Charter Bus Service Insurance Req.

2. MCS acknowledges that Transportation Providers and/or Transportation Arrangers who do not have a
current Certificate of Liability Insurance (which includes the aforementioned requirements) on file in our
office, will be immediately removed from the MCS approved listing. Furthermore, it is the responsibility of
the Transportation Providers and/or Transportation Arrangers to keep their COLI up to date, current, and
on file within the MCS Office of Student Transportation Services. Lastly, your company’s mailing address,
phone number, name(s) of your point of contact(s) and email address (if applicable) is needed for
posting to the website.
3. Interested companies should review their current certificate of liability insurance for accuracy
and if necessary have their insurance company/broker mail or email their respective certificate of liability
insurance for consideration to Audrey Williams, WilliamsAL@mcsk12.net. The USPS mailing address is as
follows:
Memphis City Schools
Office of Student Transportation
5390 Mendenhall Square Mall, Suite A,
Memphis, Tennessee 38115
Note: We cannot accept COLI’s from a Transportation Provider and/or Transportation
Arranger (includes faxed copies, email, nor copies mailed or hand deliveries). All COLI’s
must be sent to MCS by the insurance provider only, by either USPS mail or electronic mail.
4. MCS Van Rental Regulations.
a. Pursuant to 23 C.F.R. 1204 (1991); see also 49 U.S.C. 30125 and other related
federal regulations, MCS's has determined that a van with a capacity of 12-15
passengers does not comply with the student transportation construction standards.
Therefore, rental car/charter companies may not rent/charter/lease 12-15 passenger
vans to MCS employees. Additionally, the NHTSA study found that 74 percent of all
15-passenger vans had significantly mis-inflated tires. By contrast, 39 percent of
passenger cars were found with significant inflation problems. NHTSA research has
consistently shown that improperly inflated tires can change handling characteristics,
increasing the prospect of a roll-over crash in 15-passenger vans.
b. 7 - 10 passenger van can be rented/chartered/leased by MCS employees for
transporting public school students to various school activities when the van has an up to
date/current safety inspection and certification of the Tennessee Department of Safety
and any/all drivers must also have a verified and current Class “D” drivers license with
the “F” endorsement prior to rental. This van type vehicle is not defined as a school bus
and does not require an “S” endorsement. Reference Tennessee State Law (TCA
§49-6-2115 Rule §520-1-5.02)
5. If you have any questions or concerns regarding this matter please contact Audrey Williams in the Office
of Student Transportation Services at (901) 416-5539.