2010 SGM Minutes - Scots College

SCOTS COLLEGE OLD BOYS’ASSOCIATION
MINUTES OF THE SPECIAL GENERAL MEETING HELD AT THE
WELLINGTON CLUB, THE TERRACE, WELLINGTON ON WEDNESDAY 16
JUNE 2010 COMMENCING AT 5.30PM
PRESENT
F C Wevers ( Chairman), D W M Bennett, S H E Raphael, C S Peterson, M C Radford,
E A C Tingey, S A Tingey, G I Fairbairn, B Gundersen, P Brigden, R J P Buxton, R
Craig, C Morrison, J Yan, D Chamberlain, D Bain, D Wood, Mrs A Walker
APOLOGIES
N J Gould ( President), J M Carter, D R Richards, N F Manthel, R J Green, R H Fisher,
D C Murie, I G Lackey
WELCOME
The Chairman in extending a welcome to all present, expressed appreciation for the
positive response by Old Boys to attend this meeting which was required in accordance
with the Rules, as there was not a quorum present for the previously advertised Annual
Meeting on 26 April 2010
MINUTES OF PREVIOUS ANNUAL MEETING
The minutes of the previous Annual Meeting held on 26 May 2009 having been
circulated subsequently to the Executive Committee were received and endorsed.
It was agreed that the record of the meeting held on 26 April 2010 be endorsed and
ratified as a correct record of the decisions taken at that meeting
CHAIRMAN’S REPORT
The report of the Chairman for the 2009 year was tabled and copies distributed to all
present. The Chairman briefly highlighted the main issues and activities that had occurred
during the past year.
The report was received with thanks to the Chairman.
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FINANCIAL STATEMENT
The financial statement for the year ended 31 December 2009 was tabled, and copies
distributed to all present.
The statement was received and adopted.
APPOINTMENT OF AUDITOR
It was resolved that the appointment of an auditor be determined after consideration of
the Rules amendment being proposed.
ELECTION OF OFFICE HOLDERS / EXECUTIVE COMMITTEE
It was agreed that the decision taken at the meeting on 26 April for the election of
persons to the Executive Committee and the office holders be ratified.
The Chairman explained the desirability of strengthening the membership of the
Executive Committee, and he proposed that Ross Buxton and Denis Wood be appointed
as additional members of the Committee.
Their appointment was endorsed.
( Peterson/ Raphael)
AMENDMENT TO RULES
The paper summarizing the changes proposed to the Rules of the Association was tabled
and circulated to all present. The Chairman noted that no major or significant changes
were being proposed, and that the amendments as outlined were being made to clarify the
wording and intention of the current Rules. Particular amendments related to the
requirement to appoint an auditor, and to the procedure required for notice to be given for
general meetings.
The proposed change to Rule 33 which presently requires that an auditor shall be
appointed was discussed, noting that the proposed amendment provided for some
flexibility, with the opportunity to appoint a reviewer if considered more appropriate, and
giving the Executive Committee the ability to make the decision of whether or not to
appoint an auditor.
It was agreed that the change proposed be accepted, noting that the decision on
appointment of an auditor is for the Executive Committee to determine at the time.
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The full summary of the proposed changes to the Rules of the Association as detailed in
the schedule attached to the minutes was agreed and adopted.
( Wevers / Raphael)
GENERAL
David Bennett provided a short summary of current developments at the College, and in
particular the proposed Creative Performing Arts Centre, and the Covered Sports Centre.
He outlined both projects, which were being driven by the growth demands of the
College which was based on an increase to 920 students by 2015/2016. Construction was
to commence very soon, and would not affect the current chapel building, although there
would be changes to other adjacent buildings.
CLOSURE
The Chairman thanked all members for their attendance, and encouraged Old Boys to
take an increasing interest in the College and its activities, noting in particular the
opportunities that will arise for more involvement in the lead up to the college centenary
in 2016.
The meeting closed at 6.15pm.
CHAIRMAN
/ /
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