Chairman's - QPAC

P E O P L E A N D R E S O U R C E S
QPAC Team Members
Manage our resources
to maximise our
opportunities and build
the potential of our
people and business.
Finance and Administration
QPAC’s Event Management software
(EBMS) was upgraded during the
year to increase its functionality
and to convert it to a Windows
based environment. Further planned
upgrades will seek to review and reengineer
operating processes to reduce
duplication, improve access to relevant
data, streamline work practices and
increase the system’s integration with
other major systems within QPAC.
The implementation of the devolved
purchasing capability for the Finance
One system was implemented. This
system largely removes the need for
paper-based purchase requisitions and
enables on-line approval processing
and tracking.
To assist in compliance with the
provision of the Public Records Act
2002, QPAC is implementing a Strategic
Recordkeeping Implementation Plan
(SRIP) and an electronic records
management system.
A Structural Flaws paper, identifying
weaknesses in QPAC’s current
funding model and responsibilities
was prepared for discussion with key
agencies.
Each major business unit undertakes
detailed planning and monthly
reporting against the Operational Plan
and quarterly reporting against the
Strategic Plan. The QPAC Strategic Plan
is available for public viewing on the
QPAC website and includes forward
planning to 2009, which constitutes the
QPAC Operational Plan.
Audit and Risk Management
QPAC has implemented a Risk
Management Plan to identify and
mitigate major business risks.
Compliance to the Risk Management
Plan is monitored by the Audit
and Risk Management Committee,
comprised of Trustees nominated by
the Board and attended by the internal
and external auditors.
The Committee, which met four times
during the year, has observed the
terms of its charter and had due regard
to the Queensland Treasury’s Audit
Committee Guidelines.
People and Learning
QPAC’s two Indigenous trainees
completed their 12 month traineeship,
with one of the graduates being named
as a finalist in the Queensland Training
Awards. Two new trainees joined the
program in May and will spend the
next 12 months working towards
their Certificate III in Live Production,
Theatre and Events in various
departments within QPAC.
A cross-departmental team
implemented a number of initiatives in
response to the results of the 2005 staff
survey. Initiatives have included staff
blogs to improve communication and
problem solving and improvements in
the rostering system for casual staff.
The formal staff recognition program
for five or more years of service at
QPAC has been supplemented with
informal acknowledgement through the
staff newsletter and at Quarterly Staff
Meetings and recognition of exemplary
service by casual front of house staff.
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