12-13-2011 - Western DuPage Special Recreation Association

WESTERN DUPAGE SPECIAL RECREATION ASSOCIATION
MINUTES OF THE REGULAR MEETING – December 13, 2011
I. CALL TO ORDER - Chairman Mike Benard called the meeting to order at 2:04 p.m. at the Western
DuPage Special Recreation Association office located at 116 N. Schmale Road Carol Stream, Illinois.
II.
ROLL CALL:
Carol Stream Park District
Glen Ellyn Park District
Naperville Park District
Warrenville Park District
West Chicago Park District
Wheaton Park District
Winfield Park District
WDSRA Executive Director
WDSRA Supt. of Fin. & Personnel
WDSRA Supt. of Development
Arnie Biondo
Dave Harris
Ray McGury
Diane Dillow
Gary Major
Mike Benard
Mark Pawlowski
Sandy Gbur
Sharon Gedvilas
Lea Jackman
A quorum was established.
Absent: Bloomingdale Park District, Roselle Park District
III.
IV.
INTRODUCTION OF GUESTS
PUBLIC COMMENT – None
V. CONSENT AGENDA
1. Minutes of Meeting – October 11, 2011 – REGULAR SESSION
2. Treasurer’s Report – September and October 2011
3. Disbursement Report – September and October 2011
4. Tax Payment Report – As of November 27, 2011
Pawlowski/Biondo moved to approve the Consent Agenda. All in favor; none opposed; motion passed.
VI.
MEMBER DISTRICT SPECIAL EVENTS - Each member district highlighted their upcoming events.
VII. CORRESPONDENCE – File was passed for Board member’s review of press clippings, and general
correspondence that would be of interest to the board.
VIII. DIRECTOR’S REPORT - Gbur mentioned highlights in her Six Months Report and reported that
WDSRA Earned the Illinois Distinguished Park and Recreation Accreditation with a score of 497.36 out of 500.
Gbur thanked the staff for their hard work to become an accredited agency. Chairman Benard and Director Gbur will
receive the award plaque at the State Conference in January 2012.
IX. FINANCE TASK FORCE REPORT - Benard reported that the Finance Task Force minutes from the
September 15, 20111 meeting were included in the packet for information and then reviewed the Budget
Assumptions and asked board members to provide feedback.
X. NEW BUSINESS – Warrenville Park District Special Recreation Budget – McGury/Pawlowski moved to
approve the Warrenville Park District Special Recreation Budget. The motion was unanimously approved.

WDSRA December 13, 2011 Minutes
Page 2
Two resolutions were presented for board approval. Resolution #11-03 to join Illinois Institutional Investors
Trust – Dillow/McGury moved to approve Resolution #11-03. All in favor; none opposed; motion passed.
Resolution #11-04 – Authorizing Issuance of Individual Procurement Cards was presented. Pawlowski/Dillow
moved to approve Resolution #11-04. All in favor; none opposed; motion passed.
Benard asked that Gedvilas update the finance policy with internal control information showing purchasing limits for
staff.
Approval of IAPD Credentials – Pawlowski/McGury moved to approve the IAPD Credentials as follows:
Delegate: Diane Dillow 2 nd Alternate: Gary Major
1 st Alternate: Mike Benard 3 rd Alternate: Mark Pawlowski
All in favor; none opposed; motion passed. There was no Old Business.
XI. RECREATION REPORT – Miner stated that the PDRMA Safety Review was completed on November 14 th ,
with a score of 96% for the 2011 review. WDSRA will be reviewed again in 2014. Miner announced that participant,
Anna Maggio was selected as the Kiwanis International winner of the Aktion Club Speech Contest. This is the first
WDSRA participant to win such a distinction. The DuPage Boomers, www.dupageboomers.com website has a new
look and was updated to include the new winter/spring offerings. Staff also created a Facebook page for the DuPage
Boomers www.facebook.com/DuPageBoomers. Miner asked board members to help spread the word to other
members within their districts.
XII. COMMUNICATIONS & DEVELOPMENT REPORT - Jackman provided highlights from her Development
report and indicated that the actual dollar amount of pending grants is $88,000 and not $48,800 as indicated in her
report.
Jackman mentioned that Foundation board members would attend some of the Park District boarding meetings to
introduce themselves and to invite commissioners to the March 10 auction. She also mentioned that Sponsorships
have started to come in for the Auction.
XIII. CLOSED SESSION – Biondo/Dillow move into closed session at 2:28 p.m for the purpose of review of
closed session minutes in accordance with 5ILCS 120/2(c) (21) and for purposes of personnel/compensation in
accordance with 5 ILCS 120/2 (c) (1). The motion passed with a Roll Call:
Yes Carol Stream Park District Arnie Biondo
Yes Glen Ellyn Park District Dave Harris
Yes Naperville Park District Ray McGury
Yes Warrenville Park District Diane Dillow
Yes West Chicago Park District Gary Major
Yes Wheaton Park District Mike Benard
Yes Winfield Park District Mark Pawlowski
Biondo/Pawlowski moved to arise from closed session at 2:51 p.m. All in favor; none opposed; motion passed.
XIV. ADJOURNMENT – Biondo/Pawlowski moved to adjourn at 2:56 p.m. All in favor; none opposed; motion
passed.
Respectfully submitted,
Sandra Gbur, Board Secretary