G: office/jobdescription/sitemanager JOB DESCRIPTION ...

JOB DESCRIPTION
Department:
EDUCATION & CULTURAL SERVICES
Designation of Post
Responsible to:
Immediate Subordinates:
Headteacher
Cleaners
SITE MANAGER
Mendell Primary School
Division:
CENTRAL SERVICES
Scale 4
Range 18-21
APT & C
37 hrs pw
£17161 - £19126
Description of duties:
KEY ROLE
Under the direction of the head of the establishment, or such other officer as may be
designated by the Local authority, in accordance with the practices and procedures of the
Local authority, the Site Manager will be responsible for the security of the premises and its
contents (including the operation of fire and burglar alarms and key holder responsibilities)
lighting, heating and cleaning of the premises (including maintenance and operation of
plant); porterage and handyperson duties; minor repairs as and when required; termly audit
of risk assessment of buildings, premises and grounds and for reporting any relevant issues
to the governors; managing cleaners sickness annual leave and relevant cover; general
maintenance of school grounds, including termly risk assessments; competitive tendering for
any grounds/premises related costs; to be responsible for the Building Development Plan and
relevant sections of the Schools Improvement Plan; and other duties arising from the use of
the premises, or any other reasonable requests from the Headteacher.
The Site Manager will supervise cleaning staff who work in total 19 hours per week which
may encompass normal administrative processes.
SPECIFIC DUTIES
1. Security of Premises
a) Carrying out security procedures for school building and grounds;
b) Walking around buildings checking that premises have not been disturbed;
c) Switching lights on/off as required;
d) Checking and securing windows and internal doors;
e) Switching on/off appropriate alarm systems;
f) Locking/unlocking school gates and external entrance doors;
g) Preventing trespass on school premises and grounds;
h) Ensuring unauthorised parking of vehicles does not occur;
i) Carrying out recognised procedures in the event of fire, flood, breaking and entering,
accident or major damage;
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j) Providing access to the school in the event of emergency situations;
k) Dealing with inquiries from teaching staff, students and pupils, parents, officers and
employees of the Authority, workmen and contractors and members of the public.
2. Lighting and Heating of Premises
a) Cleaning and replacing electric light bulbs or tubes which are in a position where safe
access is available (see Education Codes of Practice);
b) Operating the heating plant so that the required temperatures are maintained in the school
premises and that an adequate supply of hot water is available;
c) Carrying out frost prevention procedures as instructed;
d) Carrying out routine inspection and maintenance procedures in accordance with the
instruction of the Council’s Heating Engineers on ancillary equipment such as checking
automatic pumps in areas subject to flooding;
e) Ensuring that adequate supplies of fuel are maintained at all times;
f) Ensuring that all maintenance carried out on the premises is subject to best value
and that all quotes and tendering procedures are followed in accordance with the
school’s Financial Procedures (available from Headteacher).
3. Cleaning of Premises
a) Cleaning materials must be issued to cleaners solely by the Site Manager and all
instructions on usage of all materials strictly adhered to because of risk to persons or
property;
b) To manage all aspects of cleaning within the school, including staffing, ensuring that the
schools premises and furnishings are cleaned in accordance with the Authority’s standards
and methods;
c) Toilets to be visited at various time of the day, particularly after breaks, to see that
cisterns and automatic flushes are in working order and to lay down disinfectant where
necessary;
e) Walking around play areas and drives daily, picking up paper and litter etc from all areas,
including paths, flowerbeds and grassed areas;
f) Sweeping excess dirt from patios and hard surfaces and clearing leaves during the
Autumn period;
g) Ensuring that dustbin points are clear, emptying litter bins and keeping clean and
distributing bins as required;
h) To rock salt same etc in frosty weather to ensure that all drains, gullies and grids are kept
free flowing and clean, including cleaning blockages;
i) To be responsible for the Cleaning Budget and for ordering sufficient goods under
school procedures. For maintaining best value approach at all times;
j) To be responsible for maintaining accurate records of cleaners absence and for
reporting any issues to Headteacher.
4. Porterage
a) Taking delivery of stores, materials and other goods received by the school and storing
them as instructed;
b) Dispatching laundry, goods, materials etc from the school;
c) Laying out and stacking furniture as required;
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d) Collecting and transporting milk in Primary Schools;
e) Any other porterage duties as required by the Headteacher.
5. Safety at Work
a) Ensuring that all staff are aware of the existence and contents of the Education Health &
Safety at Work Codes of Practice;
b) Ensuring that all amendments and additions to the Codes of Practices are distributed to
and read by all staff;
c) Ensuring that all cleaning and caretaking activities are carried out in the safe manner
described in the Codes of Practice;
d) Complying with all procedures required by the Departmental Safety Officer;
e) Ensuring that all cleaning equipment is in a safe working condition.
f) Ensure all appropriate risk assessments are in place.
6. Major and Minor Repairs
a) the Site Manager must draw attention to the appropriate authorities through the
Headteacher of the school, to any repairs or maintenance work required at the school;
b) The Site Manager is responsible for reporting to Governors any repairs
required/taken place on the premises and costs involved;
c) The Site Manager is responsible for co-ordinating any repairs, obtaining best value
for the school and obtaining quotes and tenders as per the schools Financial
Procedures;
e) The Site Manager will conduct any minor repairs within his ability, training and
Health & Safety constraints.
7. Staff Training and Supervision
a) The Site Manager must be responsible for the distribution of work rotas for all cleaning
staff and instructing staff in all aspects of work and cleaning methods;
b) The Site Manager must be responsible for appropriate instruction, either individually or
in groups, of the correct usage of cleaning materials and machinery in accordance with the
Authority’s practices and with particular reference to safe working;
c) Carrying out normal managerial duties, eg maintaining a good working atmosphere and
encouraging team spirit; ensuring good timekeeping, dealing with individual and group
grievances and problems and seeing that work is done correctly and promptly;
d) Responsible for ensuring that weekly/monthly timesheets are completed by staff as and
when required and that any changes to hours, shifts or leave are reported to the
Administration Officer;
e) Responsible for completing forms for requisition of stores and for booking minor repairs.
Dealing with instructions from the Authority concerning the letting of the school premises.
8. Grounds Maintenance
a) The Site Manager is responsible for managing the Grounds Maintenance budget in coordination
with the Headteacher;
b) The Site Manager is responsible for any orders, quotes, tenders and works by outside
agencies/contractors for Grounds Maintenance. He must maintain best value at all times and
work in accordance with the school’s Financial Procedures;
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c) The Site Manager is responsible for reporting to Governors any issues relating to Grounds
Maintenance.
9. Reporting
a) The Site Manager will be responsible for all aspects of reporting in relation to Ground
Maintenance, Cleaning and Repairs and Maintenance;
b) He is to write and update the relevant sections of the School Improvement Plan, in coordination
with the Headteacher.
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