e-PPO Guidelines - Central Pension Accounting Office(CPAO)

ePPO Fresh Pensioner File Formats NIC-CPAO
ePPO File Format’s for fresh pensioners
[ePPO]
[Version 1.0]
Date of Release: 12/02/2008
Central Pension Accounting Office
Ministry of Finance
Department of Expenditure
New Delhi-110066
National Informatics Center
Ministry of Communications and Information Technology
Department of Information Technology
Government of India
New Delhi
No part of this document shall be reproduced without prior permission
of Chief Controller Pension, Central Pension Accounting Office
Release Dt: 12/02/2008 Page 1 of 7

ePPO Fresh Pensioner File Formats NIC-CPAO
Provided are formats for fresh pensioner data to be provided to Banks in fixed file
format
File Name Nomenclature:
File Name: $$$XXXXXXXYYYYSSSS.txt
$$$: BFP (Fresh PPO), BFN (Fresh Nominee) (2Char).
XXXXXXX: BSR Code/Bank Code/CPPC Code (7 Char).
YYYY: Current Year (4 Char).
SSSS: Running Serial No (Starting from ‘0000’, will Reset at every new calendar year) (4 Char).
Fresh PPO data File (Fixed file Format):
Field Name Width Type Mandatory
/Optional*
1 Pension Payment Order Number 12 Char C M
2 Date of PPO 8 Char D M
3 Class of Pension 1 Char C M
4 Major Debit Head of Account 4 Char C M
5 Minor Head 3 Char N M
6 Voted /Charged 1 Char N M
7 BSR Code of Paying Bank and Branch 7 Char C M
8 SB A/C Number 20 Char C M
Pensioner’s Name
9 Title (Mr./Ms./Dr.) 5 Char C M
10 First Name 15 Char C M
11 Middle Name 15 Char C M
12 Last Name 15 Char C M
Remarks
13 Gender 1 Char C M M – Male , F - Female
14 Nationality 20 Char C M
15 Date of Birth 8 Char C O
Release Dt: 12/02/2008 Page 2 of 7

ePPO Fresh Pensioner File Formats NIC-CPAO
16 Permanent Address1 60 Char C M
17 Permanent Address2 60 Char C M
18 District 30 Char C M
19 State 20 Char C M
20 PIN 6 Char C M
21 E-mail 30 Char C O
22 Pen_Phone 12 Char C O
23 Date of Joining 8 Char D O
24 Date of Retirement 8 Char D O
25 Date_Death 8 Char D O
26 GS_YEARS 2 Char N O GROSS SERVICE NUMBER OF
YEARS
27 GS_MONTHS 2 Char N O GROSS SERVICE NUMBER OF
MONTHS
28 GS_DAYS 2 Char N O GROSS SERVICE NUMBER OF
DAYS
29 NETQS_YEARS 2 Char N O 'NET QUALIFYING SERVICE
NO. OF YEARS'
30 NETQS_MONTHS 2 Char N O NET QUALIFYING SERVICE NO.
OF MONTHS
31 NETQS_DAYS 2 Char N O NET QUALIFYING SERVICE NO.
OF DAYS
32 Pay Scale 50 Char C O
33 Grade 1 Char C O
34 Last Pay Drawn 5 Char N O
35 NQS_YEARS 2 Char N O NON QUALIFYING SERVICE
NO. OF YEARS
36 NQS_MONTHS 2 Char N O NON QUALIFYING SERVICE
NO. OF MONTHS
37 NQS_DAYS 2 Char N O NON QUALIFYING SERVICE
NO. OF DAYS
38 Rank last held 30 Char C O
39 Ministry/Department from which
50 Char C O
retired
40 Ret_Off 40 Char C O Retirement Office Of Pensioner
41 Average Emoluments for last 10 8 Char N O
Release Dt: 12/02/2008 Page 3 of 7

ePPO Fresh Pensioner File Formats NIC-CPAO
month
42 Emoluments for Family Pension 6 Char N O
43 Ex Gratia payment (If Any) 7 Char N O
44 Emoluments of Retirement gratuity 6 Char N O
/DG
45 Amount of RG/DG Allowed, paid by 6 Char N O
PAO (not by Bank)
46 Medical Allowance (Y/N) 1 Char C O
47 Amt_Med_Alwnce 5 Char N O Amount Of Medical Allowance
48 Medical Allowance from (Date) 8 Char C O
49 Personal Identification Mark 750 Char C O
50 Pension Sanctioned per month 5 Char N O
51 Date Of Commencement 8 Char D O
52 Comm_Status (P/A/N) 1 Char C M Commutation Status(P-Paid by
PAO/A-Authorized to Bank/N-
Not Applicable)
53 Amount Commuted 7 Char N O
54 Pen_after_Comm 6 Char N O Pension After Commutation
55 Residual Pension 6 Char N O
56 Date Of start of reduced pension 8 Char D O
57 Commuted value of pension 8 Char N O
58 Date of Payment of Commuted Value 8 Char D O
of Pension
59 Date of Restoration 8 Char D O
60 Relief Entitlement 1 Char C M Relief Entitlement
61 Whether the Pensioner is in receipt of 1 Char C M
any other pension (Y/N)
62 If Yes, its particulars and source from 200 Char C O
which being drawn
Family’s Pensioner Name C
63 Title (Mr./Ms./Dr.) 5 Char C O
64 First Name 15 Char C O
65 Middle Name 15 Char C O
66 Last Name 15 Char C O
67 Relationship 1 Char C O Codification Required
68 Age (In years) 3 Char N O
Release Dt: 12/02/2008 Page 4 of 7

ePPO Fresh Pensioner File Formats NIC-CPAO
69 Nationality 20 Char C O
70 FP_Dependency_Reason 100 Char C O Dependency Reason
71 Permanent Address of Family
60 Char C O
Pensioner Address1
72 Permanent Address of Family
60 Char C O
Pensioner Address2
73 FP_District 30 Char C O
74 FP_State 20 Char C O
75 FP_PIN 6 Char C O
76 FP_E-mail 30 Char C O
77 FP_Phone 12 Char C O Family Pensioner’s Phone No.
78 Personal Identification Mark 750 Char C O
79 Rule under with F.P. is sanctioned 100 Char C O
80 Enhanced Rate of F.P. 5 Char N O
81 Period from which F.P. is Paid at
8 Char D O
enhanced rate Date From.
82 Period from which F.P. is Paid at
8 Char D
enhanced rate Date To
83 Normal Rate of F.P. 5 Char N O
84 Period from which F.P. is Paid at
8 Char D O
normal rate Date From
85 Period from which F.P. is Paid at
8 Char D O
normal rate Date To
86 Whether the F.P. is in receipt of other 1 Char C M
pension
87 If Yes its particulars and Source from 200 Char C O
Being drawn
88 AQS_YEARS 2 Char N O ADDITIONAL QUALIFICATION
SERVICE NO. OF YEARS
89 AQS_MONTHS 2 Char N O ADDITIONAL QUALIFICATION
SERVICE NO. OF MONTHS
90 AQS_DAYS 2 Char N O ADDITIONAL QUALIFICATION
SERVICE NO. OF DAYS
91 SW_YEARS 2 Char N O SERVICE WEIGHTAGE NO. OF
YEARS
92 SW_MONTHS 2 Char N O SERVICE WEIGHTAGE NO. OF
Release Dt: 12/02/2008 Page 5 of 7

ePPO Fresh Pensioner File Formats NIC-CPAO
MONTHS
93 SW_DAYS 2 Char N O 'SERVICE WEIGHTAGE NO. OF
DAYS'
94 ARR_RATE1 5 Char N O ARREAR RATE1
95 ARR_FRM1 8 Char D O ARREAR RATE FROM1
96 ARR_TO1 8 Char D O ARREAR RATE UPTO1
97 ARR_RATE2 5 Char N O ARREAR RATE2
98 ARR_FRM2 8 Char D O ARREAR RATE FROM2
99 ARR_TO2 8 Char D O ARREAR RATE UPTO2
100 RED_ARR_RATE1 5 Char N O REDUCED ARREAR RATE1
101 RED_ARR_FRM1 8 Char Char O REDUCED ARREAR RATE
FROM1
102 RED_ARR_TO1 8 Char Char O REDUCED ARREAR RATE
UPTO1
103 RED_ARR_RATE2 5 Char N O REDUCED ARREAR RATE2
104 RED_ARR_FRM2 8 Char D O REDUCED ARREAR RATE
FROM2
105 RED_ARR_TO2 8 Char D O REDUCED ARREAR RATE
UPTO2
106 Prov_pen 6 Char N O Provisional Pension
107 Prov_Frm 8 Char D O Provisional Pension Date From
108 Prov_upto 8 Char D O Provisional Pension Date Upto
109 AIS_State_Cadre 3 Char C O ALLIED SERVICES CADRE
110 AIS_Service_Code 3 Char C O ALLIED SERVICES CODE
111 AIS_Year_Join 4 Char C O YEAR JOIN
112 Payment_through 2 Char C M PC-Payment by Counter/ PP-
Payment by PAO/ BK- Payment
by Bank
113 SSA No 7 Char N M
114 SSA Date/ Print Date 8 Char D M
115 Link/CPPC Branch Address 1 255 Char C M
116 Link/CPPC Branch Address 2 255 Char C O
117 Link/CPPC District 100 Char C M
118 Link/CPPC State 100 Char C M
119 Link/CPPC PIN 6 Char C M
Release Dt: 12/02/2008 Page 6 of 7

ePPO Fresh Pensioner File Formats NIC-CPAO
120 Diary No. 11 Char C M
Data will be in ASCII fixed file format. The details of presenting data in text file are as under:-
1. Fields will be in the same order as described in the format above.
2. One record will be in one line only. This means that if there 100 records, then the text file will contain exactly 100
lines. One record will not be continued in more than one line in text file.
3. Date will be sending in character format (YYYYMMDD). For example 01/10/2001 will be send as “20011001”.
4. Type Description: N = Numeric, C=Character, D= Date.
Fresh PPO (Nominee) data File (Fixed file Format):
Field Name Width Type Mandatory
/Optional*
1. Name 50 Char C O
2. Relation with Govt. Servant 20 Char C O
3. Date of Birth (For Children) 8 Char D O
4. Present Address 100 Char C O
5. Reasons for dependency 250 Char C O
6. Pension Payment Order Number 12 Char C M
7. SSA No 7 Char N M
8. Diary No. 11 Char C M
Remarks
Data will be in ASCII fixed file format. The details of presenting data in text file are as under:-
1. Fields will be in the same order as described in the format above.
2. One record will be in one line only. This means that if there 100 records, then the text file will contain exactly 100
lines. One record will not be continued in more than one line in text file.
3. Date will be sending in character format (YYYYMMDD). For example 01/10/2001 will be send as “20011001”.
4. Type Description : N = Numeric, C=Character, D= Date
Release Dt: 12/02/2008 Page 7 of 7