PUBLIC ART PROGRAM GUIDELINES - OrangeCountyFl.net

Care and Maintenance: The Portable Works Collection requires ongoing supervision. All works
should be checked at least once per year to insure that work is in its designated location;
mounting and frame are secure; and signage, frame, mat and artwork are in good condition.
Works that do not meet these criteria should be removed for repair.
Deaccessioning Guidelines: Carefully following the acquisition guidelines should limit the need
to remove artwork from the collection. Criteria for the artwork to be deaccessioned include:
works that are too large to fit into available or prospective locations; situations where value to
repair work exceeds the value of the work itself; work that does not meet the criteria for the
collection.
When an artwork does not meet the criteria for the collection, the following steps are outlined in
the deaccession procedure. In short, the steps are:
• Perform a professional appraisal of the artwork
• Offer the work to other Orange County Agencies, to be held on loan from the OCPAP
• Works refused by other agencies should be sold or auctioned, and funds from the sale of
artworks should be deposited into the PAF and earmarked for the Portable Works
Collection
• Offer the work to the artist at price or for an exchange
• Offer the work to other public facilities or schools.
Loans: Loans to the Portable Works Collection should be accepted with a set time frame,
location and purpose. Long-term loans should be discouraged. Works that are currently on loan
to the collection should be evaluated and a set time frame should be established or the work
should be returned to the owner.
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