2013-05-28-council-agenda - Taupo District Council

GREAT LAKE TAUPO 

Taupo District Council 

Taupo District Counci 

28 May 2013


Taupo District Coundl 

Council Meeting Agenda 

Rob Williams 

hereby give notice that a meeting of the Taupo District Council will be held on 

Tuesday, 28 May 2013 at 1.00pm in the Council Chamber, 

Taup5 District Council, 

72 Lake Terrace, Taup6 

to consider the business set out below. 

Chief Executive Officer 

MEMBERSHIP 

Chairman 

Deputy 

Chairman 

His Worship the Mayor 

Rick Cooper 

Cr MP Downard 

Venue Council Chamber 


72 Lake Terrace 

Taupo 

Members Cr KR Crate 

Date 

28 May 2013 

Cr RM Henderson 

Cr BE Hickling 

Time 

1.00pm 

Cr CH Johnston 

Meeting 

Cr G Keepa 

frequency Last Tuesday of the month 

Cr AM Kirk 

Cr KT Trueman 

Quorum 

Cr NJ Williams 

Democratic 

Services & 

Legal Officer 

Shainey James

TDC Agenda 28 May 2013 

Apologies 

Conflicts of Interest 

1 Confirmation of Council Minutes: 

. 30/'lpri/20^3 [pages 1/1-1/11] 

Confirmation and 

Receipt of Minutes 

2 Receipt of Minutes: 

. Southern Settlements Structure Plan Committee 

18 February 2013 [pages 2/1 - 2/9] 

. Taupo Airport Authority Committee - 

8 May 2013 [pages 2/1 0-2/12] 

3 Presentation - Bike Taupo Annual Report 

4 Presentation - Sports Advisory Council 

Policy and 

Decision-Making 

5 Animal Control and Environmental Health Fees and Charges 

2013-14 

6 Proposed New Street Names 

7 Lake Terrace Traffic Calming 

8 Taupo Hospice Trust Lease 

9 New Licence for Sale of Ice Cream 

10 Bike Taup5 Lease, Kinloch Domain 

11 Exchange of Reserve Land, Crown Road 

12 Chief Executive's Report 

13 Making Plan Changes 24, 25 and 32 Operative 

14 Southern Settlements Structure Plan Adoption 

15 Proposal by 'A Better Hawkes Bay' for Local Government 

Reorganisation for Hawkes Bay Region 

16 Proposed Environment Court Practice Direction - Mediations 

17 Lake Taupo Protection Trust Revised Payment Schedule 

18 Council Engagements - June 2013 

19 Members' Reports 

20 Confirmation of Confidential Portion of Minutes: 

Ordinary Meeting - 30 April 2013 

Public Excluded 

Business 

21 Appointments to Destination Great Lake Taupo Board

22 Contact Energy Encumbrances 

23 Property Update 

24 Release of Items from Confidence

ITEM NO 

TO: 

FROM: 

COUNCIL 

Democracy & Community Engagement Manager 

SUBJECT: 

Minutes: Taupo District Council 

. 30 April 2013 

SIGNIFICANT DECISION: 

DATE: 

NO 


OBJECTIVE DOCUMENT ID: A872017 

REASON FOR REPORT 

To confirm the minutes of a meeting of the Taupo District Council held on 30 April 2013. 

SUGGESTED RESOLUTION 

That the minutes of the ordinary meeting of the Taupo District Council held on 30 April 2013 

be confirmed as a true and correct record. 

Report Prepared by: 

Report Reviewed by: 

-te 

Tina Jakes 

Democracy and Community Engagement Manager 

Brian Fox 

Strategic Manager: 

Community, Risk, Relations & Support 

ATTACHMENT 

. Ordinary Council Minutes - 30/04/13

TAUPO DISTRICT COUNCIL 

'/' 

MINUTES of an ordinary meeting of the Taupo District Council held in the Council Chamber, 72 

Lake Terrace, Taup5 on Tuesday, 30 April 2013 at 1pm 

PRESENT His Worship the Mayor [in the Chair], Cr M Downard, Cr K Crate, Cr R Henderson, 

Cr B Hickling, Cr C Johnston, Cr G Keepa, Cr A Kirk, Cr K Trueman and Cr N 

Williams. 

IN ATTENDANCE 

Group Manager: Finance, Regulatory & Infrastructure, Group Manager: Policy & 

Operations, Strategic Manager Business Development & Improvement, Strategic 

Manager Community, Risk, Relations & Support, Strategic Projects Manager, 

Democracy & Community Engagement Manager, District Manager, Parks and 

Public Spaces, Special Projects Officer Open Spaces, Infrastructure Manager, 

Corporate Solicitor, Consents & Regulatory Manager, Policy Manager, Airport 

Manager, Commercial Manager, Communications Manager, Communications 

Advisor, Networks Operations Engineer, Policy Analyst, Team Leader Facilities, 

Team Leader Building, District Events Manager and Democratic Services & Legal 

Officer. 

MEDIA AND PUBLIC 

25 members of the public; TaupO Times. 

His Worship the Mayor [R Cooper] opened the meeting and welcomed everyone. He observed that the webcam 

ivas operating. 

Note: Cr K Trueman left the meeting at 3.30pm. She was not present for resolutions 5197 to 5212. 

CONFIRMATION OF NON-CONFIDENTIAL MINUTES 

Ordinary Council- 26 March 2013 

5179 RESOLVED that the minutes of the ordinary meeting of the Taupo District 

Council held on 26 March 2013 be confirmed as a true and correct record. 

Hlckling/Downard 

Matters Arising 

In answer to a question, Cr R Henderson advised that he had not received any written material 

relating to the Turangi town centre redevelopment, but he had been attending site visits and 

could report that the project was financially on track. There had been some changes to the 

landscaping design as a result of some issues with cabling. 

A member asked if any progress had been made towards bringing the Taupo Connector bus 

service management back to Taupo District Council. His Worship the Mayor advised that he 

would be presenting to Waikato Regional Council on this topic at that Council's draft Annual 

Plan hearings the following week. 

RECEIPT OF UNCONFIRMED MINUTES 

Unconfirmed minutes of the following meetings had been circulated: 

. Taupo Airport Authority Committee 27 March 2013 

. Mangakino-Pouakani Representative Group 28 March 2013 

. Emergency Management Committee 8 April 2013 

. Turangi-Tongariro Community Board 9 April 2013 

A1095149

'/^ 

Taupo District Council Minutes: 30 April 2013 

5180 RESOLVED that the minutes of the Taupo Airport Authority Committee meeting 

held on 27 March 2013 be received, 

Johnston/His Worship the Mayor 

5181 RESOLVED that the minutes of the Mangakino-Pouakani Representative Group 

meeting held on 28 March 2013 be received. 

Trueman/Hickllng 

5182 RESOLVED that the minutes of the Emergency Management Committee meeting 

held on 8 April 2013 be received. 

Klrk/Downard 

5183 RESOLVED that the minutes of the Turangi-Tongariro Community Board 

meeting held on 9 April 2013 be received. 

Keepa/Henderson 

LAKE TAUPO PROTECTION PROJECT JOINT COMMITTEE - RECEIPT OF 

UNCONFIRMED MINUTES AND CONSIDERATION OF RECOMMENDATIONS 

Unconfirmed minutes of a meeting of the Lake Taupo Protection Project Joint Committee held 

on 18 April 2013 had been circulated [A1098280 and A1098281]. 

Cr R Henderson and His Worship the Mayor provided an update and members noted that 

Central Government had committed $3m funding towards the removal of Nitrogen from Lake 

Taupo. A workshop for the Joint Committee had been scheduled, and the Council would need 

to make some decisions about funding currently held in reserve. It was hoped that the project 

would be finished by the Elections in October 2013. 

5184 RESOLVED that the unconfirmed minutes of a meeting of the Lake TaupO 

Protection Project Joint Committee held on 18 April 2013 be received and the 

recommendations contained in those minutes adopted. 

Henderson/His Worship the Mayor 

TENDER CONTRACT TDC/1213/088 OPERATION OF BROADLANDS ROAD RESOU 

RECOVERY CENTRE AND LANDFILL AND KINLOCH REFUSE TRANSFER STATION 

A report from the Network Operations Engineer - Stormwater & Solid Waste had been 

circulated [A1094182]. 

In answer to questions, the Infrastructure Manager advised that: 

The contractor had a good record of service for the Council. 

The tender document provided for alternative tenders, so there was no problem accepting 

the longer contract term submitted by Envirowaste Services Limited. 

5185 RESOLVED that the alternative tender for Contract No TDC/1213/088: Operation 

of Broadlands Road Resource Recovery Centre & Landfill and Kinloch Refuse 

Transfer Station for a 7 (+2+1) contract term submitted by Envirowaste Services 

Limited for the sum of $6,629,750.00 [excl. GST] for the 7 years term be 

accepted and that His Worship the Mayor and the Chief Executive Officer be 

authorised to sign the contract documents and attach the Common Seal to 

them. 

Downard/Wllliams 

TENDER CONTRACT TDC/1213/089 ROAD MAINTENANCE AND RESEALING 2013-2016 

A report from the Team Leader Transportation Operations had been circulated [A1093178].

Taupo District Council Minutes: 30 April 2013 3 1/3 

In answer to a question, the Infrastructure Manager advised that the tender allows for 

maintenance on Wairakei Drive and Napier Road when control of those areas is transferred to 

the Council. 

5186 RESOLVED that the tender for Contract No. TDC/1213/089: Road Maintenance 

and Resealing 2013-2016 submitted by Higgins Contractors Limited, for the sum 

of $7,524,786.15 [excl. GST] be accepted and that His Worship the Mayor and 

the Chief Executive Officer be authorised to sign the contract documents and 

attach the Common Seal to them. 

Crate/Johnston 

AC BATHS - STAGE 2 REFURBISHMENT WORKS - APPOINTMENT OF CONTRACTOR 

A report from the Strategic Project Manager had been circulated [A1092768]. 

The Strategic Project Manager was in attendance and answered questions. The following 

points were noted: 

Building consent had been granted for the Stage 2 works. 

Positive feedback from both staff and members of the public had been received in 

relation to the Stage 1 works. 

At the conclusion of the project, the Council will hold a compendium of key information 

[for example manuals, warranties and guarantees] about the AC Baths to guide 

management of the facility in future. 

Work was scheduled to begin on 6 May 2013, following Council approval of the tender. 

A safe access route would be put in place during the Stage 2 works, between the bottom 

of the staircase and the 25m indoor pool. 

The allowance for unforeseen work was less than approved for Stage 1 works, because 

the quantum of variations would not be as large in Stage 2. 

His Worship the Mayor asked staff to email Elected Members if the $150,000 allowance had to 

be used during Stage 2 of the project. 

Members agreed that the AC Baths working party consisting of Councillors Keith Crate, Barry 

Hickling and Nicola Williams should continue for Stage 2 of the project. 

5187 RESOLVED 

That the tender from Watts & Hughes Limited, submitted to Council for 

the Stage 2 AC Baths refurbishment works, as described in the report, 

for the sum of $2,523,244 [excl GST] be accepted and that His Worship 

the Mayor and Chief Executive Officer be authorised to sign the contract 

documents and attach the Common Seal to them. 

That an allowance of $150,000 [excl GST] be included for this project for 

any unforseen work encountered. 

HickllngMllllams 

SURRENDER OF LEASE, TONGARIRO DOMAIN 

A report from the Special Projects Officer, Open Spaces had been circulated [A1096280]. 

With the leave of the Chairman, Mr Gordon Clout from the Taupo Senior Citizens Association 

addressed the Council. He advised that the 'funeral service' for the Senior Citizens Association 

had been held that morning and he was encouraging his fellow members not to be glum at the 

winding up of the group. The takeover of the hall lease by the Rotary Club would mean great 

things for Taupo town.

,4 


5188 RESOLVED 

1. That Council approves the surrender of the Deed of Ground Lease dated 

16 August 2010 to Taupo Senior Citizens Association Incorporated. 

2. That Council approves the transfer of the Taupo Senior Citizens 

Association hall building to the Rotary Club of Taupo Charitable Trust 

["Rotary"] and the grant of a new lease of the reserve under the hall to 

Rotary for a term of fifteen years commencing on the surrender of the 

existing lease. 

3. That the Mayor and Chief Executive Officer are authorised to execute the 

Deeds of surrender and lease on behalf of Council as administering 

body. 

Kirk/Crale 

GIANT BIKE SCULPTURE 

A report from the District Manager - Parks and Public Places had been circulated [A1084864]. 

With the leave of the Chairman, Mr Richard Balm and Ms Cath Oldfield addressed the Council. 

They provided information about the giant bike sculpture proposal for Turangi and also other 

cycling initiatives they would like to see come to fruition in Turangi, including a pump track, BMX 

facilities and the 'bikes in schools' programme. 

A motion "that $12,000 from the 2012/13 budget and $8,000 [unbudgeted expenditure] be 

contributed to the creation of a Giant Bike sculpture in Turangi" was PUT and was LOST. 

5189 RESOLVED that $12,000 [plus GST] be contributed to the creation of a Giant 

Bike sculpture in Turangi. 

Keepa/Wllliams 

CLOSURE OF PART OF FIVE MILE BAY LAKEFRONT RESERVE TO CARS 

A report from the District Manager - Parks and Public Places had been circulated [A1088294]. 

With the leave of the Chairman, the following individuals addressed the Council: 

Mr Peter Lemmon 

Mr Lemmon spoke as the Chairman of the Property Owners and Friends of Five Mile Bay 

Association Inc. He explained that the majority view of the group was that there was an urgent 

need to address pedestrian safety and contain the damage caused by vehicles to the reserve's 

surface. Numbers of vehicles on the reserve continued to increase and put pedestrians in 

danger. Mr Lemmon described some of the arguments against closing the reserve to cars, but 

concluded that Council should go beyond local views and look at other reserves in the District. 

Overall safety of reserve users was paramount. 

Ms Christine Smith 

Ms Smith spoke on behalf of at least 12 others and asked that the status quo remain. It had 

been a particularly dry summer and it was thought that there were other remedies for repairing 

the surface of the reserve, for example new soil and grass. The proposed static car park and 

bollards would not work because the area was not wide enough. In addition, more cars would 

park on the already narrow Mahuta Road and cause congestion there. The safety of children 

had never been a problem as users of the reserve were mostly local and very considerate. As 

an alternative, the Tawhaa park could be extended. Most people did not know the matter was 

being considered by Council at this meeting, so wider consultation including with the Taupo 

community should be carried out.


^ 

Lorraine Dale 

The majority of people Ms Dale had spoken to were in complete opposition to the road closure. 

Residents did not want a carpark in front of their houses and they were worried property values 

would decrease if the road is closed. 

MrJohnSavlll 

Five Mile Bay was one or the few places cars could drive right to the beach front, which made it 

a convenient place for elderly people to visit, for example. Mr Savill welcomed cars to the 

reserve and was strongly opposed to closure of the reserve to cars. 

His Worship the Mayor advised that the item relating to closure of part of Five Mile Bay lakefront 

reserve to cars would be deferred. This would enable letters to be sent to local residents and a 

wider community consultation process, including a public workshop, to be organised before a 

final Council decision was made. 

/Wo(e; The meeting adjourned at 2.48pm and reconvened at 3.00pm] 

10 TITOKI GULLY TREES 

A report from the District Manager - Parks and Public Places had been circulated [A1 088325]. 

5190 RESOLVED 

1. That a Special [Ad Hoc] Committee be constituted to consider the request 

by Mr Forrest as per the Terms of Reference attached to the report 

[A1097279]. 

2. That Councillor Anna Kirk, Councillor Barry Hickling and Councillor Chris 

Johnston be appointed to the Special [Ad Hoc] Committee. 

CrateWllliams 

11 BONSHAW PARK WATER SUPPLY 

A report from the Asset Engineer had been circulated [A1 075915]. 

5191 RESOLVED that a new bore be drilled at Bonshaw Park and connected to the 

Bonshaw Park water supply system to ensure security of supply by providing 

adequate standby capacity. 

Henderson/Johnston 

12 UPGRADE AIR CONDITIONING SYSTEM IN THE MAIN BUILDING OF TDC 

A report from the Team Leader Facilities had been circulated [A1089405]. 

In answer to a question, the Team Leader Facilities confirmed that a tender process would be 

followed to select a supplier for the air conditioning system. 

5192 RESOLVED that Council approve $155,000 [excl GST] of unbudgeted capex to 

carry out urgent work to upgrade the current air conditioning system in Council's 

Lake Terrace, Taup5 building. 

Johnston/Henderson

1/6 


13 AIRPORT LAND LEASE 

A report from the Group Manager: Finance, Regulatory & Infrastructure had been circulated 

[A1094389]. 

5193 RESOLVED 

1. That Council agrees to lease the area adjoining the Taupo Airport [as shown 

on the map attached to the report A1094389] at $1 per year to Taupo Airport 

Authority in exchange for 90 percent [gross] of alt income generated from 

the site, for a period of 35 years. 

2. That His Worship the Mayor and the Chief Executive be authorised to 

approve the final details of the lease and afflx the Council's common seal to 

it. 

Downard/Hickling 

14 CHIEF EXECUTIVE'S REPORT 

The Chief Executive's Report for April 2013 had been circulated [A1068445 and A1 096630]. 

The Group Manager: Finance, Regulatory & Infrastructure provided an overview of some of the 

consequences of using investments to reduce debt, following comments at the March 2013 

Council meeting and subsequent coverage in the press. The TEL fund was currently used as a 

catastrophe fund so Council did not have to take out catastrophe insurance. Reducing 

investment funds would also have a negative impact on the Council's Standard & Poors rating. 

Members discussed the current consultation on the draft Annual Plan 2013-14 and noted that 

attendance at the public events around the District had been low, at around three people per 

event. The Group Manager: Policy & Operations advised that approximately 117 submissions 

had been received, so the word had been spread, but staff would have a debrief at the 

conclusion of the process and discuss with Elected Members at the start of the next Annual 

Plan process how best to 'spread the word'. 

5194 RESOLVED that the Chief Executive's Report for April 2013 be received. 

Kirk/Trueman 

15 REVIEW OF DRAFT STATEMENTS OF INTENT RECEIVED FROM COUNC 

CONTROLLED ORGANISATIONS 

A report from the Strategic Manager: Business Development & Improvement and the Finance 

Manager had been circulated [A1094590]. 

A member expressed the view that Destination Great Lake Taupo [DGLT] should include more 

detail in its Statement of Intent. Some of the proposed expenditure, for example on the website, 

was significant and warranted more detail about plans for delivery. 

In answer to questions, the Strategic Manager: Business Development & Improvement 

suggested that DGLT's projected drop in total revenue was probably due to challenges facing 

the tourism industry in the current economic climate. He noted however that the requirement 

for funding from Council remained the same, so the organisation was obviously cutting 

expenditure. It was not clear yet whether the budget would take into account bus booking fees.


7 I h 

5195 RESOLVED that Council makes the following comments on its Council 

Controlled Organisations' draft 2013-14 Statements of Intent: 

. LOCAL AUTHORITY SHARED SERVICES LIMITED [LASS] 

Council is satisfied with the draft SOI and has no specific recommendations to 

make 

BAY OF PLENTY LOCAL AUTHORITY SHARED SERVICES LIMITED 

[BOPLASS] 


make 

. TAUPO AIRPORT AUTHORITY fTAA] 


make 

. DESTINATION GREAT LAKE TAUPO [DGLT] 

Council is satisfied with the draft SOI, with some minor comments to be sent to 

DGLT [noted on the draft SOI attached to the report A1094590] 

. NEW ZEALAND LOCAL GOVERNMENT FUNDING AGENCY LIMITED [NZF 


make 

His Worship the Mayor/Downard 

16 RESOURCE MANAGEMENT ACT REFORM SUBMISSION 

A. report from the Policy Analyst had been circulated [A1091749]. 

In answer to questions the Policy Analyst advised: 

The proposals outlined in the discussion document were very high level and it was not clear 

how they would work in practice. 

The current proposal was to combine planning documents physically, not to require new 

plans to be developed. 

There would be minimal consequences for developers under the new system, but there 

would be costs to Council and therefore the ratepayer. 

His Worship the Mayor stated that he would table the Council's submission at the Mayoral 

Forum on Monday 6 May 2013. 

5196 RESOLVED that Taupo District Council approves the submission [Attachment 1 

to the report, A1091749] on the discussion document "Improving our resource 

management system" [February 2013]. 

Kirk/Downard 

17 COUNCIL'S SUBMISSION ON "FRESHWATER REFORNI 2013 AND BEYOND" 

A report from the Policy Analyst had been circulated [A1090908]. 

Councillor K Trueman left the meeting at this point [3.30pm] 

5197 RESOLVED that Taupo District Council approves the submission [Attachment 1 

to the report, A1090908] on the discussion document "Freshwater reform 2013 

and beyond". 

Downard/Johnston

1/2 


18 WAIKATO REGIONAL COUNCIL DRAFT ANNUAL PLAN 2013-14 

A report from the Senior Policy Analyst had been circulated [A1093436]. 

5198 RESOLVED that Taup6 District Council endorses the submission [Attachment 1 

to the report, A1093436] on the Waikato Regional Council Draft Annual Plan 

2013-14. 

Wllllams/Hlckling 

19 TAUP& EVENTS CENTRE AFTER SCHOOL AND HOLIDAY PROGRAMME REVIEW 

A report from the Democracy & Community Engagement Manager had been circulated 

[A1092680]. 

5199 RESOLVED 

1. That Taupo District Council continues to provide the Taupo Events Centre 

After School and Holiday Programmes. 

2. That the fees for the After School Programme are increased to $75.00 [GST 

inclusive] per week effective from 29 July 2013 [start of Term Three]. 

Downard/Hlckllng 

20 MUSEUM GOVERNANCE REVIEW 

A report from Helen Gilbert, Consultant had been circulated [A1 093845], along with a document 

entitled "Governance Review" and dated April 2013[A1094266]. 

5200 RESOLVED that Council develops draft Terms of Reference for a Museum 

working party of Councillors and Tuwharetoa representatives, in discussion 

with Tuwharetoa, addressing: purpose, functions, commitments, meeting 

frequency, reporting [mechanisms and frequency], dispute resolution 

processes, and intended timelines. 

Wllllams/Johnston 

21 TRIENNIAL ELECTION 2013 


[A1093789]. 

Members noted that there would be no additional costs associated with arranging candidates' 

names in random order on voting documents. 

5201 RESOLVED 

1. That pursuant to clause 31 [l] Local Electoral Regulations 2001 council 

hereby determines the names of the candidates at the 2013 Taupo District 

elections be arranged on the voting documents in random order. 

2. That pursuant to section 79 Local Electoral Act 2001 council determines that 

the returned voting documents for the 2013 TaupS District elections be 

processed during the voting period with such processing to be undertaken 

in accordance with the Local Electoral Act 2001 and the Local Electoral 

regulations 2001. 

Johnston/Henderson

Taupo District Council Minutes: 30 April 2013 \1°\ 

22 COUNCIL ENGAGEMENTS-MAY 2013 


[A883939]. Members noted that the Turangi-Tongariro Community Board meeting scheduled 

for 14 May 2013 had been cancelled. In addition to the engagements and requests detailed in 

the agenda, a Community Board workshop had been scheduled on Tuesday 2 May 2013, 

1.30pm - 2.30pm to discuss the Turangi Facilities Review; and another request to present to 

Council was included - Bike Taupo Annual Report. 

It was decided that Bike Taupo and the Sports Advisory Council would present to the May 

Council meeting, and Lakes and Waterways Action Group would present to the June meeting. 

5202 RESOLVED 

1. That the information relating to engagements for May 2013 be received. 

2. That the following requests be approved: 

. Workshop - Youth Action Plan, Tuesday 7 May 2013, 10am-12pm. 

Presentation to Council - Bike Taupo Annual Report, Tuesday 

28 May 2013. 

Presentation to Council - Sports Advisory Council, Tuesday 

28 May 2013. 

. Presentation to Council - Lakes and Waterways Action Group, 

Tuesday 25 June 2013. 

3. That Councillor attendance at the following conferences/events be 

approved: 

Local Government New Zealand Conference, Hamilton, 21-23 July 

2013, $1,385 [incl GST- early bird] plus transport and 

accommodation - Councillors Keith Crate, Chris Johnston and 

Rob Henderson. 

Klrii/Downard 

23 MEMBERS' REPORTS 

A report from the Democracy and Community Engagement Manager had been circulated [A869468]. 

. Cr Henderson 

Advised that his diary was with the Democracy & Community Engagement Manager. 

. CrJohnston 

Attended a Waiora House funding allocation round. 

. Cr Kirk 

Attended the following meetings and events: 

Emergency Management Committee meeting, 27 March 2013. 

Chaired a Safe Kids New Zealand Taupo Coalition meeting. 

Foreshore erosion meeting with Waikato Regional Council and hydro generators. 

The Hub opening. 

Murray Black's funeral. 

ANZAC Day services. 

Two draft Annual Plan consultation events. 

5203 RESOLVED that the reports from members be received. 

His Worship the Mayor/Henderson

'/ 10 

Taupo District Council Minutes: 30 April 2013 10 

CONFIDENTIAL ITEMS 

5204 RESOLVED that the public be excluded from the following parts of the 

proceedings of this meeting - Agenda Items 24 - 31, 

The general subject of each matter to be considered while the public was excluded, the reason for 

passing this resolution in relation to each matter, and the specific grounds under section 48 [1] of the 

Local Government Official Information and Meetings Act 1987 for the passing of this resolution were 

as follows: 

General Subject of Each Matter 

to be Considered 

Reason for Passing this 

Resolution in Relation to 

Each Matter 

Grounds under Section 

48[1] for the Passing of this 

Resolution 

Agenda Item No: 24 

Confirmation of confidential 

Negotiations 

Section 7(2)(i) 

Council minutes 


Revoking Resolution 5175 Negotiations Section 7(2)(i) 


Weathertight Claims 06934/07039 Negotiations Section 7(2)(i) 


Weathertight Claim 06912 Negotiations Section 7(2)(i) 

Agenda Item No: 28 

Taupo Summer Concert Negotiations Section 7(2)(i) 


Personal privacy 

Section 7(2)(a) 

Destination Great Lake Taupo 

Membership 


Commercial activities 

Section 7(2)(h) 

Property Update 


Minutes: Performance Monitoring 

Group 5 February 2013 

Personal privacy 


This resolution was made in reliance on section 48[1 ][a] of the Local Government Official Information 

and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of 

that Act or section 6 or section 7 or section 9 of the Official Information Act 1982, as the case may 

require, which would be prejudiced by the holding of the whole or relevant part of the proceedings of 

the meeting in public. 

Crate/miliams 

Note: The following resolution 162101 was made with the public excluded but was released at the 

meeting and can therefore appear in the public part of the minutes: 

29 DESTINATION GREAT LAKE TAUPO NIEMBERSHIP 

5210 RESOLVED 

1. That Council note and accept Mr Clinton Farley's resignation and thanks 

him for his contribution to the Destination Great Lake Taupo Board. 

2. That Council not agree to automatically reappoint Mr Ray Salter for another 

three year term. 

3. That Council will seek the appointment of two new Trustees. 

4. That items 1-3 above be released from confidence. 

Henderson/Kirk


11'/" 

24 CONFIRMATION OF CONFIDENTIAL MINUTES 

25 REVOKING RESOLUTION 5175 

26 WEATHERTIGHT CLAIMS 06934 AND 07039 

27 WEATHERTIGHT BUILDING CLAIM 06912 

28 TAUPO SUMMER CONCERT 

30 PROPERTY UPDATE 

31 MINUTES: PERFORMANCE MONITORING 5 GROUP FEBRUARY 2013 AND SIX 

MONTHLY PERFORMANCE REVIEW 

The meeting closed at 4.40 pm. 

The foregoing minutes were certified as being 

a correct record at a subsequent meeting of 

Council held on 28 May 2013. 

Rick Cooper 

MAYOR

ITEM NO^ 

TO: 

COUNCIL 

FROM: 


SUBJECT: 

Receipt of Minutes: 

. Southern Settlements Structure Plan Committee 18 February 2013 

. Taupo Airport Authority Committee S May 2013 


DATE: 

NO 




To receive the minutes of the following meetings: 


. Taupo Airport Authority Committee 8 May 2013 


That the minutes of the following meetings be received: 


. Taup6 Airport Authority Committee 8 May 2013 



Tina Jakes 


Brian Fox 



ATTACHMENTS 


. Taup5 Airport Authority Committee 8 May 2013


^/l 

SOUTHERN SETTLEMENTS STRUCTURE PLAN COMMITTE 

MINUTES of a meeting of the Southern Settlements Structure Plan Committee held in the 

Boardroom, Turangi Service Centre, Turangi Town Centre, on Monday, 

18 February 2013 at 10am 

PRESENT Cr B E Hickling [Chairman], Crs G Keepa, R Henderson, Mr D C McKenzie, Ms 

M E Stewart 

IN ATTENDANCE Group Manager: Policy & Operations [10.12am-2pm], Consultant Planner lan 

McAlley, Policy Analyst Kara Maresca, Democratic Support Officer 

4 Submitters were in attendance during the course of the day. 

APOLOGIES Nil 

CONFLICTS OF INTEREST - There were no Conflicts of Interest statements from members. 

1 ELECTION OF CHAIRMAN 

Cr R Henderson [Convenor] was in the Chair and called for nominations for a Chairman. 

Cr B E Hickling MOVED [Cr Keepa] SECONDED [Ms Stewart] 

As there were no further nominations, Cr Hickling was elected Chairman of the Southern 

Settlements Structure Plan Committee. 

RESOLVED that Cr Hickling be appointed Chairman of the Southern Settlements 

Structure Plan Committee. 

Keepa/Stewart 

Cr Hickling thanked members for the confidence in appointing him and assumed the Chair. 

2 LATE SUBMISSIONS 

No late submissions had been received since the closing date. 

STAFF OVERVIEW 

The Policy Analyst introduced the staff and Mr lan McAlley [Consultant Planner] who had 

worked on the bulk of the Structure Plan. 

The Policy Analyst outlined the hearing process and tnen gave an overview of the Structure 

Plan which followed on from the 2006 Growth Management Plan. Several consultative 

meetings had taken place after which submissions on a proposed Structure Plan had been 

called for and had been open from 6 December 2012 to 1 February 2013. 

15 submissions had been received reflecting a wide range of interests. Seven of those 

submitters wished to speak to their submissions. Copies of all submissions had previously 

been circulated to members. A schedule of speakers had also been circulated to members. 

Once the submissions had been heard, staff would then prepare a report on all submissions 

received for members to deliberate on. 

She pinned two maps to the whiteboard showing the areas in question. 

Mr McAlley noted that some feedback on key issues from members would help staff to 

prepare the report for the deliberation process.

Southern Settlements Structure Plan uommittee Minutes: 

18 February 2013 

4 HEARING OF SUBMISSIONS 

The Chairman then referred to the list of submitters and the timetable to hear each speaker, 

and noted that the meeting was running ahead of schedule. However, as Mr Page [first 

submitter] was in attendance, it was agreed that the meeting proceed. Submitters were, in 

turn, asked to speak to their submissions, as follows: 

The Group Manager joined the meeting [10.12am]. 

a] Mohi Family - Submission No 47845 

In attendance was Mr John Page [Landmatters] to speak on behalf of the Mohi Family 

regarding future development at Omori. 

Mr Page noted that the Mohi Family owned Area 'F' and a large area of 'OFG' to the 

west of the land in question. They were generally in support of the Plan but offered 

some amendments for consideration. They felt Area 'F' should not only be a future 

commercial hub, but should also include residential, Ie a mixed usage, and have dual 

linkage to Omori Road. The A3 area needed to identify a pedestrian linkage to the 

lakeshore through the DoC land Significant Natural Area [SNA] 302. They also 

suggested that the OFG area be extended up to Omori Road with the A2 buffer 

realigned to the road, and a vegetative screen be planted around the area as a buffer. 

Mr Page believed that in future commercial activities such as a Motor Camp, Motel, 

Boat Storage, etc could be part of the commercial hub. 

He also suggested that the Structure Plan should be implemented through a Councilled 

RMA plan change process given it had been promoted by Council, and should not 

be left solely to private landowners. The costs were too great and the process would 

be ad hoc. Mr Page provided a copy of a map 'Omori Kuratau Growth Area' showing 

his suggested amendments. 

Questions were asked of the presenter. 

The Chairman thanked Mr Page for his presentation and he then left the meeting 

[10.30am]. 

b] King Country Energy - Submission No 47871 

In attendance was Mr Chris Fincham [Energy Supply Manager] to speak on behalf of 

King Country Energy [KCE]. 

Mr Fincham advised that KCE supported the growth area as outlined. 

The Kuratau Hydro-electric power scheme was located within close proximity to the 

Whareroa and Kuratau future development areas as proposed in the Structure Plan. 

He advised that King Country Energy was not adverse to the overall direction of the 

proposed Plan provided that it would not adversely affect the ongoing operation of the 

Scheme. He highlighted KCE's concerns surrounding increased erosion risk and the 

potential implications that could have on the ongoing operation of the Kuratau 

Scheme. KCE sought hazard mapping, ie acknowledging risks, which needed to be 

clearly identified for the protection of existing assets, and ensure that all future 

development was consistent with the National Policy Statement for Renewable 

Electricity Generation. 


The Chairman thanked Mr Fincham for his presentation and he then left the meeting 

[10.45am]. 

At that stage, the Chairman noted that the meeting was ahead of schedule. He suggested a short 

break after which the Committee proceed to go through the other submissions which were not 

being heard. 

The meeting adjourned for a short break [10.46am] and resumed at 11.10am. 

c] Waikato Regional Council - Submission No 22493 

The Consultant Planner took members through the written submission page-by-page 

to familiarise them with the content. 

He advised that the issues raised were generally in support of the proposal. The key 

issue of the WRC submission referred to landscapes and natural areas. WRC was 

concerned that potential development was indicated within the SNA and Outstanding 

Landscape Area [OLA] and that any future changes in zoning should give effect to the 

Proposed Waikato Regional Policy Statement [PRPS]. In particular, give effect to the 

PRPS approach of achieving no net loss of indigenous biodiversity.

Southern Settlements Structure Plan Committee Minutes: 


2/3 

The meeting adjourned at that stage for lunch [12.10pm] and resumed at 1pm. 

d] Mr John Goodman - Submission No 47824 

In attendance was Mr Goodman to speak to his submission. He supported the 

Structure Plan enabling a creative waterway development of idle land in the Southern 

Settlements area and suggested that the flat land adjoining Lake Taupo [near the 

Tokaanu Canal] be rezoned to allow for private canal housing, a public boat harbour, a 

Boatel and other tourist-related activities which could attract more tourist dollars and 

show that Taupo was a progressive area. A data presentation of some like projects he 

had been involved in both nationally and internationally was made. Photos of canal 

housing in other areas of New Zealand and overseas were tabled for members' 

information. 


The Chairman thanked Mr Goodman for his submission and he then left the meeting 

[1.28pm]. 

e] JAB & RDO Lewis - Submission No 42410 

Mr Lewis was in attendance to speak to his submission. The main comments were: 

. Changes in planning parameters that had occurred made conceptualising 

beyond 15-20 years meaningless. Projections can vary widely within a short 

timeframe. 

. Fundamentals of Council planning contained too many contradictions and 

inconsistencies 

. Insignificant attention had been paid to infrastructure matters in formulating the 

long term growth proposals 

. Queried why his property originally shown as being in the original Omori 

Settlement now showed as being in Kuratau 

. Believed Turangi should be the primary area for Southern Settlements' future 

development - not Omori/Kuratau. Turangi had considerable growth capacity in 

land and infrastructure, a revamped commercial centre and good road access. 

Emphasised the importance of the Pukekaikiore landscape formed in the past 

26,500 years when Lake Taupo reached a maximum level of about 500 metres 

above sea level. He believed the development proposed in the Structure Plan 

would create an abhorrent blight on the iconic landscape. 

Supplementary notes were tabled at the meeting. 

Photos relating to the content of his submission were tabled at the meeting. 


The Chairman thanked Mr Lewis for his submission and he then left the meeting 

[2pm]. 

The Group Manager: Policy & Operations left the meeting [2pm]. 

That concluded the speakers for the day. 

The Consultant Planner then continued to take members through those submissions which were 

not being heard, to familiarise them with the content, viz - 

f] Ms Stephanie Richards - Submission No 39780 

The submission did not agree that the area north of the Whareroa Stream needed to 

be zoned Residential as she believed that there were areas of land zoned Residential. 

She agreed that the identified areas west of Kuratau and the area directly west of 

Omori would be okay if managed well. 

g] Mighty River Power - Submission No 41557 

The submission referred to Flooding and Erosion hazards, and recommended that any 

rezoning of land around Lake Taupo to implement the proposed Southern Structure 

Plan should only occur following flood hazard mapping of Lake Taupo 

h] Ms Sandra Greenslade - Submission No 47758 

The submission sought changes to the Turangi Town Centre. As it was outside the 

scope of what was being discussed, the Committee suggested staff contact Ms 

Greenslade to make a submission to Council's Annual Plan and to Enterprise Great 

Lake Taupo.



3d^ 

Mr & Mrs E Felton - Submission No 47807 

The submission sought to have a form of rural-residential zoning in the Omori Heights 

area. 

j] 

Mr R Hoadley - Submission No 47846 

The submission suggested that no future growth should be proposed. New land 

development was not currently needed. 

That concluded discussions for the day. The Chairman suggested that a site visit would be 

beneficial to members. It was agreed that that a visit be undertaken after the Deliberation report 

had been prepared. 

The meeting adjourned at 2.50pm on Monday, 18 February 2013 to resume on Wednesday, 

20 February 2013 at Sam. 

The meeting resumed at 9am on Wednesday, 20 February 2013. 

PRESENT Cr B E Hickling [Chairman], Crs G Keepa, R Henderson [from 9.28pm], Mr D C 

McKenzie, Ms M E Stewart 

IN ATTENDANCE Group Manager: Policy & Operations [9.06am-11.50am], Consultant Planner 

lan McAlley, Policy Analyst Kara Maresca, Democratic Support Officer 

5 Submitters were in attendance during the course of the day. 

APOLOGIESNil 

The Chairman welcomed everyone to the resumed meeting to hear the remaining submissions on 

the Southern Settlements Structure Plan. 

kj Kuratau/Omori Preservation Society - Submission No 47875 

In attendance was Mr RJ Neveldsen [Chairperson of the K/0 Preservation Society] 

and Mrs Neveldsen [Secretary of the K/0 Preservation Society]. 

Supplementary information was tabled supporting the original submission. Mr 

Neveldsen went through the handout page-by-page along with a datashow 

presentation showing the areas he was referring to. 

The Society generally supported the Structure Plan concept map/design for Omori and 

Kuratau West, but with four qualifications, viz - 

KLG1 and KLG2 long term growth areas were not needed relative to demand 

and supply reasons set out in his submission 

. A Commercial or Community Hub required more specific explanation 

The photo on page 43 of the Structure Plan showing the Kuratau West Growth 

Area, as viewed from Omori Heights, needed amendment as to its delineation 

of the growth area 

. The landscape of the former lake terraces, west beyond the TDC Depot, 

needed protection. 

He elaborated on the above points. 

The Society noted its opposition to tne Structure Hlan referring to growth numbers in 

the Pukawa D2/D3 block, and opposition to the Whareroa growth areas. They cited 

concerns around the Structure Plan signalling development in Significant Natural 

Areas [SNAs] and Outstanding Landscape Areas [OLAs], no sound argument for 

justifying growth in those areas, no constraints mapping, no catchment management 

plan [CMP], earthquake hazards, erosion, and lack of existing service capacity. The 

Society also sought for developers to pay for any costs, and that there was no 

provision in the Structure Plan to ensure capital costs were covered by the developer. 

Questions were asked of the presenter to which Mr Neveldsen responded. 

Further, Mr Neveldsen asked if Mr Duncan McKenzie had an 'interest' in the Whareroa 

land under consideration and suggested that if Mr McKenzie did have an interest that 

it would be appropriate for Mr McKenzie to stand aside during discussions. Mr 

McKenzie advised that he did not own land but had family interests in the area.


18 February 2013 ^ 

The Chairman and Mr McKenzie acknowledged the concerns raised and assured the 

submitter that legal advice would be taken on the matter and appropriate steps taken 

prior to any decision-making on that particular part of the Plan. The Chairman thanked 

Mr & Mrs Neveldsen for their submission. 

The meeting adjourned for a break [10.30am] and resumed at 10.55am. 

I] Pukawa D2 D3, Hauhungaroa No 6 - Submissions No's 47873 47874 

Ms Joanne Lewis [Lewis Consultancy Ltd] was in attendance to speak to the 

submissions 

Pukawa D2/D3 - She noted that the zoning of land in the area had been settled 

through the Environment Court. The D2/D3 areas were not within the scope of the 

Proposed Southern Settlements Structure Plan, which was concerned instead with 

rural zoned land identified in the District Plan and TD2050 as preferred locations for 

future urban growth in the Southern Lake Taupo area. The section yields from D2/D3 

had yet to be determined and would be influenced by many factors. However, she 

accepted that there was a need for some ball-park assessment figures and the new 

footnote inserted was regarded as a practical compromise. 

Before continuing with the Hauhungaroa submission, Ms Lewis alluded to the 

Kuratau/Omori Preservation Society's submission regarding Natural Values. She 

noted that land with natural values could deteriorate over time if nothing was done 

with it. She referred to the damage that could be caused by the presence of pest 

animals and invasive weeds. A better way to protect natural values was to enable 

some form of appropriate development in return for active management of the 

remaining areas, Ms Lewis considered that there was a need to find a way to give 

incentive to landowners to manage and enhance those Natural Values. 

Hauhunaaroa No 6 - The submission covered the following: 

Supported the inclusion of Whareroa North in the Structure Plan as a location 

for future urban growth 

. Requested that the Structure Plan include the development concept plan for 

Whareroa North [appended to the Hauhungaroa No 6 submission] 

Requested that the number of sections not be capped through the Structure 

Plan [the matter to be determined through a subsequent Plan Change or 

subdivision consent process] 

Requested that Council secure the outcomes of the Structure Plan through 

rezoning land. 

She spoke to each of the above points referring to the Draft Development Concept 

Plan appended to the submission. The Plan was the result of a huge amount of work 

and consultation [including the Whareroa Residents Association]as to the siting of 

homes and included technical reports and consultation with Council staff. The Plan 

had been signed off by the landowners. She advised that the owners were well 

briefed and were happy with the content, which was noted by the absence of 

submissions from Whareroa residents/ratepayers. 

Questions were asked of Ms Lewis. 

The Chairman thanked Ms Lewis and she then left the meeting [11.26am]. 

m] FA & KM Fullerton-Smith - Submission No 47854 

Mr & Mrs Kitrena Fullerton-Smith were in attendance to speak to their submission. 

They queried what the definition of a 'Community Hub' was. The location of the 

proposed Hub was shown on reserve land and needed to fit with recreation reserve 

land activities. The land had been sold to Council by the Fullerton-Smiths for 

recreation reserve activities and they considered a Reserve Management Plan was 

urgently needed. The land, when sold, also had covenants regarding tree heights, 

and other matters which the Fullerton-Smiths' wanted to ensure were recognised in 

the future. 

They referred to Area A1 and would like the area to be referred to as a Terrace' - not 

Escarpment as noted in the Structure Plan. They also had concerns that showing the 

area on the Structure Plan as an area for future public access would lead to people 

accessing the land. They also had concerns about any requirement to plant the 

corridor and considered that that best be dealt with as part of any future subdivision.

Southern Settlements Structure h'ian uommmee Minutes: 


They also felt that it was not necessary to have an A1 corridor in the Plan and asked 

that A1 be removed from all documents. 

The production of a Reserves Management Plan was not currently in the Long Term 

Plan and it was suggested that the submitters make a submission to the Annual Plan. 

There was discussion by the Hearing Committee that it may also be appropriate for 

the Turangi/Tongariro Community Board to make a submission to the Annual Plan. 

In addition, the submitters stated that they would like to see provision of rural cluster 

housing development in the terraces. 


The Chairman thanked Mr & Mrs Fullerton-Smith and they then left the meeting 

[11.50am]. 

That concluded the hearing of submissions. It was agreed that after a lunch break the Committee 

would recap on the three submissions heard earlier to confirm points for the staff to report back on 

at deliberations. 

The meeting adjourned at that stage for lunch [11.50am] and resumed at 12.30pm. 

The Group Manager: Policy S Operations left the meeting [1 1.50am]. 

Staff went through the submissions heard that day so that they could receive direction from the 

Committee on particular issues that they would like investigated in the staff report, viz 

1 Kuratau/Omori Preservation Society - Submission No 47875 

. Status of the proposed Regional Policy Statement 

. D1/D2 Land - Number of houses estimated 

. 'Community Hub' process 

. Risks/Hazards 

Whareroa - Proposed development in SNAs and OLAs and how that related to the 

proposed RPS 

. Constraints mapping 

. Water, Wastewater plants were specifically designed to be added to in the future 

. Catchment Management Plan 

2 Pukawa D2 D3, Hauhungaroa No 6 - Submissions No's 47873 47874 

. Inclusion of the submitter's development concept into the Structure Plan. 

3 FA & KM Fullerton-Smith - Submission No 47854 

. Community Hub needs fleshing out more to be in keeping with a Recreation Reserve. 

A Reserve Management Plan needed to be undertaken for that site 

. Investigate options for Area A1 - concerns for health and safety 

. Provision of rural cluster housing. 

That concluded the discussions. In response to a query from staff the Deliberations meeting would 

be open to submitters and the public. The staff report would respond to the points raised and 

would be completed in three weeks. A date for the meeting was discussed. 

It was agreed that the Deliberations meeting be held in Turangi on Thursday, 21 March 2013 

commencing at 9am. 

Before the meeting adjourned, the Chairman referred to the suggested vested interest of Mr 

McKenzie brought up earlier in the meeting. Mr McKenzie advised that he was not an owner of 

land in the area and he had no issues with the discussion. The Chairman suggested that he speak 

to Council's legal department in regard to the matter. 

The meeting was then adjourned at 1.48pm on Wednesday, 20 February 2013 to be resumed 

on Thursday, 21 March 2013 at 9am in Turangi. 

The meeting resumed In Turangl on Thursday, 21 March 2013 at 9.05.


18 February 2013 SifT- 


M E Stewart 

IN ATTENDANCE Group Manager: Policy & Operations [from 9.30am], Consultant Planner lan 

McAlley, Senior Policy Analyst Nick Carroll, Policy Analyst Kara Maresca, 

Democratic Support Officer 

3 Members of the Public 

APOLOGIESNil 

The Chairman welcomed everyone to the meeting, the purpose of which was to deliberate on the 

submissions heard previously on the Southern Settlements Structure Plan. 

Officers had compiled a report entitled 'Southern Settlements Structure Plan - Staff Report and 

Recommendations - 15 March 2013' for discussion. The Chairman suggested that the meeting 

work through the report page-by-page and at the same time refer to the strike-through version of 

the Southern Settlements Structure Plan which included those staff recommendations. 

The Group Manager Policy & Operations joined the meeting [9.30am]. 

The Consultant Planner and Policy Analyst then proceeded to outline their recommendations. 

Members asked questions throughout their presentation. 

Before discussion ensued on the Whareroa Future Growth - [WFG] section, Mr McKenzie advised 

that he had taken some advice regarding whether or not he had a vested interest in that area - an 

issue which had been raised earlier in the meeting. He advised that he was happy to vacate the 

meeting for that discussion. He then left the Chamber [10.11am]. 

Discussion continued. 

The meeting adjourned [10.30am] for a break and resumed at 10.50am. 

Mr McKenzie re-joined the meeting at that time [10.50am]. 

The definition of a Kuratau Community Hub was discussed. 

Cr Henderson noted that during discussion on the Draft Annual Plan, Council had decided not to 

include a proposal for consultation on the Kuratau Reserve Management Plan in the draft Annual 

Plan. However, it was discussed in the deliberations that the public were still welcome to submit to 

the Annual Plan on the matter. It was suggested that the Policy Analyst write to the relevant 

submitters to inform them that the matter was outside the scope of the Structure Plan and would be 

best addressed through the Annual Plan process. The letter needed to be sent to submitters prior 

to the draft Annual Plan notification so that they could have the full amount of time to submit on the 

matter. 

Under the Omori Commercial Hub, it was suggested that a buffer could be required around the 

'Hub' zone to mitigate the effects of any commercial activity proposed in that area. An addition to 

the text was suggested. 

At the conclusion of discussions on the recommendations, the Chairman asked whether members 

felt that all matters included in the submissions had been addressed, and whether they were happy 

with the process to date. He advised that the staff report would be updated to form the Committee 

Report and would cover all points discussed in the Deliberations. The strike-through document 

would also be updated following the current meeting, along with the plans included therein, and a 

copy, along with the Committee Report, would be attached to the minutes. He suggested that the 

Committee meet again to review and adopt the final recommendation once it was available. 

It was agreed that a further meeting be held for that purpose in early May 2013 so that the final 

document could be presented at the May Council meeting. 

The meeting adjourned at 12 Noon on Thursday, 21 March 2013 to resume on a date yet to 

be determined In May 2013.

Southern Settlements Structure Plan uommittee Minutes: 


The meeting resumed in Turangi on Thursday, 2 May 2013 at 11.34am. 


M E Stewart 

IN ATTENDANCE Policy Manager, Policy Analyst Kara Maresca, District Manager Parks and 

Public Places and Democratic Services and Legal Officer. 

APOLOGIES Nil 

Members had before them two documents relating to the proposed Southern Settlements Structure 

Plan: "Draft Hearing Committee Report and Recommendations, dated 21 March 2013" and "Committee 

Strike-through Version, dated 21 March 2013". The Policy Analyst tabled three further documents as 

follows: 

(i) Letter, dated 22 March 2013, relating to "Southern Settlements Structure Plan - Reserve 

Management Plan" [A1108717]. 

(il) Letter, dated 22 March 2013, relating to "Southern Settlements Structure Plan - Turangi 

Revitalisation"[A1108719]. 

(iii) A3 map entitled "Southern Structure Plan - Oman Kuratau - Growth Area" [A1105936]. 

With the guidance of the Policy Analyst, the Committee analysed 'strike-through' changes made to the 

Draft Hearing Committee Report and Recommendations and the Southern Settlements Structure Plan 

since deliberations. The following points were noted: 

A new range of "general matters to be considered" had been added into the Structure Plan on 

page 39. 

The definition of erosion had been amended in part in response to a submission, to acknowledge 

that the lake level rising and falling is not the sole contributing factor to lakeshore erosion. 

In answer to a question from a member, the Policy Manager confirmed that the wording of the definition 

of erosion was consistent with other planning documents. The lake level was a factor, but not the only 

factor contributing to erosion. "Erosion" was not defined in the Resource Management Act 1991 and it 

was thought that the same was true of the Regional Policy Statement, but staff would double check this 

point. 

Members continued to consider updates to the Structure Plan: 

The word "should' had been changed to "shall" in a number of places in the Structure Plan, to 

add further certainty. 

The words "proposed" and "consultation" had been removed where it related to the Structure 

Plan, in preparation for its adoption by Council. 

In relation to the Whareroa future growth area on page 51 of the Structure Plan, the words 

"measures to achieve a net environmental gain" had been removed as they now appeared in the 

"general matters to be considered" section. 

The words "when viewed" had been added into the last bullet point on page 51 . 

In relation to Kuratau future growth, detail had been included in the "matters to consider" section 

about the timing of development in the future and long-term growth areas. 

The reference to area A1 had been removed from the A3 map showing the Omori Kuratau growth 

area. 

More clarification about the Kuratau community hub had been added to the Recreation Reserve 

and Reserve Management Plan section. 

A member raised a concern about the tabled letter sent to some submitters about the reserve 

management plan for the reserve at Kuratau. Elected members had considered the reserve 

management plan in the past, but the letter did not make that clear. In response, the Policy Manager 

advised that the issue had been raised by submitters to the Draft Annual Plan, so there would be the 

opportunity to consider it via that process, and then follow up with submitters to the proposed Southern 

Settlements Structure Plan as appropriate. 

Further points were noted as follows: 

The "matters to consider" section in relation to Omori future growth had been rewarded slightly for 

clarity. The reference to preparation of catchment management plans had been moved to the 

"general matters" section of the Structure Plan.


18 February 2013 3h 

The definition of the Omori commercial hub had been simplified and potential adverse effects 

would now be included as matters to be considered in this part of the Structure Plan [pages 43- 

44]. 

Members considered adding the word "restricted" to the description of the Omori commercial hub. The 

Policy Manager advised that the scale of possible commercial and retail activities had already been 

restricted in the District Plan via Plan Change 30. Anything occurring in this area would have to comply 

with the District Plan rules. On reflection members agreed not to try to restrict or define "what doesn't 

fit" in the area. 

The Policy Analyst advised that the reticulation corridor had been updated in the Structure Plan and 

water reticulation for any development off Omori Road within the water pressure contour would be at the 

developer's expense. 

Members agreed to recommend their final version of the Southern Settlements Structure Plan to the 

28 May 2013 Council meeting for adoption. They thanked the staff, noting that the process had been 

very well managed. The Chairman expressed his gratitude to the Committee members for their work on 

the Southern Settlements Structure Plan. 

The Southern Settlements Structure Plan Committee 

Southern Settlements Structure Plan be adopted. 

RECOMMENDS to Council that the 

Hlckllng/Kirk 

The meeting closed at 12.14pm. 

Cr B E Hickling 

CHAIRMAN


^0 

TAUPO AIRPORT AUTHORITy COMMITTEE 

MINUTES of a meeting of the Taup6 Airport Authority Committee held in the Committee 

Room, 72 Lake Terrace, Taup6 on Wednesday 8 May 2013 at 11.00am 

PRESENT His Worship the Mayor [Chairman], Cr C Johnston, Mr J Funnell, Mr S Howard 

and Mr W Taylor. 

IN ATTENDANCE Group Manager: Finance, Regulatory & Infrastructure, Airport General 

Manager, Financial Accountant and Democratic Services and Legal Officer. 

MEDIA AND PUBLIC 

Nil 

CONFIRMATION OF MINUTES: 27 March 2013 

Unconfirmed minutes of the Taupo Airport Authority Committee meeting held on 

27 March 2013 had been circulated. 

211 RESOLVED that the minutes of a meeting of the TaupS Airport Authority 

Committee held on 27 March 2013 be confirmed as a true and correct record. 

Johnston/Funnell 

MATTERS ARISING 

A member asked whether a letter had been sent to Cr Rob Henderson in response to his 

request to the Committee made at the Council meeting on 26 February 2013. His Worship 

the Mayor confirmed that it had. 

In relation to the Committee's invitation to Mr John Minchington to attend meetings, His 

Worship the Mayor tabled an email response from Mr Minchington [A1109062]. 

Action point: Staff to contact Mr Minchington prior to the next Committee meeting, 

emphasising the Committee's desire to have his input, albeit on an opinion-only basis. 

AIRPORT LAND LEASE 

A report from the Group Manager: Finance, Regulatory & Infrastructure had been circulated 

[A1101153]. 

Members considered the proposal to lease the land identified in the report from Council. 

Some concern was expressed about the Airport's potential liability for maintenance, given 

that the proposal was for only 10% gross of income to return to the Airport. The Group 

Manager: Finance, Regulatory & Infrastructure advised that if the Committee agreed to the 

proposal, the lease would be drafted in a way that would not disadvantage the Airport. 

Members agreed that the revenue share agreement would be based on gross revenue, with 

the maintenance and development costs being the responsibility of Council. 

It was also agreed that further development of this land should be delayed until a strategic 

planning process was undertaken and a Strategic Plan approved. Messrs John Funnell, 

Mike Groome and Shamus Howard would attend a strategic planning meeting and invite Mr 

John Minchington to participate also. 

Members noted that both the Strategic Plan and the lease agreement would come back to a 

future Committee meeting for adoption. 

212 

IDA1108996 

RESOLVED that the Taupo Airport Authority agrees to lease the land [as 

shown on the map attached to the report A1094389] on the terms and 

conditions proposed for a period of 35 years. 

Funnell/Howard

Taupo Airport Authority Committee: 

8 May 2013 ?/11 

TAUPfl AIRPORT GENERAL MANAGER'S REPORT 

Copies of the General Manager's report had been circulated [A1082178]. 

The General Manager spoke to his report and the following points were noted: 

Total April passenger numbers were 4,072. The aircraft movement figure had not yet 

been received. 

Arrivals were exceeding departures out of the region. 

The Auckland lunchtime service had been dropped until 5 July 2013. The Auckland 

morning and Wellington lunchtime services were doing very well. 

The new taxiway was 99% complete. The top coat would be finished when out of town 

tankers were available for two fine days in a row. 

A different crop to yield hay would be sowed where the Lucerne was, and Lucerne 

planted again the following season. 

The General Manager was negotiating with Air New Zealand to contribute to power 

costs associated with leaving the Apron flood lights on overnight, at their request. 

Members noted the Civil Aviation Authority had decided to audit Taupo Airport every two 

years, instead of annually. 

213 RESOLVED that the Taupo Airport Authority General Manager's report be 

received. 

Johnston/Howard 

FINANCIAL PERFORMANCE REPORT TO MARCH 2013 

The Taupo Airport Authority Financial Performance Report to March 2013 had been 

circulated [A1099402]. 

The General Manager provided information about airside maintenance, following the request 

for more detail at the last meeting. The following points were noted: 

$26,213 had been spent on ground maintenance in the year to date. 

In the eight months to February 2013, $23,900 had been spent, of which $12,716 

could be attributed to airside mowing; $4,840 to aerodrome inspections [twice daily], 

and $2,829 was spent on taxiway maintenance and repairs. 

$4,850 professional fees related to the Airport's tax return. 

The balance of the amount included bird control [$810] and other miscellaneous items. 

Members discussed auditing costs, in particular what elements made up the $10,000 the 

Airport was required to pay annually due to its status as a Council Controlled Organisation. 

The General Manager: Finance, Regulatory & Infrastructure advised that two audits were 

undertaken per annum [half and full yearly], and a variety of aspects were analysed including 

systems and processes, minutes, changes to assets as well as the finances. 

Action point: The General Manager: Finance, Regulatory & Infrastructure to request a 

detailed invoice from Audit New Zealand. 

214 RESOLVED that the Financial Performance Report be received. 

Funnell/His Worship the Mayor 

GENERAL BUSINESS 

Landing Charges 

Mr John Funnell declared an interest in landing charges and did not participate in 

discussion on the matter.] 

Members [with the exception of Mr Funnell] discussed the landing charges review, which 

was mandatory and would be completed by October 2013.

Taupo Airport Authority Committee: 

8 May 2013 ^ll^ 

Mr Shamus Howard had met with the General Manager to discuss the charges, and 

proposed that any increases be restricted to sections of the weight categories that did not 

result in increases for existing users. He also suggested that members consider making 

landing charges rounder, clearer numbers set with GST in mind; and further that another 

improvement would be a greater differential between the cash rate and the invoice rate [i.e. a 

discount for cash]. 

215 RESOLVED 

CONFIDENTIAL ITEMS 

That the public be excluded from the following parts of the proceedings of this 

meeting: receipt of confidential minutes. 

The general subject of each matter to be considered while the public was 

excluded, the reason for passing this resolution in relation to each matter, and 

the specific grounds under section 48 [1] of the Local Government Official 

Information and Meetings Act 1987 for the passing of this resolution were as 

follows: 

General Subject of 

Each Matter to be 

Considered 



Each Matter 


48[1] for the Passing of 

this Resolution 

Confirmation of 

Confidential Portion 

of Minutes - 

27 March 2013 

Receipt of 

Unconfirmed Minutes 

of the Taupo Airport 

Operational & Safety 

Committee - 

11 March 2013 

Health or safety of members of 

the public 

Health or safety of members of 

the public 

Section 7(2)(d) 

Section 7(2)(d) 

This resolution was made in reliance on section 4B[1][a] of the Local 

Government Official Information and Meetings Act 1987 and the particular 

interest or interests protected by section 6 or section 7 of that Act or section 6 

or section 7 or section 9 of the Official Information Act 1982, as the case may 

require, which would be prejudiced by the holding of the whole or relevant part 

of the proceedings of the meeting in public. 

Howard/His Worship the Mayor 

CONFIRMATION OF CONFIDENTIAL PORTION OF MINUTES: 

Ordinary Meeting - 27 March 2013 

RECEIPT OF UNCONFIRMED MINUTES: 

Taupo Airport Operational & Safety Committee - 29 April 2013 

The meeting closed at 12.40pm. 

Rick Cooper 

CHAIRMAN

ITEM NO3 

TO: 

FROM: 

SUBJECT: 


DATE: 

COUNCIL 


Presentation - Bike Taupo Annual Report 

NO 


OBJECTIVE DOCUMENT ID: A928959 


Mr Rowan Sapsford will be in attendance to make a presentation. 


That the information relating to Bike TaupO be received and Mr Rowan Sapsford be thanked 

for his presentation. 



^ 

Tina Jakes 

Brian Fox 

Democracy & Community Engagement ManagerStrategic Manager: Community, Risk, 

Relations S Support

ITEM NO:A 

TO: 

FROM: 

SUBJECT: 


DATE: 

COUNCIL 


Presentation - Sports Advisory Council 

NO 


OBJECTIVE DOCUMENT ID: A928959 


Mr Mark O'Callaghan and Ms Christine Belfit will be in attendance to make a presentation. 


That the information relating to tne Sports Advisory Council be received and Mr Mark 

O'Callaghan and Ms Christine Belfit be thanked for their presentation. 



Tina Jakes 


Brian Fox 

Strategic Manager: Community, Risk, 

Relattons & Support

ITEM NO: 5" 

TO: 

FROM: 

SUBJECT: 


COUNCIL 

Consents and Regulatory Manager 

Animal Control and Environmental Health Fees and 

Charges 2013-2014 

NO 

DATE: 28 May 2013 

OBJECTIVE DOCUMENT ID: A11 07499 

EXECUTIVE SUMMARY 

The purpose of this report is to seek a decision from Uouncil on the Animal Control and 

Environmental Health fees for the 2013/14 year to allow for registration packs to be distributed to 

all dog owners and operating Registered Premises before the 1 July registration date. 

The fees and charges proposed through the Annual Plan process did not contain any significant 

changes to the fees that were set for the current financial year. There were no submissions made 

on either the Animal Control or Environmental Health fees. 


1. That pursuant to Section 37 of the Dog Control Act 1996, the Dog Control fees 

[inclusive of GST] be set for the period 1 July 2013 to 30 June 2014 as set out in 

Attachment A. 

2. That the Environmental Health fees [inclusive of GST] be set for the period 1 July 2013 

to 30 June 2014 as set out in Attachment B.

[ANIMAL CONTROL AND ENVIRONMENTAL HEALTH FEES AND CHARGES 2013-2014], [28 MAY 2013] 

Page 2 

sh 


The purpose of this report is to seek a decision from Council on the Animal Control and 

Environmental Health fees for the 2013/14 year to allow for registration packs to be distributed to 

all dog owners and operating Registered Premises before the 1 July registration date. 

BACKGROUND 

Dog Control fees are payable to a Territorial Authority on 1 July each year. 1 he proposed 2013/14 

fees were notified to the public with the Draft Annual Plan. However, given the timeframe required 

to prepare for dog registration [including mailing out registration forms to all dog owners] a decision 

on the fees is required prior adopting the final Annual Plan. 

All health premises that need to be registered by Council under the Health Act, Food Act and 

Council bylaws, such as food premises, markets, camping ground, hairdressers, offensive trades, 

mobile shops and funeral directors, are required to be registered by 1 July each year. The 

proposed 2013/14 fees were notified to the public with the draft Annual Plan. 

DISCUSSION 

There were no submissions made on the proposed Animal Management or Environmental Health 

fees. This report provides the ability for Council to make a decision regarding the Animal 

Management and Environmental Health fees. 

DESIRED OUTCOME 

That the fees and charges as proposed through the Annual Plan process be adopted. 

CONSIDERATIONS 

. Financial Considerations 

The setting of fees needs to be done in consideration of the Revenue and Financing 

Policy. The fees as proposed will ensure that the expenses of the units meet the current 

and proposed funding split. 

. Legal Considerations 

The setting of Animal Management fees by a Territorial Authority is subject to Section 37 

of the Dog Control Act 1996 and the setting of Environmental Health fees by the Local 

Government Act. 

Policy Implications 

The setting of fees needs to be done in consideration of the Revenue and Financing 

Policy. There are no other policy implications. 

Risks 

OPTIONS 

Failure to set fees at this point will result in Council being unable to meet its statutory 

obligations to register dogs and Health premises. 

Discussion of Options 

Council is able to set the fees as it sees fit in order to meet the funding requirements of the 

Revenue and Financing Policy. The Revenue and Financing Policy currently identifies funding 

for Animal Management being made up of 50% from Fees and Charges and 50% from the 

Uniform General Charge and for Environmental Health of 60% from Fees and Charges and 

40% from the General Rate. The fees as proposed meet this requirement. 

Council is able to adopt the fees and charges proposed or make any amendments they see fit.

[ANIMAL CONTROL AND ENVIRONMENTAL HEALTH FEES AND CHARGES 2013-2014], [28 MAY 2013] 

Page3 

CONSULTATION 

5ll 

The proposed fees were advertised and consulted on as part of the 2013/14 Draft Annual Plan 

consultation period. 

COMMUNICATION/MEDIA 

No further communication is necessary. 

CONCLUSION 

The Animal Management and Environmental Health tees as proposed are able to meet Council's 

obligations under the relevant legislation and Council's Revenue and Financing Policy. The 

adoption of the fees will allow registration packs to be distributed to all dog owners and Registered 

Premises in time for them to register for the new financial year. As a result, it is recommended that 

the Animal Management Fees and Charges, as identified in Attachment A, and the Environmental 

Health Fees and Charges, as identified in Attachment B, be adopted. 


1. That pursuant to Section 37 of the Dog Control Act 1996, the Dog Control fees 

[inclusive of GST] be set for the period 1 July 2013 to 30 June 2014 as set out in 

Attachment A. 

2. That the Environmental Health fees [inclusive of GST] be set for the period 1 July 2013 

to 30 June 2014 as set out in Attachment B. 



^.^ 

David Greaves 

Consents and Regulatory Manager 

^nhennet 

i&p Manager Finance, Regulatory and 

Infrastructure 

ATTACHMENTS 

A - Schedule of fees and charges: Animal Management 

B - Schedule of fees and charges: Environmental Health

5(3 

Attachment A 

How to read these tables 

- if the fee description and $ are shown with strikethrough - the fee has been removed 

- if only the 2012/13 fee $0.00 hac ctrikothrough - the fee has changed 

The Annual Plan indudes fees and charges friat Coundl consults on using the special consultative procedure, which are: 

Regulatory services (animal control, building services, planning services, inspection services) 

Water supply 

. Parks and reserves 

. Trade waste 

. Solid waste 

All fees and charges include GST, 

2012/2013 2013/2014 Change 

REGULATORY SERVICES 

Animal Control 

Dog fees 

Rural dog - working 

Rural dog - other $20.00 

Rural Dog $25.00 25.00 

UriDan dog $90.00 5.00 

Application for urban "special owner" dassification $20.00 $20.00 

Special owner policy - urban dog $45.00 $50.00 5.00 

Guide dog/ hearing ear dog Free Free 

Dangerous dog (before penalties are applied) $127.60 $135.00 7.50 

Replacement tag fee $5.00 $7.00 2.00 

Impounding fees 

Dog - 1st impounding in any 12 months $70.00 10.00 

Dog - 2nd or more impounding in any 12 months 

$130.00 $140.00 10.00 

May also be issued an Infringement Fee ($300.00 fine) 

Out of hours impounding fee (4.30 pm to 7 am) $140.00 10.00 

Additional fee for impounded dog that is unregistered $50.00 $50.00 

Sustenance fee (per dog per day in pound) $15.00 $15.00 

Microchip fee per dog $20.00 $20.00 

Sate of dog (including microchipping) $60.00 10.00 

Surrender fee - single $50.00 $50.00 

Surrender fee - multiple $70.00 $70.00 

Surrender fee - Court ordered $100.00 $100.00 

Permit Fee $50.00 $50.00 

Recovery of cost charges (minimum) $60.00 $65.00 5.00 

Recovery of cost (per hour) $120.00 1130.00 10.00 

Other animal fees 

Impounding fees $70.00 10.00 

Sustenanoe (per animal per day) $10.00 $10.00 

Call out fees (minimum) 

7am to ^1.30pm 

$/10.00 

1.30pm to 10pm 

10pm to 7am plus holidays and weekends 

Trespass-feeB 

Trespass -on ;any paddock of grass or stubble 

Trespass on any land bearing anysrop.or.from which the crop has not 

been removed, or in any reserve, cemetery or burial ground 

$20.00 

Now induded in 

impounding fees 

-40.00 

-60.00 

-80.00 

-20.00 

-40.00

s(^ 

Attachment B 


2012/2013 2013/2014 Change 

District Liquor Licensing Fees (set by Sale of Liquor Amendment 

Act) 

Licence Holder $793.24 $793.24 

Special Licence $64.40 $64.40 

Manager's Licence $134.93 $134.93 

Temporary Authority $134.93 $134.93 

Building Code Certificates for ON-, Club- or OFF-Licence 

$130.00 $130.00 

(s9, s31 or s55 Sale of Liquor Act 1989) 

Compliance Certificates - Sale of Liquor Act (new or renewal) $200.00 $200.00 

Environmental Health fees 

Certificates of Registrations (food premises, hairdressers, 

camping grounds, undertakers & offensive trades) 

New Certificate of Registration (includes pre opening inspection) $400.00 100.00 

Renewal of Existing Certificate of Registration (Includes annual 

inspection) 

Renewal of Existing Certificate of Registration (Clubs, non-profit 

organisations and hairdressers; indudes annual inspection) 

Transfer of Existing Certificate of Registration (plus inspection costs if 

applicable) 

$100.00 $100.00 

$250.00 50.00 

$1yl0.00 $250.00 110.00 

Inspection fee (rate per hour) $160.00 $160.00 

Food Control Plans 

New application (indudes annual audit) $400.00 100.00 

Audit Fee (per hour) $160.00 $160.00 

Annual Renewal Fee/Transfer from a Certificate of Registration to a 

Food Control Plan (includes Annual Audit fee) 

$180.00 $250.00 70.00 

Mobile Shop Licence 

New mobile shop application (includes pre-opening inspection) $400.00 100.00 

Renew Mobile Shop Application (includes Annual inspection) $300.00 $250.00 -50.00 

Short term food stall (prepackaged goods, no preparation, no cutting) $60.00 60.00 

Pre registered Mobile Shop (existing clear regisfration with other TA) $60.00 60.00 

Mobile shop licence (per week) $20.00 $25.00 5.00 

Mobile Shop Seasonal Licence 

$100.00 $100.00 

Summer 1 October- 31 March 

Winter 1 April - 30 September 

Mobile Shop Annual Licence $200.00 $200.00 

Mobile Shop site rental 

Taupo Venture Centre, Turangi Ohuanga Rd, Mangakino, Rangatira 

Drive 

Casual (per day) $14.00 $14.00 

1-6 months (per week) $46.00 $46.00 

Annual fee Venture site $1,942.00 $1.942.00 

No permit penalty $20.00 $20.00 

Markets 

New/Renewal Market Application (includes Annual Inspection) $350.00 $350.00 

Event Application (1-3 days only) (Inspection at cost if required) $150.00 $150.00 

Occasional stall (fundraisers & charity only) Free Free 

Miscellaneous Fees 

Fendng of Swimming Pool Inspection $100.00 $100.00 

Application for exemption from Fencing of Swimming Pools Act 1987 $500.00 $500.00 

Sign recovery fee $60.00 $60.00 

Gaming and TAB Venue Application (deposit) $500.00 $500.00 

Gaming and TAB Venue Application processing (houriy rate) $150.00 $150.00

ITEM NO: 

TO: 

COUNCIL 

FROM: 

Land Information Administrator 

SUBJECT: 

Proposed New Street Names 


DATE: 

NO 




Approval is sought for the naming of three new roads in the Taupo District in accordance with our 

statutory obligations under the Local Government Act 2002; aiding community wellbeing through 

appropriately addressed properties which assist locational, postal and emergency service 

functions. 


1. That the name 



be accepted for 'Road One' 

be accepted for 'Road Two' 

be accepted for 'Road Three'

proposed New Street Names], [28 May 2013] 

Page 2 


Land Information NZ (LINZ) requires a Council approval (resolution) to support any new road 

names being added to their official databases and maps. 

BACKGROUND 

Road Naming, Rural & Urban Property Addressing Criteria & Guidelines 

Roads are named to ensure ease of identification for the council, public and private services such 

as emergency, postal and courier services. 

Style Guide for Road Names 

Planning & Regulatory Committee Resolved on 7 December 1995 that: 

i. Street names giving special recognition to the Tangata Whenua. 

ii. Street names in memory or honour of other local residents who have made a 

significant contribution to the community. 

iii. Street names in memory and honour of other events which have had a 

significant impact on the community. 

iv. Street names reflecting the nature of topographical features in the vicinity. 

v. Street names along a common theme 

vi. Variations in the type of street designation 

vii. Street names with a difference 

Naming of Private Ways 

Council does not have any statutory power to allocate names to private ways, or access lots. If the 

applicant does wish to name the private way, or access lot, Council will advise as to whether 

confusion is likely to occur with any other road name, which already exists in the district. Council 

does not normally number properties off a private way, instead numbering from the adjoining public 

road which gives access to the private way. The council will give consideration to issuing separate 

numbers if the road name meets the criteria and guideline requirements. 

No(e: that Council has no responsibility for the signage, maintenance or upkeep of any private 

ways or roads. 

DISCUSSION 

PUBLIC ROAD TO BE NAMED: 

1 The road name "Moa Lane" has been put forward by the developer of the East Urban 

Lands Subdivision and has cultural and local relevance relating specifically to this area and 

meets the guidelines for the naming of public roads in the district. 

Local Iwi have been consulted and offer their support with this choice of road name. 

Emergency Services have no issues with the names and they comply with point ii of the 

road naming style guide. 

i. Moa Lane (Road One) 

PRIVATE ROADS TO BE NAMED: 

2 Advanced Properties Group Ltd would like to name the Private ROW in the development 

located at 200 Napier Road. They have offered three naming options for consideration with 

the preferred name of 'Bella George Lane'; this is the combined Christian names of the

[Proposed New Street Names], [28 May 2013] 6,^ Page 3 

developer's children. The developer being Warren Ladbrook, a prominent family that has 

been in the TaupS area for many years. 

Emergency Services have no issues with the names and they comply with point ii of the 

road naming style guide. 

ii. Bella George Lane - Preferred Choice (Road Two) 

iii. Beige Lane (Road Two) 

iv. Marion Lance Way (Road Two) 

The Deloitte Group are now the developers and receivers of the Te Kowhai Ridge 

subdivision in Kinloch and would like to formally name one of the private roads in this 

development. The submitters have selected names that reflect the native trees and 

vegetation that surrounds the area. They would also like to stress that that this is a private 

subdivision and all roads and infrastructure will be owned and maintained by the residents. 

Emergency Services have no issues with the names and they comply with point iv of 

the road naming style guide. 

v. Lacebark Drive (Road Three) 

vi. Ribbonwood Crescent (Road Three) 


Road Names will comply with the Taupo District Council (TDC) Road Naming Policy and will be 

formally accepted by Council. 


Legal Considerations 

. The naming of public roads and allocation of property addresses is the responsibility of 

Local Authorities as assigned under the Local Government Act 1974 s319A & B refer 

below. These guidelines for Road naming and property addressing have been 

developed by Taupo District Council (TDC) to ensure a quick response to the allocation 

of new unique addresses and guarantees information consistency, whilst meeting 

legislative, LINZ (Land Information New Zealand) NZ Post and the Emergency Services 

requirements throughout our rapidly growing district. 

. In 2003 a standard for street addressing (ANZLIC) was developed by the ICSM 

(Intergovernmental Committee on Surveying and Mapping) AS/NZS 4819:2003 - 

Geographic information - Rural and urban addressing and released for local 

governments and other organisations to voluntarily adopt. TDC has chosen to adopt this 

standard as the base criteria, along with additional guidelines that have been used in the 

past throughout the Taupo District. The Land Information team is responsible for 

implementing and overseeing the standard and guidelines. 

. It is important to note that these guidelines have been developed not only to maintain 

consistency of address issuing and road naming throughout the Taup5 District, but also 

to ensure that addresses are not guessed or issued unknowingly. Badly issued 

addresses can cause severe problems with not only the Emergency Service 

departments, but also with a large number of other surrounding residents if the situation 

has to be put right. 

CONSULTATION 

The proposed public road name (Moa Lane) has been accepted by local Iwi and Emergency 

Services. 

The proposed private road names comply with the councils naming guidelines and have been 

accepted by Emergency Services. No iwi consultation has been sought as these are private roads.

[Proposed New Street Names], [28 May 2013] 

C,l3 


Page 4 




be accepted for 'Road One' 

be accepted for 'Road Two' 

be accepted for 'Road Three' 



Jarrod Al 

Land Information Administrator 

/Tracey Ma^ 

LGIS A^rt^ger 

ATTACHMENTS 

Map 1 - Road One 

Map 2 - Road Two 

Map 3 - Road Three

CREATLAKETAUPO 

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^ 

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upo Distil 

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Photography flown 

Date exported: 02 May 2013 

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Map: Moa_LaneÂgenda_Map.nnxd 

Author: jath


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Road Two: Ladbrook Lane (PrivateROW) 

(C ;I. St 

SO d3876) 

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Date exported: 09 May 2013 

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Author: jalty


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Road Three: Te Kowhai Ridge Private Subdivision 

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ITEM NO: 

TO: 

COUNCIL 

FROM: 

SUBJECT: 


Infrastructure Manager 

Lake Terrace Traffic Calming 

NO 




Over the last 10 years Council has received requests/petitions and submissions to various plans 

for the reduction of the speed environment in Two Mile Bay from Hawai Street to Rainbow Drive 

and improve pedestrian access across Lake Terrace. This section of Lake Terrace has a posted 

speed of 70kph except for the holiday period over Christmas/New Year through to Easter during 

which time it is reduced to 50kph. It is currently under the control of NZTA, however control will 

transfer to Council in conjunction with the transfer of the ETA. Council will then be in a position to 

address this issue. 

The permanent reduction in the speed environment on Lake Terrace between Hawai Street and 

Rainbow Drive cannot be achieved without the implementation of appropriate engineering 

treatments for speed management. 

A number of options have been identified for implementation of which the preferred option is Install 

gateway/threshold treatments, central raised medians, pedestrian refuges and reduced speed limit 

to 50kph 


That gateway/threshold treatments, central raised medians, pedestrian refuges be installed 

on Lake Terrace from Hawai Street to Wharewaka Road and the speed limit reduced to 

SOkph on Lake Terrace between Hawai Street and Rainbow Drive at an estimated cost of 

$175,000 of which the Council portion would be $82,300 [excl GST].

[Lake Terrace Traffic Calming], [28 May 2013] Page 2 


The purpose of this report is to determine whether to proceed with the Lake Terrace TrafHc 

Calming in the vicinity of Two Mile Bay, Hawai Street to Rainbow Drive and confirm the scope of 

that traffic calming. 

BACKGROUND 

The section of Lake Terrace from Hawai Street to Rainbow Drive has a posted speed of 70kph 

except for the holiday period over Christmas/New Year through to Easter during which time it is 

reduced to SOkph. Lake Terrace as SH1 is currently controlled by NZTA. However this control will 

be transferred to TDC when the transfer of the ETA is complete. 

Over the last 10 years Council has received requests/petitions and submissions to various plans 

for the reduction of the speed environment in Two Mile Bay from Hawai Street to Rainbow Drive 

and improve pedestrian access across Lake Terrace. Council has actively lobbied NZTA during 

this time for the permanent reduction in the speed limit to 50kph. 

DISCUSSION 

The appropriateness of a speed limit is determined by the Land Transport Rule: Setting of Speed 

Limits. This is significantly influenced by the physical environment, such as frontage access, sideroad 

development and vehicle operating speeds. In the case of this section of Lake Terrace based 

on these influences it is difficult to justify a reduced speed limit. Although frontage and 

development cannot be readily changed, nor may that be even desirable. Vehicle operating speeds 

can however be influenced by the implementation of appropriate engineering treatments for speed 

management. Such measures include gateway/threshold treatments, raised medians, pedestrian 

refuges and mini roundabouts. 

Opus Consultants were engaged to develop a scheme for this area. Plans detailing the scheme 

were produced and have been the subject of favo Council workshops in October 2012 and April 

2013. 

The scheme was broken into a number of options for presentation at the April workshop as 

summarised below; 

Install pedestrian refuges and retain existing speed limits - $50k 

. Install gateway/threshold treatments, central raised medians, pedestrian refuges and 

reduce speed limit to SOkph -$175k 

Install all of the above and mini roundabouts at Hawai and Matuku Streets and reduce 

speed limit to 50kph - $466k 

An option was also provided to include an unsealed cycle path from Rainbow Point to the 

airport roundabout linking into the ETA shared path - $65k (this was discounted as an 

option) 


To reduce vehicle speeds between Hawai Street and Rainbow Drive and to enhance pedestrian 

access across Lake Terrace. 



Funding for Lake Terrace Traffic Calming has been allocated in the 2012 LTP 

2012/13 - $50k detailed design 

2013/14 - $150k construction 

2014/15 - $200k construction 


Complies with section 10 of the Local Government Act with regard to the provision of 

good quality local infrastructure to meet the future needs of the Taupo community.

[Lake Terrace Traffic Calming], [28 May 2013] , Page 3 

9,^ 

. Policy Implications 

No policy implications 

. Risks 

OPTIONS 

The options are: 

None foreseen 

1. Do nothing 

2. Install pedestrian refuges and retain existing speed environment 

3. Install thresh hold treatments, central medians and pedestrian refuges and reduce speed 

environment to 50kph 

4. Install as for option 3 and include mini roundabouts at Matuku & Hawai Streets 

Analysis of Options 

Option 1. 

Advantages 

No capital costs incurred 

Disadvantages 

No change in the speed environment 

No improvement in pedestrian access 

across Lake Terrace 

Option 2. 

Advantages 

Lower capital cost than option 3 & 4 

capital cost 

Enhances pedestrian access across 

Lake Terrace 

Disadvantages 

No change to speed environment 

Option 3. 

Advantages 

Provides physical environment to 

reduce speed environment 

Enhances pedestrian access across 

Lake Terrace 

Disadvantages 

Some impact on traffic flow along Lake 

Terrace 

Option 4. 

Advantages 

Provides further physical environment to 

reduce speed environment 

Further enhances pedestrian access 

across Lake Terrace 

Improves access onto Lake Terrace from 

intersecting streets 

Disadvantages 

Estimate of costs greater than available 

budget 

Impact on traffic flow along Lake Terrace 


The four options were discussed at a Council workshop on the 16 April which included 

receiving feedback from interested community groups. Option 3 was favoured by Council at 

that workshop.

[Lake Terrace Traffic Calming], [28 May 2013] 

Page 4 

CONSULTATION 

Consultation has been undertaken with specific groups representing the cycle and event 

community on the detail of the proposal. In addition details of the proposal have also been 

provided to interested community groups. Consultation has also been undertaken with NZTA, 

Highways & Network Operations. 


A communication plan will be developed dependant on the Council's decision on the item. 

CONCLUSION 

The permanent reduction in the speed environment on Lake Terrace between Hawai Street and 

Rainbow Drive can not be achieved without the implementation of appropriate engineering 

treatments for speed management. 

A number of options have been identified for implementation of which the preferred option is Install 

gateway/threshold treatments, central raised medians, pedestrian refuges and reduce speed limit 

to 50kph at an estimated cost of $175k. 


That gateway/threshold treatments, central raised medians, pedestrian refuges be installed 

on Lake Terrace from Hawai Street to Wharewaka Road and the speed limit reduced to 

50kph on Lake Terrace between Hawai Street and Rainbow Drive at an estimated cost of 

$175,000 of which the Council portion would be $82,300 [excl GST]. 



an/s Lewis 

Infrastructure Manager 

.Alan Menpfennet 

jroup {Manager Finance, Regulatory & 

tructure 

ATTACHMENTS 

Scheme Plans

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ITEM NO: 8 

TO: 

FROM: 

SUBJECT: 


COUNCIL 

Special Projects Officer, Open Spaces 

Taupo Hospice Trust Lease, County Avenue 

NO 




On 25 October 2011 , Council resolved to support in principle a proposed lease of around 8000m2 

of Section 43 [the old County Depot Reserve at 25 Spa Road] to the Taupo Hospice Trust. Council 

further resolved that the Chief Executive Officer should continue to work with the Lake Taupo 

Hospice Trust to arrange a draft lease for Council's consideration. Since this time, staff have been 

in negotiation with the Trust about their requirements. Terms and conditions have been discussed 

and agreed to between the parties subject of course to Council approval. 

The Trust has identified that the site will meet their needs well into the future. The desired outcome 

is that they secure long term rights of occupation and deveiopmeni of the area that they believe 

they will need at a reasonable and sustainable cost. 

It is recommended that Council and the Taupo Hospice Trust enter into an Agreement to Lease 

which will contain all of the agreed term and conditions, but be conditional upon the Trust obtaining 

all of the necessary consents. 


That Council agrees to the following terms and conditions for inclusion in a Deed 

Agreement to Lease of part of Section 43 to the Taupo Hospice Trust: 

of 

Lease term 

33 years 

Commencement When the agreement to lease becomes unconditional 

date 

Renewal terms One term of 33 years subject to subdivision of the parent title 

Lease area 

Lease rental 

Conditions to be 

met before 

agreement 

becomes 

unconditional 

1.8437 hectares more or less as per the plan at attachment 1 

Peppercorn rental for the first five years with rent reviews at 

five yearly intervals after commencement 

1. The Lessee must submit a development proposal for 

the approval of the Chief Executive Officer showing 

the location, appearance and intended use of all 

buildings, including a landscape concept plan of the 

entire lease area. 

2. The Lessee must obtain all consents under the RMA 

and Building Act necessary to allow the development 

to proceed as approved. 

3. The Lessee must complete any subdivision required 

under the RMA to be consistent with the lease term 

including renewals.

fTaupO Hospice Trust Lease], [28 May 2013] 

Page 2 


The reason for this item is to report back to Council on developments with the proposed lease of 

part of the old County Depot reserve [Section 43] to the Taupo Hospice Trust, and seek a decision 

with regard to significant lease terms and conditions. 

BACKGROUND 

On 25 October 2011 , Council resolved to support in principle a proposed lease of around 8000m2 

of Section 43 to the Taupo Hospice Trust. Council further resolved that the Chief Executive Officer 

should continue to work with the Lake Taupo Hospice Trust to arrange a draft lease for Council's 

consideration. 

Since this time, staff have been in negotiation with the Trust about their requirements. Terms and 

conditions have been discussed and agreed to between the parties subject of course to Council 

approval. 

The Trust has indicated that the initial 8000m2 identified and agreed by Council will be insufficient. 

They require an area of around 1.8 hectares [attachments 1, 2 and 3] for the lease area. The Trust 

also requires a lease term of 33 years with at least one, and preferably two rights of renewal, 

taking the total term to up to at least 66 years. Although the Reserves Act allows for a lease of up 

to 33 years with or without a right of renewal for a similar term, the Resource Management will only 

allow a total lease term of up to 35 years without the need for subdivision to create a separate legal 

parcel. Therefore, for the Trust to have the security of tenure they require, a subdivision of the 

reserve will be required to separate out the lease area. 

The Trust has investigated the possibility of subdivision, and also geotechnical matters such as hot 

ground and subsidence. They have determined that the site is suitable for their requirements, and 

wish to proceed subject to Council approval of the following term and conditions: 

1. Initial term of 33 years with a right of renewal for at least one further term of 33 years. 

2. Lease area of 1 .8437 hectares more or less subject to subdivision and issue of title 

3. Peppercorn rental 

The lease would need to be conditional upon issue of the required consents, the cost of which 

should be met by the Trust as Lessee. 

DISCUSSION 

The use of this site by Taupo Hospice to proviae services to me Taupo community has already 

been approved in principle by Council in October 2011 . However, at the time this approval was 

given, there had been little thought given to the long term needs of the facility, or the terms and 

conditions of the lease. 

The maximum term of 35 years allowed under the RMA is also insufficient for the long term needs 

of Hospice. With the significant investment that they plan to make in this site, they require a 

minimum of 66 years. Subdivision consent will be required to separate out the lease area. This will 

add additional costs to the development. 

Further work by the Hospice has identified the need for a larger area of land for future proofing and 

site landscaping purposes than was originally identified to Council in October 2011. The inclusion 

of this additional area will allow the buildings to have large, well landscaped set-backs consistent 

with the Rural Environment and the location of the facility next to a well-used recreation reserve. 

In view of the community benefit of Hospice, and the significant costs associated with this 

development, the Hospice Trust requests a peppercorn rental. However, as they also require a 

long term lease, this would bind future Councils unless there is an opportunity for review. It is not 

unreasonable to waive rental during the establishment period given the costs that will be incurred, 

but Council may prefer the option to charge a community rental or even a market rental at some 

future date. 


Hospice has identified that the site will meet their needs well into the future. The desired outcome 

is that they secure long term rights of occupation and development of the area that they believe 

they will need at a reasonable and sustainable cost.

fTaupO Hospice Trust Lease], [28 May 2013] 


8^ Pages 

OPTIONS 

Financial Considerations 

A peppercorn lease means that Council would not receive any income from this land over 

and above rates income. Council must consider whether this is something it wants to 

commit to long term, or whether it should reserve the right in the lease to review the rent 

at some future date. 

The cost of establishment of this lease area and development of this land should be met 

by the Taupo Hospice Trust as Lessee. If Council wishes to subsidise this cost by way of 

a grant, this should be considered as a separate matter. 


Council has legal authority as administering body to lease the land for community 

buildings. The lease term can not be longer than 35 years without triggering a subdivision 

consent. 


This lease, and its terms and conditions may be seen as a precedent for future demands 

on Council reserve land. Council currently has no firm policy on lease terms. 

Risks 

There is a risk that the development will not proceed if the Taupo Hospice Trust are 

unable to get any of the consents they require. There is also a risk to the Trust that they 

will be unable to get the required consents without proof of occupation rights for the land 

in the form of a lease. To mitigate the risks to both parties, it is recommended that 

Council and the Taupo Hospice Trust enter into an Agreement to Lease which will 

contain all of the agreed term and conditions, but be conditional upon the Trust obtaining 

all of the necessary consents. 


Option 1. Lease term 33 years plus 33 years as requested 

Advantages 

Disadvantages 

Long term security for Taupo Hospice Requires subdivision of lease area 

Trust 

Long term community use of an area Ties up land for an extended period 

that is otherwise underulitised 

Option 2. Lease area 1.8437 hectares as requested 

/lcfi/anteges 

Allows the lessee to plan building layout 

and landscaping that is appropriate 

for the character of the surrounding 

area. 

Option 3. Peppercom rental as requested 

Disadvantages 

Uses more reserve land than originally 

anticipated, leaving less for other 

purposes 

Advantages 

Reduced operating expenditure for the 

lessee 

Disadvantages 

Reduced rental income for Council 


If Council agrees to a lease term of more than 35 years, subdivision consent will be needed to 

create a separate lease area. As the extended term is a requirement of the lessee, they should 

be required to bear the cost of the subdivision process. The alternative is a shorter term with 

the lessee taking a risk that Council will not grant a further lease at the end of the term.

fTaupO Hospice Trust Lease], [28 May 2013] Page 4 

8[3 A larger lease area may result in more of the surrounding reserve areas being adversely 

affected by the development. This risk may be mitigated by requiring the lessee to submit a 

development and landscaping proposal for the lease area to Council, which must be approved 

before the Agreement to Lease becomes unconditional. This will allow the effects of the 

development on the surrounding land to be assessed prior to the lease being finalised. 

Council is assisting the Taupo Hospice Trust by making reserve land available and therefore 

saving the Trust the cost of land purchase. There is an expectation that there will be no rental 

or a nominal rental payable for the term of the lease. The Trust has asked that the lease term 

be extended beyond 35 years, and it is debatable whether Council should commit to a 

peppercorn rental for such an extended period. It is suggested that Council grant an initial 

period at a peppercorn rental, and include provision in the lease to review the rental at five 

year intervals. This will allow Council to determine every five years whether a peppercorn 

rental is still appropriate, or whether the rental should be consistent with other community 

organisations. 

CONSULTATION 

There has been no formal consultation process associated with this lease, and there is no statutory 

consultation required. 


No media communication is proposed. 

CONCLUSION 

Council has agreed in principle to grant this lease to the Taupo Hospice Trust subject to Council's 

approval of a draft lease. There are, however a number of key terms and conditions that need to 

be agreed before the lease can be drafted, and a number of conditions that will need to be met 

before it can be executed. The essential terms and conditions that need to be agreed at this stage 

relate to term, lease area and rental. Agreement to these will give both parties sufficient certainty to 

draft a Deed of Agreement to Lease that will meet the needs of both parties. 

It is therefore recommended that Council agree to the following term and conditions identified in 

the suggested resolution for inclusion in a Deed of Agreement to Lease. 


That Council agrees to the following terms and conditions for inclusion in a Deed of 

Agreement to Lease of part of Section 43 to the Taupo Hospice Trust: 

Lease term 

33 years 

Commencement When the agreement to lease becomes unconditional 

date 

Renewal terms One term of 33 years subject to subdivision of the parent title 

Lease area 

1.8437 hectares more or less as per the attached plans 

Lease rental 

Conditions to be 

met before 

agreement 

becomes 

unconditional 

Peppercorn rental for the first five years with rent reviews at 

five yeariy intervals after commencement 

1. The Lessee must submit a development proposal for 

the approval of the Chief Executive Officer showing 

the location, appearance and intended use of all 

buildings, including a landscape concept plan of the 

entire lease area. 

2. The Lessee must obtain all consents under the RMA 

and Building Act necessary to allow the development 

to proceed as approved. 

3. The Lessee must complete any subdivision required 

under the RMA to be consistent with the lease term 

including renewals.

P"aup0 Hospice Trust Lease], [28 May 2013] 



Page 5 

8',^ 

Alison Rawley 


Gareth Green 

Group Manager: Policy and Operations 

ATTACHMENT 1 

INDICATIVE LEASE AREA 


Twy6Dinrid Council 

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LOCALITY PLAN - NTS 

FULL AERIAL SITE PLAN. ma 

Proposed Development at 

250 Spa Road, Taupo for Taupo Hospice House 

May 2013 

ScateinZM 

RECKON INC LTD 

R^htomd AreWtocU ProjKt Mmngm 

Ph.n.021827539 

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11 

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£? "0 10

[TaupO Hospice Trust Lease], [28 May 2013] Page 7 

^,6 ATTACHMENT 3 

SITE PLAN 

.y

ITEM NO: 1 

TO: 

COUNCIL 

FROM: 

SUBJECT: 


New Licence for sale of Ice cream 

SIGNIFICANT DECISION: NO 




On 26 February 2013, Council resolved to grant a new licence to Gelateria Taup6 Limited for a 

further five year term to operate from the Taupo Lakefront site on Lake Terrace. A new licence has 

since been granted for five years commencing 1 May 2013 that allows the Licensee to operate 

from 1 November to 30 April in each year of the term. This leaves the period from 1 May to 31 

October in each of the next five years free for use by another licensee. Stuart Graham [trading as 

Mr Whippy] has applied to use the site during this period. 

Granting a licence to Mr Graham to operate on the Gelateria site from 1 May to 31 October for the 

next five years does not affect the Gelateria operation and allows Council to increase the return 

from this licence area. It also improves the service to the public by making some form of ice-cream 

product available all year round. It is therefore recommended that Council grant Mr Graham a 

licence to trade during this period. 

SUGGESTED RESOLUTIONS 

1. That Council agrees to grant a licence under section 54[1]d of the Reserves Act 

1977 to Stuart Graham [trading as Mr Whippy] to sell ice-cream from the Taupo 

Lakefront Reserve opposite 128 Lake Terrace from 1 May to 31 October in each of 

the five years commencing 1 May 2013. 

2. That the Mayor and Chief Executive Officer are authorised to execute the Licence 

documentation.

[New Licence for sale of Ice cream], [28 May 201 3] 

Page 2 


To seek a decision with respect to a request from Stuart Graham to operate his mobile ice cream 

vending business from a site on the Taupo Lakefront reserve during the times of the year when it is 

not being used by Gelateria Taupfi Limited. 

BACKGROUND 

Since July 2012, the site set aside for and licenced to Gelateria Taupo Ltd on the Taupo Lakefront 

reserve has been shared informally with Gelateria Taupo occupying it during the peak summer 

season, and Mr Whippy making use of it on fine afternoons during the winter and spring. With the 

recent grant of a new licence to Gelateria Taupo that has firmed up their seasonal occupation 

agreement, the site is now available for use for six months of the year by Mr Whippy. 

DISCUSSION 

The use of this established site by a second operator makes sound business sense. It utilises 

existing infrastructure (space, parking, power supply), gets a better economic return to Council 

than leaving the site vacant, and provides a service to the public all year round. It is also consistent 

with the management plan as there is only one licence area in use for this activity. 

Mr Graham operated successfully from the site from July to October 2012, and wishes to have a 

more formal agreement with Council. 

DESIRED OUTCOMES 

. Efficient use of resources 

. Improved return to Council 

. Better provision of service to the public 

Support for local business 



Increased revenue to Council and improved revenue generating potential for the 

licensee. 


Council has authority to grant this licence. 


The licence is consistent with the management plan as it utilises an existing site during a 

period when it would otherwise be vacant. 

. Risks 

There are no risks anticipated. 

OPTIONS 


Option 1. Grant the licence to Mr Graham 

Advantages 

. Efficient use of resources 

. Improved return to Council 

Better provision of service to the public 

Support for a local business 

Option 2. Decline the licence 

Advantages 

Disadvantages 

Disadvantages 

. The site remains vacant for half the year 

. Council misses out on rental revenue 

. Mr Graham is unable to make use of an 

ideal opportunity to generate revenue

[New Licence for sale of Ice cream], [28 May 201 3] 


Page3 

ITEM NO: 10 

TO: 

COUNCIL 

FROM: 

SUBJECT: 



Bike Taupo Lease, Kinloch Domain 

NO 




On 26 March 2013, Council agreed in principle to lease part of the Kinloch Domain to Bike Taupo 

for a signage shelter subject to the outcome of public consultation, and also resolved to set up a 

Special Ad Hoc Committee to hear any objections to the proposed lease. The proposed lease was 

publicly notified on 5 April 2013. The submission period closed on 6 May 2013 with no submissions 

having been received either for or against the proposal. 


1. That Council agrees to lease part of the Kinloch Domain to Bike Taupo for a term of 

15 years for the establishment and ongoing maintenance of a shelter and associated 

facilities to support the use of the Great Lake Trail. 

2. That the Mayor and Chief Executive Officer be authorised to execute the Deed of 

Lease.

[Bike TaupO Lease, Kinloch Domain], [28 May 2013] 

Page 2 


The reason for this item is to report back to Council on the outcome of public consultation under 

the Reserves Act, and seek a final decision with respect to the proposed lease of part of the 

Kinloch Domain to Bike Taupo. 

BACKGROUND 

On 26 March Council considered a request from UIKC Taupo to lease part ot tne Klnloch Domain 

for the establishment and maintenance of a signage kiosk and shelter structure that would provide 

information and a hub for one of the key starting points of the Great Lake Cycle Trail. The request 

was approved subject to the required consultation as the lease was not provided for in the reserve 

management plan. 

At the March meeting, Council requested more detailed design graphics for the proposed shelter. 

These will be available at the May meeting. 

The proposed lease was notified on 5 April 2013 for one month. When the submission period 

closed on 6 May 2013, no submissions for or against the lease had been received. 

DISCUSSION 

As there have been no objections to the lease, there is no need for a Special [Ad Hoc] Committee, 

and Council may now agree to grant the lease. There will still be a requirement for the Department 

of Conservation to endorse the lease. This is usually done by means of a certificate attached to the 

lease document which is forwarded to the Department for endorsement once the lease has been 

executed. 


A decision to grant the lease will be consistent with the decision made in March to agree in 

principle subject to the outcome of public consultation. This will achieve the desired outcome of 

effective and efficient use of Council reserve land to allow Bike Taupo to support and promote a 

key recreational asset. 



The proposal will have no financial implications for Council. 


Council may grant a lease to Bike Taupo for the shelter subject to Section 54 of the 

Reserves Act which requires that any lease that is not in conformity with and 

contemplated by the approved management plan for the reserve be publicly notified and 

receive the prior consent of the Minister of Conservation. The proposed lease has been 

notified and received no objections. 


The management plan for the reserve allows Council to provide new facilities such as 

outdoor furniture and shelters on recreation reserves appropriate to the recreational use 

of the particular reserve, and to meet the needs of the Kinloch community, whilst 

maintaining the character of Kinloch as far as possible. However, the management plan 

does not provide for Council to grant a lease to a third party to provide the same facilities 

for the benefit of users of other reserves from outside the Kinloch community. The 

proposed lease has been notified and received no objections. 

. Risks 

The proposed lease has been notified and received no objections. The correct process 

has been followed which will mitigate any risks associated with the lease. Bike Taupo will 

have ongoing responsibility for the structure and signage under the terms of the lease.

pkeTaupo Lease, Kinloch Domain], [28 May 2013] 

OPTIONS 

PageS 

tol^ 

Option 1. Decline to grant the lease 

Advantages 

Option 2. Agree to grant the lease 

Advantages 

This would be consistent with Council's 

earlier decision to agree in principle 

to grant the lease. 

Secure tenure for Bike Taupo to support 

funding applications 

Disadvantages 

This would contradict Council's earlier 

decision to agree in principle to grant the 

lease. 

The facility would not be constructed in this 

location. 

Disadvantages 


As Council has already indicated support in principle, a decision to decline at this stage when 

there has been no public objection would be difficult to justify. 

CONSULTATION 

Statutory consultation was undertaken in accordance with the requirements of the Reserves Act. 

No submissions were received for or against. 


No further media communications are proposed. 

CONCLUSION 

The proposal has been through the statutory process and has received no objections. The 

proposed location for the shelter is considered to be a good use of the area. A lease will allow Bike 

Taupo to continue with the proposal and will set out future rights and responsibilities in terms of 

use of this part of the reserve. 


1. That Council agrees to lease part of the Kinloch Domain to Bike TaupO for a term of 

15 years for the establishment and ongoing maintenance of a shelter and associated 

facilities to support the use of the Great Lake Trail. 

2. That the Mayor and Chief Executive Officer be authorised to execute the Deed of 

Lease. 



Alison Rawley 


Gareth Green 

Group Manager: Policy and Operations

ITEM NO: LL 

TO: 

COUNCIL 

FROM: 

SUBJECT: 


Special Projects Officer - Open Spaces 

Exchange of Reserve Land, Crown Road 

NO 




On 26 March 2013 Council considered a proposal to undertake a boundary adjustment by means 

of an exchange of reserve under Section 15 of the Reserves Act. The purpose of the exchange is 

to allow the property at 6 Mahoe Street to have frontage to Crown Road. 

Council agreed in principle to the exchange, and gave approval for the intent to exchange reserve 

land to be publicly notified in accordance with the Reserves Act. The proposed exchange was 

notified on 5 April 2013 and the submission period closed on 6 May 2013. No submissions for or 

against the proposed exchange of lands were received. 

As there have been no objections to the proposed exchange, the recommended action is to 

proceed with the exchange process. This will require authorisation of the exchange by the 

Department of Conservation, and subdivision of both parcels of land to create the areas that are to 

be subject to the exchange. 


That the Taupo District Council hereby requests that the Minister of Conservation authorise 

the exchange of 80m2 of local purpose (utility) reserve on Crown Road being part Section 

368 SO 46744, for 80m2 of land at 6 Mahoe Street, Taupo being part Lot 9 DPS 82954.

Exchange of Reserve Land, 28 May 2013 Page 2 

/.// 


The reason for this item is to report back to Council on the results of public notification of the intent 

to pass a resolution requesting that the Minister of Conservation authorise an exchange of reserve 

land on Crown Road for an equivalent part of the property at 6 Mahoe Street. 

BACKGROUND 

On 26 March 2013 Council considered a proposal to undertaKe a Boundary adjustment by means 

of an exchange of reserve under Section 15 of the Reserves Act. The purpose of the exchange is 

to create a gap in the local purpose (utility) reserve along the east side of Crown Road to allow the 

property at 6 Mahoe Street to have frontage to Crown Road. 

Council agreed in principle to the exchange, and gave approval for the intent to exchange reserve 

land to be publicly notified in accordance with the Reserves Act. 

The proposed exchange was notified on 5 April 2013 and the submission period closed on 

6 May 2013. No submissions for or against the proposed exchange of lands were received. 

DISCUSSION 

The proposal is to exchange around BOm" of Section 368 for around sum" of 6 Mahoe Street so 

that the site has frontage to Crown Road, and Section 368 is widened from 4m by around 2.3m 

(Attachment 1). The future owner of 6 Mahoe Street will be responsible for the landscaping and 

maintenance of the transferred land. 

Council is currently the owner of both parcels of land although the Crown maintains a reversionary 

interest in Section 368, and 6 Mahoe Street is scheduled for disposal. 

The proposed exchange will facilitate vehicle access from Crown Road to 6 Mahoe Street which 

will improve its accessibility. Although the purpose of the local purpose reserve was originally to 

restrict access on to Crown road and to provide screening of the industrial area, if a vehicle access 

point rather than a road intersection is provided from a single site only, the functioning of Crown 

Road is not expected to be compromised. 

As there have been no objections to the proposed exchange, no hearings are required and Council 

can pass the intended resolution that was notified on 5 April 2013. 


The desired outcome is to provide better access from 6 Mahoe Street to Crown Road to facilitate 

the sale of 6 Mahoe Street. 



The proposed exchange of land facilitates the sale of 6 Mahoe Street and will better 

enable Council to complete the sale of that property. The subdivision process associated 

with the development will be undertaken as part of the wider site development with some 

legal costs for processing of the Ministerial consent and gazette notice. These aspects 

will be funded out of Council's Property Infrastructure Budget as previously discussed as 

it will enable the disposal of 6 Mahoe Street. 


As the reserve land was derived from the Crown, Council does not have the delegated 

authority to approve the exchange. The intent to exchange the reserve for other land has 

been publicly notified for a minimum of one month, and no objections were received. If 

the decision is made to pass the resolution requesting the exchange, the resolution must 

then be forwarded to the Department of Conservation for Ministerial consent and 

gazettal. 


There are no policy implications from this decision. The Taupo District Plan will, upon 

completion of the processes, require a minor amendment to show the change in 

boundary and legal status of the land parcels involved.

Exchange of Reserve Land, 28 May 2013 

Risks 

P/.L PageS 

There is a risk that this decision will be seen as setting a precedent, and that other 

property owners on Mahoe Street will demand direct access to Crown Road. Any further 

proposals would need to be considered on their own merits given their existing access 

provisions. 

OPTIONS 


Option 1. Pass the resolution to request the exchange of reserve land 

Advantages 

Permanent and clear cut solution 

Will facilitate contractual arrangements 

for the disposal of 6 Mahoe Street. 

Utility reserve will be widened, and will 

be landscaped and maintained by the 

owner of Lot 9 

This decision would be consistent with 

the previous decision of Council in 

March to support the proposed 

exchange in principle subject to the 

outcome of the public notification 

process. 

Option 2. Decline to pass the resolution 

Advantages 

No further cost to Council 


Disadvantages 

There are some costs associated with the 

processes 

. Other property owners who back onto Crown 

Road may approach Council for similar 

rights which would require Council's 

consideration. 

Disadvantages 

The sale of Lot 9 would in all likelihood not 

be as straightforward as access to Crown 

Road will not be achieved 

This decision would not be consistent with 

the previous decision of Council in March to 

support the proposed exchange in principle 

subject to the outcome of the public 

notification process. 

As there were no objections to the proposed exchange of land, and Council had previously 

supported it in principle, option 1 is the preferred option. 

CONSULTATION 

Consultation has been carried out in accordance with the Reserves Act and no objections were 

received. As no hearings are required, Council may now pass the resolution that was notified for 

submission. 


No further media communication is proposed. 

CONCLUSION 

As there have been no objections to the proposed exchange, the recommended action is to 

proceed with the exchange process. This will require authorisation of the exchange by the 

Department of Conservation, and subdivision of both parcels of land to create the areas that are to 

be subject to the exchange.

I? 

Exchange of Resen/e Land, 28 May 2013 


That the Taupo District Council hereby requests that the Minister of Conservation authorise 

the exchange of 80m2 of local purpose (utility) reserve on Crown Road being part Section 

368 SO 46744, for 80m2 of land at 6 Mahoe Street, Taup6 being part Lot 9 DPS 82954. 

Page 4 



Alison Rawley 

Special Projects Officer - Open Spaces 

^ 

^ 

Will Samt 

Strategic inager; Business Development and 

Improvemel I? 

ATTACHMENTS 

Attachment 1 - Diagram of exchange areas

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ITEM NŌ/^ 

TO: 

COUNCIL 

FROM: 

Chief Executive 

SUBJECT: 

Chief Executive's Report 


DATE: 

NO 




To receive the Chief Executive's Report for May 2013, which includes the following: 

Financial update for the ten months to 30 April 201 3. 

Capital expenditure update to 30 April 2013. 

Treasury Management Report. 

. Council project performance report July 2012 to April 2013. 

Capital Projects and Financial Update. 

. Communications report. 

Organisational Performance - Third Quarter Report to 31 March 201 3. 


That the Chief Executive's Report for May 2013 be received. 


"'( 

f,:.. 

Rob Williams 


ATTACHMENT 

. Chief Executive's Report, May 2013

l^ll 



Chief Executive's Report 


Council Meeting 

28 May 2013

1^/.t 

Chief Executive's Report Summary 


The 123 submissions received on the draft Annual Plan represent a wide range of interesting and 

sometime as challenging perspectives. There is a real mix of submitters seeking Council funding for 

a variety of projects, with a number looking for Council to tighten the belt even further. 

I'm particularly pleased to see the youth involvement in this process. I believe this is real testament to 

the excellent work of our community engagement team working with and enabling the youth. The 

workshop on the Youth Action Plan early in May reinforced this and shows there are opportunities to 

encourage and enable greater youth involvement in all our decision making. 

The report released by the Local Government Infrastructure Efficiency Expert Advisory Group has 

triggered more debate in local government circles. The Government commissioned this group to 

review how the infrastructure that local government manages could be delivered in the most costeffective 

manner to support a growing economy. Their report identified the need to simplify and 

integrate the statutory framework that governs how infrastructure is planned. They couple this with a 

strong push toward greater collaboration or consolidation to introduce greater scale, suggesting that 

there is a recurring theme around small councils facing difficulties and cost in maintaining 

infrastructure expertise. 

In my view, there is a continuation of the Government's message about the benefits of regional scale 

planning and service delivery that has been reflected in other areas of reform. The report discusses 

the value of delivering water and land transport infrastructure at a regional level, however there 

remain questions around delivery of these services relating to the catchment boundaries that 

traditionally define regional government. There is a suggestion that water and transport services 

could be better delivered through council controlled organisations or business units that are at arms 

length from council. This contrasts with the recent Price Waterhouse Coopers report that reviewed 

Council's water services and identified that we are delivering a high quality service very efficiently and 

that there would be no benefits replacing this with a regional service delivery model. This is an area 

that we will continue to monitor very closely over the coming months as Government considers the 

many recommendations in the report. 

This month also heralded a significant step forward for the relationship between Council and Ngati 

Raukawa. Representatives from both Council and Iwi came together at the inaugural joint 

management committee overseeing the development of a joint management agreement. This 

meeting is very significant in helping to establish a stronger relationship between the Council and 

Raukawa. Fostering this relationship and extending its influence beyond the narrow confines of the 

joint management agreement will be a focus at both Council governance and officer level. 

The majority of projects are progressing well. Of the project milestones, 85% have either been 

completed or are on track, including: 

Work on Stage 2 for the Taupo Water Treatment Plant upgrade is well underway with ground 

improvement works completed. Installation of the in-ground flocculation tank and associated 

pipework is underway. 

. Stage 1 of the AC Baths refurbishment has been completed on time. The baths now features 

a new roof, vapour barrier, ceiling, mezzanine ofHces and upgraded changing rooms. 

Construction work for Stage 2 has started with the contract having been awarded to Watts & 

Hughes Limited. 

Work on the Titoki Rising Main has been largely completed with reinstatement of footpath & 

carriageway sections. 

. Testing is underway to identify an alternative process for arsenic removal for the upgrade of 

the Waitahanui Water Treatment Plant. Initial test results were inconclusive. The second test 

has been completed with no firm conclusion. 

Stage 1 of the construction work for Turangi town centre revitalisation has been completed on 

programme.

IZ)3 

. Work is underway with widening of the first site of three sections of Poihipi Road. 

. The Hearing Committee's recommendations for the Southern Settlements Structure Plan will 

be presented to Council in May. 

There are a number of projects where there has been some slippage in terms of timing. These are 

detailed in the following report, however of particular note are: 

. Approval for changes in the concept plan and funding of the Waitahanui water treatment plant 

upgrade has been delayed as trials are still to be concluded. These are critical to ensure an 

ongoing level of operational expenditure that is affordable. 

. Field trials for the Turangi wastewater treatment plant are still to be conducted to inform the 

coming process improvements. The tests will be carried out by the operations team in May. 

Performance measure targets set in the Long Term Plan have largely been achieved with 40 out of 46 

targets met. The performance targets that we are unlikely to achieve are noted below with detailed 

explanations included in the third quarter report. 

. 100 per cent of food safety complaints responded to within 48 hours (6 out of 9); 

. Service requests for water outages responded to within an hour and service restored within 

four hours (10 out of 54 completed outside this timeframe); 

. No wastewater overflows to lakes, rivers or streams (2 incidents of sewerage spill have 

occurred - Matuku St on 25 December 2012 and Lake Terrace on 9 February 2013) 

. Compliance with all resource consent conditions relating to wastewater (due to compliance 

issues at Kinloch, Waitahanui and Turangi wastewater treatment plants on concentration of 

nitrogen in discharged effluent); 

. Wastewater service restored within 4 hours in Taupo, Turangi and Mangakino and 5 hours in 

other areas (14 out of 66 call-outs had service restored outside the target timeframe). 

. 100 per cent of official information requests are responded to within 20 working days (1 

request out of 51 was not responded to within this timeframe). 

Risks and financial challenges 

Government reform continues to sit high on the agenda for our sector and Council. I nereare a raft of 

work streams currently underway by the Government, however the coordination is not always clear. 

There is a clear risk that reform pushed through by Government without due consideration could have 

significant unintended consequences. We are looking to manage this risk through active engagement 

in the Government's reform programme and by ensuring that our work programmes are agile enough 

to be able to respond. A good example is the delay of our flood hazard plan changes due to the 

Governments resource management reforms. 

The Local Government Commission is also looking at proposals for reorganising local government in 

the Hawkes Bay region. Although the area of our District that sits within the Hawkes Bay region is 

relatively small, there is a clear association of these landowners with the Taupo community and its 

services provided by Council. Furthermore, its removal from the Taupo District would result in a 

detrimental reduction in rates collected. Advocacy on this front has already commenced and will 

continue as the Commission proceeds through the process. 

Rob Williams 

Chief Executive

1?^ 


Taupo Ustrict Coundl 

Financial Performance 

Financial Update 

Capital Expenditure Update 

Treasury Management Report

1^1^ 

INCOME STATEMENT 

for the 10 months ending 30 April 2013 

Income 

Rates revenue 

Other revenue from significant activities 

Finance income 

Other revenue 

Other gains/flosses) 

FINANCIAL UPDATE 

for the ten months to 30 April 2013 

Notes 

la 

Ib 

Ib 

1c 

Full 

YTD YTD YTDYear 

43,155 43,229 

11,824 9,934 

4,314 4,137 

353 

453 

Year 

End 

Actual Budget Variance Budget Forecast 

$000 $000 $000 $000 $000 

(74) 51,813 51,808 

1,890 12,523 13,738 

177 5,065 5,005 

353 900 523 

453 636 4,740 

Total operating revenue 60,099 57,300 2,799 70,937 75,814 

Expenditure 

Employee benefit expenses 

Depreciation and amortisation 

Finance costs 

Other expenses 

15,019 15,499 

16,112 16,168 

8,511 9,302 

21,663 23,186 

480 18,602 17,938 

56 19,402 19,321 

791 11,162 10,298 

1,523 28,404 31,306 

Total operating expenditure 61,305 64,155 2,850 77,570 78,863 

Operating surplus (deficit) before tax (1,206) (6,855) 5,649 (6,633) (3,049) 

Operating surplus (deficit) before taxation excluding 

Development & Financial Contributions (1,816) (7,249) 5,433 (7,106) (3,659) 

BALANCE SHEET 

as at 30 April 2013 

Total Current Assets 

Total Non-Current Assets 

Actual Budget Variance Actual 

30/04/13 30/06/13 to Budget 30/06/12 

$000 $000 $000 $000 

51,170 39,412 11,758 70,816 

1,290,492 1,374,669 (84,177) 1,267,377 

Total Assets 1,341,662 1,414,081 (72,419) 1,338,193 

Total Current Liabilities 

Total Non-Current Liabilities 

75,156 

128,643 

23,104 

179,053 

(52,052) 

50,410 

100,472 

98,653 

Total Liabilities 

203,799 202,157 (1,642) 199,125 

Total Net Assets 

1,137,863 1,211,924 (74,061) 1,139,068 

Commentary on Financial Results 

. The Budget comparison for this report is based on the Approved LTP plus any Council approved 

budgets subsequent to 30 June 2012. 

. Year-to-date deficit excluding Development Contributions is $5,433k less than budget, a detailed 

analysis of this variance follows in Notes 1 and 2. 

. Finance costs are $791 k less than budgeted due to lower than budgeted debt levels at June 2012 and 

the debt programme now in place. 

Note that a positive number in the variance column reflects a favourable variance, a negative number 

reflects an unfavourable variance.

lift. 

1 Revenue by nature 

YTD 

Actual 

$000 

YTD 

Budget 

$000 

rro 

Variance 

$000 

Full Year Year end 

Budget Forecast 

$000 $000 

a Revenue from significant activities 

NZ Transport Agency - Reading subsidy 

Other Government grants & subsidies 

Grants/Donations 

User Charges 

Regulatory Income 

1,819 

249 

104 

6,670 

1,346 

2,007 

171 

67 

4,951 

1,652 

(188) 

78 

37 

1,719 

(306) 

2,409 

205 

70 

5,869 

1,941 

2,369 

271 

190 

7,291 

1,508 

Infringements and fines 

351 384 (33) 461 419 

Petrol Tax 

295 308 (13) 370 355 

Property Sales 

Development/financial contributions 

380 

610 394 

380 

216 

725 

473 

725 

610 

Revenue from significant activities 11,824 9,934 1,890 12,523 13,738 

Other revenue 

Interest income 

Dividend income 

Vested assets 

First time recognition of assets 

Other income 

4,314 

24 

73 

176 

80 

4,137 177 

24 

73 

176 

80 

5,065 

900 

5,005 

25 

226 

176 

96 

Other revenue 4,667 4,137 530 5,965 5,528 

Other gains 

Non-financial instruments 

Changes in fair value of forestry assets. 

Gains on disposal of property, plant and equipment 35 35 

363 

273 

239 

4,501 

Non-financial instruments gains 35 35 636 4,740 

Financial instruments 

Unrealised gain on shares 418 418 

Financial instruments gains 418 418 

Other gains/flosses) 453 453 636 4,740 

2 Other Expenses include 

Maintenance expenditure 

Plant costs 

Electricity and gas 

Insurance 

Materials and supplies 

Losses on disposal of assets 

Contract for Service 

Community Grants 

Contractors & Professional Fees 

Legal Costs 

Audit, Valuation, Professional Fees & Subs 

Total of these items 

Other items 

Total other expenses 

YTD 

Actual 

$000 

TTD 

Budget 

$000 

YTDFull Year Year end 

Variance 

$000 

Budget Forecast 

$000 $000 

9,061 

693 

1,785 

399 

1,092 

75 

1,710 

637 

811 

130 

1,204 

9,427 

823 

1,720 

423 

1,289 

1,740 

640 

844 

126 

1,274 

366 

130 

(65) 

24 

197 

(75) 

30 

3 

33 

(4) 

70 

11,322 

1,000 

2,063 

477 

1,545 

2,087 

664 

1,009 

151 

1,519 

11,502 

861 

2,121 

483 

1,435 

75 

2,112 

649 

1,131 

168 

1,393 

17,597 18,306 709 21,837 21,930 

4,066 4,880 814 6,567 9,376 

21,663 23,186 1,523 28,404 31,306

1^1- 

Variances greater than +,-10% and $30,000 

a) Due to their nature grants, subsidies and donations are not fully budgeted. Grants received year to 

date $176k for operational activities, $107k for capital activities and $70k carried forward from 

2011/12 

b) Main contributors hay sales $779k, septage income $119k, cost recoveries water $200k, solid waste 

sales $160k, swimming pools $156k, transport recoveries $103k, recovery of fire fighting costs 

$124k, sale of ODP logs $53k all above budget 

c) Resource Management fees $1 87k and Building Consent fees $151 k both behind budget offset by 

Liquor & Health ahead of budget $6k (which is due to timing) and LIMS $30k 

d) Development contributions for 24 section subdivision received $197k &, the budget was conservative 

e) Variance due to timing, main areas Community Services 35k, Solid Waste $25k, Economic 

Development $25k, Support Services $81 k all under budget offset by Community Facilities $34k 

f) Variance due to timing, main areas are Water $14k, Community Facilities $32k, Solid Waste $44k, 

Democracy & Planning $29k and Support Services $67k all under budget 

g) Due to timing of costs eg recruitment, training, travel, accommodation, advertising, phones, hireage, 

WRC consenting costs, government levies, cleaning etc.

1^ 

Cash and Investments included as Assets 


to 

30/04/13 30/04/13 Budget 30/06/12 

$000 $000 $000 $000 

Current 

Cash and cash equivalents 

Cash at bank and in hand 

Call deposits 

Short term deposits of less than 3 months 

Local government and corporate bonds 

1,137 

6,476 

100 

2,150 

4,000 

1,037 

4,326 

(4,000) 

29 

5,593 

19,373 

Term deposits 

31,832 21,909 9,923 36,248 

Total Current Investments 39,445 28,159 11,286 61,243 

Non-Current 

Local government and corporate bonds 

Term deposits 

Community Loan 

Other shares in companies 

Subsidiaries and Associates at Cost 

37,939 

1,292 

1,589 

2,402 

43,662 

6,632 

1,644 

3,391 

(5,723) 

(5,340) 

(55) 

(989) 

18,866 

1,216 

1,655 

3,185 

Taupo Airport Authority Joint Venture 

3,007 2,963 44 3,007 

Total Non-Current Investments 46,229 58,292 (12,063) 27,929 

Total Investments 85,674 86,451 (777) 89,172 

Borrowings included as Liabilities 

Current 

Secured Loans 

Debentures 

Lease Liabilities 


to 

30/04/13 30/04/13 Budget 30/06/12 

$000 $000 $000 $000 

20 10,724 10,704 89,287 

65,000 100,000 35,000 

213 213 213 

65,233 110,937 45,704 89,500 

Non-cuirent 

Secured Loans 

Debentures 

Lease Liabilities 

10 10 75,010 

105,000 69,000 (36,000) 

163 163 - 163 

105,163 69,173 (35,990) 75,173 

Total Public Debt 170,396 180,110 9,714 164,673

Activity/Scheme 

Project 

CAPITAL EXPENDITURE UPDATE to 30 APRIL 2013 

YTD 

Actual 

($.000) 

YTD 

Budget 

($.000) 

YTD 

Variance 

($.000) 

2012/13 

Budget Notes 

($.000) 

Community Facilities 

AC Baths - Pools 

Mangakino Pool 

Community Halls - District 

Turangi Gymnasium 

Libraries - District 

Great Lake Centre 

Housing for the Elderiy - District 

Parks & Reserves - District 

Museum - Taupo 

Parks & Resen/es - District 

Parks & Reserves - Taupo 

Parks & Reserves - Taupo 

Parks & Reserves - Turangi/Tongariro 

Parks & Reserves - 

Mangakino/Pouakani 

Sportsgrounds - District 

Public Conveniences 

Public Conveniences - District 

Taupo Cemetery 

Taupo Events Centre 

Lakes, Rivers and Mountains 

Project Watershed 

Community Services 

Civil Defence - District 

Regulatory Services 

Safer Communities 

Transport 

Transport 

Transport 

Transport 

Transport 

Transport 

Transport 

Transport 

Transport 

Transport 

Transport 

Complex upgrade, building, equipment & plant renewals 

Building, equipment & plant renewals 

Building renewals 


Building, equipment & book renewals 

Building, equipment, vehicle & plant renewals 


Public Art 

Building renewals, displays & exhibitions 

Asset renewals & improvements 

CBD upgrade & improvements 

Spa Park upgrade - Spa Park Master Plan 

Turangi Town Centre improvements 

Mangakino Lakeshoreffown Centre development 

Building, equipment, vehide & plant renewals 

Kaimanawa toilet & changing rooms upgrade 


Huka Lawn upgrade 

Building, equipment, vehide & plant renewals 

Erosion protection 

Welfare Centre generators & equipment renewals 

Building, vehicle & equipment renewals 

CCTV Camera renewals 

Cycle Strategy implementation 

Minor safety works 

New road marking & signs 

On-street parking 

Seal extension 

Heuheu Street upgrade 

Lake Terrace traffic calming & realignment 

Mangakino streets - upgrade program 

Poihipi Road realign/straightening/widening 

Districtwide renewals 

2,686 

8 

56 

16 

222 

56 

64 

14 

5 

479 

39 

16 

239 

11 

68 

22 

141 

2 

632 

4,777 

22 

22 

62 

4 

66 

2,959 

8 

51 

16 

204 

56 

64 

14 

5 

472 

39 

16 

389 

9 

65 

22 

104 

2 

639 

S,135 

22 

22 

62 

4 

ee 

(273) 

5 

18 

0 

(150) 

1 

3 

37 

_(ZL 

(357) 

3,514 

5 

65 

41 

346 

153 

84 

25 

12 

650 

100 

30 

250 

100 

225 

165 

104 

12 

995 

6,875 

100 

100 

154 

85 

6 

244 

20 

162 191 (30) 161 

25 

0 

268 

471 

3 

(3) 

0 

262 

471 

3 

2 

(0) 

4 

(5) 

50 

375 

500 

50 

35 

150 

1,575 1,562 13 1,948 

2,473 2,491 (18) 3,314 

Multi year project - timings 

Muiti year project - community consultation 

K^

Activity/Scheme 

Water 

Water Taupo 

Water Kinloch 

Water Kinloch 

Water Kinloch 

Water - District 

Stormwater 

Stormwater 

Wastewater 

Wastewater Mangakino 

Wastewater Taupo 

Wastewater Taupo 

Wastewater Turangi 

Wastewater Turangi 

Wastewater Operations - District 

Wastewater Operations - District 

Solid Waste 

Litter Control - Taupo 

Taupo Solid Waste Disposal 

Taupo Solid Waste Disposal 

Solid Waste Disposal - District 

Investments 

Forestry 

Property - Land 

Property Management - District 

Support Services - District 

Economic Development 

Events Management 

i-Sites - District 

Project 

Plant upgrade to meet Drinking Water Standards 

Security of supply plant upgrade 

Bulk Flow Meter installation 

Whakaroa high Pump Station upgrade 

Vehicle & equipment renewals - All schemes 

District Stomnwater upgrades, improvements & renewals 

Research Stonnwater infiltration to sewerage system 

Fats oils & greases reception facility 

Office building alterations 

Screen optimisation 

Hirangi Road 

Instrumentation upgrades 

Vehicle & equipment renewals 

Litter Control Plant & Vehicle Renewals 

Broadlands Road Landfil - New Cells 

Broadlands Road Landfill Gas Flare/Plpe Extension/TesUng 

Renewals 

Afforestation 

TDC investment land infrastructure 

Council property renewals 

Software, network development, vehicle & equipment 

renewals 

Event equipment 

Building, equipment & vehicle renewals 

YTD 

Actual 

($.000) 

4,910 

2 

1 

263 

5,175 

29 

29 

11 

1 

115 

288 

29 

974 

1,418 

7 

9 

34 

50 

21 

402 

54 

247 

725 

YTD 

Budget 

($.000) 

6,110 

2 

1 

267 

6,380 

29 

29 

11 

1 

100 

266 

24 

1,092 

1,493 

7 

13 

49 

69 

22 

370 

50 

247 

688 

YTD 

Variance 

($.000) 

(1,201) 

-(51. 

(1,205) 

15 

22 

5 

_(118L 

(75) 

m 

(15) 

(19) 

(0) 

32 

4 

38 

2012/13 

Budget Notes 

($.000) 

10,500 

50 

45 

65 

585 

11,245 

116 

116 

10 

15 

100 

830 

500 

105 

1,568 


22 

65 

50 

57 

194 

27 

2,600 

182 

496 


3 

14 

17 

Multi year project - timings 

^ 

Cs 

Totals 14.737 16,375 (1,«38) 28,538

Activlty/Scheme 

Other Capital Spending during the year: 

1213 Unbudgeted projects 

Bowwave 

Unbudgeted projects carried forward 

1314 Projects brought forward 

Project 

YTD 

Actual 

($.000) 

55 


416 

YTD 

Budget 

($.000) 

YTD 

Variance 

($.000) 

2012/13 

Budget Notes 

($.000) 

77 

7,914 * 

190 

6,299 

8,181 

Spend-to-date against budgeted as percentage ofYTD Annual Plan 

Total Capex Spend-to-date as percentage of total Annual Plan 

90% 

52% 

1213 Unbudgeted Projects 

NZTA subsidised HeuHeu Parade emergency reinstatement 

Omori Recreation Reserve Activity 

Sign 

Fencing Wiremu Reserve Turangi Fencing 

Turangi Street Name Change - Sign Replacement 

46 

1 

3 

4 

55 

Totals 

21,036 

36,719 

Additional $163k added to Taupo WWTP Upgrade budget -full 2011/12 $313k (year end available budget) now carried forward to enable project completion. 

.^

12,1^ 


Treasury Management Report 

April 2013 

Overview Commentary 

The financial markets are still weak. The low OCR affects both investment returns and borrowing costs. 

Benchmarks and Variance Explanation 

Compliance Notes 

Investments - Total Portfolio 

Credit Risk/Counterparty Exposure (maximum % portfolio limit) 

Credit Risk/Counterparty Exposure (maximum exposure limit per counterparty) 

Credit Risk/Counterparty Exposure (S&P limits A2 short,A-long) 

Liquidity Risk (maturities in range of bands) 

Performance (achievement of budget) 

Investments - TEL Portfolio 

Strategic Asset Allocation (within target allocation) 

Performance (achievement of budget) 

^ 

^ 

^ 

^ 

(i) 

(") 

(iii) 

Compliance 

Debt 

Loan guarantees (within maximum) 

Borrowing limits on external debt (three limits) 

Liquidity Risk 

Interest Rate Risk 

^ 

^ 

^ 

^ 

Compliance 

Cash Management 

No unplanned overdraft costs 

^ 


Treasury Management Report 

April 2013 

Investments 

/^//3 

Total Investment Portfolio 

Portfolio Monmint Apr 12 to Apr 13 

Investment Returns $ 

(total portfolio) 

Actual yTT>(tBtal return tiasis) 

Debt 

200 

175 

150 

125 

100 

75 

50 

25 

0 

Total Debt Portfolio 

it *prl2 to Apr 13 

$M Interest Costs on Debt $ 

12.00 -i 

10.00 

8.00 

6.00 + 

4.00 + 

2.00 

0.00 

Actual YTD interast 

Budget YTD Interest

^//y 


Monthly Treasury Management Report Month Ended: 30 April 2013 

1. TOTAL INVESTMENT PORTFOLIO 

i) Portfolio 

Actual $ 

General Funds 

At call 

Bank deposits 

Commercial & Bank Paper 

TEL 

At call 

Bank deposits 

Government 

International Equities 

LGFA 

Commercial & Bank Paper 

Local Authorities 

Property 

6,072,964 

16,500,000 

4,038,053 

26,611,017 

402,994 

16,855,740 

0 

2,172,325 

1,380,000 

32,621,317 

53,432,376 

Total Portfblio(see note below) 

80,043,393 

ii) Credit Risk/Counterparty Exposure 

Government Guaranteed 

Registered Banks 

Maximim Portfolio 

Limit (% of Total 

Actual $ Portfolio) 

0 100% 

64,869,751 \ 80% 

Actual (% of 

Total Portfolio) 

0% 

81.04% 

Performance 

/ 

Strongly Rated Corporates, SOEs, Local Authorities 

International Epultles 

LGFA 

Property 

11,621,317 

2,172,325 

1,380,000 

0 

80,043,393 

50% 

n/a 

n/a 

n/a 

15% 

3% 

2% 

0% 

Government Guaranteed 

Maximum 

Exposure Minimum S&P Minimum S&P 

Umit for each Short Term Credit Long Term Credit 

Counterparty Rating Rating 

Unlimited n/a n/a 

Perlvrmance 

./ 

Registered Banks 

SOEs / Strongly Rated Corporates 

Local Authorities 

$35M on 

balance sheet 

$10M off 

balance sheet 

$5M 

$5M 

A2 

A2 

n/a 

BBB 

n/a 

iii) Liquidity Risk 

0-12 months 

More than 12 Months 


LGFA 

Property 

Actual $ - 

Investment 

maturities 

42,869,750 

33,621,318 

76,491,068 

2,172,325 

1,380,000 

0 

80,043,393 

Range of Umits 

Min 25% 

Max 75% 

Actual % 

56.0% 

44.0% 

Performance 

^ 

Iv) Performance 

Actual return against buciget 

Return Basis) 

Actual cash return (excl capital growth) 

Budget return - per 11/12 annual plan 

Surplus/(Shortfall) 

(Cash 

Month f 

371,658 

413,313 

(41,655) 

Month Yield 

5.52% 

6.01% 

[0.49%) 

YTD$ 

4,309,527 

4,133,128 

176,398 

YTD Yield 

6.07% 

6.01% 

0.06% 

Pefformance 

^ 

Actual total return against budget 

(Total Return Basis) Month f 

Actual total return (Incl capital growth/decline) 328,326 

Budget return - per 11/12 annual plan 413,313 

Month Yield 

0.48% 

YTD$ 

4,782,199 

4,133,128 

YTD Yield 

6.74% 

6.01% 

Yield Performance 

^ 

Surplus/(Shortfali) (84,987) 

649,070

3//5- 

2. TEL INVESTMENT PORTFOLIO 

i) Strategic Asset Allocation 

Cash 

Diversified Fixed Interest 

Australasian Equities 


LGFA 

Property 

Target Asset 

Allocation(% of 

Actual $ total TEL portfolio) 

17,258,734 0%-35% 

32,621.317 25%-75% 

2,172,325 

1,380,000 

0 

53,432,376 

0% -50% 

0%-40% 

Actual Asset 

Allocation (% of 

tote/ TEL 

portfolio) 

32% 

61% 

4% 

3% 

0% 

100% 

Performance 

/ 

./ 

ii) Performance 

Actual return against budget (cash return basis) 

Cash 

New Zealand Fixed Interest 

Internal Borrowing 

International Equities (dividend return) 

Total 


Surplus/fShortfalt) 

Month Yield 

6.77% 

6.32% 

0.00% 

YTD$ 

1,905,730 

798,536 

0 

101,377 


3,122,270 

(316,627) 

YTD Yield 

6.62% 

6.17% 

0.00% 

3.50% 

6.96% 

7.62% 

(0.66%) 

Performance 

Actual return against budget (total return basis) 

Cash 

New Zealand Fixed Interest 

Month Yield 

6.77% 

6.32% 

YTD$ 


798,536 

YTD Yield 

6.62% 

6.17% 

Performance 

International Equities (total return) includes capital 

growth and capital gains on other Investments 

Total 


Surplus/(Shortfalt) 

574,049 

3,278,315 

3,122,270 

156,045 

8.01% 

7.97% 

iii) Reserve Balances 

Capital 

Investment Income 

Fluctuation Reserve 

Equity unrealised gains/(losses) 

Less accmed Interest 

Total reserves (including unreallsed gains/(losses) 

Actual $ 

53,860,506 

81,825 

0 

472,672 

54,415,003 

982,627 

53,432,376 

3. BORROWING 

I) Portfolio 

Bank Sourced - Westpac 

Bank Sourced - ANZ 

Bank Sourced - BNZ 

Energy Efficiency Loan - Govt 

Debentures 

Commercial Paper 

LGFA Debentures 

Forestry Encouragement - NZ Govt 

it] Loan Cuarantees 

Total guarantees provided 

Amount outstanding 

it) Borrowing Limits 

External debt: 

2012/13 

f 

0 

0 

0 

19,800 

60,000,000 

30,000,000 

80,000,000 

_0_ 

TKMP 

0 

0 

2012/13 

2011/12 

t 

4,247,000 

0 

0 

49,500 

110,000,000 

0 

50,000,000 

0 

2010/11 

40,000,000 

0 

89,100 

110,000,000 

0 

0 

0 

170,019,800 164,296,500 .150,089,100 

7T 

0 

0 

2009/10 2008/09 

< t 

0 0 

40,000,000 40,000,000 

51,994,000 62,510,000 

128,700 168,300 

45,000,000 0 

0 0 

0 0 

_0_ 

1,607,871 

137,122,700 104,286,171 

Performance 

Total gross interest expense on gross external debt 

will not exceed 20% of total operating income 

Total gross external debt will not exceed annual 

operating income by 250% 

Ratio of gross external debt to equity will not exceed 

15% 

14.6% 

218.6% 

14.98% 

^ 

^

^//^ 

ill) Uquldlty Risk 

External Debt subject to refinancing before: 

30 April 2014 

30 April 2015 

30 April 2016 

30 April 2017 

30 April 2018 

30 April 2019 

30 April 2020 

Target - no more than $25M or 50% of 

external debt (whichever Is highest) 

wlBiln the next 12 months. 

Actual $ 

65,000,000 

25,000,000 

25,000,000 

0 

25,000,000 

30,000,000 

0 

_1?P,000,000 

Actual % 

38% 

15% 

15% 

0% 

15% 

18% 

_Q% 

-100% 

Performance 

/ 

N/A 

N/A 

N/A 

N/A 

N/A 

N/A 

iv) Bank Loan Facilities 

In December 2012, the BNZ facility was increased to $20 million facility, a Westpac facility of $10m Is also in place. We have Issued $140m of 

Floating Rate Notes under our Debenture Trust Deed, $80m of which is currently from LGFA. We have also established a Commercial Paper 

programme and currently have $30m issued under that programme. 

v) Interest Rate Risk 

Debt on fixed interest rate as at: 

30.04.2013 (Actual) 

30.06.2013 

30.06.2014 

30.06.2015 

30.06.2016 

30.06.2017 

30.06.2018 

30.06.2019 

30.06.2020 

30.06.2021 

30.06,2022 

Total debt 

with a fixed 

rate profile * 

169,019,800 

179,000,000 

154,000,000 

149,000,000 

149,000,000 

139,000,000 

137,000,000 

130,000,000 

45,000,000 

0 

0 

Target % 

50 - 100% 

50 -100% 

30 -100% 

30 -100% 

20-100% 

20-100% 

0-10(»% 

0-100% 

0-100% 

0 -100% 

0 -100% 

Actual % 

99.2% 

99.4% 

85.5% 

82.5% 

84.5% 

80.1% 

78.7% 

78.5% 

28.4% 

0.0% 

0.0% 

Performance 

vr 

./ 

Based on Interest rate swap arrangements currently In place and LTP 2012-22 forecast debt levels. 

vl) Performance 

2012/13 

2011/12 

2010/11 

2009/10 

Peribnnance 

Weighted Average Borrowing Cost (%) - Current 

Weighted Average Borrowing Cost (%} - Closing 

Budget New Borrowing Cost (%) - Annual Plan 

6.29% 

6.25% 

6.21% 

5.79% 

6.20% 

5.68% 

5,63% 

7.24% 

Interest costs monthly 

Interest costs YTD 

Net Funds borrowed YTD 

Actual $ 

873,730 

8,511,419 

5,733,200 

Budget $ 

930,250 

9,302,500 

7,660,833 

Variance 

over/(under) 

budget 

(56,520) 

(791,082) 

(1,927,633) 

Performance 

./ 

^ 

V' 

4. CASH MANAGEMENT 

I) Daily bank balance 

Daily bank balance to be between $0 - $100,000 

Exceeded range > $100k 

Overdraft < $0 

\ No of 

instances 

bank balance 

outside 

target range 

(Month) 

8 

0 

Unplanned 

overdraft costs 

(Month) 

N/A 

$0.00 

Performance 

./

)71ft 

l^ll? 

COUNCIL PROJECT PERFORMANCE REPORT 

HIGHLIGHTS 

July 2012 to April 2013 

For the past 10 months of the financial year, 10 of the 23 projects (43%) are progressing well and four 

projects (17%) have been completed. The completed projects are 1) Upgrade of Heuheu Street, 2) 

Construction of a new cell at the Broadlands Road landfill, 3) Investigation of options for public toilet 

at Whakamaru, and 4) Investigation of options for connecting Hirangi Road residents to the 

wastewater network. 

Of the 92 project milestones, 64 (or 70%) have been completed, 14 (or 15%) are on track, 11 (or 

12%) have experienced slippage and 3 (3%) will not be completed this financial year. 

Figure 1 Active and completed milestones, July 2012 to April 2013 

slippage 

12% 

incomplete 

3% 

on track 

15% 

completed 

70% 

The slippage involved the following projects: 

. Field trial procedures are still being conducted for the Turangi wastewater treatment plant 

process improvements. 

Approval for changes in the concept plan and funding of the Waitahanui Water Treatment 

Plant Upgrade has been delayed as trials are still being conducted to determine an 

affordable level of operational expenditure in the long term. When results of the trials become 

available a variation request will be submitted for approval by the Ministry of Health. 

. Designs for the Mangakino civic centre upgrade are still being developed for public 

consultation and negotiations with private land owners are still being held. 

. Development of the project plan for the Investigation of options for the River Road 

community hall is still in progress. 

. Construction of the Kaimanawa Reserve toilet and changing rooms cannot commence as 

additional funds have to be requested through the Annual Plan process. 

. Council sign off and implementation of the Joint Management Agreement with Te Arawa 

River Iwi Trust has been deferred as the Tuwharetoa Maori Trust Board CEO and TARIT 

Executive Chair are still holding discussions on several issues about the agreement. 

Two projects will be carried over to the next financial year: 

. Timeframes for the Flood Hazard District Plan Change have been adjusted to reflect a 

number of changes in the regional policy direction, and to await greater clarity regarding the 

Government's proposed changes to natural hazard planning through the Resource 

management Act. 

Seal extension on Wereta Road is deferred due to budget considerations, and is planned to 

be completed by the end of the calendar year.

Council Project Performance Report 

For the 10 months: July 2012 to April 2013 

Project Milestone Status Comment 

Taupo water treatment plant upgrade Stege 2 

(Colin G) 

Turangi wastewater treatment plant 

process improvements 

(Ramesh S) 

AC Baths upgrade 

(Andrew B) 

Heuheu Street upgrade 

Transport - seal extension 

(Brian P) 

Broadlands Road Landfill - new cell 

(Colln G) 

Ground improvements 

Foundation works 

Erect walls, first floor slab, roof 

Lake Terrace to Titoki Reservoir 

watermain 

Construction 

Design 

Tender & construction 

Indoor leisure pool 

Building consent 

Tender 

Construction 

All project milestones completed 

Arataki Road 

Wereta Road 

(tender and construction) 

All physical work completed. 

Demolition of remaining section of the pump station has been 

completed. Ground stabilisation has been completed in mid 

Apn][2013, 

Foundation works have started on programme. Flocculation tank 

has been installed. 

Works are programmed to start in late May following 

-co-m£Jellon-ofJ!!e-foundiLtJ_P"_wo''l

Project 

Waitahanui water treatment plant 

upgrade - with Ministry of Heath 

(MOH) subsidy 

(Ramesh S) 

Review of the Museum governance 

structure 

(Luisa H) 

Mangakino lakefront upgrade 

(John R) 

Mangakino civic centre upgrade 

(John R) 

Investigate options for public toilet at 

Whakamaru 

(John R) 

Investigate options for the River Road 

community hall 

(John R) 

Milestone Status Comment 

MOH approval for changes in concept 

plan 

SLG/Council approval for 

changes/funding 

Tender and construction 

Consult with stakeholders and review 

Council sign off for consultation 

Resource consent production and 

application 

Designs prepared for public consultation 

_and.J?rlyat?J_?"_d_°wner[iegot[atipns 

Tender works and appoint contractor 

Pass to residents & ratepayers' group to 

bid for funding 

Develop project plan 

Public consultation and review of findings 

Trials are being conducted to determine the best coagulation 

and filtration combination to complete this project and 

determine an affordable level of operational expenditure in the 

long term. Initial laboratory test was not conclusive and a 

second test is required. When results are completed, another 

variation approval from MOH will be sought before proceeding 

-w!!!_ca£ltaLwor1

Project 

Investigate options for connecting 

Hirangi Road residents to the 

wastewater network 

(Ramesh S) 

Revitalisation of Turangi town centre 

(Andrew B) 

Undertake Turangi community facilities 

review 

(John R) 

Upgrade Kaimanawa reserve toilet and 

changing rooms 

(John R) 

Southern Settlements Structure Plan 

(Kara M) 

Flood Hazard District Plan Change 

(Nick C) 

Develop joint management 

agreements with Waikato River iwi & 

hapu 

(Nick C) 

Milestone Status Comment 

Construction 

Works 

Desktop review 

Public consultation 

Tender 

Construction 

Adoption by Council 

Draft provisions 

Agreement with Te Arawa River Iwi Trust 

(TARIT) 

Council decision and sign off and 

implementation 

Agreement with Ngati Tuwharetoa (TBA) 

Construction work is complete. The residents have sewerage 

system that is connected to the network. 

Stage 1 of the construction work is expected to be completed 

by end May 2013. 

AWOJ-ksho£.was-heM_°r!__2l.Ma^-OJJMSyM?-?l-- 

This will be determined by the outcome of the workshop 

A Council workshop was held on the matter and as a result 

additional funds will be requested through the annual plan 

process. 

Timeframe for the construction will need to be adjusted. 

The Hearing Committee's recommendations will be presented 

to Council for adoption during the May Council meeting. 

This project will be carried over to the next financial year. 

Project timeframes have been adjusted to reflect a number of 

changes in the regional policy direction, and to await greater 

clarity regarding the Government's proposed changes to 

natural hazard planning through the Resource Management 

Act. 

The Tuwharetoa Maori Trust Board and TARIT are discussing 

several issues about the agreement. Once Council has 

received advice from those parties that the matters have been 

resolved the agreement can be adopted. 

Ngati Tuwharetoa has indicated that they wish to open 

discussions on the development of a JMA. Once direction has 

been provided by Ngati Tuwharetoa on timing and process, it is 

anticipated that the JMA will be completed by June 2014, or 

alternative arrangements made that suit both parties.

Project Milestone Status Comment 

Agreement with Raukawa Settlement 

Trust 

Develop agreement 

Annual Plan 2013/14 

(Sue M) 

Annual Report 2012/13 

(Sue M) 

Plan Changes 28-33 

(Nick C.) 

Poihipi Road widening 

(Denis Lewis) 

Keys: 

Adopt draft plan for public consultation 

Hearings and deliberations 

Third quarter report 

Appeals 

Tender 

Construction 

Council has convened a joint committee, appointed four 

representatives and adopted terms of reference at the March 

Council meeting. The first meeting of the joint committee was 

held on 7 May and work is progressingôfficer level. 

Council adopted the Draft Annual Plan on 18 March-2013. 

Consultation opened on 25 March and closed on 24 April 2013. 

Council received 123 submissions. 

Hearings were held on 13 and 15 May 2013. Deliberations will 

be conducted on the week of 20 May 2013. 

The third quarter report covering January to March 2013 goes 

to Council in May 2013 as part of the CEO's report. 

Officers are working with the appellants and the Environment 

Court to structure the appeal process and initiate mediation. 

The contract has been let to Downer NZ Ltd. 

Earthworks have commenced and it is anticipated the project 

will be completed by the end of June. 

\0 

>^ 

1° 

Completed/on track 

Slippage; milestone must be completed within the financial year. Explain reasons for the delay and how this is being addressed. Include expected new delivery date. 

Milestone is unlikely to be completed within the financial year OR the project is over budget. 

Project or all milestones are completed within budget for the year.

AC Baths Refurbishment - Stage 1 

Scheme AC Baths Refurbishment - Stage 1 Month Number 10 

Contractor Watts & Hughes Month Ending 30/4/13 

Budget $1,970,820 Contract Number TDC/1112/070 

Expenditure $1,850,000 Commencement Date 14/8/13 

Commitments $120,820 Contract Completion Date 28/2/13 

Forecast Cost $1,950,000 Anticipated Completion Date 6/3/13 

Overall rrogress 

All of the construction work has been completed. Practical Completion was achieved on 6/3/13. All defects have been 

completed. 

Detailed Progress 

The Final Account is being completed by the contractor's Quantity Surveyor and will be agreed by late May 

Key Risks 

Final account, but not expected to be in excess of the budget, as advised by project Quantity Surveyor 

100% 100% 

N-> 

,^ 

(AJ

Poihipi Road Widening 

Scheme Poihipi Widening Month Number 

Contractor Downer N2 Ltd Month Ending 31 March 2013 

Budget $300,000 Contract Number TDC/1213/087 

Expenditure $75,000 Commencement Date 15 April 2013 

Commitments $235,000 Contract Completion Date 31 May 2013 

Forecast Cost $300,000 Anticipated Completion Date 31 May 2013 

.^ 

.N>^ 

~c- 

Overall Progress 

Construction commenced 15 April 2013. 75% 75% 


The project involves widening the road at three separate sites .Work commenced on 15 April and the widening at the first site 

is 100% completed. Earthworks and base course placement have been completed at the other two sites. 

Key Risks 

Adverse weather

Turangi Town Centre Revitalisation - Stage 1 

Scheme 

Contractor 

Budget 

Expenditure 

Commitments 

Forecast Cost 

Turangi Town Centre Upgrade^Stage 1 Month Number 10 

Higgins Month Ending 30/4/13 

$359,000 Contract Number TDC00635 

$302,644 Commencement Date 25/2/13 

$56,356 Contract Completion Date 29/4/13 

$359,000 Actual Completion Date 30/9/13 


Construction has been completed on programme for Stegel. 


100 100 

Stagel 

Installation of the 10 No. trees will be completed in June/July due to the dry weather earlier in the programme. 

Stage 2 

The planning for the concept design is in progress and due to be completed in late June. It is expected that tender 

documentation will be completed by the end of July. 

Key Risks 

The accepted Landscaping tender price was approximately twice the Provisional Sum allowance in the contract. The shortfall 

can be managed by bringing forward funds from the Stage 2 budget, subject to Council approval. The amount of funds 

required will be confirmed once the variation costs for some unforeseen works have been finalized and confirmation of some 

contract savings and use of the contingency alloyrance, 

Kl 

N> 

^

Turangi Wastewater Treatment Plant Optimisation 

Scheme Turangi WWTP Optimisation Month Number 

Contractor n/a Month Ending 30 April 2013 

Budget $ 2,500,000 Contract Number 

Expenditure $ 60,498 Commencement Date 

Commitments $ 29,780 Contract Completion Date 

Forecast Cost $ 2,500,000 Anticipated Completion Date June 2014 


Investigation Phase 

Preliminary Design 

Detailed Design 

Construction 

90% (site trials to complete) 

40% (pond design and cleaning facility) 

0% 

0% 


The investigation and membrane fouling analysis to optimise the wastewater plant has been completed; an enhanced (ex-situ) 

chemical cleaning process is proposed along with a new (lined) buffer pond. Preliminary design is about to commence with 

detailed design expected to be completed by Dec 2013. 

A construction cost estimate based on the concepts developed is $1,200,000 for a new lined pond. 

A budget of $900,000 is budgeted for a chemical cleaning plant. 

An estimate of $950,000 for membrane capacity expansion (high probability this is not required). 

The first site trial was conducted by TDC operations team on 15 May to prove the cleaning concept prior to commitment to 

detailed design. The trial is in two parts, a "clean in place' trial and an ex-situ clean trial. Results of the trial are currently being 

evaluated. Note: The ex- situ lab trial shown positive results. Once the trials are completed the decision as to which of the 

above will be implemented can be made. A new pond will provide long term benefit. The decision regarding chemical, cleaning 

plant or membrane capacity expansion or the alternative of do nothing and replace fouled membranes will be made following 

the site trials and financial analysis. The preliminary design of the lined buffer pond is completed. 

Construction (requirement to be confirmed) is expected to begin in 2014. 

Key Risks 

Cost estimates are to be remade after the preliminary design. Cost risk is the most significant risk.

Waitahanui Water Treatment Plant Upgrade 

Scheme Waitahanui WTP Upgrade Month Number 

Contractor 

Month Ending 

Budget $206,450 Contract Number 

Expenditure $16,907 Commencement Date 

Commitments $5,000 Contract Completion Date 

Forecast Cost $ 280,000 Anticipated Completion Date May 2014 



This project is to upgrade the drinking water supply to those on the Taupo DC scheme to meet the drinking water standards. 

There are 38 properties on the TDC scheme. There are approximately 178 other properties in Waitahanui with private water 

supplies. 

Funding was approved under the Ministry of Health for Capital Assistance Programme for the equipment to remove protozoa 

and arsenic from the source water. Adsorptive media was originally proposed as the method for arsenic removal; before 

construction the media was tested to determine its effectiveness and the trial found that while the media was effective at 

removing arsenic, it had a very short useful life due to very high levels of silica in the source water. 

Opus International Consultants to assist in identifying an alternative process. Arsenlc removal trials were not very successful 

and the only option that appears that might be viable is chemical dosing followed by membrane filtration, however a further 

test is required to confirm this. The option is considerably more costly than the funding received and also will increase the 

operating costs of the plant. Water rates to Waitahanui are expected to increase significantly under this option. 

Next steps: 

1. Confirm chemical dosing + membranewill be successful (14/06/2013), 

2. Confirm plant capital and operating cost and determine cost to ratepayer 

3. Discussion with SLG 

4. Revisit funding application to see if additional government funding is available (or if they are willing to fund 

the connection ofWaitahanui to Taupo*) 

% 

"This option will consider connection of all 216 properties to Taupo and has not been raised with Ministry of Health or 

Waitahanui Residents. 

Key Risks 

Is.) 

v^ 

~^>

Taupo Water Treatment Plant Upgrade 

Scheme Taupo Water Treatment Plant Upgrade Month Number Financial month = 10 

Contractor Various Month Ending 30 April 2013 

Budget $27,391,800 Contract Number Project 263 (TDC00198) 

Expenditure $20,146,489 Commencement Date September 2010 

Commitments $6,442,418 Contract Completion Date 31/07/2013 

Forecast Cost $26,588,908 Anticipated Completion Date 30/08/2013 

K^ 

^ 

The treated water tank and the waste water tank walls have been constructed. 

The precast wall panels and the precast floor/roof panels are all in place. 

The reinforced concrete topping is complete. 

Commissioning of Stage 1 was completed mid March 2013. 

Work completed in Stage 2: 

Decommissioning of the old Water Treatment Plant building. 

Removal of the old pumps and motors and associated equipment. 

Removal of the diesel generator. 

Removal of equipment from the MCC Room. 

Removal of the transformer by Unison. 

Demolition of the concrete structure. 

Ground improvement work using drilled cement stabilisation columns.. 


Work programmed for May to July 2013: 

Construction of the concrete foundation. -Started late April. 

Construction of the new building structure. (Ground floor and first floor) 

Construction of sewer pump station. 

Installation of new intake screen. 

Stage 2 includes truck access into the building for chemical delivery. 

Chemical storage, meeting room, control room 

Construction of the balance of the membrane room. 

Installation of the membrane filtration units. 

Roof top construction. 

Completion is programmed for July/August 2013. 

Key Risks 

Note: The difference between the Original Budget and the Forecast Cost are potenti: 

Issues arise. 

A number of Contractors claims for additional costs are still to be resolved. 

1

,2/30 

Communications Team Contribution 

to the TDC Business Plan 2012-13 REPORT TO COUNCIL 

MAJOR Communications Print Media Public Marketing/ 

PROJECTS Clan Media 

Release 

Connect 

Weekly 

Engagement 

Consultation 

Public meetings 

Coffee Morning 

Advertisin 

g Public 

Notice or 

Signage 

Connect 

Quarteriy 

CorrespondenceCTV 

Letter 

TTCB Column 

Project complete 

In progress 

Comms not started/ no update 

Radio 

Mayor's 

Corner 

Radio 

Ads 

Online 

tebsite 

Social 

Media 

Internal 

PEEK 

and 

cwu 

trfUiiirnuiiii-y 

Representation 

Not 

Agreements 20-Apr-11 26-Jul-12 Not required 01-Jun-12 No Yes required Yes 

Rates Remission 

Yes Yes Yes Yes Yes Yes Yes Yes 

Policy 

Clip 

Heuheu Street 

upgrade 

Turangi Street and 

Reserves Name 

Changes 

No 

Yes 

24-May-12 

Aug 2011 and 

May 2012 

12-0ct-2012 

16-NOV-2012 

18-Jan-2013 

06.Nov.2012 

OS-May-13 

No Yes No Yes Yes Yes 

Yes Yes Yes Yes Yes Yes 

04-Mar-13 Yes Yes Yes Yes Yes 

Waitangi Taupo 

Moana2013 

Not required 

18-Jan-13 

21^Jan-13 

29-Jan-13 

01-Feb-13 

07-Feb-13 

Not required 

31-Jan-13 

04-Feb- 

13 plus 

other 

dates 

Yes 

Yes 01-Feb- 

13 

Lab Sale Not required OS-Mar-13 

5/03/2013 


Not 

required 

Not 

required 

Not I Not 

required ! required 

Yes 

Southern 

Settlements 

Stmcture Plan 

Yes Yes Yes Yes Yes Yes Yes Yes 

District Plan 

Changes 28-33 

No 

]24-Feb-2012 

|10-May-2012 

p9-May-2012 

Yes 

Yes 

Not 

required 

Yes 

Not 

required 

Not 

required 

Website upgrade Not required Yes Yes Yes Yes Yes Yes Yes 

Bonshaw Park Yes Yes Yes Yes 

Not 

required 

Yes 

Not 

required 

Yes 

Transport - seal 

extension 

AC Baths upgrade Yes 

No 28-Sep-12 Not required Yes Yes Yes 

Ô-Sept-2012 

|12-0ct-2012 

|12-Mar-2013 

|28-Mar-2013 

pl-May-2013 

Not 

required 

Yes 

26-27 Sept Yes Yes Yes Yes 1-Mar-13 

15-Mar-13

2/3/ 

The Events Centre 

Not required 

Painting 


27-Mar-2013 

28-Mar-2013 Not required Yes Yes Yes No Yes 

19-Apr-13 

Taupo water 

treatment plant 

upgrade 

No 

4-Apr-2012 

OS-Nov-2012No Yes No Yes No 08-Mar-13 

26-Apr-13 

Revitalisation of 

Turangi town 

centre 

Yes 

p7-Sept-2012 

|19-0ct-2012 

67-Feb-2013 

|14-Feb-2013 

|19-Apr-13 

In Progress 

From 21 

Feb 2013 

In 

Progress 

12-0ct-2012 

16-Mar-201: 

22-Feb-13 

In 

1-Mar-13 

Progressl 

15-Mar-13 

Broadlands Road 

Landfill - new cell 

No 28-Sep-12 In Progress 

In 

Progress 

Mangakino 

Lakefront upgrade OS-Oct-12 Yes Yes In 

Progress 

Mangakino civic 

In 

03-0ct-12 Yes Yes 

centre upgrade 

Progress 

Undertake Turangi 

community 

In 

facilities review In Progress In Progress In Progress Progress 

Kuratau Beach 

replenishment In Progress 19-Apr-13 In Progress 

In 

Progress 

In 

Progress In Progress 

In 

Progress 

In 

Progress 

In 

Progress 

In 

Progress 

In Progress 

In Progress 

In Progress 

In Progress 

In 

In Progress 

Progress 

In 

Progress In Progress 

In 

Prog res; In Progress) 

In 

Progress! In Progresi 

In 

Progress! 19-Apr-13 

Poi hi pi Road 

widening 

Investigate 

options for 

connecting 

Hirangi Road 

residents to the 

wastewater 

network 

Investigate 

options for public 

toilet at 

Whakamaru 

TBC 

Direct corn ms 

with ratepayers 

27.Mar.2013 

5-Apr-2013 

26-Apr-13 

OI-Nov-2012 


Not required Not started Not 

started 

2 letters 

July/Nov 2012 

Not 

required 

Not 

required 

Not started Not started Yes Not started Not 

started 

Driver Directions No 05-Apr-13 Not started Not started ^-Apr-2013 

S-Apr-2013 

Youth Week 

Winter Campaign 

Icy Conditions 

No 

Not started 

12.Apr.2013 

22-Apr-13 Not required 

03-May-2013 

01-May-13 

Not started 

01-May-13 Not 

started 

Not started 

Flood Hazard 

District Plan 

In Progress 

Change December 

Not started Not started Not started 

2013 

Not 

started 

Not 

started 

Not started 

Yes 

Not started 

Not started 

Not 

Not started 

Not started 

Yes 

Not 

started 

Not 

required 

Not 

started 

started 

23-Apr- 


29-Apr- 


Not 

started 

Not 

started 

Not 

started 

Not 

required 

Not 

started 

Not 

started 

Yes 

Not 

started 

Not 

started 

Road Safety Expo 

Review the 

Museum 

governance 

structure 

Not started 

16-Apr-13 

19-Apr-13 

3-May-13 

Not started 

Not started 

Not started Not started Not started Not started 

Not 

started 

Not 

started 

Not started 

Not started 

Not 

started 

Not 

started 

Not 

started 

Not 

started

2/^ 

Stop Campaign Not started Not started Not started Not started Not 

started 

Not started 

Not 

started 

Not 

started 

Appeals to the 

Regional Council 

(Regional Policy 

Statement [RPS]) 

Tu rang i 

wastewater 

treatment plant - 

process 

Improvements 

Waitahanui water 

treatment plant 

upgrade - with 

Ministry of Heath 

subsidy 

Investigate 

options for the 

River Road 

community hall 

Upgrade 

Kalmanawa 

reserve toilet and 



Not started Yes Not started Not started 


Not 

started 

Not 

started 

Not 

started 

Not 

started 

Not started Not started Not started Not started Not 

started 

Not started 

Not started 

Not started 

Not started 

Not started 

Not 

started 

Not 

started 

Not 

started 

Not 

started 

Not 

started 

Not 

started 

Not 

started 

Not 

started 

Not 

started 

Not 

started 

Gascoigne Street 

Sale 

Yes In Progress In Progress 

In 

Progress 

In 

Progress In Progress In In 

Progress Progress 

Bus Structure 

101 & 105 

Tamamutu St, 104 

Horomatangi St 

sales 

Tuwharetoa Street 

Sale 

Yes 

17-Feb-12 

1-Aug-12 

29-Nov-12 

21-Dec-12 

25-Jan-13 

Yes No No Yes No 


started 

29-0ct-12 Not started Not started Not started Not 

started 

Not started 

Not started 

Not 

started 

Not 

started 

15-03-13 

21-03-13 

28-03-13 

05-04-13 

03-05-13 

12-Apr-13 

Not 

started 

Annual Report 

2011/12 

Not required Yes No Yes Yes Yes Yes Yes 

Annual Plan 

2013/14 

Yes 



28-Mar-2013 

28-Mar-2013 

3 Apr-2013 


6Apr-2013 


9Apr-2013 

03-May-2013 


OB-Apr-2013 


Yes 


29.Apr.2013 

22-Mar- 


^2-Mar-2013£7 Mar 

28 Mar 

25-Mar-20136013 and 


5 Apr 

bther 

12 Apr 

24-Apr-2013Bates 

19 Apr 

24 Apr 

Coffee with Rick 

and Rob 

Support to 

Community 

Engagement 

Projects 

Not required 


g-Apr-13 

20.Mar.13 

13-Mar-13 13-Mar-13 13-Mar-13 13-Mar 


Not 

required 

On-going On-going On-going On-going On-goingOn-going On-goinÔn-going 

Events On-going On-going On-going On-going On-going On-going On-goingpn-going 

Three Waters 

Report 

Not required 28-Mar-13 Not required 

Not 

required 

Not 

required 

28-Mar-13 Not 

required 28-Mar-13l

,2/33 

Waikato Mayoral 

Forum 

Not required Not required Not required 

Elections In Progress In Progress In Progress 

Elections CEO 

Report 

Annual Report 

2012/13 

Not 

required 

In 

Progress 

Not 

required 

In 

Progress 


started 


started 

ETA Handover Not started Not started Not started Not started Not 

started 

Earthquake 

Prone Buildings 

Changes to the 


Not 

started 


starteri 

Not 

required 

In 

Progress 

Not started 

Not started 

Not started 

Not started 

Not started 

Not 

required 28-Mar-13l 

In In 

progress Progress 

Not Not 

started started 

Not Not 

started started 

Not 

started 

Not 

started 

Not 

started 

Not 

started 

Not Not 

ota rtcrt 

moDiie Liorary 

Survey flyer 

Library card 

Library Kids 

Cards 

Swimming Pool 

campaign 

Skate Park 

Playground 

upgrade 

Cemetery flyer 

Safe Kids Expo 

Museum flyer 

Without 

Prejudice - 

Planning Team 

Quarterly 

Newsletter 

Lake Taupo - 

Events flyer 

Community 

Grants - forms, 

flyers, posters 

etc 

Dog Policy and 

Registration 

forms and 

materials - 

Annually 

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required 

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required 

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required 

Yes 

Yes 

Yes 

Yes 

Yes 

Yes 

INUl 

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'equired 

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required required 

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required 

On-going On-going On-going 03-May-13 On-going On-going 0n-goins| 

Fire Ban Not required Yes Not required Yes Yes Yes 

Water 

Conservation 

Not required Yes Not required Yes Yes Yes 

Holiday 

Programmes Not required Not 

required 

Anzac Day - 

promotion & 

talking points 

Not required 





Not 

required 

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required 

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required 

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required 

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required 

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required 

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required 

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required 

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required 

On-going 

inii/^r A^*l- 

Yes Yes 

p3-May- 

Yes 

113 

Not 

1-equired 

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Not required 16-Apr-13 Not required Yes Yes 25-Apr-13 Yes 19-Apr-13

1^ 

Design What's 

on newsletter for 

GLC, Museum & 

Libraries etc 

E-books at TDC 

Libraries 

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required 

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required 

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required 

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required 

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Not Not Not |Not 

started started started Istarted 

03-May-13| 

Trees On-going On-going On-going On-going pn-going On-going On-goincjOn-going 

Camping On-going On-going On-going On-going pn-going On-going On-goinÔn-going 

Road Safety On-going On-going On-going On-going pn-going On-going On-goins|0n-going 

Composting Not started 28/03/2013 

01/05/2013 

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started 

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24/04/2013

1^ 



Organisational Performance 

Third Quarter Report 

2012/13 

1 July to 31 March 2013

2/^ 

Contents 

Executive Summary 

Achievement Definitions 

Service Performance Results (Activities) 


Community Engagement 

Regulatory Services 

Emergency Management 

Water 

Transport 



Wastewater 

Solid Waste 

Stomiwater 

Democracy and Planning 

Investments 

Economic Development 

List of Acronyms and Abbreviations 

3 

6 

6 

7 

7 

10 

12 

13 

15 

17 

19 

22 

24 

25 

26 


29 

31

,2/37- 

Executive Summary 

This report is for the nine months of ine 2012/13 year (1 July ûi2 to 31 March 2013). It indicates how 

well the organisation is performing in relation to what we said we would do in our Long-Term Plan 2012- 

22 (i.e. Council's Annual Plan for 2012/13) and in meeting our performance targets. 

We are progressing well and we have completed the following: 

. Development of a work programme and performance targets for the Waikato Regional Civil 

Defence Emergency Management Plan; 

. Completion of the biennial Waihi Hill thermal monitoring programme and imaging project in July 

2012, in conjunction with the Waikato Regional Council and other stakeholders; 

. Upgrading of HeuHeu Street; 

. Seal extension on Arataki Road; 

. The removal of 1 50 tonnes of nitrogen from Lake Taupo; 

. Investigation of options for a public toilet at Whakamaru; 

. Construction of the sewerage network for the Hirangi Road residents to the wastewater network 

. Designing a new cell at the Broadlands Road landfill; 

. Completion of Council's Representation Review; 

Notification of decisions for Commercial and Industrial Plan Changes 28-33; 

. Drafting and notification of, and hearings and deliberations on submissions for, the Southern 

Settlements Structure Plan, 

Two event sector capacity building workshops (Event Risk Management Seminar and Level One 

Basic Traffic Controller Course) 

Retention of Ironman and Cycle Challenge, as well as seeking to attract new, world-class events 

(e.g. the International Polocrosse event for Easter 2013). 

The remaining actions, projects and services are on track, with the exception of the following areas where 

there are indications that we are unlikely to achieve what we said we would do: 

Installation of an integrated emergency management information system (this is due to technical 

issue with the product, "EMIS"); 

The upgrade of the Waitahanui treatment plant (this is due to the terms of the Ministry of Health's 

subsidy being renegotiated for an alternative design because of technical issues); 

. Development of the hazards plan change has been delayed until 2013/14 following a Council 

resolution and its timing needs to reflect the outcome of the proposed changes to the Resource 

Management Act toward the end of 2013. 

. Publication of a "State of the District Report," (as the preliminary results of Census 2013 will be 

available by end of the year, this report will now be published in 2014). 

We are also progressing well toward achieving our performance targets. We have either achieved or are on 

track with 40 of our 46 targets. A further 32 targets are not included in this report as these relate to the 

triennial Residents and Ratepayers' Satisfaction Survey which will be carried out in 2015. 

The performance targets that we are unlikely to achieve are as follows: 

. 100 per cent of food safety complaints responded to within 48 hours (6 out of 9); 

. Service requests for water outages responded to within an hour and service restored within four 

hours (10 out of 54 completed outside this timeframe); 

. No wastewater overflows to lakes, rivers or streams (2 Incidents of sewerage spill have occurred) 

. Compliance with all resource consent conditions relating to wastewater (due to compliance issues at 

Kinloch, Waitahanui and Turangi wastewater treatment plants on concentration of nitrogen in 

discharged effluent);

1^8 

Wastewater service restored within 4 hours in Taupo, Turangi and Mangakino and 5 hours in other 

areas (14 out of 66 call-outs had service restored outside the target timeframe). 

100 per cent of official information requests are responded to within 20 working days (1 request out 

of 51 was not responded to within this timeframe).

IZ^ 

The following chart gives a visual representation of how we are progressing with our performance 

measures. 

Figure 1: Progress Against Performance Targets 

1 July 2012 - 31 March 2013 

Not achieved 

11% 

Achieved 

26% 

\-/1 I II CIÎ\ 

56% 

7%

12)ô 

Achievement Definitions 

Our achievement of each performance target is assessed consistently using the following definitions: 

Performance 

Target Result 

Achieved 

Substantially 

Achieved 

Achieved in 

Part 

On Track 

Not Achieved 

Not Formally 

Measured 

Not Applicable 

Definition 

All aspects of the performance target were achieved, including time, cost, quality, 

and location, as relevant. 

The activity identified in the performance target was carried out, but there were 

minor slippages in time and / or costs. These slippages were slightly higher than 

budgeted, but no more than 5%. 

The planned activity was carried out, but the time components of the performance 

target were not met and / or expenditure was more than 5% over budget. 

The measure has a target set outside the reporting period, or covering multiple 

reporting periods. As a result, no conclusive assessment of actual achievement 

can be made, but the activity is tracking appropriately at present. 

The activity was not significantly progressed or the work undertaken did not meet 

the requirements of the target. 

Performance could not be conclusively reported on (for example, the necessary 

systems were not in place to measure performance or the data collected was not 

statistically reliable). 

Due to events beyond the Council's control, the activity was no longer relevant and 

the work was not carried out. 

Service Performance Results 

ACTIVITIES 

This section of the report describes the main activities that Council proposes for 2012/13. The 

activities are arranged under Council's eleven Groups of Activities, as outlined in the Long-Term Plan 

2012-22 (LTP), which are: 

. Community Services 

. Water 

. Transport 

. Lakes, Rivers and Mountains 

. Community Facilities 

. Wastewater 

Solid Waste 

. Stormwater 


Investments, and 

. Economic Development.

^ 


Council supports our community in a numoer of ways tnrougn me provision of community grants, 

working with communities to make changes in their neighbourhoods and developing working 

relationships with community organisations to promote co-operation and collaboration. 

Council provides regulatory services to make sure rules and regulations are adhered to for things 

such as food safety, animal management and building. We also provide emergency services including 

a rural fire service and civil defence. 

The activities In this group are Community Engagement, Regulatory Services and Emergency 

Services, which contribute to the engagement and environment community outcomes. 

COMMUNITY ENGAGEMENT 

What we do 

Work with community groups, organisations and central government agencies to address issues 

affecting the community's well-being 

Support the community through grants and the facilitation and co-ordination of community groups 

Encourage safer communities with the work we do to maintain our WHO Safe Communities 

Accreditation 

. Working alongside Maori to help ensure their needs are met and help empower them to engage 

with Council. The role also involves building capacity of other Council staff to engage with Maori. 

What we plan for 2012/13 

Key actions, projects and services Complete On Track Will not 

complete 

Continue to implement community engagement 

strategy. 

Continue to regenerate the social and physical attributes 

of our communities and their neighbourhoods, with the 

goal of developing social networks.

llh^L. 

How we'll know we're on track 

What we want to know Measure Target Result 

We continue to support the 

development of community 

identity, connections and 

relationships among and 

within our communities. 

A series of neighbourhood 

engagement events is held 

throughout the District. 

Achieve 

On Track. 

Council continues to work 

with communities in Taupo, 

Turangi and Mangakino to 

enable development, identify 

connections and to grow 

relationships. Over the past 9 

months we have worked 

alongside Taupo District 

Communities to gauge 

feedback on: 

. AC Baths upgrades 

. Turangi Town Centre 

Redevelopments and 

Skatepark initiative 

. Southern Lakeshore 

Settlements Structure Plan 

. Southern Lakeshore Flood 

and Erosion works 

. Civil Defence Emergency 

Response Plans 

. Mangakino Community-led 

Development Project 

. Mangakino Town Centre 

Development 

. Tauhara Community 

Support Initiative 

. Parkdale Reserve 

Playground upgrade 

. Heu Heu Street upgrade 

. Spa Park play equipment 

. Turangi street name 

changes 

. Taupo District Youth 

Awards 

Over the past 4 months from 

December to March we have 

supported the Whakamaru, 

Turangi, Omori/Kuratau and 

Acacia Bay, Waitahanui and 

Tauhara communities to plan 

and deliver their own Our 

Neighbourhood events. Also 

the River Road Community 

to deliver a Neighbours Day 

event. 

This process has seen great 

success and movement in 

terms of building 

relationships and capacity 

within these communities.

lll^ 

We ensure that community 

grants are shared fairly and 

used effectively. 

Community grants are 

allocated annually among: 

. Welfare/social services 

. Sports 

. Arts and culture 

. Mangakino/ Pouakani 

community grants 

. Turangi/Tongariro 

community grants. 

Achieve 

On Track. 

The following grants were 

open during this quarter: 

. Mangakino Pouakani 

Community Grant ($12.5k, 

twice per year) closed 5 

October, and 8 March 

$12,500 was allocated 

each round. 

. Turangi Tongariro 

Community Grant ($80k 

per year) was allocated to 

26 recipients in October. 

. Waiora House Social 

Services ($100k) with the 

first round of $49,345.00 

allocated on 17 Oct 2012. 

Sports Advisory Council 

Grant ($50k, $22.5k to 

individuals $22.5k to clubs 

/ groups) closed 5 

October, $23,955 to 

individuals and $15,995 to 

clubs and groups. There 

was a balance of $5,050. 

There was also a balance 

of $4,700 from a previous 

year. Another funding 

round was held which 

dosed 28th March 2013. 

$11,655.00 was allocated 

to groups and clubs. 

. Creative Communities 

Scheme-$13,360 was 

allocated on 14 Nov 2012. 

. Creative Taupo Grants - 

($20k) with first round of 

$8,550 allocated on 14 

Nov 2012.

izl^ 


What we do 

. Register, enforce and / or ensure compliance with regulatory functions relating to food premises, 

liquor outlets, gaming, animal control and other bylaws and statutes 

. Enforce limited time parking spaces in the Taupo CBD 

Process resource consent applications and ensure compliance with the District Plan and consent 

conditions 

Process building consent applications, inspect buildings, and monitor and enforce the Building 

Act 2004. 



complete 

Achieve Building Consent Authority Accreditation 



We process resource 

consents consistently, 

efficiently and to a high 

standard, ensuring that 

property developments are in 

line with District Plan policy 

goals. 

We provide an efficient and 

reliable building consent and 

inspection service. 

We work with building owners 

to develop a reliable risk 

assessment programme for 

earthquake risks. 

Resource consents are 

processed within statutory 

timeframes. 

Resource consents are 

monitored to ensure 

compliance with consent 

conditions. 

Building consents are 

processed within 20 

working days. 

Code of Compliance 

Certificates are issued 

within 20 working days. 

Percentage of buildings on 

the WOF register are 

audited annually. 

Council's Building Consent 

Authority accreditation is 

retained each year. 

An earthquake risk 

assessment programme 

for buildings in the District 

is developed, with 

performance measures 

and targets. 

100% Substantially Achieved 

35 of 37 (95%) consents issued 

were within statutory 

timeframes. 

100% Achieved. 

All consents are monitored. 

100% Substantially Achieved. 

386 of the 396 (97.5% of 

applications this quarter were 

issued within 20 working days. 

100% Substantially Achieved. 

586 of the 595 (98.5%) 

certificates issued were within 

this timeframe. 

20% Achieved 

234 of the 568 (41 %) buildings 

with compliance schedules have 

been audited to date. 

Retained Achieved accreditation subject 

to 8 corrective actions being 

corrected before June 2013. 

ProgrammeOn Track. 

developed Initial work on this programme 

has begun. The review of 

Council's Earthquake Prone 

Buildings Policy is on hold, 

awaiting the outcome of the 

Government's policy review. 

10

l^s- 

We inspect premises 

regularly. 

We respond efficiently to 

requests for service. 

We enforce parking times to 

ensure as many people as 

possible can access parking 

spaces, and that the reading 

network is free of 

obstructions. 

Liquor outlets premises 

are inspected annually. 

Food outlets are inspected 

annually. 

Initial response rate to 

service requests: 

. Food safety, within 48 

hours 

. Dog control, within 24 

hours 

. Excessive noise, within 

2 hours. 

Parking time limits are 

enforced from Monday to 

Saturday. 

100% On Track. 

88 of the 150 (59%) liquor outlet 

inspections have been 

completed. 

100% On Track. 

158 inspections of 278 (57%) 

food outlets have been 

undertaken to date 

100% Not Achieved: 

Food safety (6 of the 9 food 

complaints responded to 

within 48 hours). 

Achieved: 

Dog Control (469 out of 469) 

Excessive Noise (720 out of 

720) complaints responded to 

within specified timeframes. 

Achieved On Track. 

11

til^k 

EMERGENCY MANAGEMENT 

What we do 

Maintain District-wide emergency management plans and promote community preparedness for 

emergencies 

Maintain an Emergency Operating Centre and ensure civil defence capability from this 

headquarters. This includes civil defence staff training and the development and on-going review 

of civil defence plans and operating procedures. Council also has the ability to set up welfare 

centres in Taupo, Mangakino and Turangi in the event of an emergency 

. Issue fire permits, respond and manage fire callouts in rural areas. 



complete 

Install an integrated emergency management 

information system. 

Prepare community response plans, in collaboration 

with interested local communities. 

Continue the Waihi Hill thermal monitoring programme 

and imaging project in conjunction with the Waikato 

Regional Council and other stakeholders. 

^ 

* Due to technical issues with the product, Taupo EOC will continue to use "Origin" until issues with 

EMIS can be resolved. 

" This monitoring is conducted biennially and was completed in July 2012. 



We educate our communities 

on preparing for emergencies. 

A work programme and 

performance targets are 

developed for the Waikato 

Region Civil Defence 

Emergency Management 

Plan. 

Achieve 

Achieved. 

We recruit, train and support 

a rural fire response service. 

Sufficient volunteer 

capacity is maintained to 

provide rural fire response 

crews in Taupo and the 

southern settlements. 

Achieve 

On Track. 

Full strength capacity 

achieved in Taupo and the 

capacity required for Omori is 

to be reviewed. 

12

,2/4^ 

Water 

Water is essential for life, health, recreation, and the environment. In our District water is also 

essential for economic development - if new industries cannot get access to water, they will not come 

here. This group of activities contributes to the environment and economy community outcomes. 

What we do 

The Waikato Regional Council allocates water from our lakes and rivers for household, commercial 

and industrial uses. Council currently has 20 resource consents to take water from lakes, rivers, bores 

and other sources in the District. 

Council treats, stores and distributes water for residential, commercial and industrial properties in 

Taupo, Turangi, Mangakino and 18 other settlements in the District. For areas with Council water 

schemes, the water is safe to drink and is supplied continuously, unless there are system breaks. 

Council imposes strict requirements on our water contractors to fix breaks quickly and cost-effectively. 

We also supply water for fire fighting in urban areas. 



complete 

Complete the Taupo treatment plant upgrade. 

Complete the Waitahanui treatment plant upgrade in 

2012/13 with Ministry of Health subsidy. 

^ 

* Work now programmed for completion in early August 201 3. 

** Trail work is underway. The terms of the Ministry's subsidy are to be renegotiated with MoH to allow 

for an alternative design due to technical challenges. 


What we want to know Measure Targets Result 

We provide a continuous 

supply of water that will 

over time meet New 

Zealand's Drinking 

Water Standards. 

(DWSNZ) 

Our main water supplies 

meet New Zealand 

drinking water standards: 

. Mangakino & Turangi 

remain fully compliant 

. Waitahanui compliant 

by 2012/13 

. Taupo compliant by 

2013/14. 

Service request 

responded to within 1 

hour and service restored 

within 4 hours. 

Achieve 

Achieve 

On Track. 

Work for Mangakino and Turangi has 

been completed (awaiting sign off by 

Drinking Water Assessor). 

Waitahanui is at the investigation 

phase and TaupB plant is in progress. 

Not achieved. 

54 service requests relating to water 

outage were attended during the last 

3 quarters of the year. 48 out of 54 

call-outs were responded to within the 

response period of an hour. For 

service restoration, 44 out of 54 were 

completed within the restoration 

period of 4 hours. 

13

The 10 water outage call-outs were 

completed outside 4 hours because 

of the following : 

telemetry/alarms system issues 

(2); 

call-out involved multiple 

breaks; (1) 

. insufficient information on the 

report of call-outs (2) 

. water scheme/intake & pump 

shutdown related issue (2) 

. complex rural water network (1) 

. difficulty locating actual main 

break on steep road and under 

vehicle crossing (2) 

14

llh 

Transport 

Increasingly, central government is recognising the economic importance of an efficient freight 

network, which includes both road and rail. Currently the New Zealand Transport Agency (NZTA) 

funds up to 43% of most maintenance and 53% of most capital reading projects, but if this changes it 

would affect the cost of some of the projects we plan to undertake. Funding for passenger transport 

and walking and cycling have already been capped or reduced in central government's draft policy 

statement. Council is also mindful that rising energy prices mean that the costs of providing the road 

network, including footpaths and cycleways, will increase. 

What we do 

Council provides a transport network for the efficient movement of people and goods which is 

essential for the economic and social wellbeing of the community. We also encourage and support 

people to use alternative modes by providing footpaths, cycleways and passenger transport 

infrastructure. Council strongly supports and encourages walking and cycling networks throughout the 

District and is working towards the outcomes in its Cycling and Walking Strategy. 

We work with the Waikato Regional Council and NZTA, and advocate for District projects, especially 

those that focus on road safety, or economic development. 



complete 

Complete the HeuHeu Street upgrade. 

Seal unsealed rural roads (approx. 3.5km per year). 

Widen a small section of Poihipi Road for safety and for 

cyclists. 

* seal extension on Arataki Road has been completed. Seal extension work on Wereta Road is 

deferred to the next financial year due to budget considerations 


^ 


The number of serious and 

fatal crashes on District 

roads is falling. 

A reduction in the number 

of crashes by 2021/22, 

from 2007 numbers (38 

crashes): 

2012/13-37 

2017/18-36 

2021/22-35. 

Achieve a 

7% 

reduction 

On Track. 

Serious and fatal crashes: 

2006/07: 13 

2007/08: 18 

2008/09: 22 

2009/10: 15 

2010/11: 6 

2011/12: 12 

2012/13: 13 

Date is as at March 2013 

25

2/TO 

The number of passenger 

bus rides within the District 

is increasing. 

Achieve 

On Track. 

2011/12 2012/13 

July 1827 1916 

August 2232 2277 

Sept 2079 2105 

Oct 1836 2250 

Nov 2208 2186 

Dec 1833 1777 

Jan 1796 1813 

Feb 2444 2260 

Mar 2139 2392 

Total passenger bus rides from 

2011/12 to 2012/2013 (July to 

March) have increased by 3.2%) 

16

1^1 


Lake Taupo lies at the heart of the District, and is internationally recognised for the clarity of its water, 

and the beauty of its setting. Protecting the lake for future generations is an important focus of 

Council's work in the District. We work in partnership with central government, the Waikato Regional 

Council and Tuwharetoa to protect the lake, and we are increasingly involved in managing the lakes 

and river systems in our District from farming, urban impacts and flooding impacts. 

This group of activities contributes to the environment community outcome. 

What we do 

We are a member of the committee that oversees the Lake Taupo Protection Trust, providing 

technical support, advocating for our communities on lake water quality issues and encouraging 

integrated planning for lake water quality among all the interested agencies. 

Council's other commitments under the 2020 Taupfi-nui-a-Tia strategy address stormwater, 

recreation and erosion. The Lake Taup6 Erosion and Flood Strategy, is a joint project with the 

Waikato Regional Council to address the impact of erosion around the Lake. Council has agreed 

funding for some projects because of erosion impacts on our lakeshore reserves. 

The recent Waikato River Treaty ofWaikato settlement enables the Crown and river iwi to jointly 

govern, protect and restore the Waikato River and its tributaries, because the mauri and mana of the 

river are indivisible from the mauri and mana of the people. The settlement terms require Council to 

develop joint management agreements for sections of the river and its tributaries with the relevant iwi, 

and we have begun this process with Te Arawa River Iwi Trust. We are also talking with Ngati 

Raukawa and Tuwharetoa about how we can take further action together to protect the river. 



complete 

Continue our commitment to Protecting Lake Taup5. 

Repairing existing erosion infrastructure around the 

northern shores. 

Develop joint management agreements with Waikato 

River Iwi and hapu. 

Ensure the Turangi wastewater plant operates optimally 

to remove nitrogen from flows into the Lake. 

17

lllsz 



The manageable nitrogen 

load within the Lake Taupo 

catchment from pastoral land 

use activities is reducing by 

20% by 2018, from the 

benchmark average (2001 - 

2004). 

Council reduces the nitrogen 

discharge from its wastewater 

treatment plants within the 

Lake Taupo catchment by 

20% of the benchmark 

average (10,337kg/ year), by 

2018. 

Period Cumulative total 

2012/13 92 tonne reduction 

2013/14 110 tonne reduction 

2014/15 128 tonne reduction 

2016-18 183 tonne reduction 

Period Cumulative total 

2012/13 9,300 kg discharge 

2013/14 9,097 kg discharge 

2014/15 8,890 kg discharge 

2016-18 8,270 kg discharge. 

Achieve 

Achieve 

Achieved. 

As at 31 March 2013, a total 

of 150.7 tonnes of nitrogen 

(164% of the target for the 

year) has been permanently 

removed from pastoral land 

within the catchment. 

On Track. 

The 2016-18 target is subject to the Crown, Waikato Regional Council and TaupO District Council reaching agreement to fund the removal of an additional 30 tonnes of 

nitrogen raising the total amount of nitrogen to be removed from 153 to 183 tonnes. 

18

,2/^3 


Our District offers a wide range of leisure and recreation opportunities and we encourage our 

communities and visitors to use them. Our strategy is to maintain our community facilities so that we 

can continue to enjoy them, although we will reduce our investment in renewing some older assets. 

This group of activities contributes to the engagement, environment and economy community 

outcomes. 

What we do 

We manage and service parks, reserves, playgrounds, open spaces, multi-purpose sports, 

entertainment and event venues (Taupo Events Centre, and the Great Lake Centre), as well as pools, 

gyms and sports grounds throughout the District. This ensures there are sporting, aquatic and 

recreational opportunities for the community, as well as exercise facilities for the physical and mental 

well-being of everyone who spends time in the District, including visiting children and their families. 

We also support Learn to Swim lessons sponsored by Contact Energy at all our pools. 



complete 

AC Baths refurbishment - indoor 25m pool. 

Revitalisation of Turangi town centre. 

Review of community facilities in Turangi. 

Investigate options for expanding community use of 

Turangi service centre. 

Upgrade playgrounds on the Tamatea and Parkdale 

neighbourhood reserves. 

Investigate options for a public toilet at Whakamaru. 

Review the Museum governance structure. 

Upgrade the Kaimanawa Reserve toilet and changing 

rooms. 



Library 

The number of members whoThe number of active 

have used their card in the members is increasing each 

last year is increasing each year. * 

year. 

NA 

On Track. 

The Library had 9,549 active 

members who used their card 

for the period 1 July to 31 

March 2013. 

This is a new measure and the actual number achieved this year will provide the benchmark for 

subsequent years. 

19

1/S-4 


Great Lake Centre and community halls 

Our halls are well used and 

people who use them are 

satisfied with them. 

Level of use throughout the 

year. 

Great Lake On Track - 

Centre 75% Booking system indicates an 

average of 29 bookings per 

Communitymonth - approximately 90% 

Halls 20% 

On Track. 

Booking statistics for all the 

community halls indicate this 

is on track (36%). 

Museum and Art Gallery 

Increasing numbers of 

residents and visitors come to 

our museum and are pleased 

with the exhibitions. 

Number of resident visitors 

and total visitors. 

2012: 

6,880 

resident 

visitors 

On Track. 

There were 9,137 resident 

visitors during the period 1 

July to 31 March 2013 which 

is more than anticipated. 

27,405 total 

visitors 

On Track. 

There were a total of 18,608 

visitors for the period 1 July 

to 31 March 2013 which is 

on track for this period. 

Parks, reserves, playgrounds and gardens 

Our parks, playgrounds and 

gardens are safe and 

pleasant. 

Percentage of playgrounds 

that meet national standards. 

Retention of regional garden 

significance status for the 

South Domain gardens in 

Taupo. 

75% 

Achieve 

Achieved. 

Playgrounds are checked 

monthly against New 

Zealand standard. We 

currently have approximately 

90% compliance. The noncompliant 

playgrounds are 

to be replaced to achieve 

100% over time. 

On Track. 

Initial Inspection is complete. 

20

IZf^ 


Swimming Pools 

Our pools are safe, wellmaintained 

and attractive 

for residents and visitors. 

Number of people 

who use facility. 

Number of days 

open each year. 

Maintenance of Pool Achieve 

Safe accreditation at 

AC Baths & GETAC. 

2012/13: 

AC Baths: 240,000 

GETAC: 14,000 

Mangakino: 1,600 

AC Baths: 364 

GETAC: 364 

Mangakino: every day 

in summer 

Achieved 

GETAC: 29,312 

On Track 

AC Baths: 199,290 

Mangakino: 1671 

people have used the 

pool from 08 December 

2012 to 31 March 2013 

On Track: 

AC Baths: open 273 days* 

GETAC: open 273 days" 

Mangakino: opened 08 

December 2012 and was 

due to close on 31 March 

2013 for the 2012/13 

season, however due to 

the good weather and good 

attendance it has been 

approved (within budget) to 

remain open until after the 

Easter school holidays and 

close on 05 May 2013. 

Achieved 

Both currently accredited. 

Gyms 

We provide fitness services 

to support community 

health and well-being. 

Public toilets 

Attendance. 2012/13: 

Taupo: 60,000 

Turangi 500 


On Track: 

Taupo: 53,290 

Achieved: 

Turangi: 591 


We provide clean and 

attractive public toilets for 

the comfort of visitors and 

residents. 

Percentage of public 

toilets that meet the 

required cleaning 

and maintenance 

performance 

standards. 

Number of visits per 

year for Superloo. 

75% Achieved. 

Currently, 100% 

compliance with New 

Zealand standard. 

165,000 On Track. 

132,140 visits were 

recorded from July 2012 to 

March 2013. 

Indoor 25m pool area closed for refurbishment and whole complex Christmas Day 

LTS pool closed 17 days due to repainting and Christmas Day 

21

1^ 

Wastewater 

What we do 

Council collects, treats and disposes of wastewater from residential, commercial and industrial 

properties within designated drainage areas of the District, safeguarding the environment and 

protecting public health. We provide sufficient capacity to serve communities within current 

designated drainage areas of the District, on a continuous basis, and we treat and dispose of 

wastewater in an environmentally responsible way, meeting WRC consent conditions, including odour 

control at our treatment facilities. 

Our services support our environment outcome: a shared responsibility for places we are proud of. 



complete 

Develop a new facility for fats, oils and grease from 

grease traps in the Taupo CBD (investigation only). 

Investigate options for connecting Hirangi Road 

residents to the wastewater network. 

Identify the volume of stormwater infiltratlon to the 

Mangakino sewerage system. 

* Investigations have commenced. 

" Construction is complete. 


What we want to know Measure Target Response 

We provide safe, efficient 

wastewater services that 

protect public health and 

property without 

compromising our 

waterways, to the 

satisfaction of service 

users. 

No wastewater 

overflows to 

lakes, rivers or 

streams. 

Achieve 

Not Achieved 

2 incidents of sewerage spill 

into the lake occurred in the 

last 3 quarters of the year. 

' Sewer rising main break 

occurred at Matuku St. 

Pump Station on the 25 of 

Dec 2012. 

Sewerage overflow from a 

sewer manhole opposite 282 

Lake Terrace on the 9 of 

Feb 2013. 

Compliance with 

all resource 

consent 

conditions. 

Achieve 

Not Achieved. 

There are compliance issues 

at Kinloch, Waitahanui and 

Turangi wastewater treatment 

plants on the concentration of 

nitrogen in discharged 

effluent. These noncompliances 

are due to a 

number of on-going 

operational issues. Work is ongoing 

to resolve these issues. 

22

Response to 

service requests 

for loss of service 

and restoration of 

service within a 

reasonable 

timeframe. 

Response within 

24 hours to all 

other faults. 

Response within 1 

hour 

Restore service 

within 4 hours in 

Taupo, Turangi & 

Mangakino, (5 

hours other areas). 

Achieve 

Not Achieved. 

Council received 66 sewer 

blockage and spillage callouts 

in the last 3 quarters of 

the year. 

61 out of 66 service requests 

were responded to within 1 

hour. 

52 out of 66 service requests 

were restored within 4 hours. 

14 call-outs were completed 

beyond 4 hours due to 

complexity involved in each 

situation. 

Achieved. 

23

11^ 

Solid Waste 

What we do 

Council provides a solid waste system ror refuse ana recyclables. waste services include a landfill 

and resource recovery centre at Broadlands Road, five transfer stations, as well as litter and recycling 

bins. We manage solid waste to reduce the likelihood of harm to people and the environment, and to 

retain the Districts' attractive appearance for residents and visitors. 

Our solid waste services contribute to the environment and economic community outcomes. 



complete 

At the Broadlands Road landfill, we will: 

. Provide a shed for storing paper and cardboard 

. Design a new cell. 

* construction is complete 


Short term 


The volume of waste to 

landfill declines by 3% in 

2018/19. 

Total waste to landfill: 2012/13: 

21,515 

tonnes. 

Compliance with all landfill 

resource consent conditions. 

Achieve 

On Track. 

13,827 tonnes to landfill to 

date this financial year. 

Achieved. 

24

2-f^ 

Stormwater 

What we do 

Council provides a stormwater system to manage surface water run-off from the District's urban 

catchments. This group of activities contributes to the environment community outcome. 



complete 

Install five enviropods per year along Lake Terrace 



We manage the stormwater 

network to protect public health 

and property without 

compromising the environment. 

Properties per year are 

affected by flooding inside 

the dwelling as a result of 

stormwater originating 

from public lands, such as 

parks, roads and 

reserves. 

Less than 

five. 

On Track. 

No reported cases. 

We mitigate adverse effects of 

stormwater discharge on the 

environment and minimise 

erosion caused by the 

stormwater network. 

Complaints of erosion 

caused by the stormwater 

network. 

Compliance with all 

resource consent 

conditions. 

Less than 

10 service 

request 

complaints. 

Achieve 

On Track. 

No reported cases. 

On Track. 

No breaches. 

Response time to service 

requests and restoration 

of service. 

Response 

1 hour, 

Restoration 

of service 4 

hours. 

On Track. 

All 45 service requests 

responded to and restored 

within the specified 

timeframes. 

25

z/ô 


What we do 

A major role of Council is to plan for the District's future to meet the needs of our communities. This 

group of activities contributes to the environment, economic and engagement community outcomes. 



complete 

Complete the Representation Review. 

Complete Commercial and Industrial District Plan 

changes 28-33. 

Prepare and notify the Southern Settlements Structure 

Plan. 

Prepare and notify the Hazards District plan changes. 

Publish a State of the District report. 

Prepare the Long-Term Plan 2015-25 and publish 

Annual Plans and Annual Reports. 

)K* 

Hearings and deliberations have been completed. The Hearing Committee's recommendations 

will be presented to Council for adoption during the May Council meeting. 

The development of the hazards plan change has been delayed until 2013/14 following a Council 

resolution. The timing of this project may also need to reflect the outcome of proposed changes 

to the Resource Management Act toward the end of 2013. 

A number of indicators/measures require Census data. Preliminary results of Census 2013 will 

not be available until end of 2013 calendar year. 



Council consults widely with 

District communities, including 

Maori before making decisions. 

Council advocates to 

regional and central 

government for water 

and land use rules to 

meet our communities 

needs. 

Achieve 

On Track. 

This quarter Council lodged 

section 274 notices on 18 

appeals on the Proposed 

Waikato Regional Policy 

Statement, and submissions 

on the discussion documents 

released by the government 

concerning development 

contributions and resource 

management reform. 

Council operates open an 

honest decision-making process 

that generates confidence and 

trust in the democratic system. 

Requests for official 

information are 

responded to within 20 

working days. 

100% Not Achieved. 

Total of 51 requests received 

to 31 March 2013. One 

request not processed within 

20 working days. 

26

IZÎ 

Long term planning 


We plan and develop policies to 

encourage economic 

development, while preserving 

the District's special character. 

The number of District 

Plan Changes that are 

settled before reaching 

the Environment Court. 

NA 

No appeals to District Plan 

Changes were settled this 

quarter. 

27

,2/^2 

Investments 

What we do 

Council generates income by investment and development from a range of assets that it owns. 

Income generated from assets is an important income stream for Council as it off-sets some of costs 

of providing services. Income is also used to pay off debt due to the ETA and the construction of other 

community infrastructure. 

We aim to maximise return from commercial land development, property, the TEL fund, forestry and 

our general reserve funds. Council will also be looking at public/private partnership opportunities to 

generate income to subsidise rates. Council intends to use a mixture of lease and sales of its 

commercial land, to provide the best long term outcome for ratepayers. 

This group of activities contributes to the economic community outcome. 



complete 

Continue programme of land sales and related 

infrastructure development. 

Harvest the mature douglas fir in the Rangitaiki Forest. 

^ 

Harvest pine blocks in Tirohanga Forest as they mature. "V 

* Harvesting will not be happening during the 2012/1 3 financial year as trees are not mature. 



We manage investment 

assets in accordance with 

the Treasury Management 

Policy. 

The value of our financial 

assets is maintained and we 

achieve revenue streams that 

meet our forecast targets. 

Achieve 

On Track. 

28

,2/^3 

Growth and Economic Development 

Taupo District has a wealth of natural resources including geothermal heat, land and water. Council 

have signalled that economic development is to be a key focus for the District so that we can continue 

to live in a thriving and vibrant place where others want to live, invest, work and play. 

Events are recognised as being an important part of the identity, economy and energy of the Taupo 

region. Taupo is known as the 'events capital of NZ' and that is a reputation we wish to keep. Urban 

design supports the revitalisation of the District and helps to create and develop our unique identity. 

We have a responsibility to ensure that our District is economically viable because this affects 

everything in the community including social, environmental and cultural outcomes. Without a growing 

economy we face limited new investment, industries shrinking, struggling businesses, a stagnant 

population, and above all, a decline in the standard of living and quality of life. 

We cluster our economic development, events (including arts events) and urban design under this 

heading as they all contribute to a vibrant and thriving District. 

Our goals are to facilitate commercial and industrial growth and a related increase in employment 

opportunities. This group of activities contributes to the Economy community outcome. 

Key actions, projects and services Complete On Track Will not complete 

Deliver two event sector capacity building 

7^ 

workshops 

Complete a series of event research studies 

* Event Risk Management Seminar with Arthur Klapp and Level One Basic Traffic Controller Course 

have been completed 

** 3 event research studies have been completed 



Growth in the local economy 

including employment is 

consistent with national 

economic growth and local 

business confidence is 

consistent with New Zealand 

confidence. 

The change in the annual 

retail and tourism 

spending compared to 

the rest of New Zealand. 

The ratio of total number 

of jobs filled in Taupo 

District to total jobs filled 

in New Zealand. 

The Annual change in 

the total filled jobs in both 

Taupo and New Zealand. 

NA 

NA 

NA 

Retail spending in Taupfi District 

increased by 1.1% during the 

first nine months of 2012/13. 

Tourism spending increased by 

5.3%. Spending for these 

industries in the rest of New 

Zealand increased by 3% (retail) 

and 4% (tourism). 

The ratio of jobs filled in Taupo 

District to total jobs filled in New 

Zealand is 1 to 100.* 

The total jobs filled in Taup6 

District increased by 1.5%, which 

was above the total filled jobs In 

New Zealand at 0.54%.* 

Date as at 30 June 2011. Stats NZ published the job statistics 12 months after the reference period. 2012 data will be 

available after June 2013. 

29

We attract, support and 

encourage sporting, cultural 

and other events around the 

District. 

District retains Ironman 

and Cycle Challenge and 

seeks to attract new 

world class events. 

Achieve Achieved. 

Ironman and Cycle Challenge 

retained. Taupo Summer 

Concert was successful and 

maintained participation and 

quality. International 4 National 

Polocrosse event held 

successfully in Easter 2013. 

Approximately 7 other events 

had international participation. 

Number of participants in 

events is increasing. 

2% per 

year 

On Track. 

Participation in some traditional 

endurance events has 

decreased, however new and 

existing participation based event 

growth has balanced out the 

loss. The major gains from the 

first 3 quarters have been 

generated by spectators at 

events, many of which were held 

over the Christmas and Easter 

period. 

30

2/^ 

List of Acronyms and Abbreviations 

BCA ..................... Building Control Authority 

Capex ...................Capital expenditure 

CBD ..................... Central business district 

CCO...................... Council-controlled organisation 

CISP.....................Taupo Urban Commercial and Industrial Structure Plan 

CPI........................ Consumer Price Index 

DLT....................... Destination LakeTaupo 

DOC...................... Department of Conservation 

DWSNZ ............... Drinking Water Standards New Zealand 

ELT....................... Enterprise Lake Taupo 

EOC ..................... Emergency Operating Centre 

EMIS.................. Emergency Management Information System 

ETA ...................... East Taupo Arterial 

EW........................ Environment Waikato 

GDP .....................Gross Domestic Product 

GST ...................... Goods and Services Tax 

HEU...................... hold equivalent unit 

IRD........................ Inland Revenue Department 

Lakes DHB ........... Lakes District Health Board 

LGA ......................Local Government Act (2002) 

LTCCP ................. Long-Term Council Community Plan 

MARCO................ Measuring and Reporting Community Outcomes 

MDR...................... Marketing Development Rate 

NRFA ...................National Rural Fire Authority 

NZRA ................... New Zealand Recreation Association 

NZTA.................... NZ Transport Agency 

Opex..................... Operational expenditure 

Pax........................ number of passengers/people 

PHO ..................... Primary Health Organisation 

PIM .......................Project Information Memorandum 

RMA91.................. Resource Management Act 1991 

RSA...................... Returned Services Association 

SH......................... State Highway 

SUIPs.................... Separately Usable Inhabitable Portions 

TD 2050................Taupo District 2050 Growth Management Strategy 

TDC......................Taupo District Council 

TEL....................... Taupo Electricity Limited 

USAR ...................Urban Search and Rescue 

UV......................... Ultraviolet radiation 

WWTP................Wastewater treatment plant 

31

ITEM NO: 11 

TO: 

FROM: 

SUBJECT: 


COUNCIL 

Policy Manager 

Making Plan Changes 24, 25 and 32 operative 

NO 




The Resource Management Act 1981 requires Council to maintain a district plan. Over time 

Council has made amendments to the operative Taupo District Plan through plan changes. The 

process for considering plan changes is dictated by the First Schedule of the Act. 

Plan Change 24 (Landscape and Natural Values) and Plan Change 25 (Landscape and Natural 

Values - Subdivision), have been under appeal, however those matters have been resolved 

through mediation and consent order issued by the Environment Court. Similarly, decisions on 

Plan Change 32 (Spa Road Mixed Use Environment) have been notified and no appeals were 

received. 

The means all three plan changes are beyond challenge, enabling Council to approve them and 

make them part of the operative Taupo District Plan. This is the final step in the plan change 

process, requiring the affixing of the Council seal and notification of the date when the plan 

changes will become operative. 


1. That in accordance with clause 17 of the hirst scnedule of the Resource 

Management Act 1991, Council approves Plan Change 24 (Landscape and Natural 

Values), Plan Change 25 (Landscape and Natural Values - Subdivision), and Plan 

Change 32 (Spa Road Mixed Use Environment). 

2. That in accordance with clause 20 of the First Schedule of the Resource 

Management Act 1991, Plan Changes 24, 25 and 32 will be come operative on 

14 June 2013.

[Making Plan Changes 24, 25 and 32 operative], [28 May 2013] 

Page 2 


To recommend that Council approves Plan Changes 24, 25 and 32 thereby making them part of 

the operative TaupS District Plan. 

BACKGROUND 

As a planning authority Taupo District Council maintains a district plan, which is described as the 

operative district plan. When Council proposes amendments to the operative plan those new parts 

are described as the proposed district plan. The Taupo District Plan became the operative district 

plan in 2007 and has subsequently been the subject of a number of amendments knows as plan 

changes. 

As changes are made to the Taupo District Plan they go through a process detailed in the First 

Schedule of the Resource Management Act 1991. The final step in the process is for Council to 

approve the plan change and make it operative. This takes place once Council has made 

decisions on the plan change and there are either no appeals or any appeals are resolved through 

Environment Court processes. 

Council approves a proposed plan change under clause 17 of the First Schedule by affixing the 

Council's seal to the plan change. Finally, the Council publicly notifies the date on which the plan 

change becomes operative. This public notice must be advertised at least five working days in 

advance of the operative date. 

DISCUSSION 

In February 2010 Council notified its decisions on Plan Change 24 (Landscape and Natural 

Values) and Plan Change 25 (Landscape and Natural Values - Subdivision). Parts of those 

decisions were appealed to the Environment Court by a number of parties. There has 

subsequently been mediation between the parties which has resulted in an agreement. On 3 April 

2013 the Environment Court approved that agreement through a consent order. This means that 

the provisions of those two plan changes are now beyond challenge and can be approved and 

made operative. 

In December 2012 Council notified its decisions on Plan Changes 28-33. Five appeals were 

lodged that raised concerns about the plan changes, however, none of those appeals related to 

Plan Change 32 (Spa Road mixed Use Environment). This means that Plan Change 32 is beyond 

challenge and can be approved and made operative. 


That Council approves Plan Changes 24, 25 and 32 and publicly notifies that the plan changes 

become operative on 14 June 2013. 



The costs of the public notice is included in existing budgets. 


All three plan changes are beyond challenge and can be approved and made operative. 


Approving the plan changes will allow them to become part of the operative Taupo 

District Plan. This will simplify the administration of the District Plan as parties will no 

longer need to consider both the operative and proposed provisions. 

Risks 

There are no identified risks. 

CONSULTATION 

There are no consultation requirements as a result of this decision.

[Making Plan Changes 24, 25 and 32 operative], [28 May 2013] 


< 3/2- Page3 

A public notice will be advertised on 7 June, being five working days prior to the operative date of 

14 June 2013. 

CONCLUSION 

All matters under appeal in relation to Plan Change 24 (Landscape and Natural Values) and Plan 

Change 25 (Landscape and Natural Values - Subdivision), have been resolved through mediation 

and consent order issued by the Environment Court. Similarly, decisions on Plan Change 32 (Spa 

Road Mixed Use Environment) have been notified and no appeals were received. 

This means that all three plan changes are now beyond challenge and can be approved by Council 

in accordance with clause 1 7 of the First Schedule of the Resource Management Act 1991. Doing 

so will make the plan changes part of the operative Taupo District Plan. 



Management Act 1991, Council approves Plan Change 24 (Landscape and Natural 

Values), Plan Change 25 (Landscape and Natural Values - Subdivision), and Plan 

Change 32 (Spa Road Mixed Use Environment). 


Management Act 1991, Plan Changes 24, 25 and 32 will be come operative on 

14 June 2013. 



AJ.Cck-i^-U 

Nick Carroll 


Gareth Green 

Group Manager Policy and Operations

ITEM NO: /^ 

TO: 

FROM: 

SUBJECT: 


DATE: 

OBJECTIVE DOCUMENT ID: 

COUNCIL 

Pol icy Analyst 

Southern Settlements Structure Plan - Adoption 

NO 


A1104700 


The Southern Settlements Structure Plan (the Structure Plan) is being recommended for adoption 

by the Southern Settlements Structure Plan Ad Hoc Hearing Committee (the Hearing Committee). 

The Hearing Committee heard and deliberated on submissions between February and April 2013. 

Following this the Hearing Committee made changes to the proposed Structure Plan, and now 

recommends a final version for adoption. 


That Council adopts the amended Southern Settlements Structure Plan.

[Southern Settlements Structure Plan - Adoption], [28 May 2013] Page 2 


To allow Council to consider adoption of the Southern Settlements Structure Plan. 

BACKGROUND 

The Structure Plan follows on from the 2006 Taupo District 2050 Growth Management Strategy 

(TD2050 GMS), which initially identified broad areas for future growth based on growth modeling 

projections. The Structure Plan provides further detailed assessment of the identified growth 

areas, defines the location for future residential development, and highlights specific matters for 

landowners and developers to consider when applying for a private plan change to rezone land. 

DISCUSSION 

The proposed Southern Settlements Structure Plan was notified for public submissions in 

December 2012, with an extended submission period to accommodate the Christmas/New Year 

holiday period. Submissions closed 1 February 2013, with 15 submissions received, and eight 

submitters wishing to be heard. 

The hearing of submissions commenced 18 February for two days, and then after hearing oral 

submissions the Committee deliberated on the 21 March and 2 May. The attached documents 

outline the minutes of the hearing and the Committee's responses to submissions. 

The key changes to the recommended Structure Plan as a result of submissions include: 

Greater detail around matters to consider when undertaking a Plan Change in the 

Southern Settlements. 

. Removal of the Kuratau 'recreation corridor' (A1) from the map, so that its delineation can 

be determined at the time of a Plan Change. 

Extension of the Omori growth area up to Omori Road (into the no water pressure zone) 

with a proviso that any development into that zone will require water pressure and 

reticulation at the developer's cost. 

. Further explanation around the commercial and community hubs. 

The recommended Structure Plan Identifies future growth areas for Omori, Kuratau, and Whareroa. 

Turangi and Motuoapa settlements have capacity for future growth within the existing urban areas 

or in already zoned land, therefore no further growth areas are identified there. 


The desired outcome is for Council to adopt the amended Southern Settlements Structure Plan. 



There are no costs associated with adopting the Structure Plan. 


There are no legal considerations. Once adopted, the structure plan will be a nonstatutory 

document that will guide future resource consent applications or plan changes 

in the area. 

Communication and Consultation 

There are no communication or consultation considerations. Submitters will be notified in 

writing regarding the Hearing Committee's recommendation and Council's decision. The 

Structure Plan will be made available on Council's website and by Council's development 

planner when being consulted by members of the public on the matter. 


The Structure Plan provides more detail around where Council will prefer growth to occur. 

Council may begin to receive private Plan Changes to the Taupo District Plan. These 

changes are at the applicant's cost. 

. Risks 

No additional risks have been identified.

[Southern Settlements Structure Plan - Adoption], [28 May 2013] 

OPTIONS 

1

ITEM NO: ,5- 

TO: 

FROM: 

SUBJECT: 

SIGNIFICANT DECISION 

COUNCIL 

Senior Policy Analyst 

Proposal by 'A Better Hawkes Bay' for local government 

reorganisation for Hawkes Bay Region 

NO 




The Local Government Commission received an application from 'A Better Hawkes Bay' Trust for 

reorganisation of local government in the Hawkes Bay Region in February. The Commission 

publically notified the application to seek alternative proposals in March. 

The proposal is for union of the districts of Wairoa, Napier, Hastings and Central Hawkes Bay and 

Hawkes Bay Regional Council to create a new unitary local authority called the Hawkes Bay 

Council. It is proposed that the new council will have the responsibilities and functions currently 

held by the existing territorial authorities (four districts) and the Hawkes Bay Regional Council 

(which will be abolished). 

The application potentially includes two areas of Taupo District. The effects of losing these two 

areas of the district to a new unitary authority in Hawkes Bay are significant to the Council and its 

ratepayers. It is important that the Council signals its concerns to the Local Government 

Commission (LGC) early in the process of assessing this application. 

Officers lodged a submission to the LGC on the proposal by 'A Better Hawke's Bay' Trust for 

reorganisation of local government in the Hawke's Bay Region. The submission was lodged in 

accordance with the statutory timeframe. However this did not allow sufficient time for Council to 

consider and potentially amend the submission. This agenda item provides this opportunity. 


That the submission to the Local Government Commission (Attachment 1) on the proposal 

by 'A Better Hawke's Bay' Trust for reorganisation of local government in the Hawke's Bay 

Region be approved.

[Proposal by 'A Better Hawkes Bay'], [28 May 2013] 

Page 2 


Officers prepared and lodged a submission, in consultation with Councillors, to the proposal by 'A 

Better Hawke's Bay' Trust for reorganisation of local government in the Hawke's Bay Region. It 

was not possible to obtain formal Council endorsement of this in advance of the submission period 

closing. This item provides Council with the opportunity to consider this submission and decide 

whether it is necessary to make any amendments to it. 

BACKGROUND 

In February 2013 an application was lodged with the LGC by 'A Better Hawkes Bay' Trust for 

reorganisation of local government in the Hawkes Bay Region. The LGC decided to assess the 

application and that Wairoa, Napier, Hastings, Central Hawkes Bay, Rangitikei and Taup8 districts 

are affected local authorities. The LGC decided that there is demonstrable community support in 

the district of each affected territorial authority in Hawkes Bay Region. So they publically notified 

the application and sought alternative proposals. 

The proposal seeks the union of the districts of Wairoa, Napier, Hastings and Central Hawkes Bay 

and Hawkes Bay Regional Council to create a new local authority called the Hawkes Bay Council. 

It is proposed that the new council will have responsibilities and functions currently held by the 

existing territorial authorities (four districts) and of the Hawkes Bay Regional Council (which will be 

abolished). 

The deadline for submitting alternative applications was Friday, 3 May 2013. A Council workshop 

was held on 23 April 2013 to discuss the proposal and to determine whether to submit an 

alternative proposal for the reorganisation of local government in the Hawkes Bay to the LGC. 

DISCUSSION 

Two areas of Taupo District that are currently within Hawkes Bay Regional Council boundary are 

outlined in the proposal. The applicant doesn't have a view as to whether these two areas should 

be included in the proposal. These two areas are 88,475 hectares of mainly forestry and native 

bush. They consist of 62 properties owned by 30 separate owners. The overall capital value of 

these two areas of the Taupo District is $98,885,000 and the rates collected are $214,166 (2013). 

The proposal has been publically notified in the newspapers but potentially affected landowners 

have not been individually notified of this proposal. Councillors decided at the workshop that it was 

important to ensure that the potentially affected landowners knew about this proposal. It is also 

important to know what these landowners think of the proposal. 

As result, contact was made with the potentially affected landowners within the Taupo District, 

where phone numbers or e-mail addresses were available. Information regarding the proposal and 

details of where to find more information was provided to these landowners. Feedback was sought 

from them about the proposal. All the landowners contacted, except one, were not aware of the 

proposal. The majority provided no comment as they had not had time to think about how the 

proposal may affect them. 

Some large blocks of this land are owned by Maori trusts. These trusts are associated with Ngati 

Tuwharetoa so it is important to consider their views. Currently these views are not known. 

Dominic Bowden, Strategic Relationships Manager, contacted three of the trustees of these blocks 

to get feedback from them. The feedback was that two of the trustees were not too worried either 

way. One stated that his initial reaction was that he supported the status quo as this land should 

be within the local government boundary best associated with the Ngati Tuwharetoa rohe. 

There appear to be two main effects of these areas of land being transferred from Taupo District to 

a new unitary authority in Hawkes Bay. They are: 

. A reduction in the number of rateable properties in the district. This would increase the 

financial burden on the remaining ratepayers in the Taupo district as it would reduce the 

amount of funding that could be raised by rates without a rates rise. 

An erosion of the associations these landowners have with Taupo. Their children go to 

school in Taupo, they shop in Taupo and use services such as the library and swimming 

pools in Taupo.

[Proposal by'A Better Hawkes Bay'], [28 May 2013] 

^,2 Pages 

Schedule 3 of the Local Government Act sets out the process for assessing proposals for local 

government reorganisation. Once alternative proposals have been submitted the LGC then 

develops a draft proposal, publicly notifies it and invite submissions on it. It is anticipated that this 

will be in late August 2013. 

The call for alternative proposals is designed for a party within the main part of the reorganisation 

proposal to submit an alternative proposal for reorganisation. This has happened in Northland with 

Whangarei District Council submitting an alternative proposal. Councillors stated at the workshop 

that they considered that it was not appropriate for Taupo District Council to submit an alternative 

proposal for local government reorganisation for the Hawkes Bay. 

The appropriate time for Taupo District Council to be formally involved is when LGC develops a 

draft proposal, publicly notifies it and invites submissions on it. This is expected to be in August 

2013. At that time the LGC also has to seek the views of the affected local authorities, the 

applicant etc. 

However officers at the LGC have stated that they will receive comments at this time as well as 

alternative applications. It is important to provide some initial comment from TaupS District Council 

to the LGC now. The LGC can then take these comments into account while formulating its draft 

proposal for the reorganisation of the Hawkes Bay. At the workshop Councillors agreed that 

comments from Taupo District Council should be sent to the Local Government Commission at 

this stage. 

It is important to ensure that the Council accurately represents the views of the potentially affected 

landowners within the district. Therefore further consultation should be undertaken with the 

potentially affected landowners in Taupo District prior to the LGC publically notifying their draft 

proposal in August. 


Council approves the submission prepared by officers or identifies necessary changes or additions 

to this submission. 



Approval of this submission has no financial implications. There are some financial 

implications of further consultation with potentially affected landowners about this 

proposal. However these are very small. 

The proposed reorganisation of local government in the Hawkes Bay has the potential to 

have financial implications on Taupo District Council as it may result in a reduction of the 

area of the Taupo District and hence the number of ratepayers in the district. 


The submission was lodged with the Local Government Commission on 3 May to meet 

the statutory deadline. While this part of the process is intended for the lodging of 

alternative proposals for local government reorganisation in the Hawkes Bay LGC staff 

have stated that they will receive comments on the proposal. 


Approval of this submission has no policy implications. However the proposed 

reorganisation of local government in the Hawkes Bay has the potential to have policy 

implications as it may result in a reduction of the area of the Taup8 District and hence 

the number of ratepayers in the district. 

Risks 

There are no risks with approving the submission. Not approving the submission will limit 

the influence that the Council can have on the LGC draft proposal (the next stage of the 

assessment process) and how it may affect the Taupo District.


OPTIONS 

!Sl3 

Page 4 

Optionl - Withdraw the submission 

Option 2 - Approve the submission, with any amendments 


Option 1.Withdraw the submission 

Advantages 

None 

Disadvantages 

The Council will not have the opportunity to 

have some influence on the draft proposal 

that the LGC will be developing for the next 

stage of the process of assessing this 

application. 

Option 2 Approve the submission, with any amendments. 

Advantages 

The Council has the opportunity to 

have some influence on the draft 

proposal that the LGC will be 

developing for the next stage of the 

process of assessing this application. 

The Council's position is clear early in 

the process. 

Disadvantages 

. None 

CONSULTATION 

Internal consultation and external consultation has occurred through the holding of a Council 

workshop to discuss the proposal and determine whether the Council would submit an alternative 

proposal. This workshop was advertised in the newspaper and was open to the public. The 

workshop was attended by Councillors, officers and some members of the public. 

Contact was made with the potentially affected landowners within the Taupo District, where phone 

numbers or e-mail addresses were available. Information regarding the proposal and details of 

where to find more information was provided to these landowners. Feedback was sought from 

them about the proposal. All the landowners contacted, except one, were not aware of the 

proposal. The majority provided no comment as they had not had time to think about how the 

proposal may affect them. 

Further consultation is proposed with affected landowners before the Local Government 

Commission publically notifies its draft proposal and invites submissions on it (expected to be 

August 2013). 


Apart from a public notice in the newspaper about the Council workshop on the proposal no 

communication has occurred with the media. 

Communication will be important once the Local Government Commission publically notifies its 

draft proposal and invites submissions on it. 

CONCLUSION 

The proposed local government reorganisation in the Hawkes Bay region has the potential to have 

a significant effect on Taupo District. It is important that Council voices its concerns at this early 

stage of the process and continues to be involved in further stages of the process of assessing this 

proposal.



1^1^ Page 5 

That the submission to the Local Government Commission (Attachment 1) on the proposal 

by 'A Better Hawke's Bay' Trust for reorganisation of local government in the Hawke's Bay 

Region be approved. 



'.z- 

\r 

AJ.CoLifs^ti^ 

St/e Mavor 

Senior Policy Analyst 

Nick Carroll 


ATTACHMENTS 

Attachment 1 - Letter to the Local Government Commission regarding the proposal by 'A Better 

Hawke's Bay' Trust for reorganisation of local government in the Hawke's Bay Region.

5^ 

03 May 2013 

Mr Donald Rlezebos 

Chief Executive Officer 

Local Government Commisston 

PO Box 6145 

Wellington 


TBUpSDntridCoundl 

72 Lake Terrace, TaupO 3330 

Private Bag 2005, Taupo Mail Centre 

TaupO 3352, New Zealand 

T 073760890 

F 073780118 

E general@taupo.govt.nz 

www.taupoflcvtna 

Dear Mr Rlezebos 

Subject: "A Better Hawkes Bay' proposal for local government reorganisation for Hawkes Bay 

Region. 

Thank you for your letter of 21 March 2013, advising TaupS District Council of the Commission's decisnn to 

assess the application by 'A Better Hawkes Bay' for reorganisation of local government in the Hawkes Bay 

region. 

Taup6 District Council does not wish to submit an alternath/e application In relaUon to the Hawkes Bay 

region. However, Council does wish to provide some comments on the possible effect of the proposal on 

land within the TaupO District Council boundary that is within the Hawkes Bay region, is not dear whether 

this land is included as part of the proposal by 'A Better Hawkes Bay". 

Taup6 District Council does not support land within the Taupo District Council boundaiy and within the 

Hawkes Bay Regional Council boundary moving to a new unitary authority for the Hawkes Bay region. This 

is because Council considers that these landowners associate with TaupO rather than Napier. Their children 

go to school in TaupS, they shop in TaupB and use services such as the library and swimming pools in 

TaupO. Some large blocks of this land are owned by Maori trusts. As these trusts are associated with Ngati 

TDwharetoa the land should be within the local government boundary best associated with the TQwharetoa 

rohe. 

TaupO District Council is seeking feedback from affected landowners within the affected area to confirm Ihis 

view. This feedback will be received in time for the submisston on the Local Government Commission's draft 

proposal once It Is notified later this year. 

If you require further information, please contact Sue Mavor, Senior policy Analyst, in the frst instance on 07 

376 0688 or smavoriatauDO.aovt.nz. 

Yours sincerely 

Menhennet 

Group Manager Finance, Building and Infrastructure

ITEM NO: ,6 

TO: 

FROM: 

SUBJECT: 


COUNCIL 

Corporate Solicitor 

Proposed Environment Court Practice Direction 

Mediations 

NO 




The Acting Principal Environment Uourt Judge (Judge Newhook) is seeking submissions on a 

proposed change to the Court's practice in respect of the mediation phase of Environment Court 

proceedings. Submissions are due by the end of May. 

The current practice of the Court encourages parties to attend mediation armed with "full authority 

to settle". This approach is usually acceptable to Councils in respect of appeals against resource 

consent decisions. Generally however, Councils do not send their representatives along with full 

authority in respect of plan appeals because they regard the final decision to accept a mediated 

settlement as one for the full Council to make. 

The current practice requires any party who will not give their representative full authority to advise 

the other parties in advance and the other parties then have a choice to not agree to the mediation. 

It is very rare for any party to "pull out" because a Council gives such a notice. 

The proposed change would have the practical effect of requiring the Council to give its 

representatives full authority to settle in all cases. If they do not give such authority the mediation 

would almost certainly be cancelled and the case would go straight to a hearing. 

It is arguable that the RMA (sections 34 and 34A) does not allow the Council to delegate full 

authority to officers but only to a Council committee. This would mean that the Council would need 

to create a committee, give it full authority to settle the case and the committee would need to 

attend the mediation. 

The other choice is for the Council to not agree to mediations. Going straight to Court hearings will 

be likely to increase the cost of cases. 

The proposed approach is unreasonable. 


That the Council authorises the Corporate Solicitor and the Policy Manager to file a 

submission with the Environment Court opposing the proposed Practice Direction.

proposed Environment Court Practice Direction], [28 May 2013] 

/6// 


Page 2 

The Environment Court is inviting submissions in respect of a proposal to change the way 

mediations are conducted. The Council needs to consider whether to make a submission on the 

proposal. Submissions close on 31 May 2013. 

BACKGROUND 

The Current Process: 

When there is an appeal to the Environment Court against a Council decision it is usual that the 

parties attend Court run mediation. These mediations have a high success rate. While the parties 

cannot be forced to attend mediation they are encouraged to do so. The Court can award costs 

against a party that acts unreasonably by refusing to agree to mediation. 

The current practice of the Court is that all parties are encouraged to send representatives to the 

mediation with what is called "full authority to settle". Often the process of mediation brings out 

solutions which no-one has thought of before they attended the mediation. Obviously the most 

desirable set up is for everybody to be able to agree while they are still at the mediation so that the 

final "deal" can be put together and signed by all parties and the mediator before anyone leaves. 

There is some risk that parties will "renege" from a deal if they leave the mediation without final 

sign off. 

If a party intends to send representatives who do not have full authority to settle they are required 

to notify the other parties in advance. The other parties then have an opportunity to withdraw from 

the mediation. In practice Councils rarely give their representatives full authority and it is also rare 

that other parties withdraw in these circumstances. However, the mediation process can take 

longer in these circumstances with the mediation being adjourned while the Council is briefed on 

progress and then reconvened to finally settle the case. 

The Proposal 

Under the proposal, the notice advising that a party's representatives will not have full authority to 

settle will be referred to a Judge. The Judge will call the mediation off except if there are "special 

reasons in the context of the particular mediation". A general policy not to send fully authorised 

representatives will not be acceptable. 

If this policy comes into force then the Council will be required to send fully authorised 

representatives to all mediations. 

A copy of the proposal is attached as Appendix 1 . 

DISCUSSION 

The Court is, properly, concerned about the resources that it puts into mediations and wishes to 

use those resources efficiently. Wasted mediations waste resources. 

It is probably reasonable to expect Councils to send fully authorised representatives to mediations 

where the appeal is against a resource consent decision. When a Council makes a decision on a 

resource consent it is applying a set of facts against the "law". The law in this case is the Council's 

own District Plan and the RMA. In an appeal, the Court is interpreting the same, or updated, facts 

against the same "law". There is no policy element to the decision. The arguments are almost 

always technical in nature. The same argument applies when the Council is a submitter (s274 

party) to another Council's Plan. In that case the Council is "just another party". 

However, in the case of an appeal against the Council's own Plan the case concerns the Council's 

policy making powers under the RMA. The Council should, rightly, be concerned that the result of 

the mediation would put in place a Plan that the governance arm of the Council might have had no 

input into. In this sense mediation is different to a full hearing. At a full Court hearing the Court 

has the power to "rehear" the Plan and "order" the Council to change its Plan. 

From the Council's point of view the most efHcient way of dealing with Plan appeal mediations is to 

send officers along with certain goals but require them to bring the proposed settlement back to the 

Council for final approval.

[Proposed Environment Court Practice Direction], [28 May 2013] 

1^2. 

Page3 

Councils are reluctant to give officers power to commit the Council to Plan changes that it does not 

get to see. Indeed, it is arguable that sections 34 and 34A of the RMA do not allow the Council to 

delegate that power. Section 34A says that the Council can only delegate the power to make is 

final decisions to approve a Plan to a Committee of Council. A Council might not want to even 

delegate that far. 

There is a counter-argument that section 34A is only intended to operate for the final formal signoff 

but the issue remains whether the Council would want to allow any representatives to finalise is 

Plan without referral back. 

If the proposal comes into effect, the Council could be obliged to appoint a sub-committee with full 

authority to settle and send that committee to the mediation. Of course officers and expert 

witnesses would also attend to advise the Committee. This imposes a large resource burden on 

the Council. By way of example, in respect of the appeals against Plan changes 28 to 33 there are 

likely to be at least three separate mediations. 

The proposed requirement is unreasonable. While other parties will be involved in Court appeals 

only occasionally, Councils are in front of the Court on every occasion. The Court and Councils 

should work in partnership to make the process run smoothly. The mediation process should be 

made to work for both the Court and Councils. It is also arguable that the proposal steps across 

the line between the Court's powers and the Council's powers to make policy (the District Plan). 

OfHcers propose that the Council file a submission opposing the changes - at least for Plan 

appeals. A copy of a draft submission will be given to Councillors in advance of the meeting. 


That the Council prepares a submission to oppose the proposed changes to the extent that it 

effects District Plan appeals. 



The conduct of Environment Court appeals is likely to become more expensive under the 

proposed changes. 


The proposed changes would be likely to mean that fewer Environment Court appeals 

can be settled at mediation. 


The proposal potentially cuts across the powers of the Council to make policy (the District 

Plan is a Council policy document). 

. Risks 

OPTIONS 

If the Council does not make a submission the risks summarised under Financial, Legal 

and Policy Considerations are likely to occur. 

If the Council does make a submission it may not be accepted. 


Option 1. 

Not make a submission 

Advantages 

No further work required. 

Disadvantages 

Council will need to send fully authorised 

representatives to mediation.

1^3 

[Proposed Environment Court Practice Direction], [28 May 2013] Page 4 

Option 2. 

The representative may need to be a 

Council Committee. 

Make a submission 

Advantages 

Preparation and finalisation of a 

submission 

Submission may have no effect. 

Disadvantages 

Submission may be successful. 


It is recommended that option 2 is the appropriate choice. 

CONSULTATION 

No consultation required 


No communication issues at this stage. 

CONCLUSION 

It is recommended that the following resolution be adopted. 


That the Council authorises the Corporate Solicitor and the Policy Manager to file a 

submission with the Environment Court opposing the proposed Practice Direction. 



G^ 

Rob Goldsbury 

Corporate Solicitor 

Brian Fox 



ATTACHMENTS 

Consultation Draft: Practice Direction: Mediations from Judge LJ Newhook, Acting Principal 

Environment Court Judge

1^ 

Judge LJ Newhook 

Acting Principal Environment Court Judge 

CONSULTATION DRAFT: PRACTICE DIRECTION: MEDIATIONS AND OTHER 

ADR IN THE ENVIRONMENT COURT 

Consultation is sought with relevant professions and other interested parties concerning a 

possible practice direction that the Court is considering in order to improve efGciency in its 

mediation service, and the timeliness and quality of outcomes. Responses are sought from 

interested parties, addressed to the Registrar, by 31 May 2013. 

DRAFT DIRECTION 

Pursuant to s 251(2), s 268, and s 269 of the Resource Management Act 1991, the Acting Principal 

Environment Judge is contemplating directing as follows: 

Following Clause 3.2.4 of the Environment Court's Consolidated Practice Note 2011, all parties at 

mediations and other alternative dispute resolution sessions are to be represented throughout by a 

person or persons holding full authority from the party to settle the dispute or the issues at stake. 

Any parties desiring not to be so represented shall adhere to the requirement of Practice Note 

paragraph 3.2.4.3, and give not less than seven days written notice to the Court and all other parties 

prior to the mediation. The Mediator will consider the request and will also refer it to the case 

managing Judge. The Acting Principal Environment Judge has directed that mediations not proceed 

in such circumstances unless the case managing Judge is satisfied that there are special reasons in 

the context of the particular mediation. A general policy of any party against appointing a 

representative with full authority to settle will generally not be acceptable to the case managing 

Judge. 

Background 

Section 268 RMA authorises the Environment Court to conduct mediation, conciliation, or other 

procedures designed to facilitate the resolution of any matter of before or at any time during the 

course of a hearing. This power is extensively used, and results in resolution of the majority of 

cases lodged in the Enviromnent Court.

16^ 

The Enviromnent Court has promulgated a Practice Note, updated to 2011. Section 3.2 concerns 

protocols for Court-assisted mediations. Clause 3.2.4 provides as follows: 

3.2.4 Representation and attendance at mediation 

3.2.4.1 Parties may be represented by one or more persons who may have particular 

qualifications. The names and contact particulars of such persons shall be provided to the 

Court and to other participants in the manner required by the Court's Registry. 

3.2.4.2 Each party shall have at least one representative who is present through all 

sessions and who is fully authorised to participate, for instance by answering questions and 

cooperating in the mediation in any appropriate manner. 

3.2.4.3 Where a party appoints a representative to attend the mediation, the party will be 

taken, unless express advance notice to the contrary is given to the Court and all other 

parties, to have given that representative full authority to settle the dispute or the issues at 

stake. 

That notice is to be given not less than seven days before the scheduled date. 

Where such authority is not given, the mediation shall not proceed unless all parties and the 

mediator agree to proceed on that basis. Bodies such as councils, corporates, and groups are 

encouraged to provide their representatives with full delegated authority to settle. 

Section 269 RMA provides that, except as expressly provided in the Act, the Environment Court 

may regulate its own proceedings in such manner as it thinks fit. It also provides that Environment 

Court proceedings may be conducted without procedural fonnality where this is consistent with 

fairness and efficiency. The Court interprets "efficiency" as including "cost-efftciency". 

Section 251 RMA provides that the Principal Environment Judge is to be responsible for ensuring 

the orderly and expeditious discharge of the business of the Court. 

The Acting Principal Environment Judge, after consultation with the Judges and Connnissioners of 

the Court, has fanned the view in light of these provisions of the Act and the Practice Note, that this 

Practice Direction is necessary to assist in ensuring the orderly and expeditions discharge of the 

business of the Court. 

Explanatory note 

Some large parties (eg. Councils, corporate and groups) have embraced the letter and spirit of 

clause 3.2.4 of the Practice Note, and invariably are represented at mediations by knowledgeable 

and experienced persons holding full authority to settle. Members of the Court hold the view that 

such mediations often produce a high rate of early and cost-effective resolution of proceedings.

Â 

In confrast, some other parties do not arrange representation by such delegates. Mediations 

involving these parties invariably take longer, have a lower overall success rate, and cost all parties 

involved considerably more. For example, some councils advise that any settlement proposal must 

be referred back to their relevant standing committee so that the position of the Council may be 

ascertained. Several issues arise from this: 

. The decision about whether to settle is being made by persons not present at the mediation, 

and not party to the discussions which have taken place or the dynamics of the discussions. 

. An agreement made in good faith at mediation can disintegrate when the persons required to 

provide approval decide against the proposal arrived at by all other parties. 

. When an otherwise agreed outcome collapses, there is either a need for a further round (or 

rounds) of mediation, or the matter proceeds to hearing. This can represent a waste of 

resources/ costs for the other parties - or additional costs - either or both of which could 

have been avoided. 

. Delays while the parties await the outcome of the unseen deliberations, and potentially 

further delays in getting the case on for hearing if that is the necessary course. 

The Court recognizes that there will be instances where it might not be possible for a large party 

to arrange fully delegated representation. It presently holds the view however that those 

instances should only be sanctioned as they crop up, and for good reason offered case by case. 

The Court would like to receive the views of professional groups and parties regularly engaged 

in cases before the Court, and anyone else interested in the topic. 

L J Newhook 

Acting Principal Environment Judge. 

26 March 2013

ITEM NO: /? 

TO: 

FROM: 

SUBJECT: 


DATE: 

OBJECTIVE DOCUMENT ID: 

COUNCIL 

Finance Manager 

Lake Taupo Protection Trust 

NO 


A1061407 


To consider a revised payment schedule to the Lake Taupo Protection Trust. 

A full report will be tabled at the meeting as we are currently awaiting further information. 



^f. 

Neil Ward 

Finance Manager 

Algn Mgffhennet 

GrQofWanager Finance, Regulatory S Infrastrure 

ATTACHMENTS 

Letter from Lake Taupo Protection Project Joint Committee dated 1 5 May 2013

ftll 

From the Chairman's Office 

File No: 03 01 21 

Documenl No: 2387483 

Enquiries to: Tony Fetch 

15 May 2013 

Rob Williams 



Private Bag 3005 

TAUPO 3352 

Dear Rob and Bob 

Bob Laing 


Waikato Regional Council 

Private Bag 3038 

HAMILTON 3240 

Waikato 

REGIONAL COUNCIL 

)'. h'l'f;t'f;t fil.i {ii''« r t-i',;i,';]fr 

401 Grey Street 

Hamilton East 

Hamilton 3216 

Private Bag 3038 

Waikato Mail Centre 

Hamilton 3240 

pt) +64 7 859 0999 

fax +64 7 859 0998 

www.waikatoreglon.govt.nz 

Funding Lake Taupo Protection Project 

At the last Lake Taupo Protection Project Joint Committee meeting (held 18 April 2013) the 

Crown representatives advised that the Government agreed to fund their share of the additional 

17 tonnes of nitrogen to be removed from the lake to achieve the agreed 20 per cent reduction 

of manageable nitrogen. 

This will require all funding partners to agree a revised funding payments schedule in the project 

agreement and the funding deed. The Crown has scheduled their payments post 2014 to meet 

their national fiscal objectives. Both Taupo District Council and Waikato Regional Council have 

reserves arising from having correctly rated for the full amount of nitrogen to be removed 

throughout the project's life. 

The Lake Taupo Protection Trust has requested that both councils release their reserve funds 

(and accrued interest) to the project to enable them to complete the project as quickly as 

possible, to offer more attractive cash deals (rather than payments over time) and to manage 

project cash flows. The Trust also requests that the current payments are retained as 

scheduled. The Joint Committee supports the Trust's position. 

This letter seeks your support to agree a revised project payments schedule with the other 

project funding partners and to endorse the new schedule through your current annual planning 

processes as promptly as possible so the Trust can complete the project. 

Dr Petch from Waikato Regional Council has already contacted you senior finance staff about 

this process and will remain in contact to guide the development of the revised payments 

schedule. 

The Joint Committee is very pleased with government's agreement to fund the completion of the 

project. 

Yours faithfully 

Peter Buckley 

Chairman, Lake Taupo Protection Project Joint Committee

TO: 

COUNCIL 

ITEM NŌ.18 

FROM: 

SUBJECT: 


Council Engagements - June 2013 


DATE: 




Engagements 

To receive the following information relating to engagements for June 2013: 

ENGAGEMENT DAY DATE TIME 

Emergency Management Committee 

Meeting 

MONDAY 10 11AM-12PM 

Turangi-Tongariro Community Board 

Meeting FTurangi] 

TUESDAY 11 1PM-4PM 

Citizenship Ceremony MONDAY 17 10AM-12PM 

Taupo Airport Authority Committee Meeting WEDNESDAY19 11AM-12PM 

Lake Taupo Protection Project Joint 

Committee Meeting 

THURSDAY20 10.30AM-1PM 

Council Meeting TUESDAY 25 1PM-5PM 

Mangakino-Pouakani Representative Group 

Meeting 

THURSDAY30 10AM-12PM 

Requests 

. No requests for presentations or workshops had been received at the time of writing. 

Conference and Professional Development ODDortymtjes 

This provides the opportunity for Council to approve, either prior or retrospectively, Councillor 

attendance at conferences and professional development courses as provided for in the TDC Code 

of Conduct 10.1 (i): 

Zone 2 Meeting, Otorohanga, 17 May 2013 - His Worship the Mayor, Councillor Gary Keepa 

and Councillor Chris Johnston [retrospective]. 

. Trafinz Conference, Rotorua, 2-6 September 2013, $951.74 [excl GST], no accommodation 

required and transport via Council vehicle - Councillor Keith Crate. 


1. That the information relating to engagements for June 2013 be received. 

2. That Councillor attendance at the following conferences/events be approved: 

» Zone 2 Meeting, Otorohanga, 17 May 2013 - His Worship the Mayor, Councillor Gary 

Keepa and Councillor Chris Johnston [retrospective]. 

. Trafinz Conference, Rotorua, 2-6 September 2013, $951.74 [excl GST], no 

accommodation required and transport via Council vehicle - Councillor Keith Crate. 

Report Prepapd by: 

Tina Jakes Brian Fox / 

Democracy & Community Engagement Manager Strategic Manager: Community, Risk, Relations S Support

ITEM NOn 

TO: 

FROM: 

SUBJECT: 

COUNCIL 


Members' Reports 



OBJECTIVE DOCUMENT: A869468 


The item permits members to report on meetings/functions they had attended as Council's 

representative, or on behalf of Council, since the last Council meeting. 

This item also provides the opportunity for Elected Members to report back, either verbally or by 

way of tabled information, specifically on conferences, seminars and professional development 

courses that they have attended. 

No debate and/or resolution is permitted on any of the reports. 


That the reports from members be received. 



Tina Jakes 


Brian Fox 


Community, Risk, Relations & Support

RESOLUTION TO EXCLUDE THE PUBLIC 

move that the public be excluded from the following parts of the proceedings of this meeting. 

THE GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED WHILE THE PUBLIC I 

EXCLUDED, THE REASON FOR PASSING THIS RESOLUTION IN RELATION TO EAC 

MATTER, AND THE SPECIFIC GROUNDS UNDER SECTION 48 [1] OF THE LOC 

GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987 FOR THE PASSING O 

THIS RESOLUTION ARE AS FOLLOWS: 

General Subject of Each Matter 

to be Considered 



Each Matter 


48[1] for the Passing of 

this Resolution 


Confirmation of Confidential 

Negotiations 

Section 7(2)(i) 

Portion of Council Minutes: 

30 April 2013 


Appointments to Destination Great Personal privacy 


Lake Taup5 Board 


Contact Energy Encumbrances Negotiations Section 7(2)(i) 


Property Update Commercial activities Section 7(2)(h) 


Release of Items from Confidence Commercial activities Section 7(2)(h) 

THIS RESOLUTION IS MADE IN RELIANCE ON SECTION 48[1][a] OF THE LOCAL 

GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987 AND THE PARTICULA 

INTEREST OR INTERESTS PROTECTED BY SECTION 6 OR SECTION 7 OF THAT ACT OR 

SECTION 6 OR SECTION 7 OR SECTION 9 OF THE OFFICIAL INFORMATION ACT 1982, AS 

THE CASE MAY REQUIRE, WHICH WOULD BE PREJUDICED BY THE HOLDING OF TH 

WHOLE OR RELEVANT PART OF THE PROCEEDINGS OF THE MEETING IN PUBLIC ARE A 

FOLLOWS: 


The withholding of information is necessary to enable [the] local authority [...) to carry on, 

without prejudice or disadvantage, negotiations 


The withholding of information is necessary to protect the privacy of natural persons 


The withholding of information is necessary to enable [the] local authority 

without prejudice or disadvantage, negotiations 

to carry on, 


The withholding of information is necessary to enable [the] local authority [...] to carry out, 

without prejudice or disadvantage, commercial activities 


The withholding of information is necessary to enable [the] local authority 

without prejudice or disadvantage, commercial activities 

to carry out,

2013-05-28-council-agenda - Taupo District Council

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