November 10, 2011 - Questar III

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November 10, 2011 Regular Meeting Minutes Board of Cooperative Educational Services Page 8 of 10 PERSONNEL (cont’d) ADULT & CONTINUING EDUCATION EMPLOYEES FOR 2011-12 The Board of Cooperative Educational Services, Rensselaer-Columbia-Greene Counties gave approval to the recommendation of the Executive Officer to appoint the following individuals as part-time employees for the 2011-12 school year. These appointments are declared as emergency conditional vacancies and contingent upon clearance for employment based on fingerprinting requirements of the SAVE legislation. Jason Hallenbeck, Community Ed. Teacher Hourly, 09/28/11 – 06/30/12 Nancy Merritt, GED Proctor Hourly, 10/28/11 – 06/30/12 Norman Merritt, GED Proctor Hourly, 10/28/11 – 06/30/12 Margaret Raeder, GED TAsst. Chief Examiner Hourly, 10/28/11 – 06/30/12 $31.00/hr. $15.00/hr. $15.00/hr. $26.68/hr. ------------------------------------END OF CONSENT -------------------------------------- BUSINESS / FINANCE BID AWARDS 1 – Mrs. Orvis 2 – Mr. Brooks Motion Carried (9 – Yes) The Board of Cooperative Educational Services, Rensselaer-Columbia-Greene Counties approved the following bid acceptance and award: Item Bid Vendor Bid Amount Participating School Districts Pavement Restoration and Drainage Improvement at the Sackett Educational Center New Paltz Gardens $147,800.00 Questar III PRESENTATION – Ken Claflin, Cusack & Company Ken Claflin, Accountant from Cusack & Company presented the June 30, 2011 Financial Report, Single Audit Report, Extraclassroom Activities Fund Report and Management letter. He explained the difference between the Government Wide Financial Statements and Fund Financial Statements. He also discussed our accounting treatment of Other Post Employment Benefits (OPEB). ACCEPTANCE OF INDEPENDENT AUDIT FOR FISCAL YEAR ENDING 1 – Mr. Garland 2 – Mr. Keegan Motion Carried (9 – Yes) 06/30/11 The Board of Cooperative Educational Services, Rensselaer-Columbia-Greene Counties, accepted the independent audit report of Cusack & Company for the fiscal year ending June 30, 2011.
November 10, 2011 Regular Meeting Minutes Board of Cooperative Educational Services Page 9 of 10 BUSINESS / FINANCE (cont’d) ESTABLISH AND/ OR CONTINUE EXTRACLASSROOM ACTIVITY FUND 1 – Mrs. Orvis 2 – Mr. Garland Motion Carried (9 – Yes) The Board of Cooperative Educational Services, Rensselaer-Columbia-Greene Counties gave approval to the recommendation of the Executive Officer for the establishment or continuation of the following Extraclassroom Activity Fund(s) pursuant to the Board’s Extraclassroom Activity Fund Policy. ProStart – Andrew Ottati HUDSON CITY SCHOOL DISTRICT INSTALLMENT 1 – Mrs. Knabbe 2 – Mr. Hill Motion Carried (9 – Yes) PURCHASE AGREEMENT The Board of Cooperative Educational Services, upon the recommendation of the Executive Officer, approved entering into a contract for procuring installment/purchase financing for and purchase of computer/technology equipment per the attached schedule A on behalf of the Hudson City School District to be dated November 14, 2011. ESTABLISHMENT OF PETTY CASH FUND – 1 – Mrs. Knabbe 2 – Mrs. Loffredo Motion Carried (9 – Yes) GEORGE WASHINGTON A Petty Cash Fund established for use by the George Washington Academy, Rensselaer County, in the amount of one hundred dollars ($100.00) was approved by the Board of Cooperative Educational Services, Rensselaer- Columbia-Greene Counties and stipulated that the method of recordkeeping for such fund shall be the imprest method for petty cash funds; deposits to the fund may be made from time to time in amounts that shall not exceed payments made in cash from each fund, as indicated by receipts, receipted bills or other evidence of payment in a form available for audit; payments from the fund may be made for material, supplies or services only when payment is required upon delivery; receipts and cash-on-hand for the fund shall always total the authorized fund amount. And, that the following individual(s) be and hereby is/are designated as responsible for the custody and administration of the fund as follows: George Washington Academy Petty Cash Fund: Chris Martel and Beverly Grochan PAYMENT OF NYSSBA 1 – Mrs. Knabbe 2 – Mr. Garland Motion Carried (9 – Yes) ANNUAL DUES The Board of Cooperative Educational Services, upon the recommendation of the Executive Officer, authorized payment of 2011-12 dues for New York State School Boards Association in the amount of $9,380.00.
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November 10, 2011 - Questar III

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