Camp Employee Handbook 2013.pdf - Interlochen Center for the Arts

Camp Employee
Handbook
Interlochen Arts Camp 2013
Our 86 th Season
www.interlochen.org
5/13

Interlochen Center for the Arts
Core Purpose
To ignite lifelong passion for the arts
Interlochen Board of Trustees
July 24, 2010
Mission Statement
Interlochen Center for the Arts engages and inspires people worldwide
through excellence in educational, artistic and cultural programs,
enhancing the quality of life through the universal language of arts.
Interlochen Board of Trustees
July 25, 2005
Statement of Philosophy
Interlochen’s major education programs nurture students through an
arts intensive curriculum practiced within a framework of healthy
competition and public presentation. Under the guidance of an
exemplary faculty of artists and educators, Interlochen provides an
environment in which students may achieve the highest possible
artistic, academic, intellectual, and ethical standards as individuals and
as responsible members of a diverse society.
Interlochen, through its major outreach programs, expresses its high
goals and standards to the community and offers students, faculty,
and staff opportunities and frequent public presentation in a structured
and supportive environment. Patrons and listeners are provided a
broad range of high-quality programs that are enriching, stimulating,
entertaining, and worthy of support.
Interlochen Board of Trustees
October 14, 2000

WELCOME!
Welcome to Interlochen Center for the Arts! If you are a returning camp
employee, we welcome you back, and if you are a new employee, we’re pleased
that you will be joining our extensive community. It is our hope that this
handbook will help you find the answers to your summer questions! Please keep
this book handy – some topics will receive additional attention during your
department orientation session, while others will only be addressed here. If you
can’t find the answer to your questions, please ask for help.
All employees should note especially the sections entitled: Behavior Management
Policy, Employee Personal Conduct, Information Technology, Media Contact,
Payroll, and Social Networking Web Sites.
Past employees tell us that their summers at Interlochen are a truly special, even
magical, time in their lives. Most find this creative environment to be a place
where self-expression and artistic excellence are cherished and nurtured, and
where you will find and work with colleagues who share similar values.
There are challenges ahead – you can expect a very full summer!
We look forward to your arrival and the beginning of our 86 th Season!
Kim Zubrickas
Executive Director, Human & Institutional Resources

The world’s premier summer arts program for aspiring artists grades 3 through 12,
Interlochen Arts Camp attracts students, faculty and staff from all 50 U.S.
states and more than 40 countries. These 3,000 kindred spirits fill Interlochen’s
northwoods campus with an explosion of creativity and inspiration. The world’s
best and brightest students train intensively with world-class instructors, and
produce more than 400 presentations each summer in dance, theatre, creative
writing, visual arts and music.
2,000+ students
1,000+ faculty and staff
3 divisions: High School, Intermediate, and Junior
Dozens of performing ensembles
8 major performance sites
400+ student and faculty presentations
25+ distinguished guest artist performances
1200-acre wooded campus, including 120 cabins, 3 cafeterias and 2 glacial lakes
with recreational frontage

Table of Contents
Topic PAGE Topic PAGE
ATM ............................................ 14
Adult & Continuing Education ............ 2
Audio-Visual Equipment ................. 17
Behavior Management Policy ............ 2
Bicycles ......................................... 4
Bloodborne Pathogens ..................... 4
Box Office ...................................... 5
Camp Calendar ............................... 6
Campfires on campus......................8
Campus Safety (security).................6
Personal Safety ............................ 6
Weather-Severe Storms ................ 7
Evacuation sites .................... 34-35
Clearance/Check-Out ....................... 8
Custodial Services ......................... 20
Dance Classes............................... 24
Dept. of Human Services (DHS)
Clearance......................................9
Dining Services ............................... 9
Directions to Interlochen Campus……10
EEO Statement ............................. 10
Employee Personal Conduct ............ 10
Emergency Procedures...................11
Employee Arrival/Check-In ............. 11
Facilities Scheduling ...................... 28
Pets in the Workplace .................... 23
Photo ID ...................................... 23
Practice Times .............................. 24
Presentations ................................ 24
Print Shop (see Purchasing) ............ 25
Private Lessons ............................. 24
Production Services ....................... 25
Program Office .............................. 25
Purchasing ................................... 25
Recording Services ........................ 26
Recreation .................................... 26
Religious Services ......................... 27
Scholarshop (gift shop) .................. 27
Shipping/Receiving ........................ 27
Social Networking Web Sites .......... 28
Sound Reinforcement .................... 24
Stage Services .............................. 28
Supervising Personnel ............... 33-34
Transportation and Travel .............. 28
Uniforms ...................................... 29
Uniform Policy..............................29
Volunteer Ushering ........................ 31
Waterfronts .................................. 31
What to Bring ............................... 32
Work Order System ....................... 32
Fax Machine (see Hotel) ................. 14
Front of House .............................. 12
Harassment Policy ......................... 12
Health Services ............................. 13
Hotel Services ............................... 14
Housing (Residence Halls) .............. 14
Custodial/Cleanliness .................. 14
Fire Inspections ......................... 15
Residence Hall Policies ................ 15
Information Technology ................. 17
Instrument Services ...................... 17
Interlochen Abbreviations ............... 18
Internet Access ............................. 17
Libraries-Academic and Music ......... 19
Lockdown Procedures .................... 36
Mail Room .................................... 20
Maintenance ................................. 20
Media Contact ............................... 20
Melody Freeze............................... 21
Minnesota Building ........................ 21
Museum ....................................... 21
Parking Policy ............................... 22
Payroll ......................................... 23
Thank you for your
cooperation.
Performing Opportunities ............... 24
Michigan law prohibits any
weapons, including
concealed weapons, on
Interlochen property because
we are an educational
campus.
Interlochen maintains a
smoke-free, alcohol-free,
and drug-free campus.

ADULT AND CONTINUING EDUCATION (ICCA)
Matt Wiliford, Manager, Interlochen College of Creative Arts, ext. 7441
Kristin Celeste Shroeger, Program Assistant ext. 7387
Interlochen College of Creative Arts offers a varied and comprehensive collection of arts programs for
adults. Whether you want to grow and develop your current interests or learn a new art form, all
programs are designed to enrich and fulfill. Classes are based on the campus of Interlochen Center for
the Arts. Please visit us online at http://college.interlochen.org for information on any of the below 2013
adult enrichment offerings or stop into our office location in the Mallory-Towsley Center for Arts
Leadership building, located next to the Phoenix Theatre (North end of campus).
Interlochen employees can nurture their creativity with a 15% discount off College of Creative Arts
workshop registration fees. If you are a full-time employee who is interested in registering for a class
using this discount, please e-mail college@interlochen.org for registration instructions. This discount is
not available for other family members or friends.
Creative Writing
Writer’s Retreat, June 17-20, 2013
Blogging for Artists and Writers Workshop, June 21, 2013
Mystery Writing Workshop, June 25-28, 2013
Memoir Writing Workshop, August 5-9, 2013
Media
Video Storytelling Workshop, June 17-21, 2013
Radio Story Workshop, August 18 - 23, 2013
Music
Early Music Workshop, June 16-20, 2013
Chapman Stick Workshop, July 11-13, 2013
Classical Guitar Workshop, July 15-17, 2013
Fingerstyle Guitar Workshop, July 24-27, 2013
Adult Choral Camp, July 29-August 3, 2013
Adult Band Camp, August 6-11, 2013
Adult Chamber Music Camp, August 12-17, 2013
Flute Choir Camp, August 19-24, 2013
Visual Arts
Introduction to Drawing Workshop, June 26-28, 2013
Watercolor, Paint and Journaling Workshop, July 1-2, 2013
Acrylic Painting Workshop, July 22-24, 2013
Soft Pastel Painting Workshop, August 8-10, 2013
BEHAVIOR MANAGEMENT POLICY
The Interlochen Center for the Arts is concerned with the total welfare of all its students. Every effort
is made to provide a positive environment that fosters the fullest development of each student’s
potential, both socially and artistically. It is Interlochen’s expectation that our faculty and staff will use
positive behavior management as a means of prevention and intervention with students with behavior
problems. All employees must understand the importance of treating students appropriately and
humanely, and consult with ICA administrators in any case in which they are in doubt as to the
appropriate treatment. Adults must inform their supervisor when a disciplinary incident has occurred
as well. Faculty and staff should refer to handbooks, training manuals and other documents provided
by Interlochen for information on how to prevent the occurrence of behavior problems and the
appropriate methods to employ when confronting inappropriate behavior. In accordance with the
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laws of the State of Michigan, it is Interlochen’s policy that a student shall not, under any
circumstances, be deprived of food or sleep; be isolated (placed alone without adult
employee supervision, observation and interaction); or be subject to ridicule, threat,
corporal punishment, or excessive or abusive physical exercise (as a means of punishment
or for any other reason), or excessive restraint, either by staff or by other students. In
addition, students shall not be subjected to hazing or abusive jokes or pranks either by the
staff or other students.
Definitions:
Excessive or abusive physical exercise means exercise without positive behavioral modification
value and so harsh as to be beyond a reasonable person’s comprehension.
Corporal punishment is defined to include spanking.
Excessive restraint means any force used beyond the minimum amount of force to protect the
individual or over a longer period of time than is necessary for the student to regain his
composure. If the methodology/procedure used in and of itself causes harm to the student, it is
defined as excessive.
Students bring many things with them to Interlochen including their learned behaviors. When working
with them, please keep the following thoughts in mind:
Our students, though very talented, are not mini adults. They may be very mature artistically and
yet very young socially.
Expect them to test your limits to find where your “true” boundaries are located.
Understand that your good judgment and flexibility are required.
Guidelines for the Discipline of Students
I understand and accept the following:
Under no circumstances may an adult hit a student.
Adults may not use abusive, derogatory or inappropriate language with or in front of students.
Adults need to ask for help with difficult students.
An adult who encounters a particularly difficult student will seek the assistance of supervisory or
administrative staff.
In all dealings with students, adults should strive to respond as opposed to react to them.
Adults will follow policies and guidelines for discipline as outlined in distributed materials.
Adult Responsibility
I understand and accept the following:
I am a caretaker of students.
There is a clear power difference between myself and our students (money, mobility, authority,
experience, knowledge) and a different set of expectations.
Sexual contact is completely unacceptable.
There is no “hazing” of students by students or adults.
Students will not be subjected to “initiation” rites that are abusive in any manner.
Adults should take care to avoid being alone with students in a sealed room where windows or
doors are completely covered.
Adults will set limits with students who “cling” or hang on them.
Under no circumstance may the romantic lives of adults be shared with students.
Under no circumstance should adults share or have present where students may find any material,
written or pictorial, that could be considered pornographic or containing inappropriate sexual
messages or images.
Interlochen respects the diversity within our community and celebrates the differences among our
students. Adults should not promote, proselytize or speak in derogatory terms about any religion or
spiritual point of view or life style. Likewise, adults should not engage in language or discussion
that speaks negatively about any ethnic/racial, religious group or lifestyle.
Adults should not participate in body piercing, hair cutting/coloring, or tattooing of students and
should discourage that practice among students as well.
Adults working with youth need to be aware of the tendency of children and adolescents to develop
hidden or secret romantic fantasies.
Adults will not give or receive back rubs to/from campers.
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Adults and students should avoid sitting on each others’ laps.
Tickling or teasing a student is not appropriate.
The use/abuse of alcohol and other drugs may affect one’s ability to perform his/her duties in a
safe and satisfactory manner. Adults may not be on the job or among students in an “impaired
state.” Such circumstances will be grounds for dismissal.
Relationships between employees and students that extend beyond a professional level are not
tolerated.
If communication with a student begins or is on-going after the summer season has concluded, our
expectations regarding appropriate and inappropriate topics of discussion with students are the
same as during the camp season.
Information about students is confidential and must not be shared beyond the scope of one’s
responsibilities as a Camp employee and never with outside organizations or individuals.
Violation of any federal, state or local laws will be grounds for immediate dismissal. Interlochen
cooperates fully with law enforcement agencies.
Guidelines for Student-Adult Contact
I understand and accept that when touching students, the following guidelines should be followed:
On the hand, shoulder or upper back.
Never against a student’s will (unless in the case of clear and present danger to the student).
Never when it can result in a student’s discomfort, whether expressed verbally or non-verbally.
When possible, in the company of others adults.
Never when it would have the effect of over-stimulating a student.
Never in a place on a student’s body that is normally covered by a bathing suit, unless for a clear
medical necessity and then only with supervision by another adult or by medical personnel.
When contacting students in other ways, including verbally or in writing, mature and appropriate
judgment must be exercised to assure the best interests of the student and Interlochen.
State Laws Pertaining to Child Abuse
Faculty and staff are considered “mandated reporters” and therefore are required by law to report
concerns.
The purpose of the law is to protect the child and the individual making the report.
A report is based on suspicion of abuse, not proven abuse (physical, sexual, neglect). Allow experts
to make the determination if abuse has occurred.
Interlochen has an established protocol (process) which is followed in situations of suspected
violations of the child abuse and/or neglect law. Employees with questions or concerns should
contact the Camp Psychologist or Camp Licensed Professional Counselor, who can be reached
through Health Services.
BICYCLES ON CAMPUS
Interlochen employees are allowed to bring bicycles to camp. All bicycles must be registered with the
Campus Safety Office, ext. 7575. Bicycles may not be ridden in the central campus (Mall) area and
MAY NOT be locked up or placed in any entrance way or outside residence hall stairs or porches.
Please do not ride on sidewalks and always ride with traffic. Please use the bike racks provided when
possible. A lock for your bike is recommended.
BLOODBORNE PATHOGENS (BBP)
Prevention of Disease Transmission
Standard Precautions
A. Issued by the Centers for Disease Control (CDC) and The Occupational Safety and Health
Administration (OSHA).
B. Goal is to reduce risk of exposure to bloodborne pathogens for anyone who can reasonably
anticipate contact with blood or potentially infectious body fluids while on the job.
C. Consider every person’s blood and body fluids as potentially infectious.
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D. “If it’s wet, and it’s not yours, don’t touch it”.
E. Annual training is required and provided by Health Services staff prior to beginning of
Camp, and periodically throughout the Camp season.
a. Attendance records will be kept annually
F. For more information, consult with Health Services and the Interlochen Center for the Arts
Exposure Control Plan
Standard Health Practices
A. Hand Care
a. Wash hands with soap and water frequently.
b. For health care personnel, wash hands before and after all patient care.
c. Wash hands immediately after exposure to blood and/or body fluids and after
removing disposable gloves.
d. If working with heavy cleaning activities, each individual should have his/her own
pair of utility gloves to wear during at-risk activities, and wash and disinfect gloves
after each use.
e. Avoid chapped and cracked hands if possible. Use a water-based hand lotion
frequently. Petroleum-based products and Vaseline break down latex.
B. Protective Barriers
a. Gloves should be worn at all times when working with blood or body fluids.
b. Protective eyewear should be work whenever there is a risk of eye splash.
c. Gowns, boots, and masks should be worn when there is risk of contamination of
clothes, feet, or face.
C. Sharps
a. Do not recap, sheer, or break needles at any time
b. Discard needles and sharp objects in protective containers immediately.
c. Do not pick up broken glass with bare hands. Wear utility gloves or sweep it up.
Dispose broken glass in containers that does not allow others to be cut.
D. Resuscitation
a. Mouthpieces or resuscitation bags should be used whenever resuscitation is performed.
BOX OFFICE
Frank Slaughter, Box Office Manager, ext. 7800 or 800-681-5920
Open 7 days a week from 12:00 noon - 8:30 pm
There are two kinds of concerts/shows: student/camp personnel events which are free to you and
members of your family or guest, and guest artist events for which you pay. As an employee you
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eceive an approximate 20% discount on virtually all guest artist tickets you purchase for yourself and
one guest. Additional tickets may be purchased at full price.
Please use the special employee order form to order tickets. We will apply the 20% discount. Concert
sales are often brisk. If you want to be sure of a ticket to a guest artist event, order your ticket as
soon as possible.
PLEASE NOTE: IF YOU ARE A CABIN COUNSELOR, DO NOT ORDER TICKETS IN ADVANCE.
SOME CONCERTS WILL CONFLICT WITH YOUR WORK SCHEDULE.
OTHER INFORMATION YOU SHOULD KNOW:
When transacting business at the box office, you must be in uniform wearing your photo ID
even on your day off. You must wear the uniform when attending student/camp personnel
concerts. Employees may receive up to 4 additional free tickets for normal student events.
Full payment is required at the time seats are reserved, and tickets are non-refundable.
For most student/camp personnel events, tickets are not necessary...just walk in wearing
your uniform and Photo ID. However, there are some student events which require tickets,
such as Collage, the High School Musical, and student plays in Harvey and Phoenix Theatres.
We suggest you get these tickets in advance. Know that Harvey and Phoenix tickets are
available only on the day of the show so that cast family and theatre arts majors may have first
priority.
CAMP CALENDAR
J. Berry, Coordinator Facilities and Calendar Scheduling, ext. 7325
(Office within the Stage Services building, near the Program Office)
Hours: Tuesday – Saturday 8:00 am – 10:00 pm
Monday
8:00 am – 5:00 pm
The public performance calendar can be found at http://www.interlochen.org/ica-performancecalendar
or by visiting one of the kiosks on campus. The daily calendar can be found on the Google
calendar page by selecting ICA Daily Schedule from “other calendars” on the lower left.
CAMPUS SAFETY
Joe McCarthy, Director of Campus Safety and Transportation, ext. 7576
On duty Campus Safety Officer phone ext: 7575 (automatically forwarded to cell if not in office)
Personal Safety and Emergencies
TRAFFIC SAFETY - Please observe the safe speed limit of 15 miles per hour on all campus
roads. We also appreciate your cooperation with the Campus Safety Officers in their effort to
maintain traffic and parking regulations for the safety of all concerned. Please be sure to
review the parking policy (page 20).
CROSSWALK - Pedestrian Safety Officers monitor the crosswalk area and stop traffic for
pedestrians and cyclists crossing a busy highway. Please follow the Pedestrian Safety Officers
direction at all times. All walkmans, ipods, mp3 players, etc must be turned off and removed
before crossing the highway and all bicycles must be walked across the highway. Please use
the crosswalk. Do not cross the street between Lots N and R. Officers alternate working at the
crosswalk with driving a golf cart shuttle around campus for the handicapped.
In case of an EMERGENCY - Call the Safety office, ext. 7575. If there is no answer, dial “0” for
switchboard operator who will contact Campus Safety personnel by radio. An EMERGENCY
PHONE (blue light phone) is located outside the Campus Safety office and is accessible 24 hours
a day, 7 days a week. The phone is to be used for EMERGENCIES ONLY.
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For immediate, life threatening emergencies you may dial 911 from any campus phone or cell
phone.
KEYS
Keys that are required for the summer, with the exception of housing keys, will be issued by and must
be returned to the campus safety office. Work orders must be completed in advance by a
department/division director or their specified designee prior to any keys being issued to an employee.
Employees may not share or pass off keys from one person to the other. Keys must be signed in and
out at the campus safety office and employees are responsible for the keys that they have signed out.
Fees are a charged to employees for missing or damaged keys.
LOST/STOLEN KEY(S)
You must report all lost or stolen keys immediately to the Campus Safety office. Replacement cost for
lost or stolen keys is $15.00 per key (master keys will incur a significantly higher replacement cost and
possible loss of all key privileges). If the loss of the key requires that a lock be changed you will be
charged $75.00 for replacement of each lock and key. Damaged locks, hardware and/or keys will
incur an even greater cost.
LOCKDOWN PROCEDURES
Please see the back cover of this Handbook for emergency lockdown procedures.
LOCKOUT SERVICE
Campus Safety does provide residential lockout service for all camp employees with assigned campus
housing. It is recommended that you first attempt to contact a Staff Hall Counselor for dorm room
access. You must present your photo ID to the campus safety officer or Staff Hall Counselor to have
your housing or work location unlocked. We will unlock your residence once for free. For each
subsequent occurrence, there will be a charge of $10.00. Unless it becomes a chronic problem by
individual employees, there is no fee for dorm room access provided by Staff Hall Counselors.
SAFETY OF PERSONAL BELONGINGS
ICA is not responsible for any personal belongings/equipment (e.g. musical instruments, sports
equipment, computers, cameras, etc.) brought to campus by our employees. Repair or replacement
should damage or theft result is the responsibility of the employee.
SEVERE WEATHER PRECAUTIONS AND EMERGENCIES
Our camp switchboard operator is to be notified by area authorities if severe storm conditions develop
in our area. It has been our experience that storms develop rapidly and often appear before we have
received a warning.
IN THE POSSIBLE ABSENCE OF A WARNING AND THE APPEARANCE OR APPROACH OF A SEVERE
STORM, ALL STAFF AND FACULTY MEMBERS SHOULD USE THEIR OWN GOOD JUDGEMENT
REGARDING WHETHER TO HOLD CAMPERS WHERE THEY ARE OR TO MOVE THEM TO OTHER SAFER
LOCATIONS (SEE EVACUATION AREAS, inside back cover). SCHEDULED CLASS CHANGES AND
OTHER OCCASIONS FOR THE MOVEMENT OF PERSONNEL SHOULD BE DISREGARDED IN THE MIDST
OF A SEVERE STORM.
Lightning is the worst killer. Stay indoors and away from electrical appliances while the storm is
overhead. If you are caught outside stay away from, and lower than, high conductive objects.
Tornado Precautions and Emergencies
Very few storms in this area will reach tornado proportions which will require the use of “take cover”
procedures as outlined below. In the event that evacuation is necessary, the operator will activate the
warning siren, a two-minute steady pitch signal. When the warning is heard, all personnel are to “take
cover” immediately in the areas listed inside the back cover of this book (p. 33-34).
The IAC administration, through the switchboard, will inform Camp Division Directors and other key
personnel when the storm danger is over. If an evacuation has been ordered, its termination will be
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signaled by a thirty-second siren blast followed by one minute of silence and another thirty-second
siren.
If a Tornado Approaches Without Warning
If time permits, those caught out in the open should seek cover in strong buildings of reinforced
construction. Stay away from windows. Seek interior rooms and interior hallways at the lowest level
of a building. Avoid structures with wide free-span roofs. If there is no time to find suitable shelter,
take cover by lying face down with hands over head in the nearest ditch or ravine.
If time permits, those in cabins should seek appropriate cover in strong buildings as described above.
If little or no time is available, push cabin bunks together and take cover beneath them, lying face
down, hands over head.
CAMPFIRES on campus
Employees may have campfires in designated campus beachfront areas. However, all campfires must
be reported to Campus Safety (x7575) prior to the lighting of the fire and again when the fire is
extinguished.
We abide by the Michigan DNR “Fire Danger” rating system. The current “Fire Danger” rating must be
checked before a fire may be set up or lit. NO FIRES will be allowed when the Fire Danger is high.
Guidelines
1. Campfires are to be constructed in a designated pit, ring, or cooking pit/grill.
2. The camp staff requesting the fire is responsible for the management of the fire. This includes
assuring appropriate behavior is maintained and no large fires (bonfires) are to be built.
3. If horseplay occurs, the fire is to be put out immediately.
4. To extinguish a campfire, or if the group needs to leave the area, the campfire should be put
out completely with water and “stirred” with a shovel or rake until no sign of steam, or heat
can be felt.
5. Campfires are not to be left burning unattended.
Campfire vs Inferno: The campfire shall be a place for pleasant conversation, quiet thought,
reflection, sharing and, at times, ceremony. Therefore, the acceptable size of a campfire will be such
that a person may stand next to the fire to toast a marshmallow on a roasting fork or, a person may
converse with someone sitting across the fire. If neither condition can be met, then the fire is too big
and immediate measures should be taken to safely reduce its size.
Michigan State Law: You are allowed to burn only firewood delivered from maintenance. The DNR
requires a special permit for burning leaves. The DNR prohibits the burning of lumber, trash or
cardboard. Kindling and small amounts of paper are acceptable for starting and maintaining a small
campfire, but should be used sparingly.
CLEARANCE/End of Employment CHECK OUT
Human Resources Office, ext. 7338
Faculty and staff are required to have clearance forms completed prior to departure to assure that all
required items (keys, music, instruments, books, uniforms) are returned. The clearance process will
be explained in detail closer to the end of camp. Employees will find specific details about the process
at their work location and/or in the residence halls. Employees living in the residence halls should have
their room cleared by a Staff Hall Counselor. This process will begin on the Thursday before the close
of camp.
By the last week of employment, evaluation forms are also completed for employees. All employees
will receive from their supervisor an evaluation. The evaluation must be discussed with the employee
and signed before the supervisor returns the form to the Human Resources Office. Supervisors need
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to return evaluations to the Human Resources Office no later than the Friday following the close of
core camp.
DEPARTMENT OF HUMAN SERVICES (DHS) CLEARANCE
The State of Michigan requires any camp employee who works with or amongst campers be screened
through the Department of Human Services via the state in which they have resided within the past
year. This process is required to occur prior to the employee’s arrival upon campus. Failure to
complete this process will result in cancellation of an employee’s employment agreement. No
employee may work until Interlochen has received the results of the clearance process from the state.
In the event that unfavorable results are provided an employee will be contacted and per the State of
Michigan the employment agreement will not be honored.
DINING SERVICES
Roger Strait, Director of Dining Services, ext. 7560
Phil Fairchild, Assistant Director of Dining Services, ext. 7565
Justin Diebel, Chef, ext. 7560
Stone Student Center Cafeteria, ext. 7560
[All HSB, HSG Campers, Faculty and most Staff]
Breakfast 7:00 am - 8:30 am (Monday - Saturday)
8:00 am - 9:00 am (Sunday)
Lunch
11:00 am - 1:30 pm
Dinner
4:45 pm - 6:45 pm
Pinecrest Cafeteria, ext. 7565
[All JG, IG, and their Staff]
Breakfast 7:00 am - 8:15 am (Monday - Saturday)
8:00 am - 9:00 am (Sunday)
Lunch
11:15 am - 1:00 pm
Dinner
5:15 pm - 6:30 pm
Lochaven Cafeteria, ext. 7566
[All JB, IB, and their Staff]
Breakfast 7:10 am - 8:15 am (Monday - Saturday)
8:00 am - 9:00 am (Sunday)
Lunch
11:15 am - 1:00 pm
Dinner
5:15 pm - 6:30 pm
THE COMPLETE CAMP UNIFORM (including socks and photo ID) is regulation attire in the dining
rooms, without exception, for all faculty, staff and campers, EVEN ON DAYS OFF. If not in
properly attired uniform, you will be asked to leave and return in uniform before being served.
Staff and faculty spouses and children are asked to conform with the Camp policy which
prohibits short shorts, bare midriffs, or bathing suits in the dining room. NO BARE FEET,
PLEASE.
CAFETERIA DISHES/TRAYS/CUPS/SILVERWARE are not allowed to leave any of the
cafeterias.
OUTSIDE DINING (STONE STUDENT CENTER CAFETERIA), a place is available for outside
dining; located beyond the south end of the dining hall.
MEAL AUTHORIZATION will be printed on your ID Card.
MEAL PRICES for guest (information and tickets can be purchased at the Stone Hotel Desk.)
Faculty meal prices are as follows: Breakfast $6, Lunch $9 and Dinner $9. Tickets may be
purchased at the end of the serving line.
SICK TRAYS must be requested in writing by a camp doctor or nurse.
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SECOND SERVINGS are regularly permitted on soups, salads, vegetables, and beverages, but
on entrees only when deemed available by dinning services staff. Please help your fellow staff
persons by not requesting extras they cannot give.
PICNICS are available on a limited basis to faculty and staff who wish to take a meal off
campus. Picnic menus are available at the Stone Student Center Dining Service Office. All
orders for picnics must be placed with the Stone Student Center Dining Office by Monday for
the following week. Cabin Counselors working in the Junior or Intermediate Division will place
their orders at the office of the cafeteria where they normally take their meals.
SPECIAL DIETS are not available, but special needs may be able to be addressed if brought to
the attention of the Dining Services Director.
A FOOD ALLERGY ADVISORY notebook is located in the office of each Dining Hall and each Health
Center. Please contact the Dining Hall Manager for more information.
Coffee Bar Hours: 7:00 am – 7:00 pm* Monday - Sunday
* will remain open on Kresge IAF nights until intermission
Picnic/Grill Tent:
4:00 pm – 8:00 pm on designated Kresge IAF nights and designated
WYSO dates
DIRECTIONS TO INTERLOCHEN ARTS CAMP
Please visit our web-site: www.interlochen.org/getting-here
EEO STATEMENT – (Equal Employment Opportunity)
Interlochen strives to employ those persons best qualified by education, training, ability, experience,
demonstrated competence and with a sincere interest in performing the duties of each position.
Interlochen is committed to equal opportunity in the recruiting, hiring and promoting of personnel in all
positions, complies with federal and state laws and prohibits discrimination on the basis of race, color,
religion, sex, national or ethnic origin, age, height, weight, marital status, sexual orientation, veteran
status, disability or genetic information unrelated to the person’s ability to perform the job, or any
other characteristic protected by law applicable to Interlochen.
EMPLOYEE PERSONAL CONDUCT
Your role during the employment period:
All staff and faculty are employees and, therefore, representatives of Interlochen Arts Camp, a
program of Interlochen Center for the Arts. All behavior during this employment period is expected to
reflect the standards of behavior and the philosophy of the institution as described in this seasonal
handbook. It is expected that these policies will be observed and practiced by all staff and faculty.
When wearing the Interlochen uniform, you are perceived by our campers and guests/visitors to be a
credible representative and/or knowledgeable spokesperson of Interlochen. Because of that, please
consider carefully your responses as well as the information that you provide. Avoid speculation and
gossip. Please remember that all media inquiries and questions must be referred directly to the
communications department for response. (see Media Contact)
With the hiring of every summer employee, we make an investment in the future of Interlochen. We
invest substantial time and resources to find the best possible people to help us fulfill the mission of
our institution, so it is very important to us that we maintain an atmosphere of fairness as well as
respect in our employment practice.
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Relationships between employees and campers that extend beyond a professional level are not
tolerated. Behavior such as inappropriate sexual or physical conduct, sharing personal and/or
romantic information and sexual talk or innuendo with campers will be grounds for immediate
dismissal from employment. In addition, relationships other than professional between staff and
campers outside of the program duration are not condoned. This includes correspondence via
traditional or electronic means. Staff should not be participants in social networking sites, message
boards, etc. that include campers.
While it is natural and normal for staff members who work together closely in our programs to develop
significant or intimate relationships with one another, such relationships must be kept private from the
campers. Employees in such relationships must use discretion, be careful they do not inadvertently
offend colleagues, and must continue to fully meet their job responsibilities and expectations
Young staff members who are recent campers or academy students must be aware of their new role as
a staff member in relation to those who are still campers or academy students, especially regarding
confidentiality, communication and social networking sites.
Your responsibility beyond your employment dates
Employees should be aware that parents of campers and campers themselves will continue to consider
you as staff members beyond the summer employment dates. We expect and have full confidence
that our seasonal employees will maintain professionally responsible relationships if they have contact
with campers. These policies are in place for the protection of employees as well as campers. If
communication with a camper begins or is ongoing after the summer season has concluded, our
expectations regarding appropriate and inappropriate topics of discussion with campers remain the
same as they are during camp.
EMERGENCY PROCEDURES
Joe McCarthy, Director of Campus Safety & Transportation, Ext. 7575
In case of FIRE or other Life-Threatening Emergency (heart attack, drowning, respiratory arrest), dial
911 (from any campus phone), report location and nature of emergency. This number will be
answered by the Grand Traverse County Emergency dispatch.
For evacuation information, see Campus Safety, p.33-34 or dial 7575
For lock-down procedures, p. 34-35
For non-life-threatening health needs, see Health Services, p. 12 or dial 7220
For weather-related emergencies, see Severe Weather, p. 7 or Evacuation Sites, pp. 33-34
Personal Safety Emergencies
In case of an EMERGENCY - Call the Safety office, ext. 7575. If there is no answer, dial “0” for
switchboard operator who will contact Campus Safety personnel by radio. An EMERGENCY PHONE
(blue light phone) is located outside the Campus Safety office and is accessible 24 hours a day, 7 days
a week. The phone is to be used for EMERGENCIES ONLY.
EMPLOYEE ARRIVAL/CHECK IN
Human Resources Office, ext. 7342
Park your car in one of the lettered lots.
Follow signs to the Maddy Conference Room in the Administration Building for registration and
to obtain your photo ID (see schedule below).
You must bring the appropriate forms of ID to finalize your I-9 federal employment
form.
Have all other forms completed online prior to check in.
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Have your picture taken for your Staff or Faculty Photo ID.
Get your housing key from the Stone Hotel after check in, if you are not a cabin counselor
living in division.
Unload your luggage at your assigned housing.
Employee Check-in Schedule:
Wednesday 6/12 9am - 5pm Maddy Conference Room
Thursday 6/13 9am - 5pm Maddy Conference Room
Friday 6/14 9am - 5pm Maddy Conference Room
Saturday 6/15 11am - 5pm Maddy Conference Room
Sunday 6/16 11am - 5pm Maddy Conference Room
Monday 6/17 through Friday 6/21 9am - 5pm Maddy Conference Room
Saturday 6/22 10am - 5pm Maddy Conference Room
Sunday 6/23 9am - 2pm Maddy Building - HR Office
*Early arrivals (May 1 - June 11) check in at the Human Resources Office in the Maddy Building.
Hours are 8:30 am – 4:00 pm, Monday through Saturday.
FRONT-OF-HOUSE OFFICE
Sonja Baker, Front of House Manager, ext. 7418
Alex Weiss, Front-of-House Co-Manager, ext. 7639
Sarah Elizabeth Smith, Front-of-House Co-Manager, ext. 7639
This office provides ushers for concerts, as well as handling front of house services to concert-goers.
Concert Etiquette: Please help us maintain a proper concert atmosphere. If a disturbance occurs near
you, please notify an usher or front-of-house staff member. No food or beverages are allowed in any
of our performance/rehearsal facilities.
HARASSMENT AND VIOLENCE PREVENTION
Harassment Policy
Interlochen is committed to providing a learning and work environment that is free from all forms of
discrimination and conduct that can be considered harassing, coercive, or disruptive, including sexual
harassment. Actions, words, jokes, or comments based on an individual’s gender, race, color, national
origin, age, religion, disability, sexual orientation, or any other legally protected characteristic will not
be tolerated. Harassment includes easily identified acts of verbal, written or physical abuse, and more
subtle, but equally damaging forms of harassment, such as graffiti, epithets and stereotypical remarks,
insults or “humor.” Sexual harassment includes unwelcome sexual advances, requests for sexual
favors and other visual, verbal or physical conduct of a sexual nature.
Harassment should be confronted directly by the affected person(s). If resolution is not possible, a
formal report should be made. Any employee with questions or concerns about any type of
discrimination or harassment in the workplace is encouraged to bring these issues to the attention of
his/her immediate supervisor or to the Executive Director, Human Resources.
Interlochen has adopted the following guidelines to provide a learning and working environment that is
free from intimidation, harassment, or other threats of (or actual) violence that might occur:
All employees, including supervisors, should be treated with courtesy and respect at all times.
Employees are expected to refrain from fighting, "horseplay," or other conduct that may be
dangerous to others.
Firearms, weapons, and other dangerous or hazardous devices or substances are prohibited
from the premises of Interlochen.
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Graffiti, epithets, cartoons and stereotypical remarks, insults or “humor” are totally
unacceptable.
Conduct that threatens, intimidates, or coerces other employees, students, parents, alumni, or
members of the public at any time, including off-duty periods, will not be tolerated.
All incidents of harassment and threats of (or actual) violence, both direct and indirect, should be
reported as soon as possible to your supervisor or Human Resources. This includes threats by
employees or students/campers, as well as threats by members of the public. Do not attempt to
confront a potentially violent person. If you encounter an individual who is threatening immediate
harm, contact Campus Safety (276.7575) or call 911 immediately.
Interlochen will conduct a prompt and discreet investigation, and every effort will be made to keep the
matter confidential. In order to maintain workplace safety and the integrity of its investigation,
Interlochen may suspend employees, either with or without pay, pending investigation. After the
investigation has been concluded, anyone determined to be responsible for conduct that is in violation
of these guidelines, will be subject to prompt disciplinary action up to and including termination of
employment.
Interlochen prohibits retaliation against employees who bring harassment charges or assist in
investigating charges. Any employee bringing a harassment complaint (other than a knowingly false or
recklessly made claim) or assisting in an investigation of such a complaint will not be adversely
affected in terms and conditions of employment, nor discriminated against or discharged because of
the complaint. Any incident of retaliation should be reported in the same manner as an incident of
harassment. Any employee who engages in retaliation will be subject to disciplinary action up to and
including termination.
HEALTH SERVICES
Health Services, ext. 7220
For LIFE THREATENING EMERGENCIES, dial 911 from any campus phone. Stay on the phone and
describe your location and what happened.
Health Services’ primary goal is to treat campers. For faculty and staff, the use of Health Services is
limited to emergencies, injuries that occur on the job, first aid, and help with referrals for further care.
Health Services does not provide routine medical care to faculty and staff.
Walk-in medical care is available in Traverse City at:
The Walk-In Clinic (about 12 miles north of Interlochen, next to Pizza Hut)
3074 US 31
Phone: 929-1234
Fax: 935-0984
Open: Mon. - Fri. 9am - 7pm; Sat. 9am - 5pm; Sun. 12pm - 5pm
Payment due at time of service
Munson Urgent Care North (18 miles from Interlochen, 2 miles east of downtown Traverse
City on US 31/M72 or Munson Ave on US31/M72)
550 Munson Ave.
Phone: 935-8686
Fax: 935-8708
Open: 7am - 10pm seven days a week
Will submit to insurance for payment
Crystal Lake Clinic (4 ½ miles west of Interlochen on US 31)
1975 Stirling Drive
Interlochen, MI 49645
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Phone:275-7965
Open: M-F 8-5pm, Saturday 9-1pm
Will submit to insurance for payment
HOTEL SERVICES
Ken Spivey, Assistant Director of Auxiliary Services, ext. 7570
The Stone Student Center desk is open to serve you 24 hours a day. We cannot cash personal
checks; however an ATM (cash dispensing only) is located in the lobby. A fax machine is available at
the hotel desk. The cost to send a fax is $3.00 for the first page and $2.00 for each additional page.
There are approximately 140 rooms that may be rented by the day or by the week. Please make
reservation requests early. Internet computer access is available in the hotel lobby for hotel guests
use, please sign in at hotel desk.
HOUSING -- RESIDENCE HALLS
Abe Leach, Picasso House, Staff Hall Counselor, ext. TBA
Jennifer Mitchell, Thor Johnson, Staff Hall Counselor, ext. TBA
The following guidelines are intended to make living in Residence Halls workable for everyone. The list
includes those things helpful to everyone's well-being. A spirit of cooperation and consideration for the
needs of others will make living in the Residence Hall satisfactory for all. Please review the conditions
of employment included in your employment agreement. Many of these are particularly applicable to
housing.
CUSTODIAL AND CLEANLINESS GUIDELINES
Maintain reasonable cleanliness of your room. Rooms will be inspected by Staff Counselors.
Clear your bathroom sink top, floor, and shower for cleaning on the day posted in your hall.
To report damage, fill out a Work Order Form located at the front desk of your residence hall
lobby. For more information, see Work Orders on page 32. You are responsible for damage
due to abuse. Your room will be inspected at the close of camp, and damage charges will be
assessed. For more information, see Final Room Inspection on page 16. Your final check may
be held pending final clearance from your housing supervisor.
Custodial requests can be made through the Staff Hall Counselor.
FIRE SAFETY GUIDELINES
The following guidelines have been developed in compliance with Michigan State Fire Codes
and the State Fire Marshall to ensure the safety of all residents in the residence halls. Strict
measures may be taken when residents do not comply with the guidelines. Staff Hall
Counselors may remove hazardous materials if residents fail to comply with these guidelines.
DECORATIONS AND FURNISHINGS: Residents must take care to avoid overcrowding their
rooms. Special care and consideration should be given to the nature of decorations chosen for
rooms in a residence hall. Any item that takes excessive space or is flammable MUST be
avoided. Flammable decorations placed near the ceiling create dangerous situations. In some
cases, hall counselors may request that excessive amounts of personal belongings be sent
home.
CEILINGS: Flammable materials such as paper posters or cloth tapestries may not be used on
the ceilings. Ropes and other materials may not be hung from the ceilings as they may
obstruct freedom of movement in the room in an emergency. In Mozart/Beethoven/McWhorter
Residence Halls, no item may be placed on or near the automatic fire sprinklers in each room,
as the spray could be diverted should a fire occur. Do not hang items from pipes.
WALLS: Pictures, posters, drapes, cloth tapestries and other flammable materials may be hung
flat against the walls of residence hall rooms as long as they occupy no more than 50% of the
wall space and do not create a fire path around the room. Attachment may only be made with
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a poster style putty (Ticky Tac); no nails, tacks, or tape. Flammable materials may not be
placed in the doorframe.
APPLIANCES: Appliances with a heating element including but not limited to space heaters,
popcorn poppers, hot plates, microwaves , hot water kettles, and coffee pots are not allowed
and should not be brought to the campus. Hair dryers, curlers and hair straighteners may be
used in the rooms; however, they must be unplugged when not in use. All appliances, lamps,
fans, etc., used in residence halls must be UL listed. All UL listed appliances are clearly
marked. If it is not marked as such, don't bring it. Clamp-on lights are not allowed.
Flammable lampshades will not be permitted. Heating pads are allowed if they are UL listed.
Wall plug-in air fresheners that provide an outlet are not acceptable. All other plug-in air
fresheners must be plugged directly into a wall outlet, not into an extension cord or power box.
SMALL REFRIGERATORS may be kept in residence hall rooms if they are not placed in the
closets, bathrooms or entryways. Refrigerators must be plugged into the wall with threepronged
plugs. If an extension cord is needed, it must be of the heavy, three-wire, threeprong
type. No other electrical appliance or lamp may be plugged into a wall socket with a
refrigerator even when there are two plugs available at the wall.
ROOM & HALLWAY DOORS must remain shut and not be propped open.
FIRE SAFETY INSPECTIONS:
All residence hall locations where housing is provided as a condition of employment will be
subject to regular fire safety inspections by Staff Hall Counselor and Campus Safety personnel.
All division cabins in which campers and or staff reside will be subject to regular fire safety
inspections by Campus Safety personnel.
Fire Safety Regulations will be distributed at the opening of Camp to all individuals residing in
areas subject to inspection.
The Staff Hall Counselors will be responsible for notifying the individuals in residence halls who
are subject to inspection as to when the inspection will occur. At least 24 hour notification will
be given. Notification will be in the form of lobby and/or hallway signs and notices on individual
bulletin boards next to room doors.
The Dean of Students will be responsible for notifying the camper divisions.
The inspections will be organized by the Director of Campus Safety & Transportation. The
actual inspections will be conducted by Campus Safety Officers and Staff Hall Counselors. They
will leave behind a note indicating when an inspection has occurred, any corrections that need
to be made, and a notice of re-inspection, if warranted. Items in plain view that do not comply
with Fire Safety & Residence Hall Guidelines will be confiscated at this time. These items may
be collected at the end of your employment agreement. Serious concerns will be reported to
the Deans or the Executive Director, Human and Institutional Resources.
Inspections will take place 1-2 times per summer. Additional inspections may be warranted if
serious or repeated infractions are noted.
GENERAL GUIDELINES/RESIDENCE HALL POLICIES
The following guidelines must be followed in the interest of residence hall safety:
For your protection and the security of your belongings, keep your door locked.
The entrance to the room must be clear of obstructions. Floor space in the room and hallways
must be kept clear of obstructions, i.e. clothing, trash, extra furniture.
Room doors should remain free of any posted items. Bulletin boards are provided for posting
items.
Phones in the dorm rooms must not be removed/tampered with or damaged. They
are part of our internal campus security system. A phone removed/damaged will be a
charge of $250 for the repair/replacement cost.
Extension cords are not allowed in bathrooms.
Multiple outlet plugs (octopus plugs) are not allowed. Only plug boxes or power strips with
their own breakers are allowed.
Matches, lighters, candles, burnable incense, kerosene lamps, flammable liquids, fireworks or
any items with an open flame, are not permitted.
15

Smoking is absolutely prohibited.
Tampering with or misuse of smoke detectors, fire alarms, emergency lighting, emergency
signs is strictly prohibited. Because of the serious risks involved, evidence of the misuse of any
of these devices is grounds for dismissal.
Health and safety regulations DO NOT PERMIT cooking in rooms.
Since the window area in a room is a possible emergency escape route, beds may not be
moved to block windows, nor may items be placed in a way in which the screened portion of
the window is blocked (i.e. refrigerators, boxes, suitcases.) Care should be taken to avoid
placing flammable materials or obstructions in this area. The original drapes must remain in
the room.
Bulbs used in lamps and ceiling fixtures may be no more than 60 watts. Halogen lamps are not
permitted. For safety reasons, cellophane, theatre gels, or colored paper may not be used
inside fixtures to give color.
Decorative lampshades may be used only if non-flammable.
Decorative, holiday-type lights will not be allowed.
The privacy of residents will be respected. However, rooms will be checked periodically by the
Staff Hall Counselor for safety, cleanliness, and damage. Rooms will not be entered without the
permission of the residents except for inspection or for safety reasons. Notices will be left when
this occurs.
Final Room Inspection
At the conclusion of your employment agreement, the Staff Hall Counselor will inspect your room.
This inspection will evaluate general wear, damage, and cleanliness. You do not have to be fully
packed and ready to leave at the time of the inspection. Employees not following proper check out
procedures are subject to fines assessed for any damages reported by the Staff Hall Counselor in the
employee’s absence. Rooms must be left in a clean condition. All trash must be placed in the
dumpsters outside the building before you leave.
Sign up in the white binder at TJ or Picasso desk
You MUST be present at time of inspection
Please have your Clearance Form available for the inspecting Staff Hall Counselor to initial.
Once you have turned in your housing keys to Stone Hotel desk, turn in your completed
Clearance Form to Stone Hotel desk or Human Resources in the Maddy Building before you
leave.
Appropriate charges will be assessed for problems including:
Missing or damaged telephone
Damages, broken, or missing furniture
Missing window screens
Broken glass
Chipped/scratched paint
Excessive mess or trash
Tobacco and Alcohol
Interlochen is an alcohol and smoke free campus. Smoking is not allowed anywhere in a Residence
Hall or on campus. Consumption and open display of alcohol and alcohol containers are prohibited in
Residence Halls and the rest of campus. Possession of alcohol by staff members under 21 years of
age is illegal and grounds for dismissal. Adults who supply alcohol to minors will be dismissed.
Interlochen cooperates fully with local law enforcement.
Pets
Pets (other than a goldfish without a heater or pump) are not allowed in the Residence Halls.
Practice Rooms
Campers have priority use of practice rooms in “S” Huts, “PB (Practice Building)” Huts (refer to campus
map).
Practicing In Your Room
Please note that practicing is discouraged in dorm rooms; however, residents may play instruments in
their rooms from 11:00 AM - 7:00 PM. Those who choose to practice in their rooms must be sensitive
to needs of roommates and neighbors. All practicing ends on campus at 10:00 PM.
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Quiet Hours
General quiet is required in Residence Halls between 10:00 PM and 7:00 AM. Please turn down
stereos, etc. Television may be watched in the lobby throughout the evening provided generally quiet
conditions prevail.
Guests
Residents may have guests in their rooms until 10:00 PM. Guests may remain in the TV lounge
throughout the evening as long as quiet hours are observed. Overnight guests are not allowed.
Campers
Campers are not allowed in the Residence Halls except in the Practice or Class Rooms. Staff who
permit campers to be in their rooms are subject to dismissal.
INFORMATION TECHNOLOGY
Andy Schmitt, Director, x7241
Technology Help Desk, x7242
Hours: Monday – Saturday 8:00 am - 4:30 pm
INTERNET AND EMAIL ACCESS
Third-Party Data Plans
Seasonal employees are strongly encouraged to bring personal smartphones (such as iOS or Android
devices), laptops, or tablets equipped with a data plan from either AT&T or Verizon.
Interlochen Wireless
Seasonal employees without a third-party data plan who bring their own wifi-enabled devices
will be provided access to the Interlochen wireless network without charge. The wireless network does
not extend throughout the entire camp footprint, so it is likely that employees will have to move to
areas that have stronger signal strength (Osterlin Mall, Bonisteel Library, Residence Halls, etc.) to
connect reliably.
All employees who use the wifi network or public computers for personal access must agree to an
Acceptable Use Policy (AUP) that ensures appropriate use of the internet.
Please note that wifi access is also available off campus at a number of locations, including the
Interlochen Public Library and Bud's.
Email Accounts
Seasonal employees must come with a personal email address, provided by a service
with a web interface (such as Gmail, MSN, or Yahoo). Interlochen no longer issues email accounts
except for a small number of job-required accounts.
Audio / Visual Equipment
AV equipment needed for instructional purposes may be checked out from the Academic Library.
INSTRUMENT SERVICES
Lyndsay Hunter, Coordinator of Instrument Services, ext. 7821
Jessica Masse, Resident Piano Technician, ext. 7808
Instrument Repair: Stone Center Basement Rm. 11, ext. 7872
Instrument Rental/Locker Rental: Stone Center Basement Rm. 16, ext. 4398
Instrument Services rents instruments to students throughout the year, repairs instruments during
camp and summer institutes, and issues instrument lockers and combination locks.
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Instrument Services also supplies loaner instruments as available for use during repair of personal
instruments. Reeds, replacement strings, and other ‘consumable’ accessories are not provided by
Instrument Services—they may be purchased in the Scholarshop.
Instruments are in limited supply, and will be loaned to staff and faculty only after student instrument
needs have been met, and at the discretion of Instrument Services personnel.
Instruments will be loaned to Interlochen personnel for the sole purpose of personal enrichment for
that employee. Employees are not to borrow instruments with the intention of lending them to non-
Interlochen individuals. Borrowed instruments must stay on campus and must be surrendered at the
request Instrument Services personnel.
Piano/Percussion- Requests for piano tuning must be submitted to the Resident Piano Technician,
ext. 7808. Requests for percussion needs should be made through the Percussion Coordinator, located
in Stage Services, ext. 7325.
INTERLOCHEN ABBREVIATIONS
Below is a list of Interlochen terms and abbreviations that you will encounter:
ICA
IAC
IAA
ICCA
IPR
HS
INT
JR
Maddy Building
SSC
Boys Side
Main Camp
Mall
Headquarters (HQ)
Clock
Melody Freeze
Scholarshop
LA
MOTT
DOW SCIENCE
Bonisteel Library
Hemingway
Picasso
Thor Johnson
Mozart/Beethoven
McWhorter
DeRoy
JIG Health Center
JIB Health Center
HS Health Center
Stone Cafeteria
Lochaven Cafeteria
Pinecrest Cafeteria
C
Ch
PH
Interlochen Center for the Arts
Interlochen Arts Camp
Interlochen Arts Academy
Interlochen College of Creative Arts
Interlochen Public Radio
High School Division (HSG High School Girls/HSB High School Boys)
Intermediate Division (IG Intermediate Girls/IB Intermediate Boys)
Junior Division (JG Junior Girls/JB Junior Boys)
Main Administration Building
Stone Student Center (hotel and primary cafeteria)
West side of M-137, where JB, IB and HSB campers live and IPR
East side of M-137, where most classes/rehearsals take place
Osterlin Mall (located in center of Main Camp)
Each division has a building where guests & visitors check-in
Clock located in Osterlin Mall
Ice Cream Store located in Main Camp
Campus Retail Store located in Main Camp
Liberal Arts Rotunda and Classrooms
Mott Rotunda and Classrooms
Dow Science Rotunda and Classrooms
Library Building
Seabury Academic Library
Fennell Music Library
Employee Dorm/Faculty Studios in Basement
Employee Dorm/Faculty Studios in Basement
Employee Dorm/Faculty Studios in Basement
Employee Dorm/Classrooms in Basement
Guest Housing and Employee Dorm
Employee Dorm, Motion Picture Arts classrooms
Health Services Station located behind Junior Girls
Health Services Station located by Intermediate Boys
Health Services Station, connected in Thor Johnson
Located on Main Campus, where HS/Faculty/Staff/Guests eat
Located on Boys Side, where JB/IB campers and staff eat
Located on Main Campus, where JG/IG campers and staff eat
Corson
Chapel
Penn Hall
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U
Upton-Morley Pavilion
S
Shed
CS
Charlie’s Shack
K
Kresge
B
Bowl
C-9 and C-10 wooden buildings in front of the Chapel
P
Phoenix Theatre
H
Harvey Theatre
M
Morley Tent
O
Opera Tent
DB
Dance Building
G
Grunow
WH
Writing House
D
Deroy Motion Picture Arts Building
DVA
Dow Visual Arts Building
Fr
Frohlich Piano/Percussion Building
FA
Fine Arts Building
MT
Mallory-Towsley Center for Arts Leadership
PB
Practice Buildings
WYSO
World Youth Symphony Orchestra (HS)
WYWS
World Youth Wind Symphony (HS)
WYHC
World Youth Honors Choir (HS)
IP
Interlochen Philharmonic (HS)
ISO
Intermediate Symphony Orchestra (INT)
ICO
Intermediate Concert Orchestra (INT)
IWS
Intermediate Wind Symphony (INT)
IC
Intermediate Choir (INT)
JR Ensembles
Junior String Orchestra, String Ensemble, Band and Choir
MC
Master Class
ISDE
Interlochen Summer Dance Ensemble
CW
Creative Writing
LIBRARIES-Academic and Music
Academic Library, Sandra Besselsen x7420
Music Library, Eleanor Lange x7230
The Seabury Academic Library is located in the upper level of the Bonisteel Library. The library is
dedicated to serving the ICA community by providing excellent resources; it maintains a large,
dynamic collection supporting the Arts and Academic disciplines. The library has 28,000 items and
subscriptions to many high quality databases such as Theatre in Video, ARTstor, Alexander Street
Drama, Dance in Video, American Film Scripts, etc.
The Frederick and Elizabeth Ludwig Fennell Music Library is located on the lower level of the Bonisteel
Library. The Music Library has over 100,000 items in its collection of scores, performance materials
and sound recordings. Current musical periodicals such as the International Musician and Flute Talk
can be perused in the lobby. Resources also include Naxos, DRAM, Classical Music in Video, Opera in
Video, and Oxford Music Online. A listening center for individuals and three group listening rooms are
available.
The libraries are considered laptop friendly areas for campers, staff and visitors. There are computers
available for use for those who do not have their own.
Library Hours
Monday: 8:00 a.m. – 4:30 p.m.
Tues-Fri: 8:00 a.m. – 9 p.m.
Saturday: 8:00 a.m. – 4:30 p.m.
Checkout Schedule
Books/Music/Scores/Magazines: 7 Days
Audio Recordings: Until library closes on day of checkout.
Audio Recordings do not leave library.
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Sunday: Closed
Limits: Music, 7 items; Academic, 3 items
Fines: All items, 25 cents/day
Fees for lost or damaged materials (books, music or folders) will be assessed. Large ensemble folders
of music and individual parts (band, choir, orchestra, jazz band, etc.) that are damaged or lost will be
billed for replacement. In addition, a $25 processing fee will be added.
MAIL ROOM
Paula Fekken, Mail Clerk, ext. 7465
Hours:
Monday – Saturday 9:00 - 3:30 pm
Sunday
closed
When receiving US mail, please instruct the sender to utilize one of the following address formats:
IAC Staff IAC Cabin Counselors IAC Faculty
Your Name Your Name Your Name
Your Dept Your Division Interlochen Arts Camp
Interlochen Arts Camp Interlochen Arts Camp PO Box 199
PO Box 199 PO Box 200 Interlochen, MI 49643
Interlochen, MI 49643 Interlochen, MI 49643
Shipping information for luggage, FedEx and UPS and can be found on p. 26.
No one other than mailroom personnel is permitted inside the mailroom.
ATTENTION DEPARTMENT SUPERVISORS: ICA personnel must write their six-digit
departmental account number in the upper left hand corner on business mailings. If a mailing
includes two or more pieces of mail, write the six-digit number on the top piece of mail and
rubber band all pieces together. Bulk mailings of 200 pieces or more must be scheduled with
the mailroom manager and arrive in the mailroom 48 hours before they must be sent out.
MAINTENANCE AND CUSTODIAL SERVICES
Joanne Gubancsik, Administrative Associate, Maintenance & Custodial Services (Sun-Thur) ext 7590
Sandy Gionet, Administrative Associate, Maintenance & Custodial Services (Tues-Sat) ext 7590
Lanny Haven, Coordinator of Maintenance and Custodial Services, ext. 7593
Bill Singer, Director of Maintenance and Custodial Services, ext. 7592
Non-Emergency - Please complete a Work Order for all of your non-emergency maintenance or
custodial needs. (See Work Orders)
Emergency (Business hours) - If immediate attention is needed between 8:00 am and 4:30 pm contact
the Maintenance & Custodial Services Administrator at extension 7590 or 7593.
Emergency (after hours) - If you need immediate attention after 4:30 pm and before 8:00 am
dial “7575" for the Campus Safety staff and describe the emergency. He/she will dispatch the
appropriate personnel to your location.
MEDIA CONTACT
Steve Hoffman, Director of Communications & Marketing, ext. 7601; cell (231) 499-3206
Chris Hintz, Marketing and Communications Manager, ext. 7608; cell (231) 463-6694
All interactions with the media are coordinated through the marketing and communications office.
If you are contacted by a member of the media, immediately direct him/her to the marketing
and communications office.
If you have a story idea that might be of interest to the media, please share the idea with the
marketing and communications office.
Having a reliable one-stop shop fosters media confidence in the institution and ensures prioritization of
opportunities, consistent fact checking and that the institution speaks with “one voice.” In many
20

cases, the marketing and communications office will identify an appropriate faculty or staff member to
speak with the medial on a specific topic of expertise.
While on campus, members of the media will always be accompanied by someone from the marketing
and communications office.
Release of information about our program participants is strictly prohibited. Employees are expected
to treat participant information confidentially.
MELODY FREEZE (ice cream shop, refreshments & snack bar)
COFFEE TENT (coffee, smoothies and muffins)
GRILL TENT (grilled foods, salads and wrapped sandwiches)
Darlene Burzynski, Melody Freeze, Coffee Tent and Grill Tent Manager, ext. 7564
The Melody Freeze is located by the main entrance to campus in the Campus Center Building.
Hours: Monday-Sunday 11:00 am – 9:00 pm
The Coffee Tent is located in a large tent between Stone Student Center and Fine Arts on the main
campus mall.
Hours: Monday-Sunday 7am-7pm
The Grill Tent is located in a tent next to the Coffee Tent, between Stone Student Center and Fine Arts
on the Osterlin Mall. The grill tent does not have regular hours. Weather pending, the grill is open
before concerts in Kresge Auditorium, opening weekend, change-over weekend and closing weekend.
MINNESOTA BUILDING
Emily Boyd, ext. 6321
The Minnesota Building is located adjacent to the Stone Student Center waterfront. It is a gathering
place for the camp family to relax and enjoy the beautiful view of sunsets on Lake Wahbekanetta
(Green Lake). Coffee, juice, bagels and donuts are available most mornings. Ping pong, board games
and puzzles are also available. The “Minney Building” mailboxes are full of pamphlets and brochures
to guide you to the many Michigan spots of interest. Do not let the summer pass without wandering to
the “Minney Building” to enjoy a fire on the beach, the setting sun and s’mores.
MUSEUM
Coggin Heeringa/Philip Jones phone: TBA
Hours: Tuesday – Saturday 9:00 am – 5:00 pm
Sunday – Monday
closed
The Hastings Museum provides elective classes for students in the junior and intermediate divisions.
Nature programs are available by request.
21

PARKING POLICY FOR EMPLOYEE VEHICLES
Joe McCarthy, Director of Campus Safety & Transportation, ext. 7576
Parking on campus:
ALL VEHICLES must be registered with Campus Safety. Registration stickers will be issued and
must be attached to the lower right corner (passenger side) of the windshield.
Parking is permitted only in designated lots.
Summer residence hall parking should be in or as close to lots S, T, and U.
o
If you do not park in the designated lots your car may be tagged and instructed to be
moved.
Employee parking is NOT permitted in the following areas:
a) Designated visitor parking spaces
b) Within any camp division (there are designated parking areas for each division).
c) Areas designated for “Permit Parking Only” (by special permit only issued by Director
of Campus Safety and Transportation).
d) On either side or shoulder of:
-Eugene Ormandy Avenue, Percy Grainger Lane, Frederick Stock Avenue, Lyons
Road, Faculty Lane
-Anywhere within the campus south of Water Tower Road.
e) The area between the Admissions Building, Fine Arts Building, Thor Johnson House
f) In front of Health Services or any Health Center and Stone Loading Dock.
g) The loading and unloading area in front of the Admissions Building.
h) The loading and unloading area behind Corson Auditorium and Harvey Theatre.
i) All areas around Dow Visual Arts, Upton Pavilion, Mallory-Towsley Center, the Fire
Barn, Phoenix Theatre/Troupe Tent and Charlie’s Shack including the road. NOTE:
Cars should be parked in or as close to lots S, T, and U.
j) The loading and unloading area behind the DeRoy Center.
Except for Stone Hotel guests, overnight parking is not permitted in lots A, B and O.
Lots A, B, C will have additional restrictions throughout the summer based upon the summer
calendar and festival needs.
For Interlochen Arts Festival concerts and other special occasions, exceptions to the above
parking regulations will be made at the discretion of ICA Campus Safety.
Vehicle movement on campus:
The speed limit throughout the entire campus is 15 MPH. Violations of the speed limit may be
determined by visual judgment of a Campus Safety Officer (excessive speed may result in a
traffic violation issued by County Sheriff or State Police).
Except for loading/unloading (limited to a maximum of 20 minutes) and service vehicles, no
traffic is permitted on Frederick Stock Ave or Percy Grainger Lane, or south of Water Tower Rd.
No traffic is permitted on the mall or on the paved walkway west of SSC, between Kresge and
the HSG Division or in any Camper Division.
Service vehicle permits must be approved by the Director of Campus Safety & Transportation
and obtained at the Campus Safety Office.
Enforcement:
Violators of this policy during the Camp Session(s) will be issued tickets by Campus Safety.
Parking or Excessive Speed Violations:
1st Offense – WARNING (vehicle may be tagged)
2nd Offense – WARNING – Immediate supervisor and Director of Campus Safety
notified.
3rd Offense – WITHIN SAME CAMP SEASON, VEHICLE WILL BE IMMOBILIZED OR
TOWED AT OWNER’S EXPENSE.
Violations will be reported to Director of Campus Safety. Repeated offenses will result in
driving restrictions and/or other disciplinary action.
Questions or concerns about this policy can be directed to Joe McCarthy, Director of Campus Safety &
Transportation or Kim Zubrickas, Executive Director, Human & Institutional Resources.
22

PAYROLL
Lisa Weaver, Payroll Administrator, ext. 7352
Hours: Monday - Friday 8:30 am – 4:30pm
Pay Dates
Pay for non-hourly seasonal employees will be prorated on a bi-weekly basis to coincide with
Interlochen’s regular paydays (with the exception of the August 2 pay date mentioned below). If you
have any questions, please call Lisa Weaver.
Camp 2012 Pay Dates:
Friday, June 14
Friday, June 21
Friday, June 28
Friday, July 12
Friday, July 26
Friday, Aug 2
Friday, Aug 9
First pay for Staff who start work on or before June 10 th (all HR paperwork
must be complete.)
(*Special Payroll* – ONLY for Institute Faculty and Staff NOT working
beyond the Institute program.)
First pay for Faculty and staff with employment agreements starting
between June 11 and June 24 (all HR paperwork must be complete)
(*Special Payroll* - Final pay for faculty and staff with employment end
dates of July 28 through Aug 7 (not hourly employees)
For employment end dates after Aug 7 (and IAA employees)
Seasonal employees working on an hourly basis should check with their supervisor or Lisa Weaver for
the Interlochen pay schedule for Hourly Employees.
Payroll Distribution
Paychecks will be delivered to each employee by your immediate supervisor.
Payroll Direct Deposit
Employees considering payroll direct deposit must realize that their first check will be an actual check
and their direct deposit will begin only with the second check. Direct deposit is not available for
employees receiving only 1 check.
Payroll Deduction
Payment of camp fees, housing charges, and uniform charges may be made by payroll
deduction. Private lesson fees must be made by payroll deduction. Please contact the appropriate
offices for the payroll deduction authorization forms.
PETS IN THE WORKPLACE
It is inappropriate and unacceptable for employee pets to come with you to your assigned workspace
either occasionally or regularly, unless a legally documented service animal.
PHOTO ID
The ICA Photo ID will be worn at all times by all employees. It will list your eligible meals in the
cafeteria as well as allow you to get into concerts. A $5.00 fee will be charged for a replacement
Photo ID.
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PRACTICE TIMES AND LOCATIONS
Practice time is 7:00 am – 10:00 pm daily. There should be no practicing or loud disturbances within
the camp property after 10:00 pm. Students get priority in all practice spaces.
In respect to the work and rest schedules of other residents, practicing is discouraged in dormitory
rooms. During concerts in the Bowl please avoid practicing in “S” studios and PB-7 on instruments
whose sound may carry.
PRESENTATIONS (including Sound Reinforcement)
Chris Gruits, Executive Director, Interlochen Presents ext. 4404 (office in Corson Auditorium)
Rory Baker, Assistant Director, Interlochen Presents ext. 7436 (office in Harvey Theater)
Please contact Chris or Rory regarding any sound reinforcement requests.
PRIVATE LESSONS/DANCE CLASSES/PERFORMING
OPPORTUNITIES
Staff Private Music Lessons
Staff private lesson forms will be available on Wednesday, June 26 in the Music Department. Staff
member’s supervisor gives approval for lesson and fees are as follows:
30 minute lessons are $16.00 each
60 minute lessons are $32.00 each
Please note: Fees for private lessons are by payroll deduct only. There are no refunds for lessons
missed. It is the responsibility of the employee to arrange make-up lesson(s) with the instructor if
appropriate. If the employee decides to discontinue lessons, no refunds will be issued. Instructors
have allocated time for you on their schedules and will expect you to show up on time each week.
Performing Opportunities:
Festival Choir and Pit Orchestra for the musical, Staff Recitals. For more information contact the Music
Department, ext. 7822.
Dance Classes
The Dance Division allows staff and alumni to attend dance classes as a professional courtesy with the
Director’s permission. In order to maintain standards, regulate class size, and ensure maximum
attention to student needs, staff and alumni wishing to take advantage of this opportunity must
observe the following procedures:
Attend the placement audition (which will be announced after camp begins) in the main studio of the
Dance Building. After being placed in the appropriate class level, staff must agree to attend those
specified classes consistently. (Attendance on a drop-in basis is unacceptable.)
Abide by all rules and regulations of the Dance Division and ICA, including dress regulations for dance
classes.
Conduct yourself in a professional manner at all times. Demonstrate proper classroom etiquette and
respect to the instructor. Allow campers to be in front lines, cross the floor first, etc. Remember that
you will serve as role models.
The professional rate for the full 6 weeks is $180.00 (must be payroll deducted). Once tuition is paid,
no refunds will be granted. Missed classes can only be made up in the assigned level and with
permission of the instructor. For more information contact Cameron Basden at
basdencl@interlochen.org
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PRODUCTION SERVICES (offices in Corson Auditorium)
Rory Baker, Assistant Director, Interlochen Presents, ext. 7436
Jennifer Apple, Production & Event Technician, ext. 7434
Patti Ferguson, Production & Event Technician, ext. 7435
Rachel Konieczny, Production & Event Technician, ext. 7438
Matt McCarren, Theater & Event Technician, ext. 7291
Jennifer Farris, Theatre & Event Technician, ext. 7414
Provides technical services for Interlochen Arts Festival events and other IAC concerts and
presentations
PROGRAM OFFICE
Summer Program Office, ext. 7292
Hours: Tuesday – Saturday 8:00 am - 4:30 pm
Sunday/Monday
closed
In order to accommodate the many fine musicians on our staff who wish to perform in public recitals,
either as soloists or as members of an ensemble, the Camp will schedule recitals during the season on
which staff may perform.
PURCHASING
Dan Besselsen, Controller, ext. 7345
Denise Reinke, Purchasing Agent, ext. 7355
Anna Buell, Purchasing & Copy Room, ext. 7357
Sherry Maxson, Accounts Payable, ext. 7346
Office Supplies
Basic office supplies may be requisitioned in the Scholarshop. Office supplies will be furnished only to
division directors, division secretaries, department heads, department secretaries or their authorized
representatives. Paper and printer supplies are requisitioned in the Print Shop. PLEASE PLACE ALL
ORDERS FOR OTHER MATERIALS AND SERVICES NEEDED FOR CAMP OPERATION THROUGH THE
PURCHASING OFFICE.
Printing
The copyright law of the United States (Title 17, United States Code) governs the making of
photocopies or other reproductions of copyrighted material. All persons using Interlochen Center for
the Arts’ printing services or equipment is liable for any copyright infringement.
Print Shop
Hours:
Monday – Friday – 8:00am – 4:30pm
Saturday – 8:00am – 3:30pm
All requests for printing are to be submitted with a print request form approved by division directors or
department heads. Blank Print Request Forms can be picked up or completed at the Print Shop. Plan
ahead! Allow 24 – 48 hours for printed work to be done with more time for large runs. Print orders
dropped off with less than 24 hour notice will be given second priority and completed as time allows.
All masters for printing should be printed in black ink on plain white paper (DO NOT USE BLUE INK OR
COLORED PAPER as it does not reproduce well on our copy machines). Color copies are available at a
charge of 20 cents per copy. Other services include padding, folding and 3 hole punching of
documents. Any copy requests not classroom related need to be approved by Chris Hintz in
the Marketing Department prior to being printed.
25

Walk Up Copiers
There are two walk up copiers: one is located in the Maddy Building lobby across from the Business
Office and the other is located in the Academic Library which collate, staple, reduce, enlarge, and
duplex. These machines are to be used for runs of less than 20 copies TOTAL. Transparency film
should be approved by Print Shop personnel before running through the copiers. Larger print jobs
should be taken to the Print Shop located in the lower level of the Maddy Building. Access codes are
needed to run the copiers. They may be obtained from your department/director. Personal copies can
be made in the Academic Library at a cost of 10 cents each.
Accounts Payable
Purchase Requisition, Expense Report and Cash Advance forms may be picked up outside the Finance
Office (located across from Mail Room).
EXPENSE REPORTS
Supplies will NOT be reimbursed through expense reports - see Office Supplies for complete
details.
Completed (and authorized) expense reports must be turned in to A/P office by Monday in order
for a check to be cut the following Thursday.
CASH ADVANCES
Must have signature of a Vice President
Must be initialed by A/P, Controller or Bookkeeper to be valid
Must be cashed at Business Office during normal business hours (8:30 AM – 3:00 PM)
RECORDING SERVICES
Jack Conners, Recording Services Manager, ext. 4402 (office at IPR)
Recording Services records all major concerts as requested by the Director of Music. CDs are available
for sale through the Scholarshop. Faculty Concerts, Concerto Finals, and Composers Forums are
recorded and made available to the performers only.
All other requests for recording services must be submitted via email to:
connersjm@interlochen.org at least 3 days in advance and must have the approval of your
department chair. For any sound reinforcement needs, please contact Production Services, ext. 7438.
RECREATION
Lisa Melnyk, Coordinator of Leisure Arts, ext. 7428 (office in The Shed)
Recreation Manager, ext. 7485
The Recreation Staff do not officially facilitate recreational programming or provide recreational
equipment for employees. However, there are many areas for activity and play on-campus including
basketball and tennis courts, the Stone Waterfront and Boat Cave, open fields for games such as
Ultimate Frisbee and soccer, and hiking and biking trails. Campers always have priority in all of these
areas. Please contact the divisional staff before trying to join any camper game/event/programming.
The fitness room located in The Shed and is open from 9am-5pm, Monday-Friday. It houses a weight
machine, free weights, cardio machines, and other resistance equipment.
The fitness room is available to employees of Interlochen Center for the Arts ONLY. Campers
and children of employees are not permitted in the fitness room for safety reasons.
Use of this facility is done at the employee’s own risk. (Please consult a physician before
beginning any exercise program/regimen.)
Employees MUST carry in clean, dry athletic shoes and bring camp employee ID. Failure to do
so may result in being asked to leave the fitness room.
There are restrooms located in The Shed, but no changing rooms.
Exercise equipment must remain in the Fitness Room.
Sand is the enemy of the fitness room, as it ruins machines. If sand should become a problem,
the fitness room may be shut down without notice.
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Recreation staff reserves the right to close the Fitness Room without notice due to
misuse, maintenance, etc.
RELIGIOUS SERVICES
Each weekend, provisions are made for the following worship services:
Sunday: 8:30 am – 9:30 am Evangelical Christian Service Chapel
9:00 am – 11:00 am Mormon Service Grunow
SCHOLARSHOP
(Music Store, Gift Shop, General Supplies, and Camp Uniform Sales)
Tom Rose, Retail Store Manager, ext. 7381
Andy Skerik, Music Supervisor, ext. 7383
Mindy Pringle, Camp Uniforms & Shipping, ext. 7386
Justin White, Director of Auxiliary Services, ext. 7380
Sales Floor, ext. 7384
Summer Hours (6/22-8/5):
Tuesday – Saturday 9:00 am - 8:00 pm
Sunday 12:00 pm – 5:00 pm
Monday 9:00 am – 5:00 pm
The Scholarshop provides campers, faculty, staff and visitors the opportunity to purchase uniform
items, logo apparel, souvenirs, cards, various gift items, toiletries, snacks and beverages, classroom
supplies, and Arts Camp recordings. It is also home to the largest print music and music accessory
store in Northern Michigan. The Scholarshop is located by the main entrance to campus in the
Campus Center Building. The Scholarshop also coordinates the end of the season shipping needs for
faculty, staff, and campers. Please contact them at 7386 or 7384 to get the specific details and
pricing.
SHIPPING AND RECEIVING
Jerry Overmyer, Shipping & Receiving, ext. 7591 (located in Maintenance)
Hours: Monday – Friday 8:00 am – 4:30 pm
Saturday
Call to arrange
Sunday
Closed
All packages are logged in upon arrival. They are delivered to dorms, offices and the campus post
office daily and must be signed for by the receiving party. When shipping to IAC via FedEx and UPS
make certain that you have your name and assigned work area, or your division or dorm, clearly
written on the shipping label.
The address for UPS and FedEx should be:
Your Name
Your Work Area/Department/Division/Dorm
Interlochen Center for the Arts
9900 Diamond Park Road
Interlochen, MI 49643
Do not send food products to IAC. We do not have the ability to keep packages refrigerated and
late afternoon arrivals are not delivered until the following business day.
27

SOCIAL NETWORKING WEB SITES
In general, Interlochen views social networking sites (e.g. MySpace, Facebook, Linkedin), personal
web sites, weblogs, and other similar and emerging technologies positively and respects the right of
employees to use them as a medium of self-expression. Staff or faculty who choose to identify
themselves as employees of Interlochen Center for the Arts (or one of the business units of
Interlochen by name, such as Interlochen Arts Camp, Interlochen Arts Academy) on these Internet
venues may be seen as a representative or spokesperson for the organization.
In light of that possibility, the following policy is in place:
If you identify yourself as an employee of Interlochen Center for the Arts (or one of the specific
programs: IAC, IAA, IPR, IP, etc.) on your site, employment policies apply to your site content.
Any evidence of activity or behavior prohibited by Interlochen policy should not appear on the
web site. Examples include, but are not limited to, disparaging, bullying, or harassing other
employees or campers; using obscenities; posting photos of conduct prohibited by Interlochen
policy (alcohol, drugs, etc.); or discussing conduct prohibited by Interlochen policy.
The following policy is in place whether or not you identify yourself as an Interlochen employee:
All information about campers is confidential. In addition, please consider the respectful use of
information about colleague employees. We advise employees to think about decisions made
regarding content both verbal and pictorial of their social networking spaces. Keep in mind that
campers may be able to access these spaces.
Also remember that the contents of your electronic networking site can be considered by any
employer, including Interlochen, in decisions about hiring, rehiring, and dismissal. Your
electronic social networking site is in the public domain and even if you believe it to be private
it may be accessible by others. We strongly encourage you to monitor your site for
unauthorized postings and for changes in the site’s privacy and access rules.
STAGE SERVICES and FACILITIES SCHEDULING
J. Berry, Coordinator Facilities and Calendar Scheduling, ext. 7325 (office near Program Office)
Lindsay Hanson, Drew Marfurt, and Zach Roberson, Stage Services Managers, ext. 7325
Kelly Eshbaugh, Office Assistant, ext. 7325
Hours: Tuesday – Saturday 8:00 am – 10:00 pm
Sunday
as posted weekly
Monday
8:00 am - 5:00 pm
Submit all requests for chairs, stands, percussion equipment & harps to Stage Services.
If you need to arrange rehearsal time in a performance or rehearsal area, it must be scheduled
through J. Berry.
TRANSPORTATION and TRAVEL OFFICE
Transportation, ext. 7303 (provides drivers and vehicles)
Student Travel, ext. 7373 (schedules student travel to and from the Traverse City airport and bus
station).
Some of the services that we provide include:
Employee Arrival /Departure to campus from TVC Airport or Bus Station. Transportation will
transport summer employees to and from the TVC Airport and bus station at the beginning and
end of their summer employment.
Transportation for Guests and students of Interlochen Center for the Arts.
Transportation in support of Health Services and other operational departments.
Emergency Transportation
28

Regular daily office hours are from 6:00 am to midnight. Emergency calls after midnight and before
6:00 am should be referred to Campus Safety at 276-7575.
Transportation does not provide employee transportation at any time other than to and from the
airport or bus station at the beginning and ending of their employment agreement. For transportation
to and from local shopping areas in the Traverse City area, please call BATA (Bay Area Transportation
Authority) at 941-2355.
UNIFORMS
Gina Chesnek, Uniforms and Linens, ext. 7585
Lanny Haven, Coordinator of Maintenance and Custodial Services, ext. 7593
Bill Singer, Director of Maintenance and Custodial Services, ext. 7592
Hours: Monday – Friday 10:00 am – 3:00 pm
Opening weekend of Camp: posted on uniform building
Uniforms are issued from the Uniform & Linen Building located behind Hemingway House.
RENTING UNIFORMS
Uniform rental prices for Camp 2013:
Blouse/Shirt (light blue only)
Pants/Knickers (corduroy only)
$8.00 each – 4 pieces maximum
$10.00 each – 2 pieces maximum
Payment for uniform rentals will be payroll deducted. Interlochen does not rent: white shirts (required
on Sundays), skirts/jumpers, shorts or cotton pants.
UNIFORM POLICY
EMPLOYEE UNIFORM POLICY (not required to be worn during institutes by staff or faculty
members)
Tradition is important at Interlochen. The Camp uniform, worn by all campers, faculty and staff, is one
of Interlochen's oldest traditions and dates from the first year, 1928. Properly worn, the Interlochen
uniform promotes an awareness of the inner self. It also serves to distinguish faculty, staff and
students from our thousands of campus visitors each day, important in these times of security.
From the beginning, the Interlochen uniform has meant:
A spirit of unity
A simplified day
A means of identification
A blurring of class distinctions
The uniform is both simple and flexible. The most important aspect of wearing the uniform is neatness.
It is worn every day to the dining room, classes, concerts, performances and all activities on main
camp.
Special note: Faculty and Staff ARE NOT required to purchase Interlochen logo shirts. If needed,
corduroy slacks, corduroy knickers and light blue cotton broadcloth shirts may be rented from
Interlochen. All other uniform part options must be provided by the employee. (see Scholarshop
above)
Uniform Basics: Males
SHIRTS:
Shirts must be solid color with collar, long or short sleeve, cotton broadcloth or knit, buttoned, and
29

tucked in.
Tuesday thru Saturday: light blue (powder blue)
Sunday: white
Monday: either color
BOTTOM CHOICES:
Navy blue shorts (mid-thigh, with belt loops, not denim)
Navy blue cotton slacks (classic styled, tailored, hemmed and ankle length with belt loops – no denim)
Navy blue corduroy slacks (classic styled, tailored, hemmed and ankle length with belt loops
Plus:
Socks – must be either navy or white
Shoes/Sandals - socks MUST be worn with all shoes and/or sandals
Belt
Camp Photo ID (must be visible and worn above the waist)
Uniform Basics: Females
SHIRTS:
Shirts must be solid color with collar, long or short sleeve, cotton broadcloth or knit, buttoned, and
tucked in.
Tuesday thru Saturday: light blue (powder blue)
Sunday: white
Monday: either color
BOTTOM CHOICES:
Navy blue shorts (mid-thigh, not denim)
Navy blue slacks (classic styled, tailored, hemmed and ankle length – not denim) Navy blue Capri
pants (classic styled – not denim)
Navy blue skirt or jumper (always worn with navy blue socks, long or short, or navy blue hose – not
denim)
Navy blue corduroy knickers (must be worn buttoned, and with long navy socks or navy blue hose)
Plus:
Navy socks – appropriate with ANY bottom choice
White socks -- appropriate ONLY with shorts, slacks or capris
Shoes/sandals - socks MUST be worn with all shoes/sandals
Camp Photo ID (must be visible and worn above the waist)
SPECIAL UNIFORM DETAILS
Concert Attire:
Employee performers at concerts and recitals must wear long pants (men) or long/capri pants,
skirts/jumpers or corduroy knickers, including navy knee-high socks or hose, (women), and, if worn,
solid red sweaters or solid nice red sweatshirts. Because concert attire is especially important to
present appropriate dress to campus and visitors, performers are expected to adjust to this special
request for a more unified appearance (i.e. red sweaters/sweatshirts only).
Medical Staff Attire:
Doctors and Nurses wear white shirts/blouses every day, NEVER light blue.
Knickers (female employees only):
Knickers are the most distinguishing part of the Interlochen uniform. If worn, they must be buttoned
snugly around the calf, and worn only with long, navy knee socks or navy blue hose.
Shorts and Pants:
All shorts and pants must be worn at the natural waistline. Shorts must be navy blue cotton or
corduroy, tailored and mid-thigh length. No short shorts, no denim or jeans fabric, cut-offs or gym
shorts. Shorts are available for purchase at the Interlochen Scholarshop. Tights, sweats, etc. are never
worn under shorts.
30

Cotton pants and corduroy pants must be classic styled, tailored, hemmed and capri or ankle-length.
No denim or jeans fabric, no exercise or sweatpants style or fabric. Shorts and cotton pants are not
supplied by Interlochen.
Skirts and Jumpers:
Skirts must be worn at the natural waistline. Skirts and jumpers must be classic-styled, tailored,
hemmed, and must be knee-length or longer. No denim or jeans fabric, no exercise fabric or style, no
sweatpants/fleece fabric or style.
Shirts and Blouses:
Shirts must be light blue, (white on Sunday) solid color with collar, long or short sleeve, cotton or knit.
They are always worn buttoned and tucked in. You may bring your own, purchase at the Interlochen
Scholarshop, or rent light blue ones after your arrival.
Accessories:
Small and unobtrusive accessories are preferred. Those who wear hats must remove them while
indoors and during rehearsals.
Outerwear:
Red is an important (but not the only) color for sweaters, sweatshirts and jackets. Performers wear
only red sweaters for concerts. They may be pullover or cardigan-style. The Interlochen Scholarshop
has a large selection of appropriate items.
VOLUNTEER USHERS
Jennifer Richards, Coordinator of Volunteer Services, ext. 7638
Faculty and Staff are invited to join the Interlochen Volunteer corps as ushers, shuttle cart drivers and
parking attendants for guest artist, faculty and student concerts. Contact the Volunteer Office located
in the Box Office upon arrival to camp.
WATERFRONTS
Lisa Melnyk, Coordinator of Leisure Arts, ext. 7428
Ashley Biermann, Waterfront Manager ext. 7329
Stone Student Center Waterfront, ext. 7321
Boat Cave, ext. 7329
Staff swimming on their days off must use Stone Waterfront only. Divisional waterfront
areas are off limits.
Stone Student Center Waterfront and Boat Cave Hours:
Tuesday – Saturday 12:00 pm - 6:00 pm
Sunday – Monday
1:00 pm - 5:00 pm
Boat Cave is closed on Sundays
The SSC Waterfront area is for use of faculty, staff, day campers, and IAC guests. Divisional
waterfronts are for the use of campers and divisional staff ONLY.
As safety is our primary concern, all patrons are expected to follow the waterfront regulations.
Swimmers wanting to use the deep water/raft area or participate in any boating are required to pass
the 20-minute swim test. This test consists of swimming 50 yds. using any stroke, both on the front
and the back; putting on & removing a PFD in deep water; swimming, floating, or treading water for
the remainder of 20 minutes and getting out of the water unassisted. Deep water areas are delineated
by buoy lines; untested swimmers must remain in the shallow water area.
Lessons: Swimming and/or boating lessons may be offered during the summer at the SSC
waterfront and Boat Cave. Please watch for notices, or contact directors in these areas.
31

Lake Swims: Qualified swimmers must make arrangements with SSC Waterfront and Boat Cave
staff on a mutually agreeable time when the lake is calm and relatively free of boating traffic.
(Mornings strongly recommended.)
Rowboats, canoes, sailboats, kayaks are available for staff use at the Boat Cave: All boating is
facilitated by the Boat Cave staff. Participants in any boating activities must first pass the 20-
minute swim test. There will also be a practical test specific to type of watercraft used.
Stone Waterfront and Boat Cave staff have the right to limit boating opportunities for staff
when camper classes occur or when there is a high level of participation by campers
Due to significant liability risks and potential exposure to personal and property damage, Interlochenowned
equipment such as boats, motors, docks, etc., will not be loaned out to employees or guests for
private use.
On occasion, employees or guests may ask for mooring rights along Interlochen‘s lakeshore. The only
location for mooring is along the shoreline north of the Boat Cave. The following guidelines will be used
to determine whether such permission will be granted:
No IAC employee‘s safety is put in jeopardy
Established educational programming will not be disturbed
The operator of the watercraft is of sound mind (not intoxicated)
When it is determined that the above criteria are met, please contact the Waterfront Manager or
Coordinator of Leisure Arts with your request. IAC reserves the right to deny or revoke mooring rights
to individuals at any time without explanation.
WHAT TO BRING TO CAMP
Suggested items:
Bike and Bike Lock
Alarm Clock
Non-uniform clothes
Extra glasses or contact lenses
Raincoat and Umbrella
Sweatshirt/long pants
Shower Caddy
Closed toe walking shoes
Bug Spray
Flashlight
Swimsuit
Sunscreen
Small Electric Fan
WORK ORDERS
Help requests from Maintenance (including custodial), Transportation, and Campus Safety (for key
requests) can be made by accessing the Interlochen Work Order Submission system located via the
link on stART! (https://start.interlochen.org). Requests should generally come through the
Department or Division Director. Maintenance and custodial concerns in the residence halls should be
reported to the Staff Hall Counselors by completing a Work Order Form. These are located at the
residence hall front lobby desks.
For IT requests, you may submit a ticket by:
1. Emailing techhelpdesk@interlochen.org.
2. Calling the help desk directly at ext. 7242.
3. If you have an Interlochen Google account, selecting “more” from the top navigation bar and
selecting “Mojo Helpdesk.” Click the “New Ticket” button and fill out your request with as much
detail as possible.
32

INTERLOCHEN ARTS CAMP
SUPERVISING PERSONNEL/DEPARTMENT HEADS
(as of 5/2013)
Jeffrey S. Kimpton
Barbara Sandys
Heather Cova
Ted Farraday
Pat Kessel
Tim Wade
Roger Valade
Timothy Dougherty
Kim Zubrickas
Chris Gruits
Andy Schmitt
Matthew Wiliford
Steve Hoffman
Thom Paulson
Kristina Nichols
Creative Writing
Dance
Motion Picture Arts
Music
Theatre
Visual Arts
President, Interlochen Center for the Arts
Assistant to the President
Corporate Secretary
Vice President, Education Programs
Vice President, Finance
Vice President, Student Affairs
Vice President, Media and Engagement
Vice President, Advancement
Executive Director, Human & Institutional Resources
Executive Director, Interlochen Presents
Director, Information Technology
Manager, Interlochen College of Creative Arts
Director, Marketing and Communications
General Manager, IPR
Executive Assistant, Camp Programs & Special Projects
Rosie Forrest, Interim Director
Cameron Basden, Director
David Marek, Interim Director
Kedrik Merwin, Director/Eric Stomberg, Associate Director-Camp
Bill Church, Director
Mindy Ronayne, Director
Accounts Payable Sherry Maxson 7346
Admissions Jim Bekkering/Jarrod Price 7470
Adult & Continuing Education Kristin Shroeger 7387
Alumni Gary Gatzke 7630
Auxiliary Services Justin White 7380
Box Office Frank Slaughter 7440
Business Office Lori Manwaring 7348
Coffee & Melody Freeze Darlene Burzynski 7564
Collaborative Pianist Evan Kory 4814
Communications Chris Hintz/Steve Hoffman 7608/7601
Employee Housing Martha Long 7336
Front-of-House Sonja Baker 7639
Camp Employment Jennifer Flick 7337
Camp Employee Relations Jane Pinna 7341
Campus Safety Joe McCarthy 7576
Crafts Lisa Melnyk 7428
Creative Writing Department Jennifer Steinorth 4720
Custodial Services Joanne Gubancsik /Sandy Gionet 7590
Dance Department Deb Townsend 7499
Calendar/Facilities Scheduling J Berry 7325
Dinning Services Roger Strait 7562
Health Services 7220
Guest Housing Ken Spivey 7571
Human Resources 7342
Information Technology Andrew Schmitt 7240
IT Service Desk 7242
Instrument Inventory & Repair Lindsey Hunter 7821
Library, Academic Sandra Besselsen 7420
Library, Music Eleanor Lange 7232
Mail Room 7465
Maintenance Joanne Gubancsik/Sandy Gionet 7590
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Marketing Steve Hoffman 7601
Minnesota Building Emily Boyd 5571
Museum 5301
Music Department Dawn Bankey 7822
Payroll Lisa Weaver 7341
Personal Counseling (Campers only) Colette Simone 7483
Personal Counseling (Campers only) Tracy Mallwitz 7475
Presentations Chris Gruits/Rory Baker 4404
President’s Office Barbara Sandys/Heather Cova 7391/7392
Program Office 7292
Purchasing/Printing Denise Reinke 7357
Recording Services Jack Conners 4402
Recreation Lisa Melnyk 7428
Registration Kara Francisco 7371
Staff Hall Counselor Abe Leach and Jennifer Mitchell TBD
Scheduling Office 5375
Scholarshop Justin White 7384
Music and Accessory Sales Andy Skerik 7383
Stage Services J Berry 7325
Switchboard Ken Spivey 7571/7200
Teaching Assistants Eric Stomberg 7821
Theatre Department Kathy Ziege 7417
Transportation/Travel Ernie Abel 7303
Uniforms Gina Chesnek 7585/7592
Visual Arts Department Diane Dorn 4720
Volunteers Jennifer Richards 7638
Waterfront Lisa Melnyk 7428
CAMP LIFE DIVISION DIRECTORS
Dean of Students Jennifer Wesling 7490
Junior Girls 7250
Intermediate Girls (Meadows) Beth Lewis TBD
Intermediate Girls (Lakeside) Allegra Smith TBD
High School Girls Michelle Hartwig 7270
Junior Boys Dan VonHolten 7255
Intermediate Boys Annette Puleo 7265
High School Boys 7275
High School Institutes 7285
SEVERE WEATHER EVACUATION AREAS
You are here ..........if there is time ................... this is where you need to go to take cover
Location
Severe Weather Shelter
Camper Divisions:
Intermediate Girls-Meadows
Hemingway Basement
High School Boys
Lochaven Basement
High School Girls
Thor Johnson Basement
Intermediate Boys
Lochaven Basement
Intermediate Girls-Lakeside
Picasso Basement
Intermediate Girls-Meadows
Hemingway Basement
Junior Boys
Lochaven Basement
Junior Girls
Picasso Basement
Admission
Admission Basement
Bonisteel Library
Library Basement
Bowl and adjacent buildings
DeRoy Basement or Mozart/Beethoven Basement
C-9 Corson Basement
34

C-10 Corson Basement
C-11 Harvey Basement or Corson Auditorium
C-19 Writing House Basement, Harvey Bsmt or Upton Bsmt
C-20 Writing House Basement, Harvey Bsmt or Upton Bsmt
C-21 Writing House Basement, Harvey Bsmt or Upton Bsmt
C-22 Writing House Basement, Harvey Bsmt or Upton Bsmt
C-23 Writing House Basement, Harvey Bsmt or Upton Bsmt
C-24 Writing House Basement, Harvey Bsmt or Upton Bsmt
Charlie’s Shack
Upton Pavilion basement, M-T basement
Front-of-House Office
DeRoy Basement or Dance Building Basement
Concourse
Maddy Building Basement or Library Basement
Corson Auditorium
Auditorium, Coatroom, Restrooms, Dressing Rooms
Dance Building
Dance Building Basement
Dendrinos Chapel/Recital Hall
Corson Basement
DeRoy Building
DeRoy Basement
Dow Science Rotunda
Library Basement
Dow Visual Arts
Windowless rooms of basement
Fine Arts Building
Thor Johnson or Stone Student Center Basement
Frohlich Piano & Percussion Wing
Windowless rooms of 1st floor or Basement
Grunow
Grunow Basement or Dance Building Basement
Harvey Theatre
Harvey Extension Basement
Hemingway Residence Hall
Hemingway Basement
Housing units:
Boys’ Side Cottages
IPR Basement or Lochaven basement
Eugene Ormandy Ave
unit’s basement or Corson Auditorium
Frederick Stock Ave
Hemingway Basement
Penn Colony/Emerald Beach
Corson Auditorium
Water Tower Rd
Corson Auditorium
IPR
IPR Basement
Kresge Auditorium
TJ, Maddy Building, SSC or DeRoy Basements
Liberal Arts Rotunda
Maddy Building Basement or Library Basement
Lochaven Cafeteria
Lochaven Basement
M-1/M-3 Classrooms/Inst. Classrooms Corson Auditorium
Maddy Building
Maddy Building Basement
Main Campus/Mall Area
SSC, Maddy Building, or DeRoy Basements
Maintenance Building
Corson Auditorium
McWhorter Residence Hall
McWhorter Basement
Mallory-Towsley Center
M-T basement
Morley Tent
Writing House Basement
Mott Rotunda
Maddy Building Basement
Mozart/Beethoven Residence Hall
Mozart/Beethoven Basement
Museum
Lochaven Basement
Organ Building (C-12)
Corson Auditorium
Opera Tent
Writing House Basement
Penn Hall
Picasso Basement
Phoenix Theatre
M-T basement or Upton basement
Picasso Residence Hall
Picasso Basement
Pinecrest Cafeteria
Hemingway Basement
Program Office
Hemingway Basement
Red School House
M-T basement
Scholarshop Building
Scholarshop Basement
Shed
Corson Basement
Stage Services Office
Hemingway Basement
Stone Student Center
SSC Basement
Stone Student Center Waterfront
SSC Basement or TJ Basement
Thor Johnson Residence Hall
Thor Johnson Basement
Troupe Tent
Writing House Basement or Upton basement
Uniform Building
Hemingway Basement
35

Upton Pavilion
Visual Arts Building
Writing House
Upton basement
Mozart/Beethoven Basement
Writing House Basement
PLEASE NOTE:
Buildings with more than one area of cover listed are listed in order of preference.
Stone Student Center will be used for any area people who might seek shelter on campus.
If time does not permit movement to a designated area of cover:
- If indoors, stay clear of windows, draw curtains, move to north or east wall, take cover under
desk, table, etc.
- If outdoors, lie in ditch or other area below ground level.
The Take-Cover Signal will be a 2-minute steady pitch siren.
The All-Clear Signal will be a 30-second blast followed by 1 minute of silence followed by another
30-second blast.
LOCKDOWN PROCEDURES
What you will hear IN A DRILL:
“This is (identify speaker). This is a drill - please follow your lockdown procedures - this is a drill,
please lockdown now. This is a drill.” (Repeat)
What you will hear IN AN ACTUAL EMERGENCY:
“This is (identify speaker) – This is an emergency. Follow your lockdown procedures, LOCKDOWN
NOW! Remain in lockdown until further notice. This is NOT a drill.” (Repeat)
IMMEDIATELY: SEEK SHELTER AND SECURE THE ROOM
1. Get and keep everyone inside (classroom, office, stage, studio, restroom, closet, dorm room
etc.).
2. Close and lock all doors. If there is time, as you are locking your door, yell “lock down”
three times out your door to alert anyone not yet in a room.
3. Close and lock windows; close blinds.
4. Turn off lights.
WHEN ROOM IS SECURE:
1. Move to an area of the room that is out of the line of sight of; get under cover.
2. Stay low and QUIET.
3. Take attendance.
4. To keep emergency channels open, limit the use of cell phones. When possible, limit classroom
Internet access.
5. If possible, communicate any unusual activity by phone to the Campus Safety Office 231-276-
7575.
6. Remain in place and quiet until your door is unlocked from the outside. Once you are
locked down, do not open the door for anyone under any circumstance.
7. Once the all clear announcement has been made all personnel are released and must report
immediately to Corson for campus-wide attendance.
Note: Employees should use their keys to lockdown their locations the best that they can. If you
cannot lock the door, attempt to block or secure the door (e.g. wedge a chair under the lock.)
REVIEW IN ADVANCE WITH STUDENTS
1. When you hear LOCKDOWN, go immediately to the nearest shelter and lock yourself in if possible.
2. All locations should be locked as quickly as possible.
3. If you are locked out, find the nearest open location to lock yourself down. If unable to lock down
in a building seek cover and concealment in any place possible (hide).
____________
Note: Emergency alert options currently include:
Informacast, all campus alert PA system
CISCO phone broadcast
Broadcast voicemail message
Megaphones and public address system mounted on Campus Safety vehicle
36