Printable copy of Agenda and Minutes of Last Years Meeting

SURREY COUNTY SMALL- BORE RIFLE ASSOCIATION
NOTICE OF ANNUAL GENERAL MEETING 2012
Notice is hereby given that the Annual General Meeting of the above Association will be held at the
Surrey Rifle Association Club House, Bisley Camp on Tuesday 27 th March, 2012 at 8.15 p.m.
AGENDA
1 Apologies for absence
2 To approve the Minutes of the previous Annual General Meeting
3 Matters arising
4 To receive the reports of the Chairman and Section Captains
5 To receive the Statement of Accounts and Scrutineer’s Report
6 To elect office Bearers and Committee
7 To elect a Scrutineer and agree their fees
8 To approve amendments to the Association’s Constitution (attached)
9 To approve amendments to the Association’s Byelaws (attached)
10 Any other relevant business
Clubs are reminded that they may only vote if they are affiliated to the Association.
G S Goodfellow
Hon Secretary
4 th March 2012

SURREY COUNTY SMALL BORE RIFLE ASSOCIATION
Minutes of the Annual General Meeting of the Association 2011 held at the Surrey Rifle Association
Club House on 29 th March 2011 at 8.15 p.m.
The President, Mr M Bailey, took the Chair
1 Apologies for Absence
Apologies were received from D Deroy Parker, W Baptie, J Boshier, G Doe, J O’Connell, B
Davies
2 Minutes of previous Annual General Meeting
The minutes of previous AGM were approved and signed by the President as a true record.
3 Matters Arising
The updated version of the Constitution, as approved at the last AGM, is to be posted on the
County website.
4 Reports of Officers
Reports from the Chairman and most Captains had been circulated with the Minutes of last
AGM. The Air Rifle Captain gave his report for the year 2010 to the meeting, as follows:
In the Inter County Winter League, we won every round in Division 1 – highest average was
Ken Parr Jr with 297.
At the National Airgun Championships, our top shooters were away in Delhi for the
Commonwealth Shooting Federation Championships but we had just enough Surrey
shooters to form a team. They finished second to Hampshire and top scorer was Mike
Bamsey with 567.
In the ESSU Championships, Ken Parr was English Champion and Hannah Pugsley finished
sixth in the Women’s Final.
In the Commonwealth Games in Delhi, Ken Parr won a silver medal in the Paris Competition
(with James Huckle).
In the Inter County Postal Competition (663), Surrey retained the title with an average of
578.4 per shooter. Aberdeen were in second place. All team members were from Croydon.
5 Statement of Accounts and Scrutineer’s Report
Copies of the Accounts had been circulated with the minutes together with a report from the
Treasurer as follows:
This report should be read in conjunction with the Balance Sheet and Income & Expenditure
summary for the year ended 31/12/2010.
Whilst the Association’s balance sheet remains strong, 2010 saw a drop in our General
Funds from £38,105.14 to £37,869.08 albeit this was lower than the drop seen last year.

We continue to see only a negligible yield from our savings as a result of the very low
interest rates where historically this has helped to offset our operational expenditure.
Our main sources of income, through affiliations and competition fees, remain solid which is
good as they continue to show that we are able to retain a good level of interest in our sport.
The issues outstanding with overdue invoices from the NSRA and NRA relating to range hire
highlighted in my report last year have now been resolved. We continue to see
inconsistencies with the bookkeeping arrangements of both Associations. Indeed as you will
see in note 5 within the accounts the Income/Expenditure summary from the 2010 Air
Meeting benefited from a sizable reduction in the Range Hire costs invoiced by the NSRA
compared to previous years.
The accounts have been reviewed by Mrs. Ann Lewis as an independent scrutineer. This
should not be construed as a full audit as it does not represent investigation of individual
entries, but rather oversight of the accounting approach followed, and reconciliation of our
assets as reported in the Balance sheet.
Subject to agreement by the members of the Association, Ann has confirmed she will be
willing to continue to act in this capacity for the forthcoming year – approved by the meeting
nem.con.
The accounts, as presented, were approved by the Meeting – Proposer Ian Shirra-Gibb
(Chobham); Seconder David Brigden (32/61 st ).
6 Election of Office Bearers and Committee
The President passed the chairmanship of the meeting to the Chairman and indicated that
he was willing to stand again as President of the Association. Mr M Bailey was duly reelected
nem.con. Chairmanship reverted to the President.
The following Officer Bearers and Committee members stood down:
John Menard – Chairman
Stephanie Postlethwaite – County Captain
Colin Campbell Salmon – LSR Captain
A nomination had been received from Bookham RC, seconded by The Borough of
Wandsworth R C, that Peter Jones be elected to the post of Chairman. Carried nem.con.
A nomination had been received from Chobham & District RC, seconded by The Borough of
Wandsworth RC, that Lina Jones be elected to the post of County Captain. Carried
nem.con.
A nomination had been received from Chobham & District RC, seconded by 41 st County of
London RC, that Andy McGarty be elected to the post of LSR Captain. Carried nem. con.
All other officers and Members of the Committee, including Vice Presidents, were willing to
stand for re-election. It was therefore proposed that they be re-elected by means of a block
vote. Proposed: Mrs P Hicks Seconded : I Shirra Gibb. Motion carried nem.con.
No nominations had been received for other vacant Committee positions, i.e.:
• PSK – the committee will co-opt
• Newsletter Editor – the Committee will co-opt
• Awards Officer – the Committee will co-opt

• Dinner Organiser – from the floor, David Crispin volunteered to take on organisation
of the County Dinner. Carried nem. con.
Clubs are encouraged to canvass their members for volunteers to take on the vacant
positions. .
7 Election of Scrutineer and Agreement of Fee
A motion proposed by Gill Goodfellow and seconded by Stephanie Postlethwaite that Ann
Lewis be confirmed as independent examiner for the forthcoming year was carried nem. con.
8 Any Other Relevant Business
None
The meeting closed at 8.50 p.m.
G S Goodfellow
Hon. Secretary