KN Login Order-Quick Transition Guide DEBRE

KN Login » Order 

QUICK TRANSITION GUIDE 

KN LOGIN » ORDER 

APRIL 2010

TABLE OF CONTENTS 

1 WELCOME TO NEW KN LOGIN!..........................................................................3 

2 ABOUT KUEHNE + NAGEL..................................................................................3 

3 ACCESS KN LOGIN..............................................................................................4 

4 ICONS USED IN KN LOGIN ..................................................................................5 

5 HEADER MENU.....................................................................................................6 

6 LOCATION OF IMPORTANT FUNCTIONS IN THE HEADER MENU ..................7 

7 NAVIGATION MENU .............................................................................................7 

8 ORDER SEARCH SCREEN ..................................................................................8 

8.1 Show Results as Orders / Order Lines [ 1 ]............................................................................... 8 

8.2 How to use the Process Filter [ 2 ] ............................................................................................. 8 

8.3 Lookup Icon [ 3 ] .......................................................................................................................... 9 

8.4 How to Use Extended Search Option [ 4 ] ................................................................................. 9 

9 DRILL-DOWN TO NEXT LEVEL .........................................................................11 

9.1 Quantity in Transit by Process Step [ 1 ]................................................................................. 11 

9.2 Dynamic Table Sorting [ 2 ]....................................................................................................... 11 

9.3 Hyperlink to Shipment [ 3 ] ....................................................................................................... 11 

10 SHOW/HIDE INFORMATION ...........................................................................14 

11 MY PROFILE ....................................................................................................15 

12 LOG OUT OF KN LOGIN .................................................................................16 

13 SUPPORT.........................................................................................................17 

KN Login » Order Quick Transition Guide Kuehne + Nagel 

Date of print: 5/5/2010 Page 2 of 17

1 Welcome to New KN Login! 

Welcome to the new version of KN Login, Kuehne + Nagel’s Logistics Information solution, 

powering Web Solutions, Systems Integration (EDI) and Analytical Reporting. 

In an ongoing effort to increase efficiency and provide you with most reliable and secure logistics 

solutions, we have improved the appearance and enhanced the functionality of KN Login. To 

ensure smooth navigation within the new system, we have created this Quick Transition Guide for 

your reference. 

Although, the new system is very intuitive, this guide will help you with the transition. For detailed 

step-by-step instructions, please refer to the KN Login Order Manual available under the ‘Help’ 

menu. 

KN Login: Information to move » forward 

2 About Kuehne + Nagel 

As one of the world's top freight forwarding and logistics groups, Kuehne + Nagel provides sea 

freight and airfreight forwarding, arranges the transportation of goods by road and rail, offers 

customs brokerage services, with a clear focus on providing IT-based supply chain management 

services. The company's contract logistics unit offers warehousing and distribution services 

presenting solutions for logistics outsourcing and management of complex supply chains. 

To increase processes efficiency and customer satisfaction, Kuehne + Nagel continues to invest 

greatly in information technology. Through leveraging globally standardized, leading-edge 

information technology Kuehne + Nagel insures visibility and control of each transport movement 

across the supply chain. 

To learn more about Kuehne + Nagel please visit our website at www.kn-portal.com. 



3 Access KN Login 

To access KN Login, direct your browser to http://www.kn-portal.com/. Your user name and 

password remains the same. 

If you login for the first time or if you forgot your password, you will need to use the “Generate 

Password” option to generate a new password; your user ID remains the same. 



4 Icons used in KN Login 

This table shows you the icons used for various actions in KN Login. 

Close / Exit the Screen or Window / 

Log Out 

View Details 

Add / Create Information 

Show next lower Level 

Delete Information 

Hide lower Level 

Print to PDF 

Access Look-up Table 

Show (expand) Section / Panel 

Modify Information 

Hide (collapse) Section / Panel 

Copy Information 

Download Data to MS Excel 

Download Documents 

Create Notes (see in Shipment 

Details ) special setup required ! 

You can also hover always with your mouse over an icon to view short description of icon. 



5 Header Menu 

We have replaced the old header menu, comprised of individual buttons for each functionality, with 

a new navigation menu. 

OLD KN Login search bar 

NEW KN Login search bar 

The new menu system, located on the top of each KN Login page, allows you to easily navigate 

between KN Login modules, which are grouped by function. 

To activate the menu simply hover your mouse on the required menu item and select one of the 

available choices. Your menu choices are dependent on your granted user rights. 



6 Location of Important Functions in the Header Menu 

FUNCTION 

PATH 

Purchase Order Visibility 

View » Order » Purchase Order 

Shipment Visibility for a specific mode or across 

modes 

View » Shipment 

Container Visibility 

View » Equipment » Container 

My Profile 

Configure » My Profile 

Data Extract 

Report » Data Extract 

Interactive Delivery Planner 

KN Login Highlights 

Manuals 

Logout 

Interact » Delivery Planner 

Support » KN Login Highlights 

Support » My Manuals 

KN Portal Services » Logout 

7 Navigation Menu 

The Navigation Menu is created dynamically as you navigate through KN Login. It is located 

directly underneath the Header Menu as well as at the bottom of every page you visit. This menu 

provides information as to where you are located within KN Login. 

Clicking on a menu item underlined allows you to “jump” back to previous categories in the 

sequence without using a “back”-key. 



8 Order Search Screen 

We have enhanced the “Order Search” screen to enable increased search capabilities. This allows 

you to create complex queries for more focused search results 

8.1 Show Results as Orders / Order Lines [ 1 ] 

Previously, KN Login only returned search results broken down to a line level. With the new KN 

Login, we introduce the “Header” level that allows you to view results grouped by your main Order 

Reference (typically an order number or an invoice number). 

[ 1 ] 

To make your selection, tick the right option in the search screen (you may setup the default 

through “My Profile”) 

Choosing “Orders” will provide you with a general overview of the respective orders. If you are 

looking for detailed information on individual order lines, you should select “Order Lines”. 

8.2 How to use the Process Filter [ 2 ] 

[ 2 ] 



Previously, KN login only allowed search for order lines within a specific process step. These 

usually were “ordered”, “booked”, “received”, “shipped”, “arrived” etc. With the new KN Login, this 

was renamed to “Sub Process” and we expanded the search options to include: 

[ 2 ] “Main Process” – higher grouping of sub processes (e.g. “Ordered”, “Origin”, “In Transit” etc. 

[ 2 ] “Status” – returns search results for order lines where the last known status is the one 

specified in the search criteria. 

You can use these filter options to search for Orders / Order Lines, which are within a certain stage 

of the order progress. 

To search for example for all order lines that are in “Order” or “Received” process step, use the 

“Sub-Process” filter. To search for higher level process step (e.g. everything that is in origin), use 

the “Main Process” filter. 

[ 2 ] To search for “Order lines with a specific actual status”, then use the “Status” filter. Please 

note that the “Status” filter only shows order lines where the last status known for the order is the 

one specified in your search. 

8.3 Lookup Icon [ 3 ] 

Clicking on a lookup icon 

appropriate data value. 

opens up a pop-up window from which you can select the 

8.4 How to Use Extended Search Option [ 4 ] 

Until now you were able to narrow your search by searching by “Address”, “Departure” and 

“Destination”. The current version allows you to conduct a more focused search by combining 

various search parameters 

By default this section is closed (collapsed), which is indicated by the downward pointing arrow . 

To open this section, click on the arrow 

above. 

and you will be presented with an additional filter as 



In addition to the filter options “Order Reference”, “Process”, “Status” and “Monitoring Results”, 

which are also available in the Standard Search panel, you will find additional filter options 

“Party/Address, “Departure Location” and “Arrival Location” in this Extended Search panel. 

Within this panel -if you set up multiple additional filters- you can choose whether the individual filter 

definition lines shall have an “And” or an “Or” relationship. 

Examples (based on “Results as Order Lines”): 

a.) Filter on Departure Location = CN (China) AND on Arrival Location = DE (Germany): Only 

those order lines will be found which shall be shipped from the China to Germany 

b.) Filter on Departure Location = CN (China) OR Departure Location = IN (India): Only those 

order lines will be found which shall be shipped either from the China or from India 

c.) Filter on Departure Location = CN (China) AND Departure Location = IN (India): No order 

lines will be found, as one order line cannot be shipped from two departure locations (it is 

either / or, not both) 

In order to set up additional filter options for your search, click on the (“Add new Filter 

Condition”) icon or the (“Add new Filter Group”) icon. You can create up to 3 “Filter Groups” 

and use up to 10 “Filter Conditions”. 

To delete a filter line, click on the (“Delete Filter Condition”) icon. 



9 Drill-down to Next Level 

KN Login now has a dedicated icon to direct user to view additional information, if such information 

is available. To drill down, simply click on the icon 

9.1 Quantity in Transit by Process Step [ 1 ] 

To help you manage efficiently inventory in transit, the new release of KN Login provides quantity 

count by each process step i.e. Received Quantity, Loaded into Container Quantity, Shipped, 

Arrived and Delivered. 

9.2 Dynamic Table Sorting [ 2 ] 

The new release of KN Login offers an option to sort the columns of certain tables. To sort a 

column in either ascending or descending order, simply click on the column header. An arrow in the 

column header indicates the sort direction. The column header by which the table is sorted always 

appears in a darker color. 

9.3 Hyperlink to Shipment [ 3 ] 

One the Order Lines have been assigned to an export file, then a hyperlink to a Shipment Detail 

screen will be provided. In the event that an order line is split among multiple shipments, then the 

word “Multiple” will show as a hyperlink to the respective shipments. 



By clicking on the hyperlink, you will be directed to the following shipment detail screen which 

shows you all relevant shipment information and all orderlines which have been allocated to this 

shipment. 



Test Shipper Ltd. 

Xiamen 

China 

Test Consignee GmbH 

Bremen 

Germany 



10 Show/Hide Information 

The new Order Line Detail Screen offers extensive information including Order Line Information, 

Shipping Instructions, Order Line Planning Dates, etc. It also allows hiding or expanding sections 

within the Order Line Detail Screen. To expand a section on an active page click on the . icon. To 

collapse the section again, click on the button. 



11 My Profile 

The “My Profile” section allows you to customize your screen views according to your needs. For 

example you may define your default “Start” page, columns you want to be displayed, time zone 

etc. 

Note: The date setting format is not applicable for the search screens. Please follow the DD MMM 

YYYY date format or select the date from the sidebar calendar. 



12 Log Out of KN Login 

To log out of KN Login, select “KN Portal Services” from the header menu, then select “Log Out” 

from the drop-down menu. 

You can also end your session by closing your browser. Clicking on the 

corner securely logs you out of KN Login. 

button in the top right 



13 Support 

Direct support for KN Login is available through your customer representatives: 

Your Customer Representatives: 

Mr. Steffen Bieniek, Depmt.: Bre IY-A 

Email: steffen.bieniek@kuehne-nagel.com 

Tel.: +49(0)421-3605-987 

Kuehne + Nagel (AG & Co.) KG, Bremen 

Mr. Andre Troue, Depmt.: Bre IY-A 

Email: andre.troue@kuehne-nagel.com 

Tel. +49(0)421-3605-341 

Mobile: +49(0)172-4409109 


Mr. Jens Blume, Depmt.: Bre IY 

Email: jens.blume@kuehne-nagel.com 

Tel. +49(0)421-3605-293 

Mobile: +49(0)172-4240734 


Screen Help: Provides online help for each screen in KN Login. At the bottom of the help window 

the user can view/print the complete functionality section from the KN Login user manual. 

My Manuals: User can access pdf copies of the Quick Start Guide and User Manual.

KN Login Order-Quick Transition Guide DEBRE

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