GUIDELINES FOR POLITY AUTHORS

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editor ASAP. Formatting the text Your word‐processed manuscript is eventually imported into a typesetting system. Some features of word‐processing programs may cause problems for the typesetter. Listed below are some essentials to keep in mind, but please address any more detailed queries to your editor. Please be consistent with the use of formatting throughout the script. • Keep all formatting as minimal as possible • Double space the text, use one column only, and left align • Do not use the carriage return (enter) at the end of lines within a paragraph; allow the word‐processing program to turn the line over • Use the tab key (once only) or a double carriage return to indicate new paragraphs • Avoid automatic formatting of text such as headers and footers. • Avoid very long footnotes; take them into the text instead. For some titles, footnotes are inappropriate; discuss alternatives with your editor. Please also be aware that Polity house style is to have all notes at the end of the book. • Do not use the hanging indent facility • Do not indent lists (except to indicate the hierarchy of entries) • Do not use the 'hidden text' or 'annotations/comments' facilities in your word‐processing program. Provide only the text which you wish to see printed in the final version • To represent italic, place the text in italic, rather than underline • If there are any special characters that need to be inserted in the manuscript, please specify what they are in a separate document. • Owing to how material displays when it is viewed online, it is new practice to not use placement terms such as see: above/below, opposite, overleaf, infra, supra, c.f., ibid, or idem. Crossreferences should be to specific chapters, sections, and paragraph numbers (if any). Where possible, authors should avoid internal cross-references to pages. Instead of ibid and idem, a short title system should be used. Headings • Range headings with the left‐hand margin (do not centre them on the page) 6
• There is no need to add extra styling such as bold or italic. Do not use all capitals, as they are difficult to remove globally • Avoid using excessive levels of subheadings: two to five are usually sufficient Spelling, style and punctuation • Please contact your editor for specific guidelines, or if one is provided, refer to your style guide Lists • Decide whether the list should be bulleted (the items in the list have no particular order) or numbered (e.g. steps in a procedure which must be followed in order, or item 1 is more important than item 2, etc.) • Range lists with the left‐hand margin • Indent the sub‐entries only Tables • Present tables and their captions either in the body of the text where you wish them to appear in the book, or in a separate document (see What to send us) • Supply a caption for each table. Keep the caption succinct and reserve more detailed discussion for the main text • Ensure that all tables are numbered sequentially, according to their appearance in the text and the chapter number, e.g. Table 3.4 is the fourth table in Chapter 3 • Use a maximum of three horizontal rules to separate the column headings from the main table body. Vertical rules are rarely necessary • If the table has been published elsewhere, ensure that you have obtained written permission from the copyright holder and acknowledge the original source at the end of the caption The key to using your text successfully is consistency in the use of formatting throughout the manuscript. References It is very helpful to the smooth and timely processing of your typescript if you can ensure that everything is in order when the manuscript is presented. The majority of copy‐editing queries are generated because of incomplete or inaccurate information in references, which can lead to delays in the production process. The main reference system for Polity is Harvard (name/date) 7
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GUIDELINES FOR POLITY AUTHORS

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