WHOLE-SCHOOL ATTENDANCE POLICY - Smithdon High School ...

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A Welcome Back It is important that on return from an absence, particularly a lengthy one, that all students are made to feel welcome. This should include ensuring that the student is helped to catch up on missed work and brought up to date on any information that has been passed to the other students. Absence notes Notes received from parents explaining absence should be kept for a short period (4 weeks). If there are attendance concerns about the pupil, that may require further investigation, then the notes may need to be retained for a longer period. Promoting attendance The school will use opportunities as they arise to remind parents/carers, that it is their responsibility to ensure that their children receive their education. The Home/<strong>School</strong> agreement can be used in this way. Holidays in term time Holidays during term time are strongly discouraged. The school asks that family holidays are not taken during school time, if at all possible. Any holiday period which exceeds ten days for the academic year will be recorded as unauthorised absence, except in exceptional circumstances. All requests for holidays in term time should be made to the Headteacher. (Further guidance is available within the Norfolk Pupil Holiday document.) It should be noted that all holiday requests for pupils in Year 10 and 11 will not be authorised. Attendance Awards The school will use the following system to reward students who have good or improving attendance. Students who achieve 100% attendance in a half term will be entered in a prize draw, to be drawn in full-school assembly. Students achieving 100% attendance in a term will receive a certificate, presented in year assemblies. All students achieving 100% attendance for the year will be presented with a certificate and gift token in the annual year group Celebration of Achievement. In addition, a similar presentation will be made to the student who has made the most improvement in their attendance over the course of the year. Weekly rewards are also presented to tutor groups achieving the highest attendance for the week and for those who achieved 100% for a complete week. Attendance Targets The school’s attendance last year was 93.05% The school’s attendance target for 2010/11 is 94%. 4
The registration system The following codes /marks will be used to record attendance information. CODE DESCRIPTION MEANING / Present (AM) Present \ Present (PM) Present B Educated off site (NOT Dual Approved Education Activity registration) C Other Authorised Circumstances (not Authorised absence covered by another appropriate code/description) D Dual registration (i.e. pupil attending Approved Education Activity other establishment) E Excluded (no alternative provision Authorised absence made) F Extended family holiday (agreed) Authorised absence G Family holiday (NOT agreed or days in Unauthorised absence excess of agreement) H Family holiday (agreed) Authorised absence I Illness (NOT medical or dental etc. Authorised absence appointments) J Interview Approved Education Activity L Late (before registers closed) Present M Medical/Dental appointments Authorised absence N No reason yet provided for absence Unauthorised absence O Unauthorised absence (not covered by Unauthorised absence any other code/description) P Approved sporting activity Approved Education Activity R Religious observance Authorised absence S Study leave Authorised absence T Traveller absence Authorised absence U Late (after registers closed) Unauthorised absence V Educational visit or trip Approved Education Activity W Work experience Approved Education Activity X Non-compulsory school age absence Not counted in possible attendances Y Enforced closure Not counted in possible attendances Z Pupil not yet on roll Not counted in possible attendances # <strong>School</strong> closed to pupils Not counted in possible attendances Registers are kept by the school for five years. Register Security Registers are stored electronically and regular printouts taken as a paper record. These are stored centrally. 5
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WHOLE-SCHOOL ATTENDANCE POLICY - Smithdon High School ...

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