2013 Day Camp Parent Handbook - YMCA of Greater Rochester

DAILY CAMP PROCEDURES
Camp Day
The camp day runs from 9:00am – 4:15pm. AM and PM extended Day Camper Care programs are
included as part of the session tuition. Check-in and Pick-up are based at the Pavilion. Once
activity classes have started please report first to the Store/Office.
Sunday Check-In Option
Join us Sunday evening 5:30 – 6:30pm for a Day Camp Orientation prior to your camper’s arrival.
Day Camp Staff will be available to give tours, answer questions and receive camper forms.
Orientation is not required, although often aids in a smooth Monday morning check-in.
Morning Drop-Off
AM Camper Care 7:00 – 9:00am daily.
Afternoon Pick-Up
Pick-up 4:15 – 6:00pm daily. Anyone picking up a camper must be listed on child's Authorized
Pick-up List and must present proper photo identification.
Transportation
Families may arrive by car or boat. When arriving by car please remember to keep the driveway
clear and the speed limit through camp is 5mph. When arriving by boat please tie up to the Y dock
and proceed to the Pavilion. Camp Cory does not offer transportation for Day Camp Campers.
CAMPER PREPARATION AND ADDITIONAL INFORMATION
Call with Questions
If you have any questions or concerns, please call.
Full Time Staff & Phone Numbers
Pat Foster - Camp Director - all day to day camp operations
Office – 585-263-4241
Email – patrickf@rochesterymca.org
Sara Seeloff -Director of Administration - regarding billing, registrations and store accounts
Office – 585-325-2889
Email – saraseeloff@rochesterymca.org
Kelly Balconi - Coordinator of Annual Giving/ Alumni Relations - regarding financial assistance
Office – 585-263-4239
Email – kelly.balconi@rochesterymca.org
Sick Child Policy
Please do not send your child to camp if he/she is sick and/or running a fever. If a child becomes ill
during camp, a parent or person authorized to pick-up will be contacted to pick-up the child.
Children must be symptom free for at least 24 hours before returning. A doctor's note may be
required for your child to return to camp.

Camper T-Shirt
T
Each registered camper will receive a Camp t-shirt as part of their registration. Camp t-shirts will
be distributed to each camper during their first session in attendance.
Cell Phone/Electronics Policy
Camp is a cell-phone and electronic free zone. If cell phones come to camp, they must remain
safely in a backpack or held for safekeeping at the camp office. Remember the YMCA is not
responsible for the loss or damage of any personal item.
Rainy Days
Campers will take part in a full scheduled program of activities regardless of the weather. We are
prepared with a rainy day schedule for each group which focuses on crafts, group games, and
special events. Be sure to dress campers appropriately for the weather.
Late Night / Camp Out Option
Tuesdays of sessions 1, 3, 5, 7, 9 offer the opportunity for campers to extend their stay into the
evening. Late Night, recommended for campers age 5+, includes dinner and evening activities with
pick-up at 9:15pm. Camp Out, recommended for campers age 7 – 13, includes 3 meals, evening
activities, and sleep over. Payment and the 2013 Day Camp Late Night/Camp Out Form is required
to register and will take place Monday at camp during each odd numbered session.
What to Pack
We advise packing the following items in your camper's backpack each day. Please be sure to
clearly label everything with your camper's first and last name. There is no formal uniform at camp.
Please dress your child in a t-shirt and shorts every day. Sneakers are required footwear for all
camp activities. Open-toed sandals/flip flops will only be worn to the waterfront.
• Bag lunch
• Swimsuit and towel
• Plastic bag for wet clothes
• Extra set of clothes (recommended for campers entering 2nd grade and below)
• Sunscreen lotion, hat, and water bottle
• Sweatshirt
• Water shoes
• Raingear
• Sneakers
Lost and Found
Misplaced items are common among elementary school age children. You can help limit lost items
by following these procedures:
• Label all belongings with camper’s first and last name.
• Remind each child to check his/her belongings at the end of each day.
• If something is lost, check the lost and found as soon as possible.
• Notify camp staff upon sign-in/sign-out regarding lost items or speak with your child’s
counselor.
• All lost and found not claimed after by the last day of camp will be donated to a charitable
organization.
• The YMCA is not responsible for lost, stolen, broken, or destroyed items.

Sunscreen/Insect Repellent
All campers should apply sunscreen in the morning prior to arriving at camp. Staff will assist
campers with applying their own sunscreen after morning and afternoon swim periods. In order to
comply with child abuse prevention guidelines, the application of sunscreen will take place in an
open setting. We recommend that each camper keep their own bottle of sunscreen lotion in their
backpack labeled with their first and last name. Because campers spend a large part of their day
outside, we recommend camper's use the following precautions:
• Wear a hat to protect them from the sun.
• Wear approved swim shirts while participating in swim periods.
• Have their own personal bottle of sunscreen available
MEDICAL AND HEALTH INFORMATION
The 2013 Day Camp Health Form (2 pages) is to be submitted the first day of camp.
Medications
It is preferable that prescription medications be administered at home when possible. Campers who
require medications will need to submit additional information and meet the camp nurse.
All medication must be in its original container and clearly labeled with campers first and last
name. WE CANNOT ACCEPT ANY MEDICATIONS THAT ARE NOT IN THEIR ORIGINAL CONTAINER.
Immunization History
New York State Department of Health requires each camp to keep a current copy of every camper’s
immunization history on file in order for them to attend. A complete copy of your child’s
immunization history should be submitted with the Health Form. CAMPERS WITHOUT AN
IMMUNIZATION HISTORY ON FILE WILL NOT BE PERMITTED TO ATTEND.
Emergencies
Our staff is trained in handling a variety of emergency situations. In the event of an emergency, we
will make every attempt to notify parents immediately. If necessary, emergency transportation will
be handled by local emergency services.
Daily Snack
The Y is committed to healthy living and modeling healthy eating. A healthy afternoon nut-aware
snack will be provided for all campers.
PAYMENT OPTIONS AND PROCEDURES
Payments are due in full by June 1, 2013.
Easy Payment Option
The Easy Payment Option (EFT) is the preferred billing method. Simply provide a credit or debit card
and tuition will be automatically paid June 1, 2013.
Changes in Registration
Parents are responsible for informing the camp office in writing of all changes to camper
registration and updating contact details including address and phone numbers.

Cancellations & Refunds
We require written notice of session cancellation, e-mails are acceptable. If you cancel prior June
1, 2013, you will receive a refund for any monies paid less the $25 deposit. If canceling after June
1, 2013, there will be NO refund.
No refunds will be made for children sent home due to: homesickness; disruptive behavior; or
possession, use or sale of drugs (including alcohol or tobacco). There is zero tolerance for illegal
behaviors on Camp Cory property.
Financial Assistance
Camp Cory’s financial assistance program is made possible through generous donations to the
YMCA’s Annual Campaign. Applications for assistance are confidential and available on our website
or by calling the Camp Office. The amount of assistance granted is based on individual need and
family circumstance.
Financial assistance applications are processed on a first come, first serve basis. Complete
applications should be submitted to the Business Office. Please allow 3 weeks for a determination
to be made.
CAMPER RELEASE PROCEDURES
The following procedures are in place for your child’s safety and will be employed during the camp
season. Anyone picking up a camper must be on the camper’s Authorized Pick-Up list and MUST
present photo identification before a camper will be released. Acceptable forms of ID include:
• A driver’s license or state non-driver ID
• A passport or military ID
• An Employment Identification Card
Authorized Pick-up List
Only those people listed on the 2013 Day Camp Authorized Persons Form will be permitted to
sign-out campers with proper identification. No notes will be accepted at the time of pick-up. In
order to add or change authorized persons, please send a note to the Day Camp Director, to be file
at the camp office, prior to the pick-up date.
BEHAVIOR EXPECTATIONS
Behavior Policy
Our camp is dedicated to providing every camper with a positive summer experience. We have a set
of community standards and expectations for behavior which all camp participants must follow,
including a strict no bullying policy. Our leadership team addresses all incidents of bullying
seriously and encourages campers, staff, and parents to alert us to any problems during the camp
season. It is our goal to ensure that all participants in our community gain self-confidence, make
new friends, and go home with a magical and memorable experience.
At Camp, we expect campers to:
• Follow the rules that instructors set out for each activity, area, or project.
• Remain on the camp property and with their assigned group at all times until properly signed out
by authorized persons.

• Use appropriate language and be respectful to staff and other campers.
• Use all camp facilities and equipment properly.
• Refrain from fighting and any form of physical or verbal aggression.
• Be a positive and active participant in all camp activities.
Prohibited Items
The following items will be confiscated by YMCA Staff and held in the office for parents to retrieve
at the end of the camp day.
• Tobacco, alcohol, drugs
• Trading/playing cards
• Electronic games or devices (including cell phones)
• Cell phones
• Valuables (YMCA is not responsible for lost or stolen items)
• Personal toys or games
• Weapons (play or real)
• Candy, gum, cough drops (due to food allergies, campers should not bring candy or snacks to
share)
• Animals
Behavioral Consequences
Campers not adhering to camp behavior standards will be handled on an individual basis. Frequent
or severe violations may result in suspension or expulsion from the program at the discretion of
the camp director. No refunds will be given due to expulsion or suspensions.