 

(please print name) 

Date 

♥ 46 

47 ♥

ACADEMIC POLICIES 

♥ 48 

Every effort is made to keep the student and parent informed of her academic standing. 

Mid-quarter reports, mailed prior to the issuing of quarter and semester grades, indicate 

that a student is doing work that is below a “C” or that she is in danger of failing. Upon 

receiving the notice, parents should sign and return it and, if necessary, arrange a conference 

with her teacher. 

Report Cards 

Report cards are posted online approximately two weeks after the end of the four quarters. 

The mid-term grades are considered to be progress reports. Semester grades are recorded 

on the permanent record card. A student is placed on academic probation when her grades 

fall below a 2.0 GPA. The extracurricular activities of a student on probation may be restricted. 

Explanation of Report Card marks 

A grade of “A” 100%-90% A 4.0 

Outstanding Achievement A- 3.7 

A grade of “B” 89%-80% B+ 3.3 

Good Achievement B 3.0 

B- 2.7 

A grade of “C” 79%-70% C+ 2.3 

Average Achievement C 2.0 

C- 1.7 

A grade of “D” 69%-60% D+ 1.3 

Minimum Achievement D 1.0 

D- 0.7 

A grade of “F” Below 60% F 0.0 

Failure due to unsatisfactory achievement 

Citizenship Grade 

Immaculate Heart takes seriously the responsibility it has to teach good citizenship, and 

therefore requires each teacher to make a judgment on the level of cooperation and respect 

that a student demonstrates in each class toward her teacher and her fellow classmates. 

Cheating and plagiarism are considered serious infractions and will be adressed in the 

following way: the student will receive a zero for the test, quiz, paper, assignment or project 

involved; detentions will be given; and the parent will be informed. 

Homework 

Immaculate Heart recognizes the value homework plays in extending and reinforcing 

classroom learning as well as its significance in the development of responsibility and 

consistency within each student. Although the amount and type vary among subjects and 

grade levels, homework is usually a responsibility to be met daily. Generally, students can 

expect two hours of homework each evening. A student usually receives a zero for missing 

assignments. If a pattern of missing or incomplete homework develops, the teacher will 

notify the parent, since failure to meet homework requirements will impact negatively on 

the student’s grade in the class. 

Students are responsible for any and all missed work assigned during their 

absence and to complete the work in a timely manner. It is up to the discretion 

of the individual teacher as to what is considered “a timely” manner. 

STANDARDIZED TESTING PROGRAM 

HONORS AND AWARDS 

HEALTH AND SAFETY 

An entrance examination is administered to all fifth and sixth graders who seek admission 

to Immaculate Heart Middle School. Reading, mathematics, and language skills are the 

major components of this test. 

The Stanford Achievement Test is administered to all sixth and seventh graders in March. 

This test provides for continuous, comprehensive assessment of the progress of students 

in the major skill areas. 

Honors 

Academic honors can be earned by students maintaining a 3.5 GPA for each semester. 

CJSF California Junior Scholarship Federation 

California Junior Scholarship Federation is a nationwide organization whose purpose is to 

foster pride in high standards of scholarship, service and citizenship. Membership is based 

on semester grades. Three points are given for an “A” and one point for a “B” in the academic 

subjects. To qualify for membership, a student must earn twelve points in one semester. 

Girls who maintain membership for three semesters—one in seventh grade and two in 

eighth grade — receive an honor certificate at graduation. 

Sister Christina Howell Award 

This award for academic excellence is given at graduation to the student who has achieved 

the highest grade point average during seventh and eighth grades. The winner’s name is 

inscribed on the roll of Sister Christina Howell winners which remains in the middle 

school office, and she receives a plaque in recognition of her accomplishment. 

The Outstanding Achievement Award. 

This award is presented to a graduate of the middle school. The award recognizes a 

student for: 

• her academic achievement; 

• her outstanding leadership qualities; 

• her service to others; and 

• her participation in school endeavors. 

The award includes an individual plaque for the winner, and her name is inscribed on the 

perpetual plaque which remains in the middle school office. 

The Student Council Award 

This annual award, given for spirit, enthusiasm and support of school endeavors, is voted 

on by the students and is presented at graduation. 

HEALTH POLICIES 

All new students must submit a completed immunization form before they are admitted to 

Immaculate Heart Middle School. All students entering grade 7 must have completed 

hepatitis B immunizations and the Tdap booster shot. 

Parents should not send a student who is ill to school. If a student should become ill at school, 

parents will be notified and asked to take the student home. 

49 ♥

COMMUNICATION 

DISCIPLINARY POLICIES 

Medication that must be taken by a student at school must be in the original labeled 

container. The medicine must be accompanied by a note from the doctor or a parent. 

FIRE AND EARTHQUAKE PROCEDURES 

Immaculate Heart periodically conducts fire, earthquake emergency, and lockdown drills. 

These drills are part of an overall plan which includes regular inspections by the Los Angeles 

Fire Department as well as information updates and inservice for faculty and staff regarding 

emergency procedures. 

In the event of a major earthquake or other serious disaster, students will be 

released from school in a safe and accountable fashion in accordance with school policy as 

expressed on the Emergency Information Form. Students will be released to authorized adults 

from the gate of the Western Avenue parking lot. 

GUIDANCE AND COUNSELING 

Academic Counseling 

The middle school director, in collaboration with the academic counselor and the 

teachers, monitors the academic progress of all students. Parents are encouraged to 

contact the director when questions or concerns of an academic nature arise. 

PARENT/TEACHER CONFERENCES 

Effective communication and cooperation are essential in all human endeavors. Since 

education, both spiritual and academic, is an enterprise of the highest value, communication 

between home and school is vital. To ensure open lines of communication, Immaculate Heart 

Middle School has scheduled parent/teacher conferences in the fall. In addition, teachers 

and parents are encouraged to communicate concerns through telephone calls, e-mails, 

written notes or by equesting a special meeting. Parents are welcome to call the middle 

school director to arrange an appointment with a teacher. 

CONTACTING THE SCHOOL REGARDING PROBLEMS 

To avoid miscommunication, confusion, or misinformation, parents should follow 

these procedures: 

1. When a significant academic problem arises, parents should first contact the teacher. 

An appointment for a conference, if indicated, can be arranged at this time. 

2. If after working with the teacher, the parents wish to discuss the problem with the middle 

school director, they should call Anne Phelps or send her a note describing the concern. 

If necessary, an appointment can be scheduled. 

Immaculate Heart students are expected to exercise self-discipline and to conduct themselves 

in ways that support the philosophy of the school. Student conduct should demonstrate 

respect for both self and others as well as respect for property. The registration of a student 

at Immaculate Heart Middle School is an expressed agreement on the part of the student and 

the student’s parents or guardians to observe these behavioral standards and policies. 

The following guidelines of behavior reflect the conduct expected of a student. The 

administration of the school will be the final judge of what is or is not acceptable. 

UNIFORM 

All students are expected to be in complete uniform at all times. This includes physical 

education classes. 

CLASS PUNCTUALITY 

Students must be in class by 8:10a.m. 

COMPUTERS AND SOFTWARE 

Students are to respect all copyright laws and policies in regard to computer software. 

Software programs should not be brought on campus. Students are not permitted to tamper 

with or invade diskettes, files or folders not designated for their use. Students must comply 

with all of the school’s policies regarding Internet use. 

DISCIPLINARY PROCESS 

Our process is designed to communicate clearly to students and parents the consequences for 

student misconduct. 

Detention 

Detention is assigned to students for violations of school rules. Middle school students 

serve detention on Tuesday. Carpools, doctor’s appointments, athletic practices or games 

are NOT excuses for missing detention. 

Failure to show for an assigned detention will result in an additional detention. 

Disciplinary Probation 

When it is determined that a student should be put on disciplinary probation, the middle 

school director meets with the student and her parent. A written agreement is drawn up 

defining the expectations for the student’s behavior and the time period for probation. 

This agreement is dated and signed by the student, her parents and the director. The 

conditions of the agreement must be met or the consequences identified in the contract 

will be imposed. 

Suspension 

At the discretion of the middle school director, in consultation with the administration, 

a student may be suspended from school for a serious violation of the disciplinary code. 

Suspension lasts from one to five days (not to exceed five), during which time the student’s 

disciplinary record is reviewed and a conference is arranged with the student, her 

parents/guardian and the director. 

During the period of suspension, the student forfeits any credit for assignments 

and tests in classes. 

Expulsion 

l. If an action occurs that constitutes grounds for immediate dismissal, the 

middle school director, the parents and the student meet to discuss the 

steps to be taken to complete the dismissal process. 

2. Grades will be issued for all work completed by the student prior to 

dismissal. 

3. No grades or transcripts will be issued to the parents/guardian of the 

dismissed student until all financial obligations have been met (library, 

tuition, etc.) and school withdrawal procedures have been finalized. 

♥ 50 

51 ♥

UNIFORMS AND GENERAL APPEARANCE 

INTERNET USE POLICY • See page 10 

At Immaculate Heart, neatness and cleanliness are viewed as important, as they reflect a 

girl’s attitude about herself and her environment. In general, the school depends on the 

good judgment of parents and students where appearance is concerned; however, the 

administration reserves the right to determine the acceptability of a student’s appearance. 

All uniform regulations apply during break, lunch and after school. 

GROOMING 

Hair dyed unnatural colors, extreme hairstyles, excessive make-up, nail polish or jewelry, 

body piercings (except earrings) and tattoos are unacceptable and will result in an 

automatic detention. 

UNIFORM REGULATIONS 

• All uniform regulations apply during break, lunch and after school. 

• All articles of clothing must be marked with the student’s name. 

• On “Casual Dress” days, students must come to school in appropriate clothing. 

• Complete PE uniform is required at all PE classes. 

LIBRARY 

Library hours are 7:30am to 6:00pm 

Library regulations are as follows: 

• students may borrow books for a two week period; 

• all books must be returned on time in good condition; 

• a fine of 10 cents a day will be charged for overdue books; 

• books that are not returned or are irreparably damaged must be 

replaced by the student; and 

• services for students include the use of computers and printers, 

audio-visual equipment and a coin operated copier. 

School regulations regarding discipline apply in the library. 

No food or drinks may be brought into the library at any time. 

Uniforms must be purchased from the Mills Uniform Company located at 

5844 Sepulveda Boulevard, Los Angeles 91411 • (818) 779-1111 • www.millswear.com 

REGULAR UNIFORM 

1. Skirt: grey skirt (no shorter than three inches above the middle of the knee) 

2. Slacks: khaki 

3. Skort: khaki 

4. Blouse: long sleeve or short sleeve button-down oxford blouse in white 

5. Polo shirt: white with IH Logo, or burgundy 

6. Sweater: burgundy cardigan or burgundy v-neck pullover sweater 

7. Jacket: burgundy jacket • No other jacket may be worn. The student’s name may be 

embroidered in white only. 

FORMAL DRESS UNIFORM 

White shirt, grey skirt, burgundy sweater 

Students may purchase the following items on their own, to be worn with the 

school uniform. 

1. Socks: white knee-high or ankle socks, white tights 

2. Shoes: black or dark brown, flat-heeled penny loafers, navy and white, or black and white 

saddle shoes are permitted. No high top tennis shoes or converse shoes are allowed. 

3. Solid color wool scarves and/or gloves may be worn. 

4. Plain white t-shirts may only be worn under long sleeve blouse uniform 

PE Uniforms 

Students change into their PE uniforms before class. The uniform consists of shorts, 

t-shirt, sweatshirt or swim suit. 

Out of Uniform Days 

Students may not wear the following on free dress day: 

1. Ragged, torn, tight fitting or excessively short or oversized clothing 

2. Bare midriff tops, tank tops or short shorts 

3. T-shirts, sweatshirts or sweatpants with any inappropriate type logo or message 

4. Sandals(For safety reasons, sandals must have a strap in the back.) 

5. Cut-off or torn jeans 

FOOD SERVICES 

EXTRACURRICULAR ACTIVITIES 

The cafeteria is open during mid-morning break and during lunch. Hot meals, hot and cold 

beverages, sandwiches and snack foods are available. The vending machine rooms containing 

snacks, cold beverages and microwaves are open every day from 7:30am to 6:00pm. Students 

may eat inside the cafeteria, at the tables on the balconies or outside on the campus lawns. 

Clean campus 

A clean campus is to be maintained at all times. The cooperation of all students is asked in 

helping to keep the campus and school building clean and in good condition. 

No eating is allowed in school buildings. Special arrangements are made during rainy days. 

No gum chewing is ever allowed on campus. This includes before and after school and 

at any school event. 

Opportunities for extracurricular activities for students include: student council (members 

are elected leaders who participate with faculty moderators in planning student activities); 

the Service Club (promotes service to the school and care of the environment); and the 

Junior Religious Activities Club (provides opportunities for spiritual growth and community 

outreach). 

MODERATORS 

Student Council.......................................................................Patricia Whaley & Michelle Gonzalez 

California Junior Scholarship Federation................................................ Liliana Garcia de Monroy 

Chorus.................................................................................................................................Aprille Hogg 

JRAC/Community Service.............................................................Candy Rucker & Zenaida Bocian 

Mock Trial.......................................................................................................................Sarah Kirkham 

Yearbook................................................................................................................................. Gina Finer 

Newspaper................................................................................................................... Carolyn Polchow 

♥ 52 

53 ♥

STUDENT COUNCIL 

ATHLETIC PROGRAM 

Moderators........................................................... Michelle Gonzalez, Patricia Whaley 

President.............................................................................................................. Audrey Neal 

Vice-President....................................................................................................Emily Guerra 

Secretary.............................................................................................................Serena Lewin 

Treasurer................................................................................................................Ysabel Diaz 

Commissioner of Athletics......................................................................Alexandra Nichols 

Commissioner of Publicity & Elections........................................................... Carla Lopez 

Commissioner of Religion ........................................................................ Maile Domantay 

CJSF Representatives........................................................Ashley Lamba & Alexandra Raff 

JRAC Representatives......................................................Eva Chambers & Trisha Canessa 

Athletes compete in the private school Delphic League. The goal of the Athletic 

Department is to develop good sportsmanship, participation, and the ability to work 

together for a common goal. 

Awards are presented at the end of each season to the athletes during a school assembly. 


5515 Franklin Avenue • Los Angeles, California 90028-5999 • (323) 461-3651 • fax (323) 461-7182 

1. 

Permission Form 

I request that my daughter______________________________________________ be allowed to participate in 

the __________________________________________________________________________________ 

on___________________________________ from_____________________ to__________________________ 

(Date) 

(Departure Time) 

(Return Time) 

Educational Purpose: __________________________________________________________________________ 

I understand that transportation will be by: _______________________________________________________ 

Please be aware that when private cars are used for transportation, the driver’s insurance company is primarily liable; 

the school’s insurance is secondary coverage. 

I agree to direct my child to cooperate and conform with directions and instructions of the supervisory personnel 

in charge of the field trip. 

❤ 

FEES 

Activity fee $210.00 

Book Rental Fee $150.00 

Technology use fee (computers, printers, on line services, etc.) $235.00 

Athletic Fee $ 75.00 

8th Grade Graduation Fee $200.00 

Re-registration Fee $100.00 

As a condition of being allowed to do so, I hereby release and discharge the school from any and all claims for 

personal injuries or property damage my daughter may suffer as a result of participation in the field trip described 

above, whether or not such injuries or damage are caused by the negligence of the school or its employees. Should 

it be necessary for my daughter to have medical treatment while participating in this trip, I hereby give the school 

personnel permission to use their judgment in obtaining medical service and I give permission to the physician 

selected by the school personnel to render medical treatment deemed necessary and appropriate by the physician. 

I agree to relieve the school and other participating adults from any liability in connection with this request. 

____________________________________________________ 

(Signature of parent or Guardian) 

____________________________________________________ 

(Address) 

IMMACULATE HEART PARENT ASSOCIATION 

All parents of Immaculate Heart students are members of the Parent Council and are 

encouraged to attend the regularly scheduled meetings listed in the school’s calendar. 

In addition to raising funds for the school and providing social opportunities for parents 

and their daughters, the organization, through its meetings, is an effective forum for 

communication and dialog between parents and the administration. The activities annually 

sponsored by the Parent Council are: the Father/Daughter Picnic, the Mother/Daughter 

Luncheon, Parenting Information Evenings, the Spring Raffle, the Used Uniform Sale, 

faculty appreciation luncheons, and hospitality for all major events throughout the year. 

Co-Presidents: Roxane and John Cornelius 

2. 

____________________________________________________ 

(Home & Work Numbers) 

____________________________________________________ 

(Date) 

If the student has any health concerns or medical conditions (including allergies, physical limitations, medications 

required, etc.) even if prior notification has been given to Immaculate Heart, please indicate them here: 

___________________________________________________________________________________________ 

___________________________________________________________________________________________ 

I do not give my daughter permission to participate in this activity. 

____________________________________________________ 

(Signature of Parent or Guardian) 

(Date) 

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55 ♥

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57 ♥

HANDBOOK FOR PARENTS AND STUDENTS - Immaculate Heart ...

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