Microsoft Publisher 2007 Intermediate

Technology Training Manual
Student Success Through Excellence, Achievement, and Improvement
Microsoft Publisher
Intermediate
Course Guide
Office of Instructional Technology
11914 Dragon Lane
San Antonio, Texas 78252
210-622-4395
http://www.swisd.net
Office of Instructional Technology ©2008 Created By: Anne Marie Espinoza
May be reproduced for non-profit educational use so long as credit is given

Table of Contents
Notes
Opening Publisher ....................................................................................................................... 5
Create publications easier and faster ........................................................................................ 5
Open recent publications with a single click ............................................................................. 6
Click to create a new publication ............................................................................................... 7
Easily locate the page size that you need .................................................................................. 7
Predesigned Publication Activity 1 ............................................................................................. 8
Navigating through the brochure ................................................................................................ 9
Viewing Publication Elements Up Close ..................................................................................... 9
The Page Sorter ........................................................................................................................... 10
Add a Business Information Set ................................................................................................. 10
Choose color schemes ................................................................................................................ 11
Choose font schemes .................................................................................................................. 11
Create a link to a text box on a different page .......................................................................... 12
Create a link to a text box on a different page .......................................................................... 13
Add “Continued” Notices ............................................................................................................ 13
Change the appearance of a text box ........................................................................................ 14
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Table of Contents
Notes
Add a drop cap ............................................................................................................................. 15
Replace a picture and change their appearance ...................................................................... 16
Add a new picture to page 2 and recolor it ................................................................................ 17
Insert an empty picture frame .................................................................................................... 18
Add a page ................................................................................................................................... 19
Add a duplicate page ................................................................................................................... 19
Move a page ................................................................................................................................ 20
Move a page by dragging ............................................................................................................ 21
Delete the contents of a page without deleting the page itself ............................................... 21
Creating a Bookmark Activity 2 .................................................................................................. 22
Create a bookmark from scratch ................................................................................................ 22-23
Create a two-sided bookmark ..................................................................................................... 24
Create a background color .......................................................................................................... 24
Adding Text ................................................................................................................................... 25
Adding Clip Art .............................................................................................................................. 25
Printing a Bookmark .................................................................................................................... 26
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Table of Contents
Notes
Adapt an existing publication design for use as bookmarks .................................................... 27-28
Create a Banner........................................................................................................................... 29-31
Create a Poster ............................................................................................................................ 31-32
Add images to a banner or poster .............................................................................................. 33-34
Change the Overlap ..................................................................................................................... 35
Print a banner or poster .............................................................................................................. 36
Create a calendar Activity 4 ........................................................................................................ 37-38
Add a calendar to a publication .................................................................................................. 38-39
Word or Publisher: Choose the best tool for the job ................................................................. 40-43
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Microsoft Publisher 2007 Intermediate
About Creating Presentations|
Microsoft Office Publisher 2007 is the business publishing program that helps you create, design, and
publish professional-looking marketing and communication materials. You can create materials for print,
e-mail, and the Web with an intuitive, task-based environment that guides you from initial concept to final
delivery in-house without professional design and production expertise.
Notes
Opening Publisher
1. Click on the Start Button
2. Point at All Programs
3. Point at Microsoft Office
4. Click on Microsoft Office Publisher 2007
Create publications easier and faster
Office Publisher 2007 has been redesigned
to make it even easier to quickly start or open
publications. You can create your own publications
with the professionally designed Publisher
templates, customize the templates as
needed, and then change from one type of
publication to another by clicking a single button.
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For example, you can start with a business card and then click Change Template to create a return mailing
label with the Business Information set — your name, mailing address, business logo, and design colors
— already applied.
Notes
Open recent publications with a single click
If you worked on a publication recently, you can open it again by clicking its
icon in the Recent Publications List.
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Click to create a new publication
Notes
The most popular publication types, such as Newsletters, have large icons in the center of the workspace
when you start Publisher. Just double-click the icon, and you can begin customizing your new publication.
Easily locate the page size that you need
Select your page size from the wide variety of page sizes (the paper dimensions are listed) in the Page
Setup dialog box.
In Office Publisher 2007, you can see page, envelope, and label sizes. All of the sizes are listed with their
common printing names, such as A4 and Size 10, and their dimensions.
If you can’t find what you want, you can create the page size that you need. Unusual page sizes for admission
tickets, big banners, business cards, or flyers are no problem.
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Predesigned Publication Activity 1
Notes
In this activity you will learn how Publisher can help you create great-looking publications in about as
much time as you’d spend using a word-processing program.
In Publisher, you can choose from designs for newsletters, brochures, business cards, postcard, greeting
cards, media labels, Web sites, and more. Just pick up the basic skills you need to start and customize a
publication, and you’ll be able to apply those same skills to the entire range of publication types now at
your fingertips.
In this lesson, you’ll learn how to start a new publication from a predesigned one, identify the different
design elements, and modify those design elements to suit your style.
1. Click on File
2. Click on New
3. From the Getting started pane select Newsletters You will notice that you are given the option to View
templates from Microsoft Office Online.
4. Click on View templates from Microsoft Office Online
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5. Notice the different types of Newsletters. There are E-mail Newsletters,
1-page Newsletters, 2-page Newsletters and 4-page Newsletters. Clicking
on a thumbnail once will display the sample in the pane on the righthand
side of the screen.
Notes
6. Double-Click the Real estate 4-page Newsletter
Navigating through the brochure
To identify each independent element in the brochure:
1. Click the Title Text Box
2. Press the TAB Key—Each time you press TAB, a different element is selected. (Selected elements are
surrounded by round handles; then handles are gray if the element is part of a group.)
Viewing Publication Elements Up Close
To see some of the Newsletter content up close:
1. Select the Inside This Issue Text Box
To zoom back out, click the Zoom Out
Button on the Standard
Toolbar.
2. Click the Zoom In Button on the Standard Toolbar
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The Page Sorter
Use the page sorter (page-shaped, numbered controls located along the bottom of the Publisher
window) to go to another page– for example, to view both pages of the newsletter.
Notes
Add a Business Information Set
It’s helpful to add a business information set that will automatically fill in appropriate places in the brochure.
1. Click on the Edit Menu
2. Click on the Business Information Button—This will open a Create New Business Information Set Window.
3. In the Create New Business Information Set Dialog Box, type text in each of the boxes, such as the
following:
• Individual Name: Your Name
• Job Position or Title: Your current
title
• Organization Name: Your campus,
Grade Level, or Department
• Address: Building Mailing Address
• Phone, fax, and e-mail: Current info.
• Tagline or motto: School/District
Mascot or Motto
• Logo: attach a logo image (if you
have one)
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4. Click Save
Notes
5. In the Business Information Window Click Update Publication
The information you typed is automatically inserted in appropriate places in the brochure, and that business
information set is ready to add in future publications as well. You will notice that on the first page
the organization name has a blue dash line under it. This is to notify you that this text box is being updated
from the business information section. Navigate to the last page of the newsletter, the return address
text box has also been updated along with the motto.
Choose color schemes
1. In the Format Publication Task Pane, click Color Schemes.
2. Under Apply a color scheme, click a color scheme
3. Click at the end of the color scheme and a blue drop down
arrow will appear select Apply Scheme and see how it
changes the newsletter. Try some other color schemes.
If you do not see the Format Publication
Task Pane on the left-hand side
of the screen:
Click on View
Click on Task Pane
Choose font schemes
1. Click on Font Schemes in the Format Publication Task Pane.
2. Under Apply a font scheme, choose a font scheme by clicking
on a font label.
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Notes
Create a link to a text box on a different page
You just realized that “Lead Story” extends beyond three columns. You must link the first story on page 2
to allow the “Lead Story” to continue.
To prepare for this exercise the following must be completed:
1. Highlight the lead story
2. Click on Edit
3. Click on Copy
4. Click at the end of the lead story
5. Click on Edit
6. Click on Paste—The Microsoft Office Publisher window will appear asking, If you want to use autoflow?
7. Click No
8. Click on Page 2
9. Highlight the first “Inside Story”
10. Press the Delete Button on your keyboard
11. Click in the headline text box and change the text to read “Lead
Story Continued”
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Create a link to a text box on a different page
Notes
1. Click the 3rd text box in the Lead Story.
2. You will notice the Text in Overflow Icon at the lower right of the text box. This icon indicates
that the story has more text than the three columns of this text box can hold.
3. Click the Create Text Box Link Tool on the toolbar.—The cursor becomes a pitcher
4. Click the Page 2 icon in the page sorter, and then click in the first column of the text box.—The text
that wouldn’t fit in the text box on page 1 fills the newly linked text box.
Add “Continued” Notices
1. If the text box on page 2 that you just filled with text isn’t selected,
click it.
2. On the Format Menu, click Text Box, and then click the Text
Box Tab.
3. Select the Include “Continued from page...” check box, and
then click OK.
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4. Click on the 3rd text box on page 1 of the Lead Story.
Notes
5. On the Format Menu, click Text Box, and then click the Text Box Tab.
6. Select the Include “Continued on page...” check box, and then click
OK.
Change the appearance of a text box
1. Click on Page 2 Icon in the page sorter.
2. Click on the Inside Story Headline textbox to the middle story.
3. On the Format Menu, click Text Box, and then click the Colors
and Lines Tab.
4. Do the following:
• At the lower right, under Presets, click the button on the left to
clear the preview box. Then under Preview, click the button
that shows a line across the top.
• Under Line, choose a color you like from the Color drop-down list. Choose the
style and weight you want for the line.
5. Click OK
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Add a drop cap
Notes
1. Click the first paragraph of the “Secondary Story” text box on page 1.
2. On the Format Menu, click Drop Cap.
3. In the Drop Cap Dialog Box, on the Drop Cap Tab, scroll through the options, select one, and preview it
on the right.
4. If you don’t see a style that you like, click the Custom Drop Cap Tab to design your own.
5. Make appropriate changes. For example reduce the size of letters to 2 lines high
6. Click OK.
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Replace a picture and change their appearance
Notes
You’re not completely satisfied with the pictures for this issue. You decide to replace the picture on page
1 and change the way the text flows around it. You also decide to add an entirely new picture to page 2,
and you want to recolor the picture.
Replace the picture on page 1 and change the way text flows
1. Note that the picture of the house is grouped with a caption. Click
the caption, and then click the picture so you see gray circles surrounding
just the picture.
2. Right-click the picture, point to Change Picture, and click Clip Art.
3. In the Clip Art Task Pane on the left side of the window, in the
Search for box, type School. Under Search in, make sure it says All
collections. If it doesn’t, click the arrow beside the box, and then select Everywhere.
4. Click Go. When the thumbnail pictures appear, click one you like, and it will replace the existing picture
in the newsletter.
5. If the replacement picture is a different size from the original picture, you may see a gap between the
picture and its caption. To fix this, on the Arrange Menu, click Ungroup. Click somewhere else on the
page and then click the picture. Press an arrow key on the keyboard to nudge the picture until its
frame sits right on top of the caption text box. Click the picture, press SHIFT, and then click the caption.
On the Arrange Menu, click Group.
6. Click the picture once or twice until you see gray circles surrounding just the picture.
7. Click the Close Button in the upper-right corner of the Clip Art Task Pane so you can see more of the
publication.
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8. On the Picture Toolbar, click the Text Wrapping Tool, and then click Tight. Notice how the relationship
between the text and picture changes.
Notes
• If you don’t see the Picture Toolbar, point to Toolbars on the View Menu, and then click Picture.
Add a new picture to page 2 and recolor it
1. Click the Page 2 Icon in the page sorter to display page 2 of the newsletter, and then scroll to the middle
of the page to see the second “Inside Story”
2. Click the Picture Frame Tool on the Objects Toolbar, and then click Clip Art. * If you don’t see the
Objects Toolbar, point to Toolbars on the View Menu, and then click Objects.
3. In the Clip Art Task Pane, in the Search for box, type Science, and then click Go. Click the image you
like, and it will be added to the page as a new picture.
4. Drag the picture inside the second “Inside Story” text box and align it to the right side of the textbox.
* You can use the arrow keys on the keyboard to nudge a selected picture and align it accurately.
5. If necessary, resize the picture by dragging one of the round corner handles.
6. On the Picture Toolbar, click Format Picture Button, and then click the Picture Tab.
7. Click the Recolor Button. In the Color List, click a color you like, and view the effect in the Preview window.
Click Leave black parts black, and then Recolor whole picture to see which effect you prefer.
8. Click apply in the Recolor Picture dialog box.
9. Click OK in each dialog box.
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Insert an empty picture frame
Notes
If you are creating your newsletter and have the story written but are awaiting a complementary picture
you can insert an empty picture frame to setup the format of the textbox.
1. Click the Page 3 Icon in the page sorter to display page 3 of the newsletter, and then scroll to the middle
of the page to see the second “Inside Story”
2. On the Object Toolbar, click the Picture Frame, and then click Empty Picture Frame.
3. In your publication, drag the mouse diagonally until you have the size of the picture frame you want.
4. Drag the picture inside the second “Inside Story” text box and align it to the right side of the textbox.
* You can use the arrow keys on the keyboard to nudge a selected picture and align it accurately.
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Microsoft Publisher 2007 Intermediate
Add or delete pages
Notes
When you add or delete pages, you’ll need to be working on the foreground of your publication. If you’re
not, remove the check mark next to Master Page (View Menu) before using the following procedures.
Add a Page
1. In your open publication, click on the page that will either come before or after
the pages you want to add. For this exercise click on pages 2-3.
2. On the Insert Menu, click Page.
3. In the Insert Page Dialog Box, select the options you want, and then click OK.
* If you’re in two-page spread view, it’s best to add pages in multiples of
four.
Add a duplicate page
1. On the Page Sorter, right-click pages 2 & 3 the you want to copy.
2. On the shortcut menu, click Insert Duplicate Page. A duplicate page will be inserted into your publication
immediately after the selected page. * If you are in two-page spread view, this will insert a new
two-page spread immediately after the selected two-page spread.
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Move a page
Notes
1. On the Page Sorter, right-click on page number 5, and then click View Two-Page Spread on the shortcut
menu to remove the check mark. *This will display the pages in single view.
2. On the Page Sorter, right-click page number 5, and then click Move Page on the shortcut menu.
3. In the Move Page Dialog Box, select the options that you want, (Before page 4)
4. click OK.
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Move a Page by dragging
Notes
You can also move a page by clicking the page on the page sorter and dragging it to a new location on the
page sorter.
1. Click on page 8—Hold the mouse button down
2. Drag the white page between pages 6 & 7
3. Release the mouse button
* Repeat the process to move the page with the mailing address to the end of the newsletter.
Delete the contents of a page without deleting the page itself
1. Select one text box on page 5
2. Click on Edit
3. Click on Select All
4. Press the Delete Key on the keyboard
• You now have a blank page.
Save this newsletter and open a new file
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Creating a Bookmark Activity 2
Notes
Publisher does not include any publication designs that are intended exclusively for use as bookmarks.
However, you can easily adapt an existing publication design for use as bookmarks.
Publications that are set up to print multiple copies per page, such as postcards, business cards, or gift
certificates, can be customized for use as bookmarks. You can also create bookmarks from scratch.
Create a bookmark from scratch
This procedure creates a sheet of bookmarks that are printed four per page on 8.5-by-11-inch paper, with
room for trimming.
1. In the Publication Types list, click Blank Page Sizes.
2. Under Standard,
click Create custom
page size.
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3. In the Custom Page Size dialog box, enter a name for the new custom page size. Ex. Bookmark
Notes
4. In the Layout Type Section change One page per sheet to Multiple Pages per sheet
5. In the Options Section change the Target Sheet Size to Custom
6. Type 11” in the Sheet Width Box, type 8.5” in the Sheet Height Box, and 0.5” in the Side Margin Box
7. In the Page Section type 2.5” in the Width Box, and then type 7.5” in the Height Box.
8. In the Margin Guides Section type 0.5” in the Right Box
9. Click OK to close the Custom Page Size dialog box, and then click Create to create the bookmark.
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Create a two-sided bookmark
Notes
If you want to print content on the back of your bookmark, create a two-sided bookmark by adding a new
page to your publication.
1. On the Page Sorter, right-click page 1
2. On the shortcut menu, click Insert Duplicate Page. A duplicate page will be inserted into your publication
immediately after the selected page. *Page 2 will be the back of the bookmark.
Customize your bookmark
Create a background color
To create a background color and a margin for the bookmarker insert a textbox.
1. Click on the Textbox Icon
2. Click and drag to create a textbox within the page
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3. Select the textbox
Notes
4. Click on the Fill Color Icon
on page 2.
and select a color for the background *Copy this textbox and paste it
5. Outline the textbox by right-clicking on the textbox selecting Format Text Box
6. In the Line Section change the Color Box from No Line to a color *Do this to page 2.
Adding Text
1. Click inside the textbox and type a saying or verse.
2. Adjust the following:
• Font Size
• Color of Font
• Font
Adding Clip Art
1. Click on the Insert Menu
2. Point at Picture and click on Clip Art
Insert clip art and adjust the size of the image.
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Printing a Bookmark
Notes
1. Click on the File Menu
2. Click on Print
3. Select the appropriate printer
4. In the 2-sided printing options change Single-
Sided to Two-sided, flip short side
5. Click Print
• If you are printing two-sided bookmarks on a duplex printer, you may need to change the options in
the Print Dialog Box to choose how you want your publication to be printed on both sides. The available
options in the Print Dialog Box vary depending on what kind of printer you are using. If the Twosided,
flip on short edge option is available, select it to ensure that the content on each side of your
bookmark is printed in the same direction. You may need to print a test sheet to determine what settings
work best.
• If you are printing two-sided bookmarks to a nonduplex printer, you need to print the first side of your
bookmark publication first and then flip the sheets, reinsert them into your printer feed tray, and then
print the second side. Print a test sheet first to determine which direction you need to flip the paper
before you print the second side.
• Print your bookmarks on heavy paper or card stock so that they are durable.
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Adapt an existing publication design for use as bookmarks
Notes
1. Open a new Publisher File
2. Select Business Cards
3. Double-click a design you like
4. Click on Change Page Size from the Format Publication Pane
5. Navigate to locate the Bookmark page
size or select Custom Page Size and
change the settings as we did the creating
a bookmark from scratch.
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6. Begin adjusting all the textboxes to fit to the new page size. You will delete extra textboxes that are
not needed.
Notes
7. Insert a new textbox and add a verse or saying
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Create & Print a Banner, Poster, or other Large Publication Activity 3
Notes
When you create a publication, for example, Banners, and select a size larger than 8.5-by-11 inches in
the Page Setup Dialog Box, Microsoft Office Publisher 2007 prints a publication that is larger than a single
sheet of paper. In the Office Publisher 2007, you can print publications as large as 240 by 240
inches.
Some features, such as gradients, lines
and border art, may not be printed
correctly on banners that are larger
than 10 feet.
Create a Banner
1. Open Publisher
2. In the Publication Types list, click Banners.
3. Click the banner design for Information
4. Under Customize select a Color Scheme and Font Scheme
5. Under Options select the Page Size, Border & Graphic
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6. Click Create
Notes
7. In the Format Publication Task Pane, you are able to do any of the following
while working on the banner:
• To change the width and height of the banner, click Change Page Size in
the task pane, and then choose the page size, or the click Create Custom
Page Size.
• To change the banner’s color scheme, click Color Schemes in the task
pane, and then choose the scheme that you want.
• To change the banner’s font scheme, click Font Schemes in the task
pane, and then choose the scheme that you want.
8. In the banner, replace the placeholder text by clicking in the textbox and deleting
the current text and typing new text.
9. Replace the placeholder pictures with new clip art. Click on the Insert Menu, point at Pictures and
click on Clip Art.
10. Select an image currently on the banner, search for a new image and double-click the image to insert
it on the banner. * You will notice that the new image will take the place of the old image.
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11. On the File Menu, click Save As.
Notes
12. In the Save in box, click the folder where you want to save the banner publication.
13. In the File Name Box, type a name for your banner publication.
14. In the Save as type box, click Publisher Files.
15. Click Save
Create a Poster
To create a poster in Publisher, create a banner, and then change the page size to the poster size that
you want.
1. Open a new publisher file
2. In the Publication Types task pane, click Banners, you can do one of the following:
• Under Banners, Click Blank Sizes
• Click View templates from Microsoft Office Online
• click the Fundraising Goal poster design to download
• go to step 4. *This is the option we will be using for this activity.
3. Under Blank Sizes, click the paper size that you want, or click Create Custom Page Size and create a
custom page size.
4. Click Create
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5. In the Format Publication Task Pane, you are able to do any of the following
while working on the banner:
Notes
• To change the width and height of the banner, click Change Page Size in
the task pane, and then choose the page size, or the click Create Custom
Page Size.
• To change the banner’s color scheme, click Color Schemes in the task
pane, and then choose the scheme that you want.
• To change the banner’s font scheme, click Font Schemes in the task
pane, and then choose the scheme that you want.
6. In the Poster, replace the placeholder text by clicking in the textbox and deleting
the current text and typing new text.
7. Insert a clip art. Click on the Insert Menu, point at Pictures and click on Clip Art.
8. On the File Menu, click Save As.
9. In the Save in box, click the folder where you want to save the banner publication.
10. In the File Name Box, type a name for your banner publication.
11. In the Save as type box, click Publisher Files.
12. Click Save
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Add images to a banner or poster
Notes
Add Clip Art
1. Open a new publisher file, select Blank Pages Sizes, and double-click A3 (landscape)
2. On the Objects Toolbar (this toolbar can be found on the far left side of the screen)
* Click Picture Frame,
* Click Empty Picture Frame, and then click your publication to place the empty picture
frame.
3. Right-click on the empty picture frame, point to Change Picture, and then click Clip Art.
4. In the Clip Art Task Pane, in the Search for Box, type a word or phrase that describes the clip that you
want.
To narrow your search, do one or both of the following:
* To limit search results to a specific collection of clips, in the Search in box, select the collection that
you want.
* To limit search results to a specific type of media file, in the Results should be box, select the check
box next to the types of clips that you want.
5. Click Go
6. In the search results window of the Clip Art Task Pane, click the picture that you want.
7. Once the clip art has been inserted, adjust the size and location
* Keep this document open for the following activity.
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Add a picture from a file
Notes
1. On the Objects Toolbar, click Picture Frame, click Empty Picture Frame, and then click your publication
to place the empty picture frame.
2. Right-click the picture frame, point to Change Picture, and then From File.
3. In the Insert Picture Dialog box, locate the folder that contains the picture that you want to insert, and
then click the picture file. (Many times the picture will be in the My Pictures Folder.)
4. To embed the picture, click Insert
Add a picture directly from a scanner or digital camera
1. On the Objects Toolbar, click Picture Frame, click Empty Picture Frame, and then click your publication
to place the empty picture frame.
2. Right-click the picture frame, point to Change Picture, and then click From Scanner or Camera.
3. If you have more than one device attached to your computer, select the device that you want to use.
4. Do one of the following:
* Add a picture from a scanner If you use default settings for scanning the image, click Web Quality
for pictures that you are adding to an online publication, or click Print Quality for pictures that you are
adding to a print publication. Then click Insert to scan your picture. ** The Insert Button might be unavailable
with some scanners because the scanner software doesn’t support an automatic scan. Click
Custom Insert instead.
* Add a picture from a camera or another device If the selected device is a camera or another device
(not a scanner), or if you want to customize any settings before you scan the picture, click Custom Insert,
and then follow the instructions that come with the device that you are using.
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Change the Overlap
Notes
1. On the File Menu, click Print.
2. Click Print
• To increase the paper margin that overlaps between the horizontal printed area on a page of
the banner, poster, or large publication, change the Horizontal Overlap Settings under More
Print Options
For example, if you are printing a large banner that is made up of many horizontal pages, you
can increase or decrease the margin between the pages so that you can type the pages together
without covering some of the printed area.
• To increase the paper margin that overlaps between the vertical printed area on a page of the
banner, poster, or large publication, change the Vertical overlap settings under More Print Options.
For example, if you are printing a large banner that is made up of many vertical pages, you can
increase or decrease the margin between the pages so that you can tape the pages together
without covering some of the printed area.
• To print a single page of the large publication, select the Print a single tile check box, and then
select the row and column number of the tile that you want to print.
* All desktop printer have a nonprinting region at the margins.
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Microsoft Publisher 2007 Intermediate
Notes
Print a banner or poster
To print a banner or poster:
1. Click on the File Menu
2. Click Print
3. Click OK
* To print a banner on banner paper,
you must use a printer that supports
banner paper size. To determine
whether the printer that you are using
supports banner paper, check
the options under Paper on the Publication
and Paper Settings Tab in
the Print Dialog Box.
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Microsoft Publisher 2007 Intermediate
Create a Calendar Activity 4
Notes
Publisher calendar options allow you to customize a calendar to include
date ranges from 1900 to 2200, and also to show either one
month or an entire year on each page.
Create a calendar
1. Open a new publisher file
2. In the Publication Types List, click Calendars
3. Under Calendars, click the type of calendar that you want to create
(for example, Full Page or Wallet Size), and then click the design
that you want. *For this activity select Art Left.
4. In the Customize Task Pane, click the options that you want, such
as color or font scheme.
5. In the Calendar Options Task Pane, click to select the page orientation,
whether to show one month or one year per calendar page (to
change the month that the calendar starts on, click Set Calendar
Dates), and whether to include a schedule of events on the calendar.
6. To include a schedule of events in your calendar, select the Include
Schedule of events check box. *Not all of the calendar design templates
support a schedule of events.
7. Click Create
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Microsoft Publisher 2007 Intermediate
8. Click inside a date box, and enter text
Notes
9. Click on the image, click on Insert Menu, point to Picture and click on Clip Art
10. Replace the image
11. Replace the text under the image
12. On the File Menu, click Save As.
13. In the Save in box, click the folder where you want to save the calendar.
14. In the File Name Box, type a name for your calendar.
15. In the Save as type box, click Publisher Files.
16. Click Save
Add a calendar to a publication
1. Open a new publisher file
2. Click on Brochures
3. Select the first Brochure Arrows
4. Click on the Create Button
5. Select Page 2
6. Select the text box on the right-hand side panel and press the delete key on the keyboard
7. On the Insert Menu, click Design Gallery Object
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Microsoft Publisher 2007 Intermediate
8. In the Design Gallery Dialog Box, click Calendars.
Notes
9. Click the calendar design that you want. * some designs do not include a calendar object.
10. Under Options, click the month and year that you want. * You must make any changes now. You cannot
go back and change the month and year after you insert the calendar.
11. Click Insert Object
12. Highlight the month and year and change the font size to 10
13. Highlight the days and dates of the calendar and change the font size to 8
14. Adjust the size of the calendar to fit on the right-hand side of the brochure.
15. Zoom into the brochure at 150%
16. Click in the 17th square, press enter and type Test
17. If you can see the text, Great! If you can’t see the text you have to grab a white circle and enlarge the
calendar a bit.
18. On the File Menu, click Save As.
19. In the Save in box, click the folder where you want to save the brochure.
20. In the File Name Box, type a name for your brochure.
21. In the Save as type box, click Publisher Files.
22. Click Save
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Microsoft Publisher 2007 Intermediate
Notes
Word or Publisher: Choose the best tool for the job
Word has many strengths....
For many of us, Microsoft Office Word is the air that we breathe. We use word processing programs to accomplish
nearly every task we perform on a computer, from letters and memos to longer documents,
such as legal publications and research papers.
However, a word processor, even one as multi-faceted and robust as Word, is not designed to easily create
the more graphical and layout intensive publications required for professional-looking business and
marketing communications.
...and so does Publisher!
Microsoft Office Publisher is designed to provide flexible and precise page layout and design, with the additional
advantages of design assistance and automation.
Publisher also has tools and features that help you efficiently create, customize, and reuse a wide variety
of marketing communications materials tailored to your specific needs.
These tools and features include:
• Master Design Sets for Brand Coordination
• Commercial Printing Support
• Posters, Banners, Brochures, and Flyers
• Mail and Catalog Merge Wizard
• Design Checker
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Microsoft Publisher 2007 Intermediate
At a glance
Notes
Word and Publisher were designed to provide specific document and content solutions. You’ll save time if
you choose the application designed specifically for the tasks you’re trying to accomplish.
If you want to create
Use this
program
Why?
Graphically rich print and e-mail newsletters
Graphically rich catalogs
Sophisticated tools for creating graphically
rich publications
Greeting Cards
Consistently branded business communications
and marketing materials
Publisher
Publisher
Publisher
Publisher
Publisher
Precise control over positioning text with images
and other design elements.
Pre-designed catalog publications and the Mail
and Catalog Merge Wizard.
Identify and correct unintended desktop, commercial
print, Web, and e-mail problems using
the improved Design Checker. Choose from
more than 70 designer-created color schemes,
or create one of your own.
Greeting card types and designs you can customize
for all your business and personal needs.
Master Design Sets that create a coordinated
look and feel for your letterhead, business
cards, brochures, and labels.
Design publications to be commercially
printed Publisher
Support for large jobs that require the services
of a commercial printer.
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Microsoft Publisher 2007 Intermediate
If you want to create
Use this
program
Why?
Notes
Posters or banners
Publisher
Poster and banner designs with easy width and
height choices to match your needs.
3 or 4-panel brochures or flyers Publisher
Many designs to choose from with optional space
for customer addresses, and order, response, or
sign-up forms.
Business Cards
Publisher
Design types to match all of your business communications
and marketing materials.
Documents with a table of contents
and index
Word
Indexing and table of contents features allow you to
create a professional published document.
Long Documents
Legal Documents
Short, simple documents
(memos or letters)
Word
Word
Word
Features specific to research papers, business
plans, or other longer documents including page
numbering, footnotes, endnotes, and annotations.
Legal document support with features such as line
numbering, restricted access to sensitive documents,
and checks for hidden text.
Templates and Wizards that allow you to choose
style and function, as well as content for the documents
you write every day.
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Microsoft Publisher 2007 Intermediate
If you want to create
Use this
program
Why?
Notes
Document sharing and collaboration
Documents requiring review or editing
Word
Word
Document Workspaces allow colleagues to work
together on documents by using task lists, using
links to resource materials, and storing related or
supporting documents in a document library.
Change tracking, inline comments, side-by-side
compare, compare and merge, compare versions,
and text highlighter features support document
revision and collaboration.
Office of Instructional Technology ©2009 Page 43