procedural guide for the hazardous substance ... - Fort Jackson

HSMS Program Procedural Guide
4. PROCEDURES AND RESPONSIBILITIES.
4.1 Environmental Compliance Officer. ECOs from user organizations, or his/her
designee, shall perform the following responsibilities:
a. Check the Reuse Center inventory prior to requisitioning or purchasing paint related
materials.
b. Contact the HSMS Support Office prior to requisitioning or purchasing HM to
determine if HM is located elsewhere on Fort Jackson as excess. Credit card
holders are also required to contact the HSMS Support Office prior to making
purchases. Contact can be made by phone (x-5121) or written request.
c. Identify a point of contact (POC) to assist the HSMS Support Office in performing
the initial inventory.
d. Designate a HM Manager to maintain the HCIF at each HM storage area. The HM
Manager shall be the individual who tracks HM received, transferred, and used (or
consumed) in his/her area. If the user organization consists of several HM storage
areas, they may need several HM Managers.
e. Collect all HCIFs and new MSDS for his/her organization and make a copy for the
organization’s internal records.
f. Send the HCIFs and new MSDS for his/her organization to the HSMS ADBM
(Building 2571) according to an agreed upon schedule established by the ECO and
HSMS ADBM
[Note: Upon receiving the HCIFs from the ECO, the HSMS ADBM will update the
inventory in HSMS and provide the updated HCIFs to the ECO for distribution to
the HM Managers.]
4.2 HM Manager. HM Managers shall perform the following responsibilities:
a. Record the HM procurement and usage on the HCIF, as described below (refer to
Appendix A for an example of a HCIF).
(1) In the top left corner of the HCIF, write in the appropriate reporting period.
(2) As new or additional products are received, search the HCIF for the stock
number or product name. If the item is not on the HCIF, add the information
at the end of the form or on a separate attached sheet of paper. If a product is
received that has an existing stock number, but different manufacturer, add the
information at the end of the HCIF or on a separate attached sheet of paper.
Ensure that an MSDS is obtained for each new product added to the HCIF.
(3) Annotate on the HCIF the amount received in the “Amount Purchased”
column. The “Amount Purchased” column indicates new material was
received from a supply warehouse, purchased locally with the International
Merchant Purchase Authorization Card (IMPAC) credit card, or received from
other activities that no longer have a use for the product.
February 2006 Page 2 of 5