Microsoft Word keyboard shortcuts Copy/Move Delete Dialog ... - RNIB

Copy/Move
Description
Copy text or graphics
Create AutoText
Move text or graphics
Microsoft Word keyboard shortcuts
Paste the Clipboard contents
Paste the Spike contents
Delete
Description
Cut selected text to the Clipboard
Cut to the Spike
Delete one character to the left
Delete one character to the right
Delete one word to the left
Delete one word to the right
Undo the last action
Dialog box
Shortcut Key
Ctrl + C
Alt + F3
F2 (then move the insertion
point and press Enter)
Ctrl + V
Ctrl + Shift + F3
Shortcut Key
Ctrl + X
Ctrl + F3
BackSpace
Delete
Ctrl + BackSpace
Ctrl + Delete
Ctrl + Z
Description
Shortcut Key
Cancel the command and close the dialog box Escape
Move between options in the selected dropdown
Arrow keys
list box
Perform the action assigned to the default button Enter
in the dialog box
Perform the action assigned to the selected SpaceBar
button; select or clear the check box
Select the option or select or clear the check box Alt + Letter Key
by the letter underlined in the option name
Switch to the next tab in a dialog box
Ctrl + Tab or Ctrl + Page Down
Switch to the previous tab in a dialog box Ctrl + Shift + Tab or Ctrl +
PageUp

Extend selection
Description
Increase the size of a selection
One character to the left
One character to the right
One line down
One line up
One screen down
One screen up
Reduce the size of a selection
Select the nearest character
To a specific location in a document
To a vertical block of text
To include the entire document
To the beginning of a document
To the beginning of a line
To the beginning of a paragraph
To the beginning of a word
To the end of a line
To the end of a paragraph
To the end of a window
To the end of a word
Turn extend mode off
Turn extend mode on
Fields
Description
Go back one page
Go forward one page
Go to the next field
Go to the previous field
Insert a hyperlink
Insert an empty field
Insert Date field
Insert List Num field
Insert Page field
Insert Time field
Lock a Field
Refresh
Run a GoToButton or MacroButton from the field
that displays the field results
Shortcut Key
F8 (press once to select a
word, twice to select a
sentence etc.)
Shift + LeftArrow
Shift + RightArrow
Shift + DownArrow
Shift + UpArrow
Shift + PageDown
Shift + PageUp
Shift + F8
F8, and then press LeftArrow
or RightArrow
F8 + arrow keys
Ctrl + + Shift + F8, and then
use the arrow keys
Ctrl + A
Ctrl + Shift + Home
Shift + Home
Ctrl + Shift + UpArrow
Ctrl + Shift + LeftArrow
Shift + End
Ctrl + Shift + DownArrow
Alt + Ctrl + + PageDown
Ctrl + Shift + RightArrow
Escape
F8
Shortcut Key
Alt + LeftArrow
Alt + RightArrow
F11
Shift + F11
Ctrl + K
Ctrl + F9
Alt + Shift + D
Alt + Ctrl + L
Alt + Shift + P
Alt + Shift + T
Ctrl + + F11
F9
Alt + Shift + F9

Switch between a field code and its result
Switch between all field codes and their results
Unlink a field
Unlock a field
Update linked information in a Word source
document
Update selected fields
Format
Shift + F9
Alt + F9
Ctrl + Shift + F9
Ctrl + Shift + F11
Ctrl + Shift + F7
Description
Shortcut Key
1.5 line spacing Ctrl + 5
Double line spacing Ctrl + 2
Maximise application window
Alt + F10
Maximise document window
Ctrl + F10
Restore application window
Alt + F5
Restore document window
Ctrl + F5
Single line spacing Ctrl + 1
Toggles 12 point spacing before Ctrl + 0
Add or remove one line space preceding a Ctrl + 0 (zero)
paragraph
Apply a style
Ctrl + Shift + S
Apply an underline
Ctrl + U
Apply bold formatting
Ctrl + B
Apply hidden text formatting
Ctrl + Shift + H
Apply italic formatting
Ctrl + I
Apply subscript formatting (automatic spacing) Ctrl + EqualSign
Apply superscript formatting (automatic spacing) Ctrl + Shift + PlusSign
Apply the Heading 1 style Alt + Ctrl + 1
Apply the Heading 2 style Alt + Ctrl + 2
Apply the Heading 3 style Alt + Ctrl + 3
Apply the List style
Ctrl + Shift + L
Apply the Normal style
Ctrl + Shift + N
Center a paragraph
Ctrl + E
Change the case of letters
Shift + F3
Change the font
Ctrl + Shift + F
Change the font size
Ctrl + Shift + P
Change the formatting of characters (Font Ctrl + D
command, Format menu)
Change the selection to Symbol font
Ctrl + Shift + Q
Copy formats
Ctrl + Shift + C
Create a hanging indent
Ctrl + T
Decrease the font size Ctrl + Shift + <
Decrease the font size by 1 point Ctrl + [
Display nonprinting characters
Ctrl + Shift + * (asterisk)
Double-space lines Ctrl + 2
Double-underline text
Ctrl + Shift + D
F9

Format letters as all capitals
Ctrl + Shift + A
Format letters as small capitals
Ctrl + Shift + K
Increase the font size Ctrl + Shift + >
Increase the font size by 1 point Ctrl + ]
Indent a paragraph from the left
Ctrl + M
Insert a footnote
Alt + Ctrl + F
Insert an endnote
Alt + Ctrl + E
Justify a paragraph
Ctrl + J
Left align a paragraph
Ctrl + L
Mark a table of authorities entry
Alt + Shift + I
Mark a table of contents entry
Alt + Shift + O
Mark an index entry
Alt + Shift + X
Paste formats
Ctrl + Shift + V
Reduce a hanging indent
Ctrl + Shift + T
Remove a paragraph indent from the left Ctrl + Shift + M
Remove manual character Formatting
Ctrl + SpaceBar
Remove paragraph formatting
Ctrl + Q
Review text formatting
Shift + F1 (then click the text
whose formatting you want to
review)
Right align a paragraph
Ctrl + R
Set 1.5-line spacing Ctrl + 5
Single-space lines Ctrl + 1
Start AutoFormat
Alt + Ctrl + K
Underline words but not spaces
Ctrl + Shift + W
Insert
Description
A column break
A field
A line break
A nonbreaking hyphen
A nonbreaking space
A page break
An AutoText entry
An ellipsis
An optional hyphen
New paragraphs in a cell
Tab characters in a cell
The copyright symbol
The registered trademark symbol
The trademark symbol
Shortcut Key
Ctrl + Shift + Enter
Ctrl + F9
Shift + Enter
Ctrl + Shift + Hyphen
Ctrl + Shift + SpaceBar
Ctrl + Enter
Enter (when the ScreenTip
appears)
Alt + Ctrl + period
Ctrl + Hyphen
Enter
Ctrl + Tab
Alt + Ctrl + C
Alt + Ctrl + R
Alt + Ctrl + T

Mail merge
Description
Edit a mail-merge data document
Insert a merge field
Merge a document
Preview a mail merge
Print the merged document
Menus
Description
Select the first or last command on the menu or
submenu
Move
Shortcut Key
Alt + Shift + E
Alt + Shift + F
Alt + Shift + N
Alt + Shift + K
Alt + Shift + M
Shortcut Key
Home or End
Description
Shortcut Key
Browse a document
Alt + Ctrl + Home
Cancel an action
Escape
Close a document
Ctrl + W
Create a new document
Ctrl + N
Down one line
Down Arrow
Down one screen (scrolling)
PageDown
Find text, formatting, and special items
Ctrl + F
First cell in a column
Alt + PageUp
First cell in a row
Alt + Home
Go back to a page, bookmark, footnote, table, Alt + Ctrl + Z
comment, graphic, or other location
Go to a page, bookmark, footnote, table, Ctrl + G
comment, graphic, or other location
Last cell in a column
Alt + PageDown
Last cell in a row
Alt + End
Move between master / subdocuments Ctrl + \
Next cell in a row
Tab
Next row
DownArrow
One cell to the left (in a table)
Shift + Tab
One cell to the right (in a table)
Tab
One character to the left
LeftArrow
One character to the right
RightArrow
One paragraph down
Ctrl + DownArrow
One paragraph up
Ctrl + UpArrow
One word to the left
Ctrl + LeftArrow
One word to the right
Ctrl + RightArrow
Open a document
Ctrl + O
Previous cell in a row
Shift + Tab
Previous row
UpArrow
Quit Word
Alt + F4

Redo or repeat an action
Repeat find
Replace text, specific formatting, and special
items
Save a document
Split a document
Switch to normal view
Switch to outline view
Switch to page layout view
To a previous revision
To the beginning of a document
To the beginning of a line
To the end of a document
To the end of a line
To the end of the window
To the location of the insertion point when the
document was last closed
To the top of the next page
To the top of the previous page
To the top of the window
Undo an action
Up one line
Up one screen (scrolling)
Office Assistant
Description
Close an Office Assistant message
Close tips
Display the next tip
Display the previous tip
Get Help from the Office Assistant
Make the Office Assistant balloon active
See more Help topics
See previous Help topics
Select a Help topic from the topics the Office
Assistant displays
Select a Help topic from the topics the Office
Assistant shows
Show or hide the Office Assistant in a wizard
Ctrl + Y
Alt + Ctrl + Y
Ctrl + H
Ctrl + S
Alt + Ctrl + S
Alt + Ctrl + N
Alt + Ctrl + O
Alt + Ctrl + P
Shift + F5
Ctrl + Home
Home
Ctrl + End
End
Alt + Ctrl + PageDown
Shift + F5
Ctrl + PageDown
Ctrl + PageUp
Alt + Ctrl + PageUp
Ctrl + Z
UpArrow
PageUp
Shortcut Key
Escape
Escape
Alt + N
Alt + B
F1
Alt + F6
Alt + DownArrow
Alt + UpArrow
Alt + number (1 is the first
topic, 2 is the second, and so
on)
Alt + number (1 is the first
topic, 2 is the second, and so
on)
Tab to select the Office
Assistant button; SpaceBar to
show the Assistant or turn off
Help with the wizard

Open dialogue
Description
Shortcut Key
Add to Favourites Alt + 4
Commands and settings Alt + 9
Details Alt + 6
List Alt + 5
Look in favourites Alt + 3
Preview Alt + 8
Properties Alt + 7
Search the Web Alt + 2
Select a folder in the Open or Save As dialog
box
Alt + 0 to select the folder list;
arrow keys to select a folder
Up one level Alt + 1
Print
Description
Move around the preview page when zoomed in
Move by one preview page when zoomed out
Move to the first preview page when zoomed out
Move to the last preview page when zoomed out
Print a document
Switch to Print Preview
Review
Shortcut Key
Arrow keys
PageUp or PageDown
Ctrl + Home
Ctrl + End
Ctrl + P
Alt + Ctrl + I
Description
Shortcut Key
Collapse text under a heading
Alt + Shift + Minus Sign
Demote a paragraph
Alt + Shift + RightArrow
Demote to body text
Ctrl + Shift + N
Expand or collapse all text or headings
Alt + Shift + A or the asterisk
(*) key on the numeric keypad
Expand text under a heading
Alt + Shift + PlusSign
Go to the beginning of a comment
Ctrl + Home
Go to the end of a comment
Ctrl + End
Hide or display character formatting
The slash (/) key on the
numeric keypad
Insert a comment
Alt + Ctrl + M
Move selected paragraphs down
Alt + Shift + DownArrow
Move selected paragraphs up
Alt + Shift + UpArrow
Promote a paragraph
Alt + Shift + LeftArrow
Show all headings up to Heading n
Alt + Shift + n
Show all headings with the Heading 1 style Alt + Shift + 1
Show the first line of body text or all body text Alt + Shift + L
Turn revision marks on or off
Ctrl + Shift + E

Save as dialog
Description
Shortcut Key
Commands and settings Alt + 6
Create folder Alt + 3
Details Alt + 5
List Alt + 4
Look in favourites Alt + 2
Up one level Alt + 1
Select
Description
Extend a selection (or block)
Extend a selection to adjacent cells
Reduce the selection size
Select a column
Select an entire table
Select the next cell's contents
Select the preceding cell's contents
Text box
Shortcut Key
Ctrl + Shift + F8, and then use
the arrow keys
Hold down Shift and press an
arrow key repeatedly
Shift + F8
Click in the column's top or
bottom cell. Hold down Shift
and press the UpArrow or
DownArrow key repeatedly
Alt + 5 on the numeric keypad
(with NumLock off)
Tab
Shift + Tab
Description
Shortcut Key
Move one character to the left or right
LeftArrow or RightArrow
Move one word to the left or right Ctrl + LeftArrow or Ctrl +
RightArrow
Move to the beginning of the entry
Home
Move to the end of the entry
End
Select from the insertion point to the beginning Shift + Home
of the entry
Select from the insertion point to the end of the Shift + End
entry
Select or unselect one character to the left Shift + LeftArrow
Select or unselect one character to the right Shift + RightArrow
Select or unselect one word to the left
Ctrl + Shift + LeftArrow
Select or unselect one word to the right
Ctrl + Shift + RightArrow

Toolbars
Description
Enter text in a text box
Perform the action assigned to a button
Select an option from a drop-down list box or
from a drop-down menu on a button
Select the next or previous button or menu on
the toolbar
Select the next or previous toolbar
Windows
Description
Carry out the Move command (document icon
menu, menu bar)
Carry out the Size command (document icon
menu, menu bar)
Maximize the document window
Minimize the document window
Shortcut Key
Enter (when the text box is
selected)
Enter (when a button is
selected)
Arrow keys to move through
options in the list or menu;
Enter to select the option you
want (when a drop-down list
box is selected)
Tab or Shift + Tab (when a
toolbar is active)
Ctrl + Tab or Ctrl + Shift + Tab
Shortcut Key
Ctrl + F7
Ctrl + F8
Ctrl + F10
Ctrl + F9