Hallways Handbook - Kent State University

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Request for cancellation of the contract after moving into a residence hall or after the applicable opening day of the residence halls will require a Petition for Contract Release, and the student must show just cause for termination (major unforeseen circumstances). In order that all petitions may be reviewed and appeals conducted, if needed, prior to the start of spring semester, the deadline to petition for a contract release is 5 p.m. the second Friday of November (Nov. 11, 2011 for the 2011-12 academic year). Petitions received after this deadline may not be reviewed until after the start of the spring semester. The entire petitioning process may take between four and six weeks to complete. A Petition for Contract Release form, as well as the procedural instructions, may be secured from the student’s Residence Hall Director or online at http://www.kent.edu/housing/prospectiveresidents/ commuterexemption.cfm. This contract cannot be terminated solely for the purpose of living off campus or in order to commute from home. A forfeiture charge of 12.5 percent per week of the contracted room cost will apply to students leaving the university and/or receiving a written release from their residence hall contract. Students will be charged a forfeiture rate for each week of occupancy. There are no room refunds after the seventh week of the semester. Important: A student submitting a written request for cancellation of the residence hall contract, who remains obligated under the University Housing Policy, must also follow the established procedure for requesting an exemption to the University Policy Regarding Student Housing. The terms of the signed Residence Hall Contract supersede the terms of the University Policy Regarding Student Housing. NOTE: Cancellation of any assignment automatically cancels all future assignments and meal plans. After cancellation, it will be necessary to re-apply for housing and a meal plan in addition to paying the application fee in order to secure a future assignment. 6.2 Room Issues The following policies and procedures address a variety of issues that may affect your housing choices and status. 6.21 Room Assignments The university reserves the right to make and/or change room assignments and space allocations, including combining multiple residents into rooms within reasonable limits of safety and comfort, should situations of high demand arise. Only students officially assigned to space by the Department of Residence Services shall occupy that space. Changing rooms without prior approval from Residence Services will result in disciplinary action as well as a $25 improper checkout fee. Subleasing is not permitted. 46
6.22 Room and Hall Changes Residence Services realizes the challenges that some students may face when assigned to live with a person whom they don’t already know and/or who appears different from them. We believe that these challenges ultimately serve the students’ benefit in encouraging healthy dialog, reasonable compromise and good citizenship. All residents assigned roommates are strongly encouraged to thoughtfully and honestly complete the Roommate Agreement distributed by their RA at the beginning of the year, and discuss it with their roommate. Before a room/hall change is granted, hall staff may discuss with the resident(s) the Roommate Agreement in an attempt to facilitate resolutions to any conflicts/difference that may be present. All room changes and hall changes must receive prior approval by Residence Services staff. In the event a change in residency results in an alteration of room rates, the contract will be assumed to be amended and the appropriate refund or billing will be made. It is the student’s responsibility to contact the Residence Services Accounting Office (330-672-7021) to determine the change in cost. Room buyouts are subject to the availability of sufficient residence hall space and are granted only for the remainder of the academic year. 6.23 Room Freeze Room and hall changes begin approximately the third week of each semester and finish approximately two weeks prior to the end of each semester. Dates outside of this range are considered in the “room freeze” period. No room and/or hall changes are permitted during this time. Exact dates will be established during the respective semester and communicated to the residents. A room freeze will be in place approximately three to four weeks before the start of winter break and spring break in the residence halls that will remain open for the break period in order to have sufficient space for break housing students. These buildings are Beall, Engleman, Koonce, Korb, Koonce and Wright Halls with the addition of Centennial Court C (please note that the halls to be used for break are subject to change). 6.24 Loss of Roommate/Room Buyout/ Room Consolidation When vacancies occur in rooms during the course of the academic year, the remaining resident(s) will be given the option of moving to another room (room consolidation) or paying for the room type created by the reduced occupancy (room buyout). The room consolidation process will begin the third Monday of each semester, or a date established by Residence Services. This will allow Residence Services to identify “no shows,” “walk aways” and other vacancies before room changes and room consolidations occur. Students have seven days from the morning that their room becomes under-assigned to make a decision on their living arrangements. 47
Page 1 and 2: COMMUNITY LIVING ON CAMPUS HOW WILL
Page 3 and 4: Contents Welcome Home Director’s
Page 5 and 6: Dear Kent State Student: The health
Page 7 and 8: RESIDENCE HALL COMMUNITY The Depart
Page 9 and 10: Resident Bill of Rights and Respons
Page 11 and 12: Housekeeping and Maintenance While
Page 13 and 14: Residence Hall Government - Hall Co
Page 15 and 16: 1.15 Student Redress A student who
Page 17 and 18: 1.3 Alcohol Policies Residence hall
Page 19 and 20: 1.6 Harassment and Assault Kent Sta
Page 21 and 22: The use of toy guns in an inappropr
Page 23 and 24: 2 - GUESTS AND VISITATION Residents
Page 25 and 26: • KIC and Residence Services rese
Page 27 and 28: 3.2 Safety Tips Creating a safe liv
Page 29 and 30: On the Street or Campus • Everyon
Page 31 and 32: The student may appeal infractions/
Page 33 and 34: IF YOU ARE TRAPPED: • KEEP THE DO
Page 35 and 36: 3.9 Temporary Campus Closing (TCC)
Page 37 and 38: 4 - PROPERTY AND LIVING SPACE The f
Page 39 and 40: 4.33 Windows/Removal of Screens The
Page 41 and 42: 10. Removal of university-installed
Page 43 and 44: Heat Generating Appliances Permitte
Page 45 and 46: In the event that damages occur wit
Page 47: 6 - ADMINISTRATIVE POLICIES The fol
Page 51 and 52: 6.3 Official Checkout A student mus
Page 53 and 54: 6.61 Hall Council and Staff A speci
Page 55 and 56: 7.13 Copyright Infringement and the
Page 57 and 58: 7.4 Laundry Services Each residence
Page 59 and 60: Chiarucci Dr. Midway Dr. Morris Rd.
Page 61 and 62: Visitation Monday-Thursday 24-hour
Page 63 and 64: Residence Hall Government (Hall Cou

Hallways Handbook - Kent State University

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