Title Page - The School District of Palm Beach County

Request for Proposal for Banking Services
Solicitation No. 12C-009C
The School District of Palm Beach County
The Account Analysis Groups described above shall roll up to a Master Group.
The analysis shall itemize all services provided as described in the response to this RFP. Any additional
services must be approved by the District prior to the assessment of any fees. Included in the analysis
statement should be: items and quantity processed, unit charges, extended totals, the total of all
charges and the earnings credit rate. The District will not accept descriptors, such as “Other or
Miscellaneous.”
J.P. Morgan will provide the above referenced account analysis groups. All accounts in each group
will roll up to a master group account for billing purposes. Account Analysis statements can be
delivered via paper, online via the J.P. Morgan ACCESS portal and electronically via EDI 822 file
format.
J.P. Morgan supports 822 EDI version 4010, which can be delivered via:
• Direct Transmission – the monthly file is available by the 6 th business day for download once a
secure FTP connection has been established.
• Secure E-Mail Distribution – an embedded link within a secure e-mail can be used to download
the file via a Web browser.
All sections of the Account Analysis statement may be viewed, printed and exported through the
Electronic Statements module of J.P. Morgan ACCESS. Up to 13 months of statements are made
available online.
Please refer to Appendix 2 for a sample analysis statement within our “Account Analysis User Guide.”
10.6 Furnished Supplies: The bank shall provide deposit slips (pre-encoded for accounts with deposit
reconciliation services) in triplicate for all accounts and checks for school activity accounts at no
J.P. Morgan can assist the District with the purchase of bank supplies with our preferred vendors.
Supplies will be provided to the District at vendor cost, by contacting your Client Service Professional
(CSP). If payment is through account analysis, all invoices must be in the Bank’s name and directed
to the Client Service Professional (CSP).
We can provide, and recommend the use of, deposit slips that are preprinted with a Unique Location
ID (ULID) for each school/location. With these deposit slips, deposit history information is sorted by
account and ULID. The District will be able to view and sort deposits by ULID via J.P. Morgan
ACCESS Information Reporting.
10.7 Bank Statements: The cutoff date for statement purposes, for all District accounts shall be the last day of
each calendar month. The District must receive statements within seven banking days following the
cutoff. The District reserves the right to receive interim statements or to change the cutoff date.
The Bank must have the capability to provide full reconciliation services with positive-pay protection
services for the Disbursement Account. The School District will provide a transmission of check issue
information for each check run. The School District also requires the ability to add issue information for
on-demand checks that may be presented for payment that same day. Images of all paid items should be
provided to the District on CD-ROM.
The District will receive monthly statements for each account from J.P. Morgan. J.P. Morgan’s
monthly account statements are available via secure Internet delivery using J.P. Morgan ACCESS
thereby providing the District with comprehensive reporting in the most timely and efficient manner.
Our Internet statements are identical to the paper statements mailed to clients and are available
within 2 to 3 business days after the statement cutoff date.
The District can search for transactions listed on the statement as well as click on a check number in
the statement to see an image of the front and back of the cancelled check.
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