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APPENDIX I RULES AND PROCEDURES OF THE STUDENTS’ SENATE 1.1 Introduction: CHAPTER I SESSIONS OF THE STUDENTS’ SENATE The membership, duties, powers and privileges of the Students’ Senate are defined in the constitution of the Students’ Gymkhana 1.2 Frequency: The Students’ Senate shall meet at least once a month. 1.3 Notification 1.4 Agenda a. All members of the Students’ Senate and b. The General Body of the Students a. The agenda of the Sessions of the Students Senate shall be finalized by the steering committee of the Students’ Senate. The agenda shall be circulated to the members of the Students’ Senate and general body of Students by the Convener of Students’ Senate. The agenda may be over-ruled by a simple majority in the Students’ Senate. b. The agenda cannot be overruled in a requisition meeting called under Article 7.07 of the Constitution. 1.5 Quorum: a. One-half of the total strength of the Students’ Senate shall constitute the quorum. The quorum shall be required at the commencement of each session. Members shall not leave during sessions without the permission of the Convener of the Students’ Senate. If quorum is absent at the beginning of any session, the Convener shall adjourn the session for lack of quorum without transacting any business. Sessions adjourned for lack of quorum shall require quorum for reconvening. 20
. For a requisition meeting called under Article 7.07 of the Constitution, adjourned once due to lack of quorum, the Convener will call another meeting within 3 days at the same place at the same time. For such a meeting if the quorum requirements of Article 1.5 (a) of the rules and Procedures are not met than the matter shall be referred to the general body under the provision of Art. 2.13 of the Constitution. 1.6 Attendance: In case any member of the Students’ Senate is unable to attend a session, he/she shall communicate the reasons of the same to the Convener of the Students’ Senate in advance of the Session and this communication shall be read out at the session. Any member who absents himself/ herself without explanation from two consecutive or non-consecutive sessions shall be served a show-cause notice by the Convener of the Students’ Senate. If the member is unable to provide an explanation to the satisfaction of the Students’ Senate, the Convener of the Students Senate shall propose a censure notice against the defaulting member. 1.7 Presence of the General Body All sessions of the Students’ Senate shall ordinarily be open to the General Body of the Students. However, the Students’ Senate may resolve to hold a closed door session on the basis of a simple majority. Members of the General body may express their views either through the members of the Students’ Senate or ask for permission to speak themselves. The Convener of the Students’ Senate shall request all members of the general body of the Students to leave in case any confidential matter comes up for discussion. The Convener of the Students’ Senate shall request a General Body member to leave if found violating the code of conduct as per Art. 1.8 below. 1.8 Code of conduct during the Presence of the General Body a. Members of the General Body should address the Convener of the Students’ Senate during the course of discussion. b. Members of General Body shall have to take the permission of the Convener of the Students’ Senate before expressing a viewpoint for maintaining the order: c. Members of the general Body should not make any irrelevant personal comment on the floor of the house or make any coarse remark of the offensive nature. 1.9 Presence of counselors and other special invitees: The Students’ Senate may by consensus invite the Counselors of the Students’ Gymkhana or may other special invitees as and when necessary. 1.10 Minutes: a. The responsibilities for the recording of the minutes of the sessions of the 21
Page 1 and 2: INDIAN INSTITUTE OF TECHNOLOGY KANP
Page 3 and 4: CHAPTER I MEMBERSHIP AND ADVISORY B
Page 5 and 6: 2.13 Majority decisions shall be bi
Page 7 and 8: CHAPTER III ELECTIONS 3.01 Election
Page 9 and 10: 3.10 a. For the post of all Gymkhan
Page 11 and 12: elected by the Senate. 4.05 Steerin
Page 13 and 14: CHAPTER V ORGANIZATION OF COUNCILS
Page 15 and 16: CHAPTER VI CLUBS AND HOBBY GROUPS 6
Page 17 and 18: corresponding executive should meet
Page 19: CHAPTER VIII BY LAWS 8.01 Amendment
Page 23 and 24: ii. iii. Members of the general Bod
Page 25 and 26: shall appoint one UG and one PG Sen
Page 27 and 28: CHAPTER IV PROCEDURES 4.1 Change in
Page 29 and 30: agenda for the same. i. Written not
Page 31 and 32: APPENDIX II RULES AND PROCEDURES RE
Page 33 and 34: . Commissions must be given during
Page 35 and 36: APPENDIX III Gymkhana Festivals 8.0
Page 37 and 38: c. He/She shall be responsible for
Page 39 and 40: Other than the above, senate may in

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