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PAGE ›› 14 THE PROPERTY HANDBOOK Are there ‘fast track’ possibilities? Yes. Sometimes a property becomes available in a rush, particularly if there is a tender deadline. And church court time frames can take ages and ages . . . . The key is preparation, early warning signals, and the earliest possible attention to written documentation – especially mission statements. When there is genuine urgency, phone calls, faxes and emails will help meet deadlines. It is difficult to ‘fast track’ proposals which are challenging or unusual. For the Church Property Trustees contact: The Secretary: ph 04 381 8290 or 0800 424 872 fax 04 801 6001 email trustees@presbyterian.org.nz
PAGE ›› 15 THE PROPERTY HANDBOOK CHECKLIST FOR ROUTINE PROPERTY PURCHASES Note: Keep copies of everything for your parish records p Approval ‘in principle’ by church council. p Agreement ‘in principle’ by congregation. p Working party authorised to proceed. p Congregation mission plan prepared, together with statements relating property purchase to the mission. p Application prepared for presbytery/UDC and Church Property Trustees. p Criteria checklist prepared, against which to measure potential properties. (This section of the handbook has suggestions. Add to this any other factors special to your situation.) p Will you need to borrow money? If so, congregation, presbytery/UDC and the Trustees all need to give formal approval. p Engage a registered valuer to provide a market value report on your preferred property. p If your preferred property is for sale by tender, be prepared to act quickly to meet tender deadline. p Negotiate and settle purchase price. p Unless you already have confirmed approval from the Trustees, enter into a conditional agreement for sale and purchase, in consultation with parish solicitor (see specifications in this section). p Alert the Church Property Trustees. p Unless a small group has delegated authority (preferable), you may need to place a proposal before congregation, to gain final approval. Ensure the details are recorded at each stage. p If not already done, complete an ‘application to purchase’ form (request a printed or emailed copy from the Trustees’ office), and forward it together with all other required documents to the presbytery/UDC. (Presbytery will complete its section and forward everything to the Church Property Trustees.) p Before settlement day, remember to ask the PCANZ insurance administrator to add the new property to your parish’s property schedule.
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