Job Description and Person Specification - Student Action for ...

Post:
Reports to:
Responsible for:
Location:
Hours:
Salary:
Leave:
Closing date: 11 th March 2013
Interviews: 19 th March 2013
Administrator
Chief Executive
Interns and volunteers working on temporary projects
STAR National Office, London N7
21 hours per week
(Hours to be agreed during our core hours of
Monday to Friday, 9 am to 6 pm)
£26,000 per annum pro rata plus up to 7% contributory pension
28 days per annum pro rata plus the days between Christmas Day
and New Year’s Day
Role description
The post-holder will be responsible for overseeing the efficient administration of the STAR
office. This will include supporting the STAR team to organise events and arranging travel
and accommodation and maintaining the accounting systems. They will work closely with
the Chief Executive, Treasurer and accountants.
Main Tasks
Travel and Events Organisation
Work with the STAR team to arrange training events including identifying and
booking training venues, organising catering, taking bookings and producing
materials.
Book travel tickets and overnight accommodation for STAR staff and volunteers in
accordance with the STAR travel policy
Lead on organising STAR’s annual conference in November
Work closely with other team members to, plan, deliver and evaluate national
events such as student groups committee training and campaign action week
Administration of the National Office
Arrange and service meetings including minute taking
Answer the general telephone enquiry line
Ensure the smooth running of the office by ensuring stationery and office supplies
are in stock, the office equipment is in good working order and liaising with the
landlords to resolve premises issues
Finance
Ensure STAR’s financial record keeping is up to date by inputting all financial
transactions into the computer based finance system and filing all paperwork
Process income and expenditure including making payments, securing payments
and issuing receipts
Work with STAR’s payroll service to administer the monthly staff payroll
Work with the Treasurer to produce management accounts
Work with STAR’s accountants to produce STARs Annual Accounts

Work with the Chief Executive to produce budgets for projects and funders
Maintain the funder reporting and payment calendar and ensure these are all
delivered on time.
Other tasks
Undertake other tasks identified by STAR as relevant and commensurate with the
post
Person specification
Essential
Excellent knowledge of Excel
Highly numerate
Good information technology skills including word processing and email
Excellent administrative skills including maintaining filing systems
Ability to organise meetings and take minutes
Excellent oral and written English communication skills
Ability to manage a project from the beginning and deliver it on time
Ability to work flexibly, assist other staff and respond to changing priorities
Understanding of and commitment to STAR’s aims and values
Ability to work occasional evenings and weekends by prior arrangement
Desirable
Experience of managing paid staff or volunteers
Experience of managing finance systems and finance record-keeping
Experience of organising events
How to apply
Application packs can be downloaded at www.star-network.org.uk
Please send completed application forms to Emily Crowley by e-mail or post:
volunteering@star-network.org.uk or STAR, 356 Holloway Road, London N7 6PA
Due to our limited resources we are sorry that STAR is not able to offer feedback to
unsuccessful candidates
EW 7/2/13