Hotel Reservation Form

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EXHIBITOR HOUSING
2003 IEEE MTT-S INT’L
MICROWAVE SYMPOSIUM
JUNE 8–13, 2003 • PHILADELPHIA,PA
MTT-S • ARFTG • RFIC
LISTED CONVENTION RATES ARE AVAILABLE ONLY FOR RESERVATIONS MADE BY MAY 10, 2003
HOTEL PREFERENCE
Hotel locations and rates are shown on the reverse side of this form. Please show three choices.
First choice __________________________ Second choice ______________________________ Third choice _______________________________
If hotel choices are unavailable, which is most important: Rate ______ or Location ______ (please select one)
Name
e-mail
Liberty
Through
Microwaves
Company
Address
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Reservations may be made on-line, by fax or by mail and must be received by the Housing Bureau between February 1, 2003 and May 10, 2003.
Changes and modifications should be made through the Housing Bureau until May 10, 2003 using one of these methods.
ON-LINE FAX MAIL
www.ims2003.org
Code: EXIMS
First
EXHIBITOR
use code
EXIMS
City __________________________________________________ State/Province __________ZIP/Postal Code _________________________________
Country ________________Daytime Phone ( ) _________________________________or FAX ( ) ____________________________________
w/Int’l Country Code
732-465-6447
Deposit paid by: ■ Check or Money Order ■ MasterCard ■ Visa ■ American Express ■ Diners Club ■ Discover
(Payable to: IEEE CMS Housing Bureau)
CARDHOLDER NAME (printed)
CARDHOLDER SIGNATURE *REQUIRED
CARD NO._______________________________________ EXP. DATE (Must be later than 6-30-2003) _____________________________
ROOM OCCUPANTS
1. Print or type names of persons occupying each room. If more than three rooms are required,
attach a list providing the information requested below for each additional room.
2. Select room type desired, indicate arrival and departure dates, and special requests (not guaranteed).
Occupants (first name first)
1.
Check one: ■ Single ■ Double (1 bed) ■ Dbl/Dbl (2 dbl beds)
ROOM
Arr. Date: ____________________ Dep. Date: ____________________
NO. 1
2.
Requests: ■ Smoking ■ Non-Smoking ■ Wheelchair Accessible ■ King
1.
Check one: ■ Single ■ Double (1 bed) ■ Dbl/Dbl (2 dbl beds)
ROOM
Arr. Date: ____________________ Dep. Date: ____________________
NO. 2
2.
Requests: ■ Smoking ■ Non-Smoking ■ Wheelchair Accessible ■ King
1.
Check one: ■ Single ■ Double (1 bed) ■ Dbl/Dbl (2 dbl beds)
ROOM
Arr. Date: ____________________ Dep. Date: ____________________
NO. 3
2.
Last
IEEE IMS 2003 Housing Bureau
Attn: Christy Lankenau
455 Hoes Lane, Piscataway, NJ 08855
INSTRUCTIONS AND HOUSING BUREAU POLICY
1. Please print or type all data requested.
2. Confirmations will be sent after each reservation booking,
modification and/or cancellation. If you do not receive a
confirmation via e-mail, fax or mail within 14 days after any
transaction, contact the Housing Bureau by phone or e-mail. You
will not receive a confirmation from the hotel.
3. All rates are per room per night and are subject to 14% tax (subject
to change).
4. Request room and bedding and indicate special requests in the
section provided on the form. Specific room types will be assigned
at check-in. Please be advised that requests are not guaranteed.
5. A deposit equal to the room rate for one night is required for each
reservation. Requests received without deposits will be returned
and will not be processed. Provide complete credit card information
or mail a check payable to IEEE CMS Housing Bureau. Credit cards
must be valid through June 2003 to be used for deposits.
6. Changes, modifications and cancellations prior to May 10, 2003
must go through the Housing Bureau. Reservations secured by
check will be assessed $15.00 fees if cancelled at any time.
Reservations guaranteed by credit card may be cancelled without
penalty until May 31, 2003 after which $15.00 fees will be charged
for cancellations.
7. Changes after May 10, 2003 must be made with your hotel.
8. Valid Govt. ID will be required at check-in for Govt. rate rooms.
Requests for blocks of rooms without named occupants must be accompanied by this completed form and faxed to 732-465-6447
Questions about room blocks: Phone 800-810-4333 or e-mail mtts-03reservations@ieee.org.
Requests: ■ Smoking ■ Non-Smoking ■ Wheelchair Accessible ■ King

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Courtesy of Philadelphia
Convention & Visitors Bureau
2003 IMS EXHIBITOR HOTELS
LISTED CONVENTION RATES ARE AVAILABLE ONLY FOR RESERVATIONS MADE BY MAY 2, 2003
MAP NO. HOTEL SINGLE/DOUBLE
1 Courtyard Marriott Downtown $174.00
2 Loew’s Philadelphia Hotel $204.00
3 Philadelphia Marriott – Headquarters $199.00
4 The Westin Philadelphia $199.00
5 Wyndham Franklin Plaza $189.00
CHECK WITH THE HOUSING BUREAU FOR TRIPLE OR QUADRUPLE OCCUPANCY RATES.