Tender for supply of Antivirus and Application Software

F-43-95/2011/NIOS/Admn./Pur 16.7. 2012
M/s
………………………………………..
………………………………………..
………………………………………...
Subject: Tender for supply of Antivirus and Application Software under two bid
system (technical bid and financial bid) -reg
Dear Sir/Madam,
National Institute of Open Schooling (NIOS) is an autonomous organisation under Ministry of Human
Resource Development, Govt. of India having Headquarters at A-24/25, Sector - 62, NOIDA(U.P.).
NIOS is intending to purchase Antivirus and Application Software specified in Annexure–II and
invites sealed quotations under two bid system for the same in prescribed proforma i.e. Annexure- I
technical bid & Annexure –II financial bid from experienced and capable firms as under:
Sl.No. Name and specification of required items Quantity
required
EMD
1. Quick Heal Admin Console Total Security with 3
Years validity with license
For 200 users Rs.20,000/-
2. Application Software SQL SvrEnt 2008R2 SNGL
OLP NL Acdmc with license
For 5 users
Interested firms may submit their tenders on the enclosed prescribed proforma Annexure – I technical
bid accompanied with necessary documents and requisite EMD of Rs. 20,000/-(Rs. Twenty Thousand
only) & Annexure –II financial bid duly completed in all respect and sealed in separate envelopes
and put together in a bigger envelope. The prescribed proforma can also be downloaded from NIOS
website www.nios.ac.in. The sealed quotation/tender duly superscribed “Tender for Supply of
Antivirus and Application Software” should be dropped in Tender Box placed at the main
entrance near Reception Counter at A 24-25, Institutional Area, Sector-62, NOIDA-201309 (U.P.)
latest by 7 th August, 2012 up to 2.00 P.M. The tenders will be opened on the same day at 2.30
P.M. in Room No. 205 in the presence of representatives of the firms who wish to be present.
Encl: As above
Yours sincerely,
S.O. (Purchase)

Annexure­I
Technical Bid Proforma for supply of Antivirus and Application Software
S.No. Particulars Details
1. NAME & ADDRESS OF THE FIRM
2. YEAR OF ESTABLISHMENT(PROOF TO BE ATTACHED)
3. TYPE OF FIRM(PROPRIETARY/PRIVATE/PUBLIC/
GOVT. ETC.)
4. PAN NO. (COPY MUST BE ENCLOSED)
5. VAT/SALES TAX NO. (COPY MUST BE ENCLOSED)
6. COPY OF THE INCOME TAX RETURNS ENCLOSED
(LAST THREE YEARS)
7. LIST OF INSTITUTIONS any three Government/Semi
Government/Autonomous/Public Sector agencies
WHERE THE FIRM HAS SUPPLIED COMPUTER
APPLICATION SOFTWARE, ANTI VIRUS ETC.
(WITH COMPLETE ADDRESS, TELEPHONE
NOS, NAME OF CONTACT PERSON AND DESIGNATION
ETC.)
8. WHETHER FIRM HAS BEEN BLACK LISTED IN ANY
GOVT./SEMI GOVT. DEPTT. IN THE LAST THREE YEARS
9. TOTAL TURNOVER DURING
(ATTACH COPIES OF
Prescribed ANNUAL ACCOUNTS)
2008-09
2009-10
2010-11
10. DETAILS OF EARNEST MONEY DEPOSIT:
(PLEASE ATTACH EMD DRAFT ( WORTH RS.20,000/-)
WITH ANNEXURE-1(TECHNICAL BID)
I/We hereby accept the terms and conditions as enumerated in the attached tender document of
NIOS and shall abide by the same.
Place: Authorized Signatory
DATE: (WITH FULL NAME, DESIGNATION)
Signature of Tenderer with Seal

Annexure - II
Financial Bid Proforma for supply of Antivirus and Application Software
To
The Secretary,
National Institute of Open Schooling
Institutional Area, A-24/25,
Sec-62, NOIDA (U.P.)
Sub: Tender for Supply of Antivirus and Application Software-reg
Sir,
Reference your tender enquiry No. F 43-95/2011/NIOS/Admn./Pur dated 16.7.2012, I/we
hereby quote our lowest and most competitive rates as under for your consideration :-
Sl.No. Name and
specification of
required items
1. Quick Heal Admin
Console Total
Security with 3 Years
validity with license
2. Application Software
SQL SvrEnt 2008R2
SNGL OLP NL
Acdmc with license
Quantity
required
For 200
users with
license
For 5
users with
license
Unit price
quoted
(all inclusive)
Total price quoted
(all inclusive) in figures &
words both
Rs. (Rupees in figures)
Total Rs.
(Rupees in words)
Total Rs…………………
…………………………..
Rs. (Rupees in figures)
Total Rs.
(Rupees in words)
Total Rs…………………
…………………………..
I have gone through the instructions to the bidders and terms & conditions (Annexure-III) and ready
to abide by the same.
Dated ……………………
Signature with Stamp
Name of Firms
Name of the Owner/Representative

Annexure-III
Instruction to bidders:
1. The Tender should be submitted on the enclosed prescribed Proforma of Technical and
Financial bids completed in all respect and sealed in separate envelopes, superscribed “Tender
for Supply of Antivirus and Application Software” and put together in a bigger envelope
accompanied with requisite EMD of Rs.20,000/-(Rs. Twenty Thousand only) in the shape of Bank
Draft/Pay Order in favour of Secretary NIOS payable at NOIDA and should be put in the sealed
Tender Box meant for the purpose kept near the main entrance of NIOS, A 24/25 Institutional Area,
Sector-62, Noida (U.P.) on or before the date/time mentioned above
2. Sealed Tenders completed in all respect should be addressed to:
The Secretary,
National Institute of Open Schooling (NIOS)
A 24/25 Institutional Area, Sector-62,
Noida (U.P.)
3. FIRMS MUST QUOTE THEIR RATES ONLY IN THE PRESCRIBED FINANCIAL BID
PROFORMA (ANNEXURE-II)
4. The Tender will be valid for a period of 90 days from the last date of submission of Tender.
5. Earnest money deposit of Rs. 20,000/- must be in the shape of Bank Draft/Pay Order in favour of
Secretary NIOS payable at NOIDA and submitted with Technical bid. Otherwise the tender will be
summarily rejected.
6. The successful tenderer will have to deposit a bank guarantee equivalent to 7% of the total tender
value towards security deposit in favour of the Secretary NIOS for faithful performance of the
contract.
7. While opening the Tenders, the envelopes containing Technical bid shall be opened first and
acceptance of the tender according to the specified clauses will be ascertained. On the closing date
of tender, only technical bids will be opened.
8. The Financial bid of only those firms who will qualify for the technical bid will be opened at a later
stage with due information to the tenderers concerned. Cutting & overwriting in the tender proforma
is not permitted. Tender with Cutting & overwriting are liable to be rejected.
9. In case the tenderer (s) fails to supply the ordered material/services, according to the terms &
conditions of the tender/supply order/work order, the amount of EMD/Security deposit will be
forfeited.
10. No Tender without Earnest Money Deposit (EMD) will be entertained and will be treated as
cancelled unless the firm submits a valid exemption certificate.
11. Canvassing in any form will be viewed seriously and if any tenderer is found to be resorting to such
practice, the tender of such firm will be rejected.
12. Conditional tenders will not be considered and will be summarily rejected
13. In case any clarification is required, the tenderer may seek the same from the NIOS before
submitting the Tender Document. Any request after the last date and time for submission of bids for
any clarification would not be entertained.
14. If the supply is not completed within the stipulated period, the supplier will be liable to
pay compensation equal to one percent of such amount of the total value of contract as
NIOS may decide, for per day that the quantity remains incomplete, provided that the
entire amount of compensation shall not exceed 10% of the total amount of the work
order. However, in exceptional cases the Secretary, NIOS can accord extension of time
when the delay in delivery is due to reasons beyond the control of the supplier.
15. Tenders not on prescribed proforma (enclosed), without requisite details, samples, EMD and received
after the closing date/time such tenders will be summarily rejected

16. In case of any dispute arising out of the relation between the parties, the matter will be referred to the
Arbitrator appointed by the Chairman, NIOS whose decision will be final and binding on the parties.
17. Secretary NIOS reserves the right to reject any or all tenders(s) without assigning any reason
whatsoever.
18. Quantities of goods shown in Annexure-II i.e. Financial bid proforma are tentative and may increase
or decrease as per actual requirement at the time of placing the order.
19. Tenderers are advised to read the instructions to bidders and terms & conditions given in Annexure-
III carefully and must sign on each page of the document/enclose with the technical bid before
submission.
Terms and Conditions
1. The ordered goods should be supplied within 20(twenty) days from the date of placing the firm
order.
2. Material will be supplied by the firm on the basis of F.O.R. at NIOS headquarters Sector-62,
NOIDA, Distt. Gautam Budha Nagar, (UP).
3. Defective material/other than required specification, if any, will have to be replaced by the supplier
at their own risk and cost immediately.
4. Earnest money deposit of unsuccessful tenderers will be refunded after finalization of tender/issue of
supply order/work order etc.
5. No interest on the Earnest money/Security Deposit will be payable.
6. A committee of NIOS officials will inspect the quality/quantity of supplied items and payment will
be released after receipt of satisfactory inspection report.
7. No advance payment will be given for executing the work.
8. The shortlisted firm(s) will be required to do the configuration & installation of the Antivirus & SQL
SvrEnt 2008R2 SNGL OLP NL Acdmc
9. In case of any abnormal irregularity noticed or delay in delivery of material, the penalty levied by an
independent committee constituted by the Chairman, NIOS will be final and binding.
10. Technical Bid must be accompanied by the following:
i) The authority of the person signing the tender
ii) Necessary attested copies of documentary evidences as asked for in the Technical Bid
proforma
iii) EMD in the shape of demand draft/pay order as specified above.
iv) In token of having read and accepted the instructions to bidders as well as terms &
conditions, the tenderers must sign on each page of Annexure-III & put seal of their firm
and enclose the same with the technical bid
11. The complete tender document is also available on NIOS website at www.nios.ac.in
for the purpose of downloading.
12. You are at liberty to be present or authorize a representative to be present on your behalf in the
opening of the tender at the time and date as specified in the schedule. However, the name and
address of the representative who would be attending the opening of the tender should be indicated in
your tender.
13. The tender is liable to be rejected, if complete information is not given therein or if the particulars
and date , if any, asked for in the schedule to the tender are not filled in.
18 Unless otherwise specified, your tender must reach this office not later than 14.00 hrs on the date
of closing of the tender.
19 NIOS reserves the right to accept fully or partially or reject any/all tenders without assigning any

easons(s), whatsoever. Tender not on the prescribed proforma (attached) without requisite
details/EMD and received after the closing date/time of tenders will be summarily rejected.
20. The Contractor shall not be allowed subletting of work subject transfer or assign the contract or any
part thereof, interest therein or benefit or advantage thereof in any manner whatsoever except with
the previous consent, in writing, of the Secretary, NIOS.
21. The prices once accepted by the NIOS shall remain valid and firm for one year and may be extended
on mutual consent. The NIOS shall not entertain any increase in the rates during the period of one
year. However, in the event there is a reduction in Government Taxes/duties during the period of
execution of the order, corresponding benefit of reduction shall be passed on to the NIOS on all
supplies effected with effect from the date notifying the said reduction in the Government Taxes
duty. In case of any increase, the taxes during the period of execution of the orders the payment of
such increase may be made to supplier on all supplies effected from the date of notification and on
production of relevant and authenticated documents. However, the supplier shall not be entitled to
such increase in taxes during the extended period of execution.
22. I/We, the undersigned, certify that I/We have gone through the Terms & Conditions mentioned in
the tender documents and undertake to comply with them. The rates quoted by me/us shall be valid
and binding on me/us for acceptance by NIOS for one year from the date of offer issued by NIOS.
We, the undersigned hereby undertake to abide by the instructions of NIOS for compliance of the
contract during the period of tender.
23. My/Our EMD/Security deposit will be forfeited by NIOS, if any delay occurs on my/our part in
execution of the contract or non-performance of the contract or non compliance of contract. The
decision of the Chairman, NIOS will be final and binding on me/us with regard to the amount of
security deposit to be forfeited.
24. I/We hereby undertake to comply with the terms of the contract during the validity of the tender as
per directions given by NIOS from time to time.
Place:
Date:
Signature with stamp
Name of Firm(s)