May 2010 - South West Peninsula Deanery

Business Team
News
Volume 1, Issue 1
May 2010
South West Peninsula Deanery
We’re in!
Special points
of interest:
Hello to …….
Goodbye to ……...
Inside this
issue:
In-house Training 2
Business Team
Update
Roles and
responsibilities
3
3
3
Tips on using 2007 3
In the spotlight 3
Who’s who 4
Forthcoming Events 4
After a long two year’s
rollercoaster ride, we have
finally moved!! The South
West Peninsula Deanery
is now housed in our fantastic
new base – RA-
LEIGH BUILDING. Many
people are aware that
there were times when the
relocation seemed an impossible
dream, but like a
lot of things in life, after a
lot of hard work and a few
sleepless
nights!
the dream
came true
and we
moved.
The big day for moving
was Friday 13 th November
2009 (tempting fate I
know!!) with all staff taking
up possession of the new
base on Tuesday 17 th November.
The refurbishment of Raleigh
Building to meet with
our specific requirements
was carried out by contractors
who have worked
hard to meet the deadline
given. It was an interesting
experience to see the
progress from one week to
another and at times it did
not seem possible that the
building would ever be
ready, but as we have
seen, all good things come
to those who wait!
I would like to thank those
few staff who agreed to
give up their weekend to
ensure that the offices
were suitable for human
habitation – wires, boiler
not working, desks to be
moved ensuring DDA
compliance – it was a long
and busy three days –
THANK YOU to Olivia,
Naomi and Kris.
The Deanery was operational,
even if only at a
minimal standard, on
Tuesday 17 th November
and we were fully operational
within a couple of
days.
The last few months have
been an interesting time
as we have settled in.
Teams have worked at
different rates and in different
ways, but I believe
that we are, for the most
part, organised and unpacked.
Some
of you
have
been
able
to visit the new Deanery
offices and I am sure that
you will all agree that it is
a great improvement on
our last location which
ended up extremely
cramped and uncomfortable.
We do miss the
daily contact and interaction
with PCMD, but with a
little more effort these
relationships should continue
to grow.
We are now responsible
for the management and
maintenance of our own
building and this has led to
new challenges for the
Business Team in particular.
Health & Safety and
Facilities Management
have been added to the
remit for both Tina and
Olivia with assistance from
Kris. This has led to a
rather steep ‘learning
curve’ for the team and
hopefully we are now in a
position to deal with most
things!
I would like to pass on my
personal thanks to all
those involved in my gift of
flowers and gift vouchers –
THANK YOU.

Business Team News
Page 2
Hello to ……...
Kris Earl who has joined the Business Team as Front of House Administrator, Robyn Clark who has joined
the GP Team as the Administrative Assistant, Adrian Dashfield who has joined us as the Associate Dean for
Quality and also Martin Davis who has now joined the Deanery as the Associate Dean for Faculty Develop-
Farewell to ……
Susie Bates who has moved on to progress her career in teaching and Adrian Dashfield who will be taking up a
job opportunity in the Isle of Wight. We wish them all the success for the future.
Staff Training Update
Mandatory Training
Tina is currently in the process of arranging
mandatory training sessions.
There will be two sessions covering all
requirements. Mandatory Training comprises
of manual handling, health &
safety, fire awareness, security, Data
Protection, Freedom of Information and
confidentiality.
Dates are yet to be confirmed.
The frequency of this training will follow
SHA policy.
Health & Safety Monitor / Risk Assessor
Training
Dates for this training are being
planned for the summer. It is a three
day course and will be held here in the
Deanery. The course is provided by
an external company and is fully certificated.
First Aid/Fire Warden Training
Tina will be e-mailing out to staff for
expressions of interest with regard to
First Aid Training and Fire Warden
Training as there is a need to increase
the number of staff involved in this to
be increased.
Business Team Update
The Deanery website is to be reviewed and updated over the next few weeks.
All Deanery internal policies, procedures and guidelines are currently being reviewed by all staff via the Physical Resource
Group.

Volume 1, Issue 1
Page 3
Roles and responsibilities of the Business Team
Olivia Frings
Head of Operations
Tina Boon
Business Support & Facilities
Manager
Kris Earl
Front of House
Administrator
Facilities Queries at Raleigh
A Raleigh Building facilities
email account has
been set up for all enquiries/questions
about
the Raleigh Building and
its facilities.
This includes questions
or queries about the
following:
Meeting room bookings
Archive Storage
Equipment—requests/
problems
Photocopier issues
Clear Desk-Screen
Policy
Internal Communications
Post
To lead the Business Team in ensuring all corporate
and business functions relating to the Deanery
are carried out in a robust manner. Strategic
responsibility for the Raleigh Building and all associated
issues.
Operationally responsible for Raleigh Building and
all associated issues. Health & Safety Officer and
Union Rep for Raleigh Building. To work with the
Head of Operations to ensure the corporate duties
are carried out in a robust manner.
Day to day duties include a variety of different jobs
from meeting and greeting visitors at main
Reception along with taking calls, booking meeting
rooms, visitors car parking, travel & IT equipment.
They also include ordering
Stationery, dealing with incoming & outgoing post
& providing support to Olivia & Tina as and when
required.
Ordering of Office
Consumables
Car parking
Booking of I.T.
equipment
Catering
Video conferencing
This email account will
be accessible by the
Business Team and the
main contact for it is Kris
Earl. All enquiries will be
dealt with on a daily
basis where possible.
You will not receive
a direct response to your
email, however a Frequently
Asked Questions
(FAQ) document has
been produced which
can be found as follows:
K:\Frequently Asked
Questions.doc
All questions and their
responses will be detailed
on the FAQ document
therefore please refer to
this before you send any
questions/enquiries or
queries to the facilities
email account to avoid
duplication.
The email address is
Pen.Facilities@southwest
.nhs.uk
.
Tips on using
2007
Default setting 97 -
2003
Open Word/Excel
click Microsoft icon
Select word/excel
options at bottom of
drop down menu
In word/excel Options
box click save
From Save
documents, click
drop down box select
word/excel 97 - 2003,
OK
Repeating rows or
columns on every
printed page
If an excel worksheet
spans more than one
page you can print
row/column headings
on every page
Select worksheet to
be printed
On Page Layout Tab
in Page Setup group,
click Print Titles
On Sheet tab under
Print Titles do one or
both of following:
Rows to repeat at top
type the reference of
the rows that contain
column labels
Columns to repeat at
left, type reference of
the columns that
contain row labels

South West Peninsula Deanery
Forthcoming events
Training for Educational Supervisors
NHS Southwest
NHS Education South West
Raleigh Building
Tamar Science Park
Plymouth
PL6 8BY
Phone: 01752 676100
Fax: 01752 676291
www.peninsuladeanery.nhs.uk
Introduction to Mentoring
15th June 2010 - Exeter
For more information contact Tina Oxland
tina.oxland@southwest.nhs.uk
We’re on the Web!
www.peninsuladeanery.nhs.uk
Senior Management
Who’s who in the Deanery
Martin Beaman Postgraduate Dean 01752 676200
Cate Bennett Careers Planning Manager 01752 676171
Alison Carr Associate Dean for Specialty 01752 676134
Adrian Dashfield
Martin Davis
Associate Dean & Medical Advisor for
Quality & Assessment
Associate Dean for Faculty
Development
01752 676134
01752 676134
Olivia Frings Head of Operations 01752 676126
Georgia Jones Head of Foundation School 01752676174
Jeremy Langton Associate Postgraduate Dean 01752 676134
Julia Oxenbury
Postgraduate GP Dean/SW Strategic
Lead
01752 676154
Matt Richards Quality Manager 01752 676122
Neil Squires Specialty Training Manager 01752 676131
Foundation Team
Jane Bunce Foundation School Manager 01752 676175
Natalie Band
GP Team
Foundation School
Administrator
01752 676176
Amber Worley GP Manager 01752 676153
Trudi Geach Acting Deputy GP Manager 01752 676156
Judy Hollet
Acting GP Programme
Administrator
01752 676123
Lesley Seward Coach Facilitator 01752 676160
Paul Thomas Head of School 01752 676156
GP AD’s
Vik Mohan, Nick Roberts, Andrew
Eynon-Lewis, Mike Waldron,
Chris Cuff, Susannah Hill, David
Leeder
01752 676156
PA to Postgraduate Dean
Rose Hill PA to Postgraduate Dean 01752 676125
Business Team
Tina Boon Business Support & Facilities Manager 01752 676121
Kris Earl Front of House Administrator 01752 676100
Quality Team
John Thompson Information Analyst 01752 676124
Specialty Team
Niki Riley Programme Administrator 01752 676135
Tina Oxland Specialty Team Secretary 01752 676134
Natasha Byne
Acting Assessment
Co-ordinator
01752 676130
Tina Dahn Programme Manager 01752 676133
Heather Rowley Programme Manager 01752 676127
Joe Campbell Recruitment Assistant 01752 676128
Careers Team
Simone Pook
Career Information, Advice & Events
Co-ordinator
01752 676173
Simon Mahoney Acting Programme Manager 01752 676132
Trish Trim Acting Recruitment Manager 01752 676155