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Students’ Senate shall rest with the Convener of the Students’ Senate. The actual recording of the minutes shall be done by the steering committee of the Students’ Senate. The recorded minutes shall constitute a draft and not an official record. b. Circulation: The draft minutes shall be published and circulated by the Convener of the Students’ Senate amongst: i. Members of the Students’ Senate ii. Counselors of the Students’ Gymkhana iii. The General Body of the Students. Within a period of two weeks of the session in question, if this has not been done, all subsequent sessions of the students Senate shall be compulsorily adjourned if so demanded by even one member of the Students’ Senate. c. Ratification: When the procedure lay down in Art. 1.10(b) above has been followed the draft minutes shall be placed for ratification at the first subsequent session of the students’ Senate. However, if less than twenty-four hours have elapsed since the circulation of the draft minutes; ratification shall be done in the next session if so demanded by even one member of the Senate. Ratification of the draft minutes shall constitute the first item on the agenda. Changes, if any, shall be included in full in the minutes of the session in which ratification is done. On ratification, the Convener shall sign the ratified minutes, whereupon they shall become official. 1.11 Parliamentarian: The Parliamentarian to the Students’ Senate shall be the Convener of the Rules and Procedures committee. He/She shall advise the Students’ Senate on procedural matters, and his/her interpretation of these rules and procedures shall be final. He/She shall also act as the Convener of the Students’ Senate in the absence of Convener of Students’ Senate. 1.12 Office of the Students’ Senate: a. An office of the Students’ Senate shall be maintained by the Convener of the Students’ Senate, who shall be responsible for the up to date maintenance of the following: i. The Constitution of the Students’ Gymkhana with amendments. ii. Minutes of the sessions of the Students’ Senate. iii. The Rules and procedures of the Students’ Senate with amendments. iv. Reports of the sub-committees of the Students’ Senate. v. All correspondence relating to the convening and functioning of the Students’ Senate. b. The Convener of the Students’ Senate shall be responsible for the production, on demand, of all the above documents in original to the following: i. Members of the Students’ Senate. 22
ii. iii. Members of the general Body of the Students. Any other person or body authorized by the Students’ Senate. 23
Page 1 and 2: INDIAN INSTITUTE OF TECHNOLOGY KANP
Page 3 and 4: CHAPTER I MEMBERSHIP AND ADVISORY B
Page 5 and 6: 2.13 Majority decisions shall be bi
Page 7 and 8: CHAPTER III ELECTIONS 3.01 Election
Page 9 and 10: 3.10 a. For the post of all Gymkhan
Page 11 and 12: elected by the Senate. 4.05 Steerin
Page 13 and 14: CHAPTER V ORGANIZATION OF COUNCILS
Page 15 and 16: CHAPTER VI CLUBS AND HOBBY GROUPS 6
Page 17 and 18: corresponding executive should meet
Page 19 and 20: CHAPTER VIII BY LAWS 8.01 Amendment
Page 21: . For a requisition meeting called
Page 25 and 26: shall appoint one UG and one PG Sen
Page 27 and 28: CHAPTER IV PROCEDURES 4.1 Change in
Page 29 and 30: agenda for the same. i. Written not
Page 31 and 32: APPENDIX II RULES AND PROCEDURES RE
Page 33 and 34: . Commissions must be given during
Page 35 and 36: APPENDIX III Gymkhana Festivals 8.0
Page 37 and 38: c. He/She shall be responsible for
Page 39 and 40: Other than the above, senate may in

here - Students' Gymkhana - Indian Institute of Technology Kanpur

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