Cover Letter with Donation, Advertising & Sponsorship Form
Cover Letter with Donation, Advertising & Sponsorship Form
Cover Letter with Donation, Advertising & Sponsorship Form
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Montessori School of Oakton<br />
15TH ANNUAL GALA AUCTION FUNDRAISER <br />
12113 Vale Road<br />
Oakton, VA 22124<br />
Phone: (703) 715-0611<br />
School Website: www.oaktonmontessori.com<br />
Dear Sir or Madam: September 1, 2012<br />
The Montessori School of Oakton (MSO) is preparing for their 15th Annual Spring Gala Auction Fundraiser,<br />
to be held at the International Country Club in Fairfax on April 13th, 2013. We count on the support of<br />
the community during this event to help us raise enough money to keep MSO an affordable Montessori<br />
option for as many families in the Northern Virginia area as possible. The funds raised from this annual<br />
event enable MSO to keep their tuition the lowest of any Montessori School in Northern Virginia enabling<br />
many more families the option of a Montessori education for their children.<br />
The Montessori School of Oakton is a non-profit, Section 501(c)(3), non-sectarian school that admits all<br />
children regardless of race, creed, color or origin. We serve children in preschool through the sixth grade.<br />
All MSO Students, including preschoolers, give back to their local communities demonstrating a key<br />
component of a Montessori education; that is to ensure children contribute to their community and help<br />
others in need. Here are some of the ways our children practice this:<br />
o<br />
o<br />
o<br />
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Planning, cooking, delivering and serving meals weekly for the homeless<br />
Writing letters to our service men and women<br />
Raising money for donation to Heifer International<br />
Raising money for the annual Montessori Model United Nations event (montessori-mun.org).<br />
We hope that you can easily see the value that these opportunities provide our children and the<br />
community and would be willing to support the school auction fundraiser <strong>with</strong> a donation of goods or<br />
services that we can auction off that night to raise funds for the Montessori School of Oakton.<br />
Please be sure any expiration dates for your donations are listed after April as our event will not be held<br />
until April 13th. Include any ad materials <strong>with</strong> your donation including logo’s to be used on the auction<br />
website and at the event itself. Feel free to mail donations to the above address.<br />
If you need additional information, please contact the school directly or you may reach us at:<br />
auction@oaktonmontessori.com.<br />
Thank you for supporting The Montessori School of Oakton.<br />
Sincerely,<br />
Karen Sparks<br />
Karen Sparks, Auction Chair <br />
MSO 15 th Annual Gala Auction Fundraiser<br />
E-mail: auction@oaktonmontessori.com<br />
Thank you for your support of Montessori School of Oakton, a non-profit 501(c)(3) organization (Fed Tax ID #52-1238299)
MONTESSORI SCHOOL OF OAKTON<br />
15TH ANNUAL GALA AUCTION FUNDRAISER<br />
SILENT/LIVE AUCTION DONATION FORM<br />
Silent & Live Auction: International Country Club in Fairfax on April 13, 2013, Deadline for <strong>Donation</strong>s is April 6, 2013<br />
CONTACT INFORMATION<br />
Donor:____________________________________________________________________________<br />
Contact Name/Title:________________________________________________________________________________<br />
Address : __________________________________________________________________________________________<br />
City, State:__________________________________________________<br />
Zip: _______________________________<br />
Phone: ______________________________________<br />
Website: ______________________________<br />
Fax_______________________________________________<br />
E-mail: ___________________________________________<br />
ITEM/SERVICE DONATION<br />
Item or Service <strong>Donation</strong>:_____________________________________________________________<br />
Description of Item/<strong>Donation</strong>: ______________________________________________________________________<br />
__________________________________________________________________________________________________<br />
Restriction/Expiration (after April 2013 please): __________________________________________________<br />
Estimated value: $_________________________<br />
Gift certificate enclosed Item enclosed This contract w/signature serves as certificate<br />
Contact us to arrange for delivery/pickup<br />
CASH DONATIONS<br />
Please accept my fully tax-deductible donation of $__________________to help support the Montessori School of Oakton<br />
I have enclosed a check payable to MSO Auction (please note “<strong>Donation</strong>” in memo) or<br />
Please charge my VISA MasterCard in the amount of $ ________________________<br />
Card #: __________________________________________________ Exp. Date: ______/______<br />
CVV#_________<br />
Name on card:_______________________________ Signature: __________________________________<br />
DONOR SIGNATURE<br />
I/we agree to provide the items, services and/or cash donation described above to support the Montessori<br />
School of Oakton’s annual auction. I/we understand that donors will be recognized in the auction catalog used<br />
to promote the auction. I/we agree that the School may auction the items individually or package them <strong>with</strong><br />
other items.<br />
Authorized Donor Signature:_____________________________________ Date: _____________________<br />
Thank you for your generous donation!<br />
Please return this page <strong>with</strong> any enclosures to:<br />
Auction Item <strong>Donation</strong> c/o Montessori School of Oakton<br />
12113 Vale Road Oakton, VA 22124<br />
Phone: 703-715-0611<br />
Email: auction@oaktonmontessori.com<br />
Thank you for your support of Montessori School of Oakton, a non-profit 501(c)(3) organization (Fed Tax ID #52-1238299)
MONTESSORI SCHOOL OF OAKTON<br />
15TH ANNUAL GALA AUCTION FUNDRAISER<br />
ADVERTISING AGREEMENT<br />
Silent & Live Auction: International Country Club in Fairfax, April 13, 2013 - Deadline for Advertisements: April 6, 2013<br />
CATALOG / AD INFORMATION<br />
We print in color as well as black and white. Premium ad space is assigned as orders and payments are<br />
received. If the cover spots have been taken, we will contact you to arrange another placement. Ad must fit in<br />
the ordered space. If they do not fit, we will contact you to discuss.<br />
Please do not include the original of any photos; digital photos or ads should be emailed to<br />
auction@oaktonmontessori.com.<br />
CONTACT INFORMATION<br />
Contact Person: _______________________________________<br />
E-mail:________________________________________<br />
Company : _______________________________________________________________________________________<br />
Address: _________________________________________________________________________________________<br />
Phone: ______________________________<br />
Fax: __________________________________________<br />
PLACEMENT/PRICING<br />
Inside Left Side Back <strong>Cover</strong> $150<br />
Inside Right Side Back <strong>Cover</strong> $150<br />
Inside Front <strong>Cover</strong> $200<br />
¼ Page Ad $50 (4 1/4H X 2 ¾W)<br />
½ Page Ad $70 (4 1/4H X 5 1/2W)<br />
Full Page Ad $120 (8 1/2H X 5 1/2W)<br />
PAYMENT<br />
I have enclosed a check payable to MSO Auction (please note “Program Ad” in memo) or<br />
Please charge my VISA MasterCard in the amount of $ ________________________<br />
Card #: __________________________________________________ Exp. Date: ______/______<br />
CVV#__________<br />
Name on card:_____________________________________<br />
Signature: ________________________________________<br />
Please include a digital file of your corporate logo, if applicable, or email to auction@oaktonmontessori.com<br />
Please return this page <strong>with</strong> any enclosures to:<br />
Auction Advertisements c/o Montessori School of Oakton<br />
12113 Vale Road Oakton, VA 22124<br />
Phone: 703-715-0611<br />
Thank you for your support of Montessori School of Oakton, a non-profit 501(c)(3) organization (Fed Tax ID #52-1238299)
MONTESSORI SCHOOL OF OAKTON<br />
15TH ANNUAL GALA AUCTION FUNDRAISER<br />
SPONSORSHIP AGREEMENT (PAGE 1 OF 2)<br />
Silent & Live Auction: International Country Club in Fairfax, April 13, 2013 - Deadline for Sponsors: April 6, 2013<br />
WHO ARE “SPONSORS” OF THE MSO AUCTION?<br />
“Sponsors” of the MSO Auction are businesses. Organizations and individuals that choose to support the<br />
Auction by underwriting its costs. Sponsors benefit from their contribution in a number of ways, including:<br />
Exposure on the MSO public website on the auction page.<br />
Promotion in our Auction Program, which is distributed to all members of the MSO community and<br />
families<br />
Recognition during the event<br />
SPONSORSHIP LEVELS<br />
'Platinum', Leading Sponsor $1,000 (limited to one)<br />
Exclusive corporate sponsor of event, <strong>with</strong> 20 x 30 sponsorship poster at event and at the school<br />
One full page Ad in the event program<br />
Listed as leading sponsor in all displays<br />
Receive acknowledgment <strong>with</strong> your logo as the "Leading Sponsor" in our newsletter, on our website,<br />
and in advertising and program materials.<br />
Receive verbal recognition announcement during the event.<br />
Four tickets to the event plus four raffle tickets<br />
‘Gold.’ Sponsor Level $500<br />
One half page Ad in the event program<br />
Listed in all sponsorship displays<br />
Receive acknowledgment as sponsor <strong>with</strong> your logo in our newsletter, on our website, and in<br />
advertising and program materials.<br />
Receive verbal recognition announcement during the event.<br />
Three tickets to the event plus three raffle tickets<br />
‘Silver' Sponsor Level $300<br />
One quarter page Ad in the event program<br />
Listed in all sponsorship displays<br />
Receive acknowledgment as sponsor <strong>with</strong> your logo in our newsletter, on our website, and in<br />
advertising and program materials.<br />
Receive verbal recognition announcement during the event.<br />
Two tickets to the event plus two raffle tickets<br />
Friend of the Auction $100<br />
Receive acknowledgment in our newsletter.<br />
Your name in the event program.<br />
One ticket to the event plus two raffle tickets
MONTESSORI SCHOOL OF OAKTON<br />
15TH ANNUAL GALA AUCTION FUNDRAISER<br />
SPONSORSHIP AGREEMENT (PAGE 2 OF 2)<br />
Silent & Live Auction: International Country Club in Fairfax, April 13, 2013 - Deadline for Sponsors: April 6, 2013<br />
LEVEL OF 15th ANNUAL GALA AUCTION SPONSORSHIP<br />
Platinum $1000 Gold $500 Silver $300<br />
Friend $100<br />
CONTACT INFORMATION<br />
Donor (as you wish it to appear in the catalog):_______________________________________________________________<br />
Company (if other): _________________________________________<br />
Contact Person: ___________________________<br />
Address: ____________________________________________________________________________________________<br />
Phone: ________________________________________<br />
Fax:<br />
___________________________________________________<br />
E-Mail: ________________________________________<br />
Website or link: ______________________________________<br />
PAYMENT<br />
I have enclosed a check payable to MSO Auction (please note “SPONSOR” in memo) or<br />
Please charge my VISA MasterCard in the amount of $ _________________________<br />
Card #: __________________________________________________ Exp. Date: ______/______<br />
CVV#___________<br />
Name on card:_______________________________ Signature: ____________________________________<br />
DONOR SIGNATURE<br />
I/we agree to provide the items, services and/or cash donation described above to support the Montessori<br />
School of Oakton’s 15th Annual Gala Auction Fundraiser. I/we understand that donors will be receiving the<br />
benefits as outlined on page 1.<br />
Authorized Donor Signature: ____________________________________________________________________<br />
Please include a digital file of your corporate logo, or email to auction@oaktonmontessori.com<br />
Please return page 2 of this form <strong>with</strong> any enclosures to:<br />
Auction <strong>Sponsorship</strong>s<br />
c/o Montessori School of Oakton<br />
12113 Vale Road Oakton, VA 22124<br />
Phone: 703-715-0611<br />
Thank you for your support of Montessori School of Oakton, a non-profit 501(c)(3) organization (Fed Tax ID #52-1238299)
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