KD Circle Handbook - The King's Daughters

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KD Handbook 2010-2011 PAGE 3 MEMBERSHIP MAINTAINING AN ACCURATE MEMBERSHIP ROSTER Membership in the organization is open to anyone who supports our mission: The King’s Daughters, founding organization of Children’s Hospital of The King’s Daughters, promote superior pediatric wellness through dedicated volunteerism in partnership with Children’s Health System. At The King’s Daughters office, we use a Membership Database to keep accurate information on all members. As stated in the policies of the organization, the membership roster is for exclusive use of King’s Daughters’ business and should not be shared with non-King’s Daughters. If anyone outside of the organization requests a copy of The King’s Daughters membership listing, please forward their request to the KD office. The KD office manages the membership database, which includes names, addresses, emails, volunteer hours and other information on the organization’s membership. According to The King’s Daughters’ by-laws: “The Corporation Office Staff shall establish and maintain an accurate list of members in good standing. The list maintained by the Corporation Office shall be binding and conclusive for all purposes.” If a member is not in the database, she will not receive KD event invitations, the Circular, Email Updates (KD Eblasts), or any other important meeting notices. Therefore, it is imperative that the Circle provides the most accurate and up-to-date information to the KD office as soon as possible (within 30 days of change/update). There are three (3) ways that Circle Leaders can/should inform the KD office about Circle members: (We can also accept updates emailed to info@kingsdaughters.org) Circle Membership Roster Circle Leaders submit the Circle Membership Roster, along with their Circle’s dues on or before June 15 th . The Circle Membership Rosters are provided by the KD office each March and mailed to all Circle Leaders and Treasurers. Membership Rosters include all dues-paying members and only one copy should be returned to the KD office with all updates marked and one dues check included covering all members (Active and Inactive). Membership Changes Form Any changes to membership information, including: new address or phone number, new members that join after the Circle dues have been submitted, and resigned members, must be submitted on a Membership Changes Form during the months of July-March each year (when the Circle Membership Roster is not being updated).
KD Handbook 2010-2011 PAGE 4 Membership Application Form All new members should submit a completed application form to the KD office. The KD office staff will then enter all information on the form into the KD Membership Database. MEMBERSHIP CATEGORIES The King’s Daughters organization has three membership categories. Adult Member - Any member who has paid dues and is in good standing of an Adult Circle as of July 1 of any year shall be considered a member in good standing of The King’s Daughters and shall be entitled to all the rights and privileges of membership, including the right to vote on any matter brought before The King’s Daughters’ membership from that date up to and including June 30 of the following year. Junior Member- Any High School student who is a member in good standing of a Junior Circle/Club shall be recognized as a Junior member. While they can vote on items at their own Circle meetings, Junior Circle/Club members are not entitled to vote on King’s Daughters’ corporate business. Honorary Member- Any Adult member who has paid dues and been granted Honorary status by the Board of Directors shall be recognized as an Honorary member. The Board of Directors may grant Honorary status to any member in good standing of an Adult Circle who is no longer able to participate due to health or physical limitations or has 20 or more years of service. Honorary Members are required to pay reduced annual dues to offset the cost of mailings and are not entitled to vote on King’s Daughters’ corporate business. When the entire Circle is made up of Honorary members, the Circle is then designated as an Honorary Circle.
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KD Circle Handbook - The King's Daughters

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