FERPA Faculty and Staff Information

What constitutes “education records”?
Education records are those documents that, taken together, represent “an unabridged
history of the student at the institution.” Examples of these records include, but are not
limited to:
• Admissions records
• Cumulative academic records
• Health records
• Financial Aid records
• Financial records
• Progress records
• Disciplinary records
What type(s) of student information may be released?
The only information that may be released without a student’s consent is called “directory
information”. However, a student does have the right to restrict the release of this
information as well.
What does NYCC consider directory information?
Currently, the College has identified the following items as Directory Information:
1. Name, address, telephone number, e-mail address, photograph, dates of attendance,
class.
2. Previous institution(s) attended, major field of study, awards, honors (including Dean’s
List), degree(s) conferred (including dates).
3. Past and present participation in officially recognized activities, dates and place of birth.
Students are afforded the right to prevent the disclosure of Directory Information in writing (3)
three times a year, at registration.
Can Education records be released without consent?
Education record information may be disclosed without the student's written consent
in the following instances:
a) To the student.
b) If it is "Directory Information" and the student has not restricted its release.
c) If properly subpoenaed pursuant to a judicial, legislative, or administrative proceeding, in
which case NYCC will make a reasonable attempt to notify the student of the subpoena, in
cases where FERPA applies, prior to the release of the information, unless the subpoena
specifically directs that the student is not to be notified.
d) In connection with the student's application or receipt of financial aid as necessary to
determine the eligibility, amount or conditions of the financial aid, or to enforce the terms or
conditions of the aid.