College Council Minutes 19 January 2010 1/3 ... - Selwyn College

Minutes of a meeting of the College Council in the New SCR
at 5.10pm on Tuesday 19 th January 2010
Present:
The Master, Professor Spencer, the Senior Tutor, the Bursar, Mr Agar
(present from item cc2010.6), Professor Cant, Mr Fox, Mrs Laurie, Dr
Meer, Dr Sage and Canon Shilson-Thomas. Mr Norman (JCR
President), Mr Jefferson (JCR Treasurer) and Mr Hugall (MCR
President) were present for the Unreserved Business.
In attendance: Dr Jarvis (Secretary); Mr Low (MCR Treasurer) was present for the
Unreserved Business; Mrs Kilpatrick (Development Director) was
present for item cc2010.6 and cc2010.20i.
UNRESERVED BUSINESS
The Master welcomed the JCR President and Treasurer and the MCR
President and Treasurer to Council.
cc2010.1
cc2010.2
cc2010.3
cc2010.4
cc2010.5
Starred Items
Council confirmed that starred items not be discussed.
Statement of Conflicts of Interest
It was confirmed that there were no conflicts of interest arising from
the agenda of unreserved business concerning any of those persons
present.
Apologies for Absence
Apologies were received from Dr Clegg.
Minutes of the Unreserved Council Meeting held on Tuesday 1 st
December 2009
Minutes were agreed and signed.
Matters Arising
i. cc2009.237i – Charity Registration
The Bursar informed Council that the application for charitable
status had been substantially completed. However, there
remained one matter of potential difficulty with the Charity
Commission, relating to private benefits and the constituency of
the Stipends Committee. The issue concerns all Colleges and is
being addressed by the Bursars’ Committee. Once agreement has
been reached, the application will be submitted.
cc2010.6
Sports Bursaries
The Development Director reported a positive response to the Selwyn
Sports Bursary Scheme which had been launched shortly before
Christmas 2009 (cc2009.181). Approximately £3.5K had been raised
so far. However, in addition, there had been two generous donations
made by alumni in the United States: $85K from Matthew and
College Council Minutes 19 th January 2010 1/3

Charlotte Bickerstaff (both SE 1986) and a further donation of $10K
(c. £58K together). Council agreed to the proposal that an endowed
fund be set up using these two donations in order to provide an
income for disbursement each year as sports bursaries, and that the
fund be named after the Bickerstaffs. Additional funds for
disbursement would come from other donations made to the Scheme
and also from donations already paid to the Hermes club. Donors to
the Hermes account have been asked to re-direct their donations to the
Sports Bursary Scheme, although it was suggested that the Hermes
account be kept at this time in order not to lose any donations.
Donations made through the Scheme will be subject to Gift Aid
unlike those made to Hermes directly.
It was confirmed that grants made through the Scheme would be to
individuals and separate to the annual allocation of funds to the Clubs
and Societies of the College.
Council agreed that the granting of awards be decided by a committee
consisting of Dr Tasker (who is also Senior Treasurer of the Hermes
Club), the Presidents of the Hermes and Sirens Clubs and the
Development Director. It was further requested that a brief outline of
the grant application process be produced for Council to approve.
cc2010.7
cc2010.8
cc2010.9
cc2010.10
Gardens Committee
Council received and noted the minutes of a meeting of the Gardens
Committee held on Friday 27 th November 2009 (CP2010/1).
Rents Liaison Committee
Council received and noted the minutes of a meeting of the Rents
Liaison Committee held on Friday 27 th November 2009 (CP2010/2).
Carbon Reduction Scheme
The Bursar introduced a paper prepared by Mills & Reeve LLP
outlining the impact on the College of the introduction of the
compulsory Carbon Reduction Commitment Energy Efficiency
Scheme in April 2010 (CP2010/3). The Bursar noted that obligations
arising from the Scheme may be onerous. It remains a matter of
ongoing discussion whether Colleges will register singly or in
aggregate groupings either with each other or with the University.
Protocol on International Relationships
The Master introduced a paper which offered guidelines on cooperation
between Colleges and the University on International
Matters (CP2010/4). These issues had been discussed by the Heads of
House Committee. Some concern was expressed about the
bureaucratic nature of the proposals. However, it was felt that certain
provisions were reasonable and could be sensibly implemented, e.g.,
notification of the Vice Chancellor of the visit of important dignitaries
to Colleges. It was also noted that confusion can arise about the status
of certain educational courses offered by Colleges and other
College Council Minutes 19 th January 2010 2/3

institutions to visitors who may erroneously consider them to be
University courses. Council broadly welcomed the suggestions.
cc2010.11
Staff Sports & Social Club Events
i. Jazz Evening - 10 th April 2010
Council granted permission for the use of the Hall for a Jazz
evening featuring Alan Ward's young Jazz musician Atila
Huseyin. Music may be performed between 8.30 - 9.30pm and
10.00 - 11.00pm. There will be no dancing. In the interval a
simple Ploughman’s supper may be served. In addition to staff,
Fellows and students who may be interested will be invited,
subject to a limit of 100. Permission for Atila to play the Hall
piano should be requested of the Acting Director of Music, Ms
Sarah MacDonald.
ii. Annual Staff Outing - 30 th June 2010
Council granted permission for the annual staff outing to be held
on Wednesday 30 th June 2010.
iii. Staff Christmas Party - 11 th December 2010
Council gave its approval for use of the Hall and New SCR for
the Staff Christmas Party on Saturday 11 th December 2010 and
for a live band and dancing to be present at this event. Permission
was granted on the condition that the burden on the Catering
Department be kept to a minimum.
cc2010.12
cc2010.13
Parking Spaces for Bicycles
Following some remarks from Professor Spencer, Council considered
the adequacy of the provision of undercover bicycle parking space.
Professor Spencer noted that the problem of lack of space had been
eased as Term had started and that the main issue may in fact be
storage of bicycles during vacations. Council agreed that a cull of
abandoned bicycles be carried out during the Easter vacation and that
the situation be subsequently reviewed.
Any Other Unreserved Business
i. Sundial
The Master reported that significant progress had been made on
the sundial (cc2008.284i & gb2009.25ii) which would be
completed sometime in March.
The Unreserved Meeting concluded at 5.44pm.
College Council Minutes 19 th January 2010 3/3