KD Circle Handbook - The King's Daughters

KD Handbook 2010-2011
PAGE 28
THE KING’S DAUGHTERS’ OFFICE STRUCTURE
THE ROLE OF THE KD OFFICE STAFF
The KD staff is responsible for enforcing KD policies, federal and state laws governing nonprofits,
contractual agreements and any other legal policies to which The King’s Daughters or
the Circles may be accountable. This includes ABC license requirements, raffle regulations,
insurance coverage, Event Print Materials, etc.
The staff will oversee all correspondence to ensure consistent, professional and accurate
presentation of information. Correspondence includes event flyers, invitations, tickets, request
and thank you letters, information to other Circles, bulk mailings, etc. The KD staff must review
all correspondence before allowing use of The King’s Daughters letterhead or name and logo.
The KD office provides Circle Project publicity in the Circular (KD bi-monthly newsletter) and on
the KD website. The office can assist Circles with a publicity plan for Circle projects when
needed.
The office can assist with various print services “in-house” including: flyers, tickets, posters,
event programs, brochures, signage, etc. The staff may also provide assistance with layout
design and content. We ask that you allow 7-10 days turnaround time for office staff requests.
The office may advise use of outside printer when necessary.
THE KD OFFICE STAFF:
Department Secretary
• Serves as first point of contact via phone and walk-ins for KD office staff.
• Coordinates meetings at CHKD, Circle Tours, etc.
• Processes Project Application & Completion Process and prepares communications to
Circles.
• Serves as Staff Liaison for Circle canisters, linens and gifts and volunteer hours reporting
• Handles all KD Database updates
*Includes all Membership, Major Project Sponsors and Patrons updates