agenda - City of Stirling

AGENDA 

ORDINARY MEETING OF COUNCIL 

27 NOVEMBER 2012 - 7.00PM

Disclaimer 

Members of the public should note that in any discussion regarding any planning or other 

application that any statement or intimation of approval made by any member or officer of the City 

during the course of any meeting is not intended to be and is not to be taken as notice of approval 

from the City. No action should be taken on any item discussed at a Council meeting prior to 

written advice on the resolution of the Council being received. 

Any plans or documents contained in this document may be subject to copyright law provisions 

(Copyright Act 1968, as amended) and the express permission of the copyright owner(s) should 

be sought prior to the reproduction.

TABLE OF CONTENTS 

ITEM SUBJECT PAGE 

PRELIMINARIES 6 

1. OFFICIAL OPENING 7 

2. ATTENDANCE, APOLOGIES AND LEAVE OF ABSENCE 7 

APOLOGIES 7 

APPROVED LEAVE OF ABSENCE 7 

3. DISCLOSURES OF INTERESTS 7 

4. PETITIONS 7 

5. PUBLIC QUESTION TIME 8 

5.1 RESPONSES TO PREVIOUS QUESTIONS FROM MEMBERS OF THE 

PUBLIC TAKEN ON NOTICE 

8 

5.1.1 PUBLIC QUESTION TIME - R KOLB 8 

5.1.2 PUBLIC QUESTION TIME - P COLLINS 9 

5.2 PUBLIC QUESTION TIME 10 

6. APPLICATIONS FOR LEAVE OF ABSENCE 11 

7. CONFIRMATION OF MINUTES 11 

8. ANNOUNCEMENTS BY THE PRESIDING MEMBER 11 

9. UNRESOLVED BUSINESS FROM PREVIOUS MEETINGS 11 

10. REPORTS AND RECOMMENDATIONS OF COMMITTEES 12 

RESOURCE MANAGEMENT COMMITTEE - 20 NOVEMBER 2012 12 

10.1/HR1 STAFF ESTABLISHMENT REPORT AS AT 31 OCTOBER 2012 12 

10.1/F1 SCHEDULE OF ACCOUNTS PAID FOR PERIOD 4 ENDING 31 

OCTOBER 2012 

15 

10.1/F2 

10.1/F3 

MONTHLY STATEMENT OF FINANCIAL ACTIVITY FOR THE MONTH 

ENDING 31 OCTOBER 2012 

CONSULTANT AND LEGAL EXPENSES FOR THE PERIOD ENDING 

31 OCTOBER 2012 

24 

55 

10.1/F4 FUNDING MODEL FOR THE HAMERSLEY GOLF COURSE 

REDEVELOPMENT PROJECT 

10.1/F5 2013/2014 BUDGET TIMETABLE AND BROAD BUDGET 

PARAMETERS 

58 

64 

10.1/F6 WRITE OFFS - FINES AND COSTS 72


10.1/AM1 PROPOSED EXCISION AND DEDICATION OF PORTION OF 

RESERVE 35517, LOT 9848, HOUSE NUMBER 612, KARRINYUP 

ROAD, STIRLING 

76 

10.1/AM2 

10.1/AM3 

PROPOSED LAND EXCHANGE OF RIGHT OF WAY LAND WITH 

ROAD WIDENING LAND 

RIGHTS OF WAY MANAGEMENT STRATEGY - DEDICATION OF 

RIGHTS OF WAY FOR THE 2013 CALENDAR YEAR 

82 

99 

10.1/GCS1 STRATEGIC PROJECTS FORUM 125 

10.1/GCS2 USE OF RECEPTION HALL FOR 2013 CIVIC EVENTS 130 

10.1/GCS3 

10.1/GCS4 

BENEFITS OF COMBINING INDIVIDUAL AWARD CEREMONIES INTO 

A PRESTIGIOUS AWARDS GALA EVENT TO BE HELD ANNUALLY 

OSBORNE PARK HOSPITAL COMMUNITY ADVISORY COUNCIL 

NOMINATION 

152 

159 

INFRASTRUCTURE AND COMMUNITY DEVELOPMENT COMMITTEE - 20 

NOVEMBER 2012 

163 

10.2/WF1 BULK WASTE VERGE COLLECTION PROCESS 163 

10.2/EO1 CITY OF STIRLING POLICY REVIEW - ENGINEERING OPERATIONS 174 

10.2/ED1 KITCHENER STREET, TRIGG - PROPOSED STREETSCAPE 

ENHANCEMENT AND TRAFFIC MANAGEMENT SCHEME 

185 

10.2/PR1 

DRAFT STAR SWAMP RESERVE ENVIRONMENTAL MANAGEMENT 

PLAN 

196 

10.2/RL1 LICENSED EVENTS AT SCARBOROUGH BEACH 336 

10.2/TE1 

10.2/TE2 

10.2/TE3 

TENDER FOR THE PROVISION OF TREE MAINTENANCE, PRUNING, 

REMOVAL, STUMP GRINDING, ARBORICULTURAL SERVICES AND 

PEST AND DISEASE CONTROL WITHIN THE CITY OF STIRLING. 

TENDER FOR THE GRASSING OF VARIOUS RESERVES WITHIN 

THE CITY OF STIRLING 

TENDER FOR THE SUPPLY AND DELIVERY OF BIN LINERS, POO- 

CH POUCH BAGS, GREEN WASTE BAGS, GENERAL RUBBISH 

COLLECTION BAGS, DOG CARCASS BAGS, CAT CARCASS BAGS 

AND SHRINK WRAP FOR THE CITY OF STIRLING 

342 

352 

358 

11. REPORTS FOR CONSIDERATION IN ACCORDANCE WITH SECTION 

4.2(4) OF THE MEETING PROCEDURES LOCAL LAW 2009 

362 

11.1 STRATEGIC COMMUNITY PLAN - CONSULTATION DRAFT 362 

11.2 REGIONAL DEVELOPMENT AUSTRALIA FUND EXPRESSION OF 

INTEREST - APPLICATION FOR SCARBOROUGH BEACH FUNDING 

381


12. MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN 404 

12.1 NOTICE OF MOTION - COUNCILLOR RE - DOUBLEVIEW BOWLING 

AND RECREATION CLUB 

404 

12.2 NOTICE OF MOTION - COUNCILLOR RE - MORRIS PLACE TOILETS 409 

13. NOTICE OF MOTION FOR CONSIDERATION AT THE NEXT MEETING 412 

14. QUESTIONS BY MEMBERS OF WHICH DUE NOTICE HAS BEEN 

GIVEN 

412 

14.1 QUESTIONS ON NOTICE - COUNCILLOR RE 412 

15. NEW BUSINESS OF AN URGENT NATURE 413 

16. MATTERS BEHIND CLOSED DOORS 413 

17. CLOSURE 413

AGENDA OF THE ORDINARY MEETING OF COUNCIL 

27 NOVEMBER 2012 

NOTICE OF MEETING 

Dear Mayor and Councillors, 

I advise that an Ordinary Meeting of the Council will be held in the City of Stirling Council 

Chamber, 25 Cedric Street, Stirling on Tuesday, 27 November 2012 commencing at 

7.00pm. 

Stuart Jardine 

Chief Executive Officer 

VISION 

Stirling: The City of Choice 

MISSION 

To lead in the delivery of responsive, sustainable services to the City's diverse community. 

In doing this, the City seeks to preserve and enhance its environment and lifestyle, now and 

into the future. 

VALUES 

The City of Stirling's core values are: 

• Integrity 

• Diversity 

• Environment 

• Respect 

• Community Participation 

• Accountability 

PRELIMINARIES 

1. Opening prayer: 

"Almighty God we ask you to guide us in all our discussions to show goodness, 

honesty, understanding and wisdom in all that we undertake to do. May we respect 

each other's views at all times and we ask all of this in your name." 

2. Councillors and visitors are requested to turn off mobile phones. 

3. Councillors and staff are reminded to disclose any declarations of financial interests 

and interests affecting impartiality. 

4. All Councillors are requested to activate their microphones when addressing the 

meeting. 

5. Councillors and visitors are reminded that audio recording of the Council meeting 

proceedings is prohibited unless prior approval has been granted by the City of 

Stirling. 

6



1. OFFICIAL OPENING 

The Presiding Member to declare the Ordinary meeting of Council open. 

2. ATTENDANCE, APOLOGIES AND LEAVE OF ABSENCE 

APOLOGIES 

Nil. 

APPROVED LEAVE OF ABSENCE 

Councillor Samantha Jenkinson (granted a leave of absence for the period 

26 November 2012 to 30 November 2012 inclusive). 

3. DISCLOSURES OF INTERESTS 

Nil. 

4. PETITIONS 

Nil. 

7



5. PUBLIC QUESTION TIME 

5.1 RESPONSES TO PREVIOUS QUESTIONS FROM MEMBERS OF THE 

PUBLIC TAKEN ON NOTICE 

5.1.1 PUBLIC QUESTION TIME - R KOLB 

The following question was submitted by Ms R Kolb, 59 North Beach Road, North 

Beach WA 6020 at the Council meeting held 13 November 2012. 

"Q1. 

I'm here tonight to get a change made to what is listed in the Council Agenda on 

page 12. My question two (2) from the last Council meeting is put in the minutes as 

something which wasn’t what I asked. My reason for asking question two (2) last 

week was to establish the estimated cost to ratepayers of having an item go out to 

public consultation. Particularly, when previously this item has been put out for 

public consultation and it has failed to receive support. Therefore, my previous 

question sort an estimate of the cost to take any proposed project to public 

consultation. My question actually was to take a proposed project to public 

consultation not this proposed project and therefore I would like to have the item 

corrected and to have my question answered so that I get an appropriate answer to 

that question." 

A1. The Manager Governance and Council Support advised that the recording from the 

last Council meeting will be listened to and if required a minute amendment will be 

made at the next Council meeting. 

Additional Information 

A1. The wording listed on page 12 of the 13 November 2012 Council agenda is correct. 

The questions and answers listed on that page were from the Council meeting held 

30 October 2012. Officers verified the wording against the audio recording for that 

particular meeting and confirm the item was minuted correctly and as such no minute 

amendment is required. 

It is difficult to provide a dollar figure for public consultation of a proposed project as it 

could be anything from nil, utilising free media and the City's website to more than 

$10,000 for an extensive public consultation with venue and facilitated workshops. A 

reasonable size advertisement in the three (3) Local Community Newspapers costs 

approximately $2,000. 

8



5.1.2 PUBLIC QUESTION TIME - P COLLINS 

The following questions were submitted by Mr P Collins, 40 Meenaar Crescent, 

Coolbinia, WA 6050 at the Council meeting held 13 November 2012. 

"Q1. 

My first question is regarding the proposed Scheme amendment, dealing with 

Heritage and the demolition of neglect provisions proposed for our Scheme. Could I 

have an update on the status of that Scheme amendment?" 

A1. The Director Planning and Development advised that the question would be taken on 

notice and a written response provided. 

"Q2. 

I refer to a question I made to Council on the 10 July 2012, where I requested an 

update on the requirements for new developments to at least contain a street tree if 

there wasn’t one (1) or if one (1) was removed to have one (1) replaced. The answer 

I received in writing was that the City was looking at some Scheme amendments 

and/or Policy changes. What is the status of those Mr Mayor?" 

A2. The Director Planning and Development advised that provisions are being introduced 

through the Omnibus amendment that makes reference to street trees and would 

enable the City to form a Policy position to reintroduce the requirement for street tree 

planting as part of development applications. 

"Q3. 

Would I be able to find out when the Omnibus amendment is proposed to go 

through?" 

A3. The Mayor advised the question would be taken on notice and a written response 

provided. 

"Q4. 

On the 10 July 2012, I asked a question at Council regarding the Reserve behind the 

Terry Tyzack Aquatic Centre to the south abutting Alexander Drive. I asked what 

plans the City has to encourage greater use of that Reserve as it offers safe vehicle 

and pedestrian access from the rear of the Aquatic Centre well away from Alexander 

Drive. The Director Community Development advised that a survey had been carried 

out regarding that area and a report will be presented to Council on the proposed use 

of the Reserve. Can I please have an update?" 

A4. The Acting Director Community Development advised that the question would be 

taken on notice and a written response provided. 

"Q5. 

I refer to the proposal to upgrade Beaufort Street from Central Avenue to Queens 

Crescent, the final section of Beaufort Street requiring upgrading. Could I please 

have a status update on the progress of those works, the availability of funding from 

the Department of Transport and the funding from the City of Stirling and when the 

project might likely be commencing?" 

9



A5. The Acting Director Infrastructure advised that at the moment the City is working with 

the Department of Transport on the project and the City is awaiting detailed design 

drawings. He further advised the City has received a set of drawings but they require 

further amendments and the consultants for the Public Transport Authority are 

working on them. He also stated that the City has signed a Memorandum of 

Understanding with the Public Transport Authority that assures a $2.3 million 

contribution from the Public Transport Authority and an estimated half contribution 

towards it once the detailed design is received. He further advised the City will 

prepare a detailed estimate and that contribution may be changed to represent 50% 

of the amended value. He also advised that at the moment the City is proposing that 

the works will commence after July 2013. 

"Q6. 

My final question is regarding Yokine Reserve, I would like to congratulate the City 

on the completion of Stage 1a and Ib at the Reserve which has been soft open for a 

couple of months now and is very well used especially by my children. In relation to 

Stage 2 which I understand was deferred on the budget for this financial year, which 

includes permanent toilets and an older play facility. What is the likelihood of that 

being put on the budget for consideration for the next financial year?" 

A6. The Acting Director Infrastructure advised that the question would be taken on notice 

and a written response provided. 

Additional Information 

A1. The Amendment documentation (Amendment No.27) has been prepared and 

referred to the Environmental Protection Authority for assessment. Following the 

Authority's consent, the Amendment will be advertised for public comment in 

accordance with the Town Planning Regulations 1967 and the City's Planning 

Consultation Procedure. 

A3. A response has recently been received from the Environmental Protection Authority 

in respect of the Omnibus Amendment documentation (Amendment No.13) and 

arrangements are being made to commence public advertising (anticipated within the 

next two (2) to three (3) weeks). 

A4. A strategic plan is currently being developed for the adjacent Terry Tyzack Aquatic 

Centre and this area will form part of that strategy. This will be reported to Council 

accordingly. 

A6. Any future stages of the Yokine Playscape at Yokine Regional Open Space such as 

permanent toilets and the teenager area will be subject to future budget 

considerations. 

5.2 PUBLIC QUESTION TIME 

Nil. 

10



6. APPLICATIONS FOR LEAVE OF ABSENCE 

Nil. 

7. CONFIRMATION OF MINUTES 

That the Minutes of the Ordinary Meeting of Council of 13 November 2012 be confirmed, 

and signed by the Presiding Member as a true and correct record of proceedings. 

8. ANNOUNCEMENTS BY THE PRESIDING MEMBER 

Nil. 

9. UNRESOLVED BUSINESS FROM PREVIOUS MEETINGS 

Nil. 

11



10. REPORTS AND RECOMMENDATIONS OF COMMITTEES 

RESOURCE MANAGEMENT COMMITTEE - 20 NOVEMBER 2012 

10.1/HR1 STAFF ESTABLISHMENT REPORT AS AT 31 OCTOBER 2012 

Report Information 

Location: 

Applicant: 

Reporting Officer: 

Business Unit: 

Ward: 

Suburb: 

Not Applicable 


Manager Human Resources 

Human Resources 


Not applicable 

Authority/Discretion 

Definition 

Advocacy 

Executive 

Legislative 

Quasi-Judicial 

Information 

Purposes 

when Council advocates on its own behalf or on behalf of its 

community to another level of government/body/agency. 

the substantial direction setting and oversight role of the Council. 

e.g. adopting plans and reports, accepting tenders, directing 

operations, setting and amending budgets. 

includes adopting local laws, town planning schemes & policies. 

Review when Council reviews decisions made by Officers. 

when Council determines an application/matter that directly affects a 

person’s right and interests. The judicial character arises from the 

obligation to abide by the principles of natural justice. Examples of 

Quasi-Judicial authority include town planning applications, building 

licences, applications for other permits/licences (eg under Health 

Act, Dog Act or Local Laws) and other decisions that may be 

appealable to the State Administrative Tribunal. 

includes items provided to Council for information purposes only, 

that do not require a decision of Council (i.e. - for 'noting'). 

Moved Councillor Jenkinson, seconded Councillor Boothman 

THE COMMITTEE RECOMMENDS TO COUNCIL 

That the Staff Establishment Report as at 31 October 2012 be RECEIVED. 

The motion was put and declared CARRIED (6/0). 

For: Councillors Boothman, Ferrante, Jenkinson, Proud, Robbins and Tyzack. 

Against: Nil. 

12



Recommendation 


Report Purpose 

This report provides detailed human resource figures for the Council's information in relation 

to staff vacancies, staff recruitment and the staff establishment. 

Relevant Documents 

Attachments 

Attachment 1 - Staff Establishment Report: Staff Turnover Trend (Annualised), Breakdown of 

Vacancies, Agency Staff Usage table, Agency Staff Usage by Directorate and Monthly 

Variation of Agency Staff Usage (Circulated to Councillors under separate confidential cover) 

(ECM Document Number 3288843) 

Available for viewing at the meeting 

Nil. 

Background 

The City's Strategic Plan 2009 - 2012 identifies a key result area of the Council being to 

effectively manage resources in line with best practice principles and governance for the 

benefit of the community. A significant component of this is the management and 

organisational development of the City's human resources, which are employed and 

contracted at various times to implement the vision and initiatives of the City's Strategic 

Plan. 

The Council is provided with human resource figures including:- 

• Staff Establishment Figures; 

• Variations to the Staff Establishment; 

• Staff Turnover; and 

• Staff Vacancies. 

Comment 

Nil. 

Consultation/Communication Implications 

Nil. 

Policy and Legislative Implications 

Nil. 

13



Financial Implications 

Nil. 

Strategic Implications 

Nil. 

Sustainability Implications 

The following tables outline the applicable sustainability issues for this proposal:- 

Nil. 

Issue 

ENVIRONMENTAL 

Comment 

Nil. 

Issue 

SOCIAL 

Comment 

Nil. 

Issue 

ECONOMIC 

Comment 

Conclusion 


14



10.1/F1 

SCHEDULE OF ACCOUNTS PAID FOR PERIOD 4 ENDING 31 OCTOBER 

2012 


Location: 

Applicant: 



Ward: 

Suburb: 



Manager Finance 

Finance Services 




Definition 

Advocacy 

Executive 

Legislative 


Information 

Purposes 






includes adopting local laws, town planning schemes and policies. 











Moved Councillor Boothman, seconded Councillor Robbins 


That the schedule of cheques drawn and payments made for Period 4, 1 October 2012 

- 31 October 2012 amounting to:- 

be RECEIVED. 

Municipal Fund $19,070,456.13 

Trust Fund - 

Reserve Fund 3,151,825.44 

TOTAL $22,222,281.57 

15





Against: Nil. 


That the schedule of cheques drawn and payments made for Period 4, 1 October 2012 - 31 

October 2012 amounting to:- 

be RECEIVED. 

Municipal Fund $19,070,456.13 

Trust Fund - 

Reserve Fund 3,151,825.44 

TOTAL $22,222,281.57 


To inform the Council of funds disbursed for the period 1 October 2012 - 31 October 2012 


Attachments 

Attachment 1 - Schedule of Cheques Raised on the Municipal and Trust Funds 


F1 Payment Listing* ECM Document Number - 3278970 

(*Please note this document can be found attached to the electronic version of this 

agenda on the City of Stirling website at the following address 

http://www,stirling.wa.gov.au/Home/Meetings/Resource+Management+Committee/) 

Background 

Nil. 

Comment 

The reported schedules are submitted in accordance with Regulation 13(1) of the Local 

Government (Financial Management) Regulations 1996 as amended. 


Nil. 


Nil. 

16




Nil. 


Nil. 



Nil. 

Issue 

ENVIRONMENTAL 

Comment 

Nil. 

Issue 

SOCIAL 

Comment 

Nil. 

Issue 

ECONOMIC 

Comment 

Conclusion 

The schedule of cheques drawn and paid during the reporting period be presented. 

17



ATTACHMENT TO ITEM 10.1/F1 - SCHEDULE OF ACCOUNTS PAID FOR PERIOD 4 


Attachment 1 - Schedule of Cheques Raised on the Municipal and Trust Funds 

18



19



20



21



22



23



10.1/F2 

MONTHLY STATEMENT OF FINANCIAL ACTIVITY FOR THE MONTH 



Location: 

Applicant: 



Ward: 

Suburb: 








Definition 

Advocacy 

Executive 

Legislative 


Information 

Purposes 

















Moved Councillor Proud, seconded Councillor Ferrante 


That the Monthly Statement of Financial Activity and other relevant Financial Reports 

for the month ending 31 October 2012 be RECEIVED. 



Against: Nil. 

24




That the Monthly Statement of Financial Activity and other relevant Financial Reports for the 

month ending 31 October 2012 be RECEIVED. 


To apprise Council of the financial position of the City at 31 October 2012 in compliance with 

the provisions of Section 6.4 of the Local Government Act 1995 and Regulation 34 of the 

Local Government (Financial Management) Regulations 1996 as amended. 


Attachments 

Coloured copies of the following Attachment have been distributed to Councillors under 

separate cover (ECM Document Number 3290324):- 

Attachment 1 - Monthly Financial Report for October 2012 made up of:- 

• A Statement of Financial Activity in the form of a Rate Setting Statement; 

• A Statement of Comprehensive Income by Programme - City Wide; 

• An Operating Statement by Nature - City Wide; 

• An Operating Statement by Nature - by Directorate; 

• A Statement of Capital Transactions - Summary; 

• A Statement of Capital Transactions - Detail by Business Unit; 

• A Statement of Financial Position; 

• Current Assets less Restricted Assets; 

• A Statement of Cash Flows; 

• An Investment Summary; 

• An Investment Report; and 

• A Statement of Financial Performance by City Services. 


Nil. 

Background 

The City's Financial Reports are produced in accordance with the Local Government Act 

1995 and Local Government (Financial Management) Regulations 1996 as amended. 

Regulation 34 of the Local Government (Financial Management) Act 1995 requires that 

Local Governments produce a monthly statement of financial activity and such other 

supporting information as is considered relevant by the Local Government. The City of 

Stirling produces a number of reports to assist in the understanding of its operations and 

financial position. 

25



The City's financial reporting framework provides Council, management and staff with a 

broad overview of the City wide financial position. The format for the financial report is in 

two (2) parts:- 

1. A financial summary comprising a Statement of Financial Activity and an explanation 

of the composition of net current assets, less committed assets and restricted assets 

plus an explanation of each material variance in accordance with the requirements of 

Regulation 34; and 

2. A package of other relevant financial reports. 

Comment 

To comply with the requirements of Regulation 34, a Statement of Financial Activity in the 

form of a Rate Setting Statement is attached. A summary of this statement follows:- 

Comments are required for variances that are greater or less than 10% of budget and 

greater than $50,000. 

Part 1 

Monthly Statement of Financial Activity 

To comply with the requirements of Regulation 34, a Statement of Financial Activity in the 

form of a Rate Setting Statement is attached. It should be noted that this statement only 

includes transactions as they relate to the Municipal Fund and it removes the non-cash items 

to allow an assessment of the City's dependency on rate levies. A summary of this 

statement follows:- 

YTD 

Actual 

$'000 

YTD 

Budget 

$'000 

Adopted 

Budget 

$'000 

Operating Revenue 

45,593 

46,100 

81,735 

Operating Expenditure 

57,084 

64,288 

189,395 

Net Operating 

(11,491) 

(18,188) 

(107,660) 

Capital Revenue 

1,854 

1,521 

5,646 

Capital Expenditure 

10,915 

18,449 

72,805 

Net Surplus / (Deficit) from Operating and Capital 

(20,552) 

(35,115) 

(174,819) 

26



YTD 

Actual 

$'000 

YTD 

Budget 

$'000 

Adopted 

Budget 

$'000 

Non Cash Transactions 

Profit / (Loss) on Disposal of Assets 

Depreciation on assets 

Acquired Assets 

Movement in Non Current Liabilities 

22 

10,217 

0 

182 

(1,140) 

10,259 

0 

0 

(608) 

30,300 

0 

0 

Funded From 

Proceeds from disposal of assets 

Transferred to from TP Schemes 

Transferred to/ from Accumulated Funds 

974 

(42) 

(970) 

1,942 

0 

(1,154) 

3,458 

(171) 

6,356 

Opening Funds 

35,552 

25,619 

25,619 

Closing Funds 

134,919 

109,647 

0 

Comparison to Rate Setting Statement 

109,537 

109,236 

109,864 

An explanation of major variances between YTD Actual and YTD Budget for the period 

ending October 2012 is as follows:- 

It should be noted that any significant variances not considered a timing differences between 

actual and budget transactions will be considered as part of the mid year Budget Review. 

Operating Revenues 

1. Other Rates Revenue 

This revenue item has a positive variance of 21% of Year to Date Budget. This is mainly the 

result of instalment administration charges, instalment interest charges and late payment 

penalties being higher than budget as a consequence of more ratepayers choosing to pay 

their rates by instalments rather than in one (1) payment. 

2. Interest 

This revenue item has a negative variance of 34% of Year to Date Budget. This is mainly the 

result of reversal of interest accrual for 30 June 2012. 

3. Profit on Asset Disposal 

This revenue item has a negative variance of 84% of Year to Date Budget. This is mainly 

due to the sale of land in Mirrabooka Precinct not occurring in October as planned in the 

budget, these sales are expected in future periods. It is not unusual to have difficulty in 

accurately forecasting when assets will be disposed of when establishing budgets. 

27



4. Registration, License and Permits 

This revenue item has a positive variance of 11% of Year to Date Budget. This is mainly due 

to development application fees being higher than forecast in budget. 

5. Other 

This revenue has a positive variance of 45% of Year to Date Budget. This is mainly the 

result of revenue for cash in lieu of parking and receipts from previous years being higher 

than forecast in budget. 

Operating Expenses 

6. Material and Contract Direct MTC of NCA 

The positive variance of 10% of Year to Date Budget is due to lower than expected costs in 

the areas of general and reactive building maintenance, reactive reserve maintenance and 

road maintenance as compared to the year to date budget. 

7. Material and Contract Other Works 

The positive variance of 18% of Year to Date Budget is due to lower than expected costs in 

the areas of service activity expense, building cleaning costs, tipping fees and external 

contract services as compared to the year to date budget. 

8. Utilities 

This revenue has a positive variance of 24% of Year to Date Budget. The variance of Year to 

Date Budget is due to the electricity costs being lower than budget due to the slow receipt of 

invoices for street lighting. 

9. Loss on Asset Disposal 

This revenue has a negative variance of 81% of Year to Date Budget. The variance is due to 

the disposal of several motor vehicles during October for a loss, the current economic 

climate has resulted in lower prices being received on assets disposed. 

10. Other 

The positive variance of 29% of Year to Date Budget is due to the costs of contributions and 

elected members conference expenses being lower than budget. 

Capital Revenue 

11. Grants and Subsidies 

This revenue item has a negative variance of 22% of Year to Date Budget. This is the result 

of capital grants received from the Department of Main Roads being lower than forecast in 

budget for this time of year. 

Capital Expenditure 

12. Capital Expenditure 

See separate report for details on variances in capital expenditure “A Statement of Capital 

Transactions – Detail by Business Unit”. 

28



Funding 

13. Profit/Loss Disposals 

The variance of Year to Date Budget is due to a loss being made on assets disposed to 

October, whilst budget had a profit on assets disposed of to end of October. Difference in 

profit is due mainly to disposal land in Mirrabooka Precinct not occurring as planned in 

Budget. 

14. Proceeds from Disposals of Assets 

The variance of Year to Date Budget is due to disposal of blocks of land in Mirrabooka 

Precinct not occurring as planned in budget in October, it is not unusual to have difficulty in 

accurately phasing asset disposals. 

15. Transfers to and from reserves/accumulated funds 

The variance of Year to Date Budget is due to the amount transferred from reserves to 

accumulated funds being lower than forecast in budget. 

Regulation 34 also requires an explanation of the composition of the Net Current Assets less 

committed assets and restricted assets. The following table provides this information:- 

CURRENT ASSETS 

Cash and Cash Equivalent 

Receivables 

Prepayments 

Stock on Hand 

Total Current Assets 

CURRENT LIABILITIES 

Borrowings 

Payables and Provisions 

Total Current Liabilities 

$’000 

181,693 

42,631 

0 

305 

______ 

224,629 

0 

32,538 

_______ 

32,538 

NET CURRENT ASSETS 192,091 

Less Committed Assets 

Less Restricted Assets 

0 

65,688 

Net Current Assets adjusted for Committed and Restricted Assets 126,403 

29



Part 2 

Other Relevant Financial Reports 

Other supporting information considered relevant to this financial report is attached. The 

report comprises:- 

• A Statement of Comprehensive Income by Programme - City Wide; 

• An Operating Statement by Nature - City Wide; 

• An Operating Statement by Nature - by Directorate; 

• A Statement of Capital Transactions - Summary; 

• A Statement of Capital Transactions - Detail by Business Unit; 

• A Statement of Financial Position; 

• Current Assets less Restricted Assets; 

• A Statement of Cash Flows; 

• An Investment Summary; 

• An Investment Report; and 

• A Statement of Financial Performance by City Services. 

The following table summarises the City's operations as reported by the Operating 

Statement by Nature. These are more traditional accrual based Operating Statements 

consolidating all Council operations except Trust Fund transactions. They do contain both 

cash and non-cash (eg depreciation) transactions:- 

YTD 

Actual 

$'000 

YTD 

Budget 

$'000 

Adopted 

Budget 

$'000 

Operating 

Revenue 

Expenditures 

156,984 

57,084 

156,857 

64,288 

197,244 

189,795 

Change in Net Assets 

Resulting from Operations 

99,900 

92,569 

7,450 

Capital 

Non Operating Expenditure 

11,043 

18,449 

73,477 


Nil. 

30




Regulation 34 of the Local Government (Financial Management) Regulations 1996 as 

amended requires all Local Governments to prepare each month a Statement of Financial 

Activity reporting on the revenue and expenditure for the month in question. 

Financial Management Regulation 34 also requires this statement to be accompanied by:- 

a. An explanation of the composition of the net current assets, less committal assets and 

restricted assets; 

b. An explanation of material variances; and 

c. Such supporting information that is relevant to the Local Government. 


Nil. 


Nil. 



Nil. 

Issue 

ENVIRONMENTAL 

Comment 

Nil. 

Issue 

SOCIAL 

Comment 

Issue 

Maintain the City's strong 

financial position 

ECONOMIC 

Comment 

In compliance with the provision of Section 64 of the Local 

Government Act 1995 and Regulation 34 of the Local 

Government (Financial Management) Regulations 1996 as 

amended explanations of composition of net current assets, 

less committed and restricted assets, Activity Statement and 

relevant information together with an explanation of any 

material variances be presented to Council for consideration 

and discussion. 

31



Conclusion 

Local Government (Financial Management) Regulation 34 requires Local Government to 

prepare each month a Statement of Financial Activity, reporting on revenue and expenditure 

for the month in question. 

The statement is also to be accompanied by:- 

a. An explanation of the composition of the net current assets, less committal assets and 

restricted assets; 

b. An explanation of material variances; and 

c. Such supporting information that is relevant to the Local Government. 

The monthly statement of Financial Activity and relevant finance reports with an explanation 

of material variances is submitted for review. 

32



ATTACHMENT TO ITEM 10.1/F2 - MONTHLY STATEMENT OF FINANCIAL ACTIVITY 

FOR THE MONTH ENDING 31 OCTOBER 2012 

Attachment 1 - Monthly Financial Report for October 2012 

33



34



35



36



37



38



39



40



41



42



43



44



45



46



47



48



49



50



51



52



53



54



10.1/F3 CONSULTANT AND LEGAL EXPENSES FOR THE PERIOD ENDING 31 

OCTOBER 2012 


Location: 

Applicant: 



Ward: 

Suburb: 








Definition 

Advocacy 

Executive 

Legislative 


Information 

Purposes 

















Moved Councillor Proud, seconded Councillor Boothman 


That the Consultant and Legal Expenses for the period ending 31 October 2012 report 

be RECEIVED. 



Against: Nil. 

55




That the Consultant and Legal Expenses for the period ending 31 October 2012 report be 

RECEIVED. 


To provide Council with information on expenditure for consultancy and legal services as 

resolved at its meeting on 7 July 2009 (Council Resolution Number 0709/039). 


Attachments 

Attachment 1 - Summary report of Consulting and Legal Expenses by Business Unit 

Attachment 2 - Detailed report of Consulting and Legal Expenses by Transaction (Circulated 

to Councillors under separate confidential cover) (ECM Document Number 3294734) 


Nil. 

Background 

At its meeting on 7 July 2009 (Council Resolution Number 0709/039), Council resolved:- 

"That expenditure by transaction against budget provision for consultant 

expenses and legal expenses be reported each month to the Resource 

Management Committee." 

A summary of the year to date revenue/expenditure year to date budget and full year budget 

is provided below:- 

Description 

Month to 

Date Actual 

Year to 

Date Actual 

Year to Date 

Budget 

Full Year 

Budget 

Legal Expenses 23,372 247,525 307,066 778,098 

Legal Expenses Recoverable 13,001 43,625 34,933 236,800 

Legal Expenses Recovered (5,047) (20,221) (22,400) (211,200) 

Consultancy 26,018 147,715 1,098,220 3,280,560 

Comment 

Nil. 


Nil. 

56




Nil. 


Nil. 


Nil. 



Nil. 

Issue 

ENVIRONMENTAL 

Comment 

Nil. 

Issue 

SOCIAL 

Comment 

Nil. 

Issue 

ECONOMIC 

Comment 

Conclusion 

Monthly information provided on Consultancy and Legal Expenses as resolved by Council. 

57



10.1/F4 FUNDING MODEL FOR THE HAMERSLEY GOLF COURSE 

REDEVELOPMENT PROJECT 


Location: 

Applicant: 



Ward: 

Suburb: 

Hamersley 

Not Applicant 



Hamersley 

Hamersley 


Definition 

Advocacy 

Executive 

Legislative 


Information 

Purposes 

















Moved Councillor Boothman, seconded Councillor Proud 


That Council RECEIVES the report outlining options for a funding model for the 

proposed Hamersley Golf Course Redevelopment. 


For: Councillors Boothman, Ferrante, Jenkinson, Michael, Proud, Robbins and Tyzack. 

Against: Nil. 

58




That Council RECEIVES the report outlining options for a funding model for the proposed 

Hamersley Golf Course Redevelopment. 


To provide Council with options for a funding model for the proposed Hamersley Golf Course 

Redevelopment. 


Attachments 

Nil. 


Nil. 

Background 

The Council has been considering the feasibility and desirability of redeveloping the function 

centre and Golf Pro shop at the Hamersley Golf Course and incorporating a new multi level 

driving range. At its meeting held on 2 October 2012 (Council Resolution Number 1012/018) 

Council resolved that – 

“The officers of the City are to prepare options for a funding model for the above project with 

a report addressing the "funding model" options to be presented to the November meeting of 

the 'Resource Management Committee'.” 

Comment 

Although the final cost of the works will not be known until detailed designs are produced, 

associated environmental considerations are considered and a contract is awarded, the 

funding of estimated costs can be considered. 

The latest estimated costs of the redevelopment are provided below. Total project funding 

has been broken up over the period 2012/2015 per financial year. This is considered the 

earliest the project would be able to be completed and is used as a baseline for the 

development of a possible funding model. The cost of works from the current time until 

project completion is estimated as follows:- 

59



Description 

Financial Year 

2012/13 2013/14 2014/15 

Total Project 

Cost (ex 

GST) 

Project 1 

Consultancy Services $400,000 $580,167 $173,833 

Construction Works $5,267,500 $8,335,500 

Total Costs (ex GST) $400,000 $5,847,667 $8,509,333 $14,757,000 

Demolition and Removal of Existing 

Golf Building $300,000 

Total Costs Project 1 plus 

demolition of existing Golf Building 

(ex GST) $15,057,000 

Project Funding 

There are various options to develop a funding model, these include:- 

• Borrowings 

Long term borrowing rates are currently around 4.0% pa. As current earning rates are 

at around 5%, the market is predicting a further lowering of interest rates over the 

medium to long term. The Council has strived to maintain its debt free status since the 

mid 1990’s, however, borrowing is an option to fund major projects. 

• Savings 

In Local Government these generally take the form of reserve funds. In the case of the 

Hamersley Golf Course Redevelopment project there is no specific reserve fund 

established, however, the City does have a general Development Reserve with 

approximately $11 million that has yet to be allocated. 

• Rates Increase on top of annual rate setting increase 

Although not used by the City of Stirling before, this is an option other Local 

Governments have used to fund specific projects with large capital requirements that 

can not be accommodated within the funding provided by the usual annual rating 

revenues. It is an alternative to loan funding where interest expenses may be reduced 

or avoided. It recognises that the capital cost will eventually be paid by ratepayers 

whichever way the Local Government structures a projects funding. 

• Grants 

While some components of this project may be eligible for a grant through the 

Department of Sport and Recreation’s ‘Community Sporting and Recreation Facilities 

Fund’ based upon the assessment criteria, and previous advice from the Department, 

it is likely to be considered a low funding priority. 

60



• Fundraising and Sponsorship 

This is a method used mainly by rural and remote local authorities to raise capital. 

Generally does not work in the metro environment and is unlikely to provide support for 

a large Local Government such as the City of Stirling. 

• Asset Disposal 

This form of fund raising is often used by Local Government and can be beneficial 

where unwanted or underperforming assets are disposed. Care should be exercised 

not to sell assets with good financial potential, particularly land, to fund projects with 

poor financial expectations. 

• Tamala Park 

The City has a potential revenue stream from the development of land in Mindarie. 

This revenue stream is expected to commence in 18 months and continue for 

approximately 10 years. This revenue stream is the result of a prudent investment in 

land for refuse disposal some 35 years ago. Council has not yet considered the use of 

the revenue generated but the funds from the land sales may be considered as a 

source of funding for this or other projects. The City should, however, seriously 

consider whether these funds should be used to increase its capital base and 

consequently its operational costs. If operational costs are increased significantly, the 

City may have difficulty in remaining sustainable when the revenue stream stops. This 

funding also presents a great opportunity for the Council to invest in long term income 

generating projects for the long term benefits of all ratepayers and community. 

Until the final costing has been determined, an exact financial model would be difficult to 

develop. Given the current project estimates and various funding options, it is suggested that 

an appropriate funding strategy would be to utilise $11 million of the City’s Development 

Reserve and obtain the balance from annual budgets over the construction period. This use 

of the Development Reserve is consistent with past uses when it has been accessed to 

assist with the Scarborough Amphitheatre and funding of the Stirling Alliance. 


Nil. 


Nil. 


In order to progress the redevelopment of the Hamersley Golf Course, up to $400,000 is 

required in the current 2012/2013 financial year enabling reports, project management and 

the appointment of a design team for the golf building to finalise the concept design, design 

development and final schematic design up to the commencement of tender documentation. 

The funding for this has been approved with funding being provided from the City's 

Development Reserve. A further estimated amount of $456,000 will be required in the 

2013/2014 budget to progress the project to the point of obtaining building approval ready 

for tendering for construction. 

61



The current assessment of total project costs is estimated to be $14,757,000 exclusive of 

GST. This cost is indicative of the design, standards and quality incorporated in the concept 

plans. Some variances may be expected depending upon the final design and standard of 

finish. 

Projections of the total operating revenue and expenditures of the golf course facility, 

following the establishment of the new driving range, provide an indicative surplus of $1.6 

million per annum at today’s dollar value. If the project were funded by borrowings, financial 

modelling would indicate that this operating surplus would repay the loan in approximately 

13 years. If it were funded by other options such as Reserves, financial expectations are 

that the subsequent surplus on operations would repay the investment within 11 years. 

The projection of revenue and expenditure providing a surplus of $1.6 million is the total 

surplus to be provided by the facility following redevelopment. It should be noted that the 

current operational surplus is running at approximately $0.9 million per annum, therefore the 

additional surplus attributable to the redevelopment is projected to be $0.7 million. 

It should be noted that the operating cost and pay back period do not incorporate any 

allowance for corporate overheads or depreciation. 

The amounts included within the above cash flow will be reviewed as part of the overall 

business case which will be prepared prior to a final decision being made by Council. 


Goal 1: 

Goals 2: 

To create and develop a responsive and inclusive community that provides 

opportunities for all, balancing the competing needs of local and wider 

communities. 

To plan, develop, enhance and maintain a quality built and natural 

environment based on sustainability principles. 

62



Objective 1.2: 


SI 1.2.3: 

S1 1.4.3: 

Provide and promote activities, programs and services designed to meet 

the needs of Stirling's diverse community. 

Ensure Council assets are developed and maintained to an appropriate 

standard to meet community needs. 

Facilitate health and wellbeing in the community. 

Implement the recommendations of the feasibility study to investigate a 

Coastal Aquatic Facility. 



Issue 

Vegetation impact 

ENVIRONMENTAL 

Comment 

Will result in a loss of mature trees. However, this will be 

identified in a detailed Environmental Impact Assessment. 

Issue 

SOCIAL 

Comment 

Health, wellbeing and safety The proposed development will increase access to 

contemporary golfing facilities and services resulting in 

improved community participation, health and well being. 

Issue 

Business innovation 

ECONOMIC 

Comment 

The opportunity to generate income for the City. 

Conclusion 

Council has requested a report on the options for a funding model for the Hamersley Golf 

Course Redevelopment. This report responds to that request. 

63



10.1/F5 

2013/2014 BUDGET TIMETABLE AND BROAD BUDGET PARAMETERS 


Location: 

Applicant: 



Ward: 

Suburb: 








Definition 

Advocacy 

Executive 

Legislative 


Information 

Purposes 

















Moved Councillor Robbins, seconded Councillor Ferrante 


1. That the 2013/2014 Budget Adoption timetable as detailed within this report be 

ADOPTED. 

2. That the 2013/2014 Budget be DEVELOPED having regard to the following broad 

parameters:- 

a. The Budget will be balanced without the use of borrowed funds; 

b. With the exception of corporate projects that span multiple years (where 

the timing of particular revenues and expenses have an influence) the 

Budget will incorporate an amount reflective of the assessment of any 

carried forward surplus or deficit from the 2012/2013 financial year; 

64



c. No additional positions; 

d. Salaries and Wages will incorporate an allowance to cover expected ECA 

increases; 

e. Index rate forecasts are as follows:- 

• CPI is forecast to be 3.25%; and 

• The Local Government Cost Index is forecast to be 3.2%. 

f. Infrastructure maintenance works should be maintained at 2012/2013 levels 

in real terms; 

g. All other budgets for operating expenditure be limited to 2012/2013 levels 

in real terms; 

h. General revenue, fees and charges, other than rates, will be based on 

business activity and market rates except where Council has otherwise 

directed; 

i. Investment revenue will be based on expected cash flows and estimated 

market rates for 2013/2014; and 

j. Security Levy and Refuse Services to be self funding. 


For: Councillors Boothman, Ferrante, Jenkinson, Michael, Proud and Robbins. 

Against: Councillor Tyzack. 


1. That the 2013/2014 Budget Adoption timetable as detailed within this report be 

ADOPTED. 

2. That the 2013/2014 Budget be DEVELOPED having regard to the following broad 

parameters:- 

a. The Budget will be balanced without the use of borrowed funds; 

b. With the exception of corporate projects that span multiple years (where the 

timing of particular revenues and expenses have an influence) the Budget will 

incorporate an amount reflective of the assessment of any carried forward 

surplus or deficit from the 2012/2013 financial year; 

c. No additional positions; 

d. Salaries and Wages will incorporate an allowance to cover expected ECA 

increases; 

65



e. Index rate forecasts are as follows:- 

• CPI is forecast to be 3.25%; and 

• The Local Government Cost Index is forecast to be 3.2%. 

f. Infrastructure maintenance works should be maintained at 2012/2013 levels in 

real terms; 

g. All other budgets for operating expenditure be limited to 2012/2013 levels in real 

terms; 

h. General revenue, fees and charges, other than rates, will be based on business 

activity and market rates except where Council has otherwise directed; 

i. Investment revenue will be based on expected cash flows and estimated market 

rates for 2013/2014; and 

j. Security Levy and Refuse Services to be self funding. 


To present Council with a proposed timetable for the adoption of the 2013/2014 Budget 

along with a few broad parameters which will guide its development. 


Attachments 

Attachment 1 - 2013/2014 Draft Budget Adoption Timetable for Councillors as at 

20 November 2012 (ECM Document Number 3293712) 


Nil. 

Background 

A draft timetable has been prepared for the adoption of the 2013/2014 budget. It should be 

noted that the draft timetable is similar to that adopted and used last year. 

The timetable provides for the following opportunities:- 

1. Development of the various aspects of the Budget by Business Unit Managers; 

2. Review of the proposals by the Executive Team prior to presentation to Council; and 

3. The setting of the rate before the end of June. 

The Budget timetable is now presented to Council for adoption. 

In order to assist the development of the Budget the Council needs to provide some broad 

guidelines for the administration to follow. These are often referred to as the Budget 

parameters. 

66



The following parameters are suggested, but may be amended by the Council. Comments 

are included where appropriate:- 

a. The Budget will be balanced without the use of borrowed funds. 

The City is a mature Local Government with very few new area development 

possibilities requiring significant infrastructure. The City has previously supported a 

debt free policy and it is not proposed to change this. 

b. With the exception of corporate projects that span multiple years (where the timing of 

particular revenues and expenses have an influence) the Budget will incorporate an 

amount reflective of the assessment of any carried forward surplus or deficit from the 

2012/2013 financial year. 

In bringing the budget adoption process forward, there is a benefit in being able to 

raise rates earlier and maximise income from investments. The downside is that it 

becomes more difficult to predict any surplus or deficit from the current year 

operations. 

The City's accounts will be monitored during the year in the lead up to the rate setting 

process and an assessment of the carried forward surplus made. This will be included 

in the budget at a conservative level. 

As the City will have a number of corporate projects that span multiple financial years 

there is every chance that the timing of the associated revenue and expenses may 

result in a deficit or surplus at the 30 June. Any deficit created by timing differences will 

be identified with the project and disclosed separately in any budget deliberations. 

These will not impact on the normal budget funding process. Any surplus due to timing 

deficiencies will be quarantined to ensure the future year's funding is not 

compromised. 

c. Given the current situation with respect to the Local Government Reform process and 

the potential that the City’s boundaries and resource requirements may change in 

2013/2014, no additional positions are to be proposed. 

d. It is expected that any new ECA will provide for a salary review in January 2013. An 

allowance of between 4.0% and 4.5% will be utilised in the budget model to cover the 

additional costs for the 2013/2014 financial year. 

e. Increase in Cost Indices. 

Due to the City's diversity of activities, cost increases are influenced by a number of 

indices. In forecasting price movements for 2012/2013 the main index increase 

forecasts to be used are:- 

• CPI which is forecast to be 3.25%; and 

• The Local Government Cost Index which is forecast to be 3.2%. 

The CPI forecast estimate for 2013/2014 is provided by the WA Department of 

Treasury and Finance. This has been confirmed by Federal Government economic 

predictions for the 2013/2014 financial year. It is provided to set the scene for 

expected price movements in 2013/2014. 

67



The Local Government Cost Index forecast estimate for 2013/2014 is calculated as 

30% CPI movement combined with 70% of the construction index. 

As usual, these indices are only a guide and there are areas of activity within Local 

Governments operations where increases have been significantly above expectations 

for several years. 

Local Government expenditure is characterised by its relatively high level of direct 

employee costs, reflective of the service based nature of a significant proportion of its 

activities, such as aged care, childcare, public library provision, planning, parking and 

food enforcement; and material and contracting costs. In addition, Local Governments 

have considerable capital programs, which include the construction and maintenance 

of assets and infrastructure. In these situations, the Local Government Cost Index 

should be applied where necessary. 

f. Infrastructure maintenance works should be maintained at 2012/2013 levels in real 

terms. 

g. All other increases in operating expenditures to be maintained within relevant indices. 

h. General revenue, fees and charges, other than rates, will be based on business 

activity and market rates except where Council has otherwise directed. 

An annual review of fees and charges incorporating market comparisons ensures that 

these are set at an appropriate level. Business activity levels affect revenue from a 

large number of facilities and services (such as building/planning applications) and 

opportunities for obtaining all manner of grants and subsidies will be examined. 

i. Investment revenue will be based on expected cash flows and estimated market rates 

for 2013/2014. Interest rates have fallen in recent times. They are expected to reduce 

marginally over the next 18 months. 

j. Security Levy and Refuse Services to be Self Funding. 

These services have traditionally been self funding and should maintain this basis. It 

should, however, be noted that refuse disposal costs are expected to rise sharply over 

the next few years. In maintaining a self funding basis, user charges may increase 

more than the predicted Consumer Price Index. 

Comment 

Nil. 


Nil. 


Nil. 

68




The Budget Timetable is set to ensure that the Budget is adopted in time to mail rate notices 

at the earliest possible opportunity. This ensures that the City is able to maximise its 

investment revenue on the funds received. 

The Budget parameters provide the guidelines for the City's administration to develop the 

Annual Budget. Adjusting those can have a significant effect on the proposals developed. 


Nil. 



Nil. 

Issue 

ENVIRONMENTAL 

Comment 

Nil. 

Issue 

SOCIAL 

Comment 

Nil. 

Issue 

ECONOMIC 

Comment 

Conclusion 

The budget parameters and timetable set high level guidelines for the development of the 

annual budget. The parameters and timetable presented provide recommendations to guide 

the 2013/2014 budget development. 

69



ATTACHMENT TO ITEM 10.1/F5 - 2013/2014 BUDGET TIMETABLE AND BROAD BUDGET PARAMETERS 

Attachment 1 - 2013/2014 Draft Budget Adoption Timetable for Councillors as at 20 November 2012 

70

71 


27 NOVEMBER 2012



10.1/F6 

WRITE OFFS - FINES AND COSTS 


Location: 

Applicant: 



Ward: 

Suburb: 








Definition 

Advocacy 

Executive 

Legislative 


Information 

Purposes 



















That Council APPROVE uncollectable debts to the value of $228,564.52 be written off. 

N.B: ABSOLUTE MAJORITY VOTE REQUIRED AT COUNCIL. 



Against: Nil. 

72




That Council APPROVE uncollectable debts to the value of $228,564.52 be written off. 

NB: ABSOLUTE MAJORITY VOTE REQUIRED AT COUNCIL 


To advise Council of a number of debts which are no longer collectable and seek approval to 

write them off and remove them from the City’s accounts. 


Attachments 

Attachment 1 - List of Write Offs for Fines and Costs (ECM Document Number 3294096) 


Nil. 

Background 

The City of Stirling routinely undertakes legal action under various provisions of the Local 

Government Act 1995 and other legislation where necessary to enforce compliance and 

apply prescribed penalties. Where legal action is successful, the courts may award fines, 

costs or both to the benefit of the City. These fines and costs become a debt to the City and 

are usually paid or collected through the Fines Enforcement Registry. 

Unfortunately, for a variety of reasons, some debts are unable to be collected and after a 

period, write off is recommended by the Fines Enforcement Registry. Reasons for non 

collection include relocation of a person out of Australia, the failure of a business or where 

judgement is satisfied by the person serving a term in default. This submission lists 

$228,564.52 of fines and costs that are recommended for write off. 

Comment 

Where a debt is satisfied by an offender serving a term in default the City has no option 

other than to write off the debt. Where all attempts to locate an offender or to obtain payment 

have failed, the Fines Enforcement Registry recommends that they also be written off. In 

these circumstances, there is nothing more the City is able to do. If, in the future, an absent 

offender is located, the Fines Enforcement Registry will still collect the debt and forward it to 

the City. 


Nil. 


Nil. 

73




Nil. Write offs are an inevitable occurrence where offenders are unable to be located or 

serve a term in default. The City maintains a provision for doubtful debts which is reviewed 

each year and included in the financial statements. This allows for the write off of doubtful 

debts without impact on current years budgets or activities. The City’s provision for doubtful 

debts is sufficient to offset the write offs submitted in this report. 



Nil. 

Issue 

ENVIRONMENTAL 

Comment 

Nil. 

Issue 

SOCIAL 

Comment 

Nil. 

Issue 

ECONOMIC 

Comment 

Conclusion 

A number of debts comprising of fines and costs raised following successful prosecutions 

are unable to be collected. This report presents those debts for write off. 

74



ATTACHMENT TO ITEM 10.1/F6 - WRITE OFFS - FINES AND COSTS 

Attachment 1 - List of Write Offs for Fines and Costs 

75



10.1/AM1 

PROPOSED EXCISION AND DEDICATION OF PORTION OF RESERVE 

35517, LOT 9848, HOUSE NUMBER 612, KARRINYUP ROAD, STIRLING 


Location: 

Applicant: 



Ward: 

Suburb: 

Reserve 35517, Lot 9848, House Number 612, Karrinyup Road, Stirling 

Main Roads WA 

Asset Manager 

Asset Management 

Osborne 

Stirling 


Definition 

Advocacy 

Executive 

Legislative 


Information 

Purposes 

















Moved Councillor Robbins, seconded Councillor Tyzack 


1. That Council CONSENT to request State Land Services at the Department of 

Regional Development and Lands to:- 

a. Excise a 51m 2 portion of Crown Reserve 35517 as shown hachured on the 

attached locality plan; and 

b. Dedicate the excised portion as shown on the attached locality plan as 

road reserve under Section 56 of the Land Administration Act 1997 to 

accommodate the installation of a Main Roads WA traffic signals 

distribution box at the Jones Street and Karrinyup Road intersection. 

76



2. That Council ADVISE State Land Services at the Department of Regional 

Development and Lands that Main Roads WA will be responsible for all costs 

including but not limited to, survey of land to be excised and dedicated as road 

reserve, legal costs and registration and lodgement costs. 



Against: Nil. 


1. That Council CONSENT to request State Land Services at the Department of Regional 

Development and Lands to:- 

a. Excise a 51m 2 portion of Crown Reserve 35517 as shown hachured on the 

attached locality plan; and 

b. Dedicate the excised portion as shown on the attached locality plan as road 

reserve under Section 56 of the Land Administration Act 1997 to accommodate 

the installation of a Main Roads WA traffic signals distribution box at the Jones 

Street and Karrinyup Road intersection. 


Development and Lands that Main Roads WA will be responsible for all costs including 

but not limited to, survey of land to be excised and dedicated as road reserve, legal 

costs and registration and lodgement costs. 


To request Council to provide consent to advise State Land Services at the Department of 

Regional Development and Lands that the City agrees to the proposed excision of land from 

Crown Reserve 35517 for dedication as road reserve under Section 56 of the Land 

Administration Act 1997 to allow for traffic signals to be constructed at the intersection of 

Jones Street and Karrinyup Road. 


Attachments 

Attachment 1 - Locality Plan – Showing Area to be Excised and Dedicated 


Nil. 

77



Background 

Crown Reserve 35517, Lot 9848, House Number 612, Karrinyup Road, Stirling is owned by 

the State of WA with a Management Order to the City of Stirling for the purpose of ‘Public 

Recreation’ 

In August 2012 Main Roads WA advised that they are preparing designs for a proposal to 

install traffic signals at the Jones Street and Karrinyup Road intersection. Main Roads WA 

have requested that the City consent to Main Roads WA installing its traffic signal 

distribution box which is to be located within the proposed dedicated road reserve. 

In consultation with Main Roads WA it was proposed that:- 

• The City provide consent to State Land Services at the Department of Regional 

Development and Lands to excise a 51 square meter portion of Crown Reserve 35517; 

• The excised portion of land is to be dedicated as road reserve under Main Roads 

management to allow for the installation of its traffic signal distribution box; and 

• Main Roads WA will be responsible for all costs associated with the excision and 

subsequent dedication of the portion of land to allow for Main Roads WA infrastructure. 

This will allow Main Roads WA to efficiently manage its proposed future traffic light 

infrastructure. 

Comment 

In consultation with the City’s Engineering Design Business Unit - Main Roads WA has 

requested that the City provide consent to the location of a traffic signals distribution box. 

Asset Management Business Unit Comment 

The proposed location is within Crown Reserve 35517, Lot 9848, House Number 612, 

Karrinyup Road, Stirling which is owned by the State of WA and managed by the City for the 

purpose of public recreation. 

Reserve 35517 in title is a public recreation reserve created pursuant to Section 20A of the 

Town Planning and Development Act 1928 although aesthetically is used as road verge with 

a footpath constructed within it. State Lands Services at the Department of Regional 

Development of Lands Section 20A Reserve Guidelines allows for the excision of small 

portions of land (less than 5%) for road purposes. Main Roads WA has consulted with State 

Land Services at the Department of Regional Development and Lands who have provided ‘in 

principle’ support to the proposal. 

It is proposed that the City consent to the excision of portion of Crown Reserve 35517, Lot 

9848, House Number 612, Karrinyup Road, Stirling to be dedicated under Section 56 of the 

Land Administration Act 1997. Once dedicated this area will be under the care, control and 

management of Main Roads WA. 

78



Engineering Design Business Unit Comment 

The intersection of Karrinyup Road and Jones Street has been the subject of numerous 

complaints and concerns from residents and motorists over a number of years. At the 

Ordinary Meeting of Council held on 14 December 2010, Council endorsed undertaking a 

Road Safety Audit for this intersection to review the design and make recommendations on 

aspects of the intersection that involve unnecessary or unreasonable hazards (Council 

Resolution Number 1210/037). The primary recommendation of the Audit was the installation 

of traffic signals to directly address the right angle crash pattern. 

The findings and recommendations of the Road Safety Audit were forwarded to Main Roads 

WA for their consideration and response, as they are responsible for the control and 

management of Karrinyup Road and all intersections along its length. Main Roads WA 

initially advised that they would not support the installation of traffic signals at this 

intersection due to the low crash ranking compared to all other intersections in the state. 

However, after this matter was raised with the Minister for Transport and Housing, The Hon 

Troy Buswell MLA, the Minister advised that the State Government would allocate funding 

within the 2012/2013 financial year for the installation of traffic signals at this intersection. 

At the Ordinary Meeting of Council held 13 December 2011, Council conveyed its support for 

the installation of traffic signals at this intersection (Council Resolution Number 1211/066). 

Recreation and Leisure Services Business Unit Comment 

The area in question is not currently being used for recreational purposes. There is no 

sporting or recreational infrastructure on the Crown Reserve. It is small in size, has an 

extremely narrow profile and is located immediately adjacent to Karrinyup Road, primary 

distributor. This description makes the area unusable now and into the future for any 

recreational purpose. Therefore Recreation and Leisure Services are supportive of the 

recommendation. 


The City’s officers have been in consultation with Main Roads WA and State Land Services 

at the Department of Regional Development and Lands who will request the Minister of 

Lands approve the excision and subsequent dedication of the proposed portion of Crown 

Reserve 35517, Lot 9848, House Number 612, Karrinyup Road, Stirling if Council are to 

provide consent. 


A request for the Minister of Lands to dedicate a portion of Crown Reserve 35517 is 

governed under the provisions of Section 56 of the Land Administration Act 1997 which 

states:- 

“1. If in the district of a local government – 

a) land is reserved or acquired for use by the public, or is used by the 

public, as a road under the care, control and management of the 

local government; 

and that land is described in a plan of survey, sketch plan or document, the 

local government may request the Minister to dedicate that land as a road.” 

79




Main Roads WA have advised that they will pay all costs including but not limited to survey 

of land to be excised and dedicated as road reserve, legal costs and registration and 

lodgement costs. 

The cost of the installation of the traffic signals will also be borne by Main Roads WA. 


Goal 2: 


SI 2.3.4: 



Promote an integrated and efficient transport and land use strategy 

designed to meet the current and future requirements of the community. 

Provide and manage a safe, efficient and effective local transport network. 



Pollution 

Issue 

ENVIRONMENTAL 

Comment 

Modifications to the intersection would likely lead to reduced 

travel speeds, which will result in lower car emissions, 

improved air quality and less noise pollution. 

Issue 

Transport and access 

SOCIAL 

Comment 

Modifications to the intersection are being sought to facilitate 

improvement in community safety by reducing the travel 

speed of vehicles through the intersection and reducing the 

frequency and severity of crashes. 

Issue 

Transport and infrastructure 

ECONOMIC 

Comment 

Modifications to this intersection may provide economic 

benefits in terms of reduced travel speeds and reduced 

crash costs. 

Conclusion 

It is recommended that Council provide its consent to State Land Services at the Department 

of Regional Development and Lands to excise and subsequently dedicate the 51m 2 portion 

of Crown Reserve 35517, Lot 9848, House Number 612, Karrinyup Road, Stirling. This will 

allow Main Roads WA to better manage its infrastructure at the Karrinyup Road and Jones 

Street traffic signal installation. 

80



ATTACHMENT TO ITEM 10.1/AM1 - PROPOSED EXCISION AND DEDICATION OF 

PORTION OF RESERVE 35517, LOT 9848, HOUSE NUMBER 612, KARRINYUP ROAD, 

STIRLING 

Attachment 1 - Locality Plan – Showing Area to be Excised and Dedicated 

81



10.1/AM2 

PROPOSED LAND EXCHANGE OF RIGHT OF WAY LAND WITH ROAD 

WIDENING LAND 


Location: 



Ward: 

Suburb: 

Lot 21, House Number 19, Scarborough Beach Road, Scarborough 

Asset Manager 


Coastal 

Scarborough 


Definition 

Advocacy 

Executive 

Legislative 


Information 

Purposes 



















1. That the proposed land exchange of the City's lot, Lot 66, House Number 19A, 

Scarborough Beach Road, Scarborough for the road widening land, shown on 

WAPC Plan 1.3167, from Lot 21, House Number 19, Scarborough Beach Road, 

Scarborough be ADVERTISED pursuant to section 3.58(3) and 3.58(4) of the 

Local Government Act 1995. 

2. That, subject to no objections being received, APPROVAL be given to enter into 

a Deed of Land Exchange with the owner of Lot 21, House Number 19, 

Scarborough Beach Road, Scarborough on the following terms and conditions:- 

a. Exchange of City owned Right of Way (ROW) (Lot 66) for road widening 

land from Lot 21 will be on an equal land value basis and at nil 

consideration; 

82



b. City to be responsible for all costs relating to survey, stamp duty and 

conveyancing costs to effect the proposed land exchange; 

c. Each party to be responsible for their own legal costs; 

d. Permission for parties to lodge caveats on titles of respective lots to 

ensure compliance with the Deed of Land Exchange; 

e. Amalgamation of Lot 66 with Lot 21, in the format required by Landgate; 

f. Creation of road widening shown on WAPC Plan 1.3167 from Lot 21 and 

subsequent dedication as road; 

g. Survey of Lot 66 and Lot 21, to be undertaken by the City; 

h. City to make Application for Subdivision Approval to WAPC within three (3) 

months of execution of Deed of Land Exchange; 

i. Subdivision approval being granted by WAPC within six (6) months of date 

of execution of the Deed of Land Exchange; 

j. Subdivision plan being in order for dealings at Landgate within three (3) 

months of WAPC approval; and 

k. Settlement of the land exchange proposal to take place within 28 days of 

subdivision plan being in order for dealings at Landgate by:- 

i. Transfer of City owned ROW, Lot 66 to enable amalgamation with Lot 

21; and 

ii. Application for new title of Lot 21(following amalgamation of Lot 66) 

to excise the road widening land from Lot 21 and dedicate it as road 

pursuant to the Planning and Development Act 2005. 

3. That AUTHORITY be given to sign and affix the Common Seal to the Deed of 

Land Exchange and associated documentation to effect the land exchange 

proposal of the City's lot, Lot 66, House Number 19A, Scarborough Beach Road, 

Scarborough for the road widening land, shown on WAPC Plan 1.3167, from 

Lot 21, House Number 19, Scarborough Beach Road, Scarborough. 



Against: Nil. 


1. That the proposed land exchange of the City's lot, Lot 66, House Number 19A, 

Scarborough Beach Road, Scarborough for the road widening land, shown on WAPC 

Plan 1.3167, from Lot 21, House Number 19, Scarborough Beach Road, Scarborough 

be ADVERTISED pursuant to section 3.58(3) and 3.58(4) of the Local Government Act 

1995. 

83



2. That, subject to no objections being received, APPROVAL be given to enter into a 

Deed of Land Exchange with the owner of Lot 21, House Number 19, Scarborough 

Beach Road, Scarborough on the following terms and conditions:- 

a. Exchange of City owned Right of Way (ROW) (Lot 66) for road widening land 

from Lot 21 will be on an equal land value basis and at nil consideration; 

b. City to be responsible for all costs relating to survey, stamp duty and 

conveyancing costs to effect the proposed land exchange; 

c. Each party to be responsible for their own legal costs; 

d. Permission for parties to lodge caveats on titles of respective lots to ensure 

compliance with the Deed of Land Exchange; 

e. Amalgamation of Lot 66 with Lot 21, in the format required by Landgate; 

f. Creation of road widening shown on WAPC Plan 1.3167 from Lot 21 and 

subsequent dedication as road; 

g. Survey of Lot 66 and Lot 21, to be undertaken by the City; 

h. City to make Application for Subdivision Approval to WAPC within three (3) 

months of execution of Deed of Land Exchange; 

i. Subdivision approval being granted by WAPC within six (6) months of date of 

execution of the Deed of Land Exchange; 

j. Subdivision plan being in order for dealings at Landgate within three (3) months 

of WAPC approval; and 

k. Settlement of the land exchange proposal to take place within 28 days of 

subdivision plan being in order for dealings at Landgate by:- 

i. Transfer of City owned ROW, Lot 66 to enable amalgamation with Lot 21; 

and 

ii. 

Application for new title of Lot 21(following amalgamation of Lot 66) to 

excise the road widening land from Lot 21 and dedicate it as road pursuant 

to the Planning and Development Act 2005. 

3. That AUTHORITY be given to sign and affix the Common Seal to the Deed of Land 

Exchange and associated documentation to effect the land exchange proposal of the 

City's lot, Lot 66, House Number 19A, Scarborough Beach Road, Scarborough for the 

road widening land, shown on WAPC Plan 1.3167, from Lot 21, House Number 19, 

Scarborough Beach Road, Scarborough. 

84




To seek approval to advertise in accordance with section 3.58 of the Local Government Act 

1995 the proposed land exchange between the City and a privately owned lot which involves 

the transfer of a City owned Right of Way for the required road widening land from the 

subject privately owned lot. Subject to no objections being received, approval be given to 

enter into a deed of land exchange with the owner of Lot 21, House Number 19, 

Scarborough Beach Road, Scarborough. 


Attachments 

Attachment 1 - Council Report of 5 July 2011 - Item 10.2/AM2 


Nil. 

Background 

At the Council meeting held on 5 July 2011, Council resolved (Council Resolution Number 

0711/017) as follows:- 

"1. That Council AUTHORISE the Chief Executive Officer to commence 

negotiations with the owner of Lot 21, House Number 19, Scarborough 

Beach Road, Scarborough for a land exchange of the City's lot, Lot 66, 

House Number 19A, Scarborough Beach Road, Scarborough for the road 

widening land from Lot 21 shown on WAPC Plan 1.3167. 

2. That the outcome of negotiations with the owner of Lot 21, House Number 

19, Scarborough Beach Road, Scarborough for a land exchange 

agreement be REFERRED to Council for consideration." 

A copy of the Council report, item 10.2/AM2 is attached for background information. 

Comment 

A draft Deed of Land Exchange was prepared by the City’s solicitors, Kott Gunning, to 

facilitate negotiation with the owners of Lot 21. Negotiations were commenced through the 

managing agent of Lot 21, Ian Hutchison Real Estate, as the property is held in the name of 

a father and son, as tenants in common, who are resident in Singapore. Negotiations have 

been protracted due to the death of the father and the requirement for lodgement of a 

transmission application at Landgate transferring the interest of this late owner to his 

executors. The transmission application was lodged on 3 August 2012 and negotiation of the 

proposed land exchange has subsequently been conducted with the owners’ appointed 

solicitor, Irdi Legal. Irdi Legal has advised that the owners of Lot 21 are prepared to proceed 

with the proposed land exchange on the terms and conditions contained in the draft Deed of 

Land Exchange. These terms and conditions being:- 

• Exchange of City owned ROW (Lot 66) for road widening land from Lot 21 will be on 

an equal land value basis and at nil consideration; 

85



• City to be responsible for all costs relating to survey, stamp duty and conveyancing 

costs to effect the proposed land exchange; 

• Each party to be responsible for their own legal costs; 

• Permission for parties to lodge caveats on titles of respective lots to ensure 

compliance with the Deed of Land Exchange; 

• Amalgamation of Lot 66 with Lot 21, in the format required by Landgate; 

• Creation of road widening shown on WAPC Plan 1.3167 from Lot 21 and subsequent 

dedication as road; 

• Survey of Lot 66 and Lot 21, to be undertaken by the City; 

• City to make Application for Subdivision Approval to WAPC within three (3) months of 

execution of Deed of Land Exchange; 

• Subdivision approval being granted by WAPC within six (6) months of date of 

execution of the Deed of Land Exchange; 

• Subdivision plan being in order for dealings at Landgate within three (3) months of 

WAPC approval; and 

• Settlement of the land exchange proposal to take place within 28 days of subdivision 

plan being in order for dealings at Landgate by:- 

o 

o 

Transfer of City owned ROW, Lot 66 to enable amalgamation with Lot 21; and 

Application for new title of Lot 21(following amalgamation of Lot 66) to excise the 

road widening land from Lot 21 and dedicate it as road pursuant to the Planning 

and Development Act 2005. 

As the proposed land exchange involves the transfer (disposal) of the City owned ROW, 

Lot 66 to Lot 21 it will be subject to compliance with section 3.58 of the Local Government 

Act 1995. 

A sworn valuation was provided in November 2011 by the City’s valuer Pember, Wilson & 

Eftos (licensed valuers) that justified the land exchange proposal on an equal land value 

basis. An updated sworn valuation is currently being provided in order to comply with the 

provisions of section 3.58 of the Local Government Act 1995 which requires the valuation to 

be valid within six (6) months of the date of advertising the proposal. 


The proposed land exchange must be advertised under the provisions of Section 3.58(3) 

and (4) for public comment for a minimum period of 14 days and any submissions must be 

considered by Council prior to entry into the land exchange agreement. 

86




The City must comply with the provisions of section 3.58 of the Local Government Act 1995. 

This involves placement of an advertisement in the West Australian, notice on the public 

notice boards in all of the City's libraries and on the public notice board at the City's 

Administrative Centre. The details must include the names of the party, the value of the land 

exchange proposal and a market value of the respective land parcels which must be no 

older than six (6) months. 


The City will be responsible for costs relating to the proposed land exchange amounting to 

an estimated total of $18,000. This amount covers advertising, conveyancing, survey, 

valuation and stamp duty costs that will be incurred. The owners of Lot 21 will be responsible 

for the costs of their own legal advice and managing agent advice. 

The land exchange agreement on this basis is considered to be a beneficial financial 

agreement for the City. In the event the land exchange proposal did not proceed then, in the 

future, the City would be required to acquire the required road widening from Lot 21. 

Separate acquisition of the required road widening from Lot 21 would involve a negotiated 

purchase price for the road widening land at current market value plus 10% solatium, in 

addition to normal land acquisition costs such as those for valuation, legal agreement, 

subdivision, survey and conveyancing costs. 



SI 2.3.4: 






Nil. 

Issue 

ENVIRONMENTAL 

Comment 

Issue 


SOCIAL 

Comment 

The land exchange will provide road widening required from 

Lot 21 for widening of Scarborough Beach Road, at a nil 

purchase price, and also dispose of surplus right of way land 

that is landlocked and of no strategic benefit to the public. 

87



Nil. 

Issue 

ECONOMIC 

Comment 

Conclusion 

For the City to obtain the required road widening from the privately owned Lot 21, House 

Number 19, Scarborough Beach Road, Scarborough it is proposed to offer the City owned 

ROW land at the rear of Lot 21 in exchange. 

As the City must comply with the provisions of section 3.58 of the Local Government Act 

1995, advertising the details of the proposed land exchange for public comment before 

agreeing to proceed with the transaction is required. If no objections are received then the 

City may proceed with the proposed land exchange. 

88



ATTACHMENT TO ITEM 10.1/AM2 - PROPOSED LAND EXCHANGE OF RIGHT OF WAY 

LAND WITH ROAD WIDENING LAND 

Attachment 1 - Council Report of 5 July 2011, Item 10.2/AM2 

89



90



91



92



93



94



95



96



97



98



10.1/AM3 

RIGHTS OF WAY MANAGEMENT STRATEGY - DEDICATION OF RIGHTS 

OF WAY FOR THE 2013 CALENDAR YEAR 


Location: 

Applicant: 



Ward: 

Suburb: 

City Wide 

City of Stirling 

Asset Manager 





Definition 

Advocacy 

Executive 

Legislative 


Information 

Purposes 

















Moved Councillor Tyzack, seconded Councillor Jenkinson 


1. That State Land Services at the Department of Regional Development and Lands 

be REQUESTED to dedicate the following private Rights of Way (ROW) as public 

streets pursuant to section 56(1)(c) of the Land Administration Act 1997:- 

a. ROW 15011 being the whole of Lot 15331 on Deposited Plan 37636 as 

shown on the attached ‘Locality Plan A(i)’; 

b. ROW 15012 being the whole of Lot 15267 on Deposited Plan 37636 as 

shown on the attached ‘Locality Plan B(i)’; 

99



c. ROW 15057 being the whole of Lot 1403 on Plan 2856(1) as shown on the 

attached ‘Locality Plan C(i)’; 

d. ROW 29002 being part of Lot 308 on Plan 2671(3) as shown on the attached 

‘Locality Plan D(i)’; 

e. ROW 29003 being part of Lot 308 and the whole of Lot 309 on Plan 2671(3) 

as shown on the attached ‘Locality Plan D(i)’; 

f. ROW 15028 being part of Lot 1010 on Plan 3697(6) as shown on the 

attached ‘Locality Plan E(i)’; 

g. ROW 15029 being part of Lot 1010 on Plan 3697(6) as shown on the 

attached ‘Locality Plan E(i)’; 

h. ROW 17030 being the whole of Lot 15360 on Deposited Plan 37636 shown 

on the attached ‘ Locality Plan F(i)’; 

i. ROW 17031 being the whole of Lot 15359 on Deposited Plan 37636 shown 

on the attached ‘Locality Plan F(i)’; 

j. ROW 28002 being the whole of Lot 100 on Plan 2553(1) as shown on the 

attached ‘Locality Plan G(i)’; 

k. ROW 28003 being the whole of Lot 103 on Plan 2553(2) as shown on the 

attached ‘Locality Plan H(i)’; and 

l. ROW 28036 being the whole of Lot 26 on Plan 2552(2) as shown on the 

attached ‘Locality Plan I(i)’. 

2. That State Land Services at the Department of Regional Development and Lands 

be REQUESTED to dedicate the following parcels of land which have been set 

aside as Crown Land for widening of these subject Rights of Way (ROW) as 

public streets pursuant to Section 56(1)(a) of the Land Administration Act 1997:- 

a. Lot 300 on Strata Plan 51957 (abutting ROW 15011) as shown on the 

attached ‘Locality Plan A(ii)’; 

b. Lot 66 on Diagram 94517 (abutting ROW 15011) as shown on the attached 

‘Locality Plan A(ii)’; 

c. Lot 802 on Plan 60815 (abutting ROW 15011) as shown on the attached 


d. Lot 300 on Strata Plan 57362 (abutting ROW 15011) as shown on the 

attached ‘Locality Plan A(ii)’; 

e. Lot 500 on Survey Strata Plan 63433 (abutting ROW 15012) as shown on 

the attached ‘Locality Plan B(ii)’; 

f. Lot 603 on Plan 64150 (abutting ROW 15012) as shown on the attached 

‘Locality Plan B(ii)’; 

g. Lot 801 on Strata Plan 56841 (abutting ROW 15012) as shown on the 

attached ‘Locality Plan B(ii)’; 

100



h. Lot 300 on Survey Strata Plan 55351 (abutting ROW 15057) as shown on 

the attached ‘Locality Plan C(ii)’; 

i. Lot 300 on Strata Plan 52414 (abutting ROW 15057) as shown on the 

attached ‘Locality Plan C(ii)’; 

j. Lot 301 on Strata Plan 52423 (abutting ROW 15057) as shown on the 


k. Lot 300 on Strata Plan 53563 (abutting ROW 15057) as shown on the 


l. Lot 66 on Diagram 94033 (abutting ROW 15057) as shown on the attached 

‘Plan C(ii)’; 

m. Lot 66 on Diagram 92827 (abutting ROW 15029) as shown on the attached 

‘Locality Plan E(ii)’; 

n. Lot 121 on Plan 35261 (abutting ROW 17031) as shown on the attached 

‘Locality Plan F(ii)’; 

o. Lot 300 on Strata Plan 55062 (abutting ROW 17031) as shown on the 

attached ‘Locality Plan F(ii)’; and 

p. Lot 300 on Survey Strata Plan 62578 (abutting ROW 28003) as shown on 

the attached ‘Locality Plan H(ii)’. 


Development and Lands that any future parcels of land set aside as Crown Land 

for widening of these subject Rights of Way ceded after the resolution but prior 

to the dedication of the Rights of Way be Included in the dedication request to 

State Land Services at the Department of Regional Development and Lands. 

4. That the Department of Regional Development and Lands be INDEMNIFIED from 

any claims arising from the dedication actions. 

5. That Council RELINQUISH Management Orders that are the subject of this report 

issued over the parcels of land which have been set aside as Crown Land for 

widening. 

6. That the Western Australian Planning Commission be ADVISED of Council’s 

decision to request State Land Services to dedicate the subject Rights of Way 

and associated Crown Land set aside for widening purposes as public streets 

pursuant to Section 56 of the Land Administration Act 1997. 



Against: Nil. 

101




1. That State Land Services at the Department of Regional Development and Lands be 

REQUESTED to dedicate the following private Rights of Way (ROW) as public streets 

pursuant to section 56(1)(c) of the Land Administration Act 1997:- 

a. ROW 15011 being the whole of Lot 15331 on Deposited Plan 37636 as shown 

on the attached ‘Locality Plan A(i)’; 

b. ROW 15012 being the whole of Lot 15267 on Deposited Plan 37636 as shown 

on the attached ‘Locality Plan B(i)’; 

c. ROW 15057 being the whole of Lot 1403 on Plan 2856(1) as shown on the 

attached ‘Locality Plan C(i)’; 

d. ROW 29002 being part of Lot 308 on Plan 2671(3) as shown on the attached 

‘Locality Plan D(i)’; 

e. ROW 29003 being part of Lot 308 and the whole of Lot 309 on Plan 2671(3) as 

shown on the attached ‘Locality Plan D(i)’; 

f. ROW 15028 being part of Lot 1010 on Plan 3697(6) as shown on the attached 

‘Locality Plan E(i)’; 

g. ROW 15029 being part of Lot 1010 on Plan 3697(6) as shown on the attached 

‘Locality Plan E(i)’; 

h. ROW 17030 being the whole of Lot 15360 on Deposited Plan 37636 shown on 

the attached ‘ Locality Plan F(i)’; 

i. ROW 17031 being the whole of Lot 15359 on Deposited Plan 37636 shown on 

the attached ‘Locality Plan F(i)’; 

j. ROW 28002 being the whole of Lot 100 on Plan 2553(1) as shown on the 

attached ‘Locality Plan G(i)’; 

k. ROW 28003 being the whole of Lot 103 on Plan 2553(2) as shown on the 

attached ‘Locality Plan H(i)’; and 

l. ROW 28036 being the whole of Lot 26 on Plan 2552(2) as shown on the 

attached ‘Locality Plan I(i)’. 

2. That State Land Services at the Department of Regional Development and Lands be 

REQUESTED to dedicate the following parcels of land which have been set aside as 

Crown Land for widening of these subject Rights of Way (ROW) as public streets 

pursuant to Section 56(1)(a) of the Land Administration Act 1997:- 

a. Lot 300 on Strata Plan 51957 (abutting ROW 15011) as shown on the attached 


b. Lot 66 on Diagram 94517 (abutting ROW 15011) as shown on the attached 


c. Lot 802 on Plan 60815 (abutting ROW 15011) as shown on the attached 


102



d. Lot 300 on Strata Plan 57362 (abutting ROW 15011) as shown on the attached 


e. Lot 500 on Survey Strata Plan 63433 (abutting ROW 15012) as shown on the 

attached ‘Locality Plan B(ii)’; 

f. Lot 603 on Plan 64150 (abutting ROW 15012) as shown on the attached 


g. Lot 801 on Strata Plan 56841 (abutting ROW 15012) as shown on the attached 


h. Lot 300 on Survey Strata Plan 55351 (abutting ROW 15057) as shown on the 


i. Lot 300 on Strata Plan 52414 (abutting ROW 15057) as shown on the attached 

‘Locality Plan C(ii)’; 

j. Lot 301 on Strata Plan 52423 (abutting ROW 15057) as shown on the attached 


k. Lot 300 on Strata Plan 53563 (abutting ROW 15057) as shown on the attached 


l. Lot 66 on Diagram 94033 (abutting ROW 15057) as shown on the attached ‘Plan 

C(ii)’; 

m. Lot 66 on Diagram 92827 (abutting ROW 15029) as shown on the attached 

‘Locality Plan E(ii)’; 

n. Lot 121 on Plan 35261 (abutting ROW 17031) as shown on the attached 

‘Locality Plan F(ii)’; 

o. Lot 300 on Strata Plan 55062 (abutting ROW 17031) as shown on the attached 

‘Locality Plan F(ii)’; and 

p. Lot 300 on Survey Strata Plan 62578 (abutting ROW 28003) as shown on the 

attached ‘Locality Plan H(ii)’. 


Development and Lands that any future parcels of land set aside as Crown Land for 

widening of these subject Rights of Way ceded after the resolution but prior to the 

dedication of the Rights of Way be Included in the dedication request to State Land 

Services at the Department of Regional Development and Lands. 

4. That the Department of Regional Development and Lands be INDEMNIFIED from any 

claims arising from the dedication actions. 

5. That Council RELINQUISH Management Orders that are the subject of this report 

issued over the parcels of land which have been set aside as Crown Land for 

widening. 

6. That the Western Australian Planning Commission be ADVISED of Council’s decision 

to request State Land Services to dedicate the subject Rights of Way and associated 

Crown Land set aside for widening purposes as public streets pursuant to Section 56 

of the Land Administration Act 1997. 

103




To seek approval to request State Land Services at the Department of Regional 

Development and Lands to dedicate various Rights of Way (ROW) and adjacent ROW 

widening land parcels proposed for upgrading by the City in the 2013/2014 financial year in 

accordance with the objectives of the City’s Right of Way Management Strategy. 


Attachments 

Attachment 1 – Locality Plan A(i) – Showing the Location of ROW 15011 

Attachment 2 – Locality Plan A(ii) – Showing the Location of Land Set Aside as Crown Land 

for Widening Abutting ROW 15011 

Attachment 3 – Locality Plan B(i) – Showing the Location of ROW 15012 

Attachment 4 – Locality Plan B(ii) – Showing the Location of Land Set Aside as Crown Land 


Attachment 5 – Locality Plan C(i) – Showing the Location of ROW 15057 

Attachment 6 – Locality Plan C(ii) – Showing the Location of Land Set Aside as Crown Land 


Attachment 7 – Locality Plan D(i) – Showing the Location of ROW 29002 and 29003 

Attachment 8 – Locality Plan E(i) – Showing the Location of ROW 15028 and 15029 

Attachment 9 – Locality Plan E(ii) – Showing the Location of Land Set Aside as Crown Land 


Attachment 10 – Locality Plan F(i) – Showing the Location of ROW 17030 and 17031 

Attachment 11 – Locality Plan F(ii) – Showing the Location of Land Set Aside as Crown 

Land for Widening Abutting ROW 17031 

Attachment 12 – Locality Plan G(i) – Showing the Location of ROW 28002 

Attachment 13 – Locality Plan H(i) – Showing the Location of ROW 28003 

Attachment 14 – Locality Plan H(ii) – Showing the Location of Land Set Aside as Crown 


Attachment 15 – Locality Plan I(i) – Showing the Location of ROW 28036 


Table 1 – Proposed Right of Way Management Strategy Dedications 2013 Calendar Year 

(ECM Document 3285198) 

104



Background 

At the Council meeting held 10 November 2009, Council resolved (Council Resolution 

Number 1109/014) to adopt the Right of Way Management Strategy for implementation. The 

objectives of the Strategy include, inter alia, the upgrading and dedication of all Category 1, 

2 and 3 Rights of Way (ROW) (currently held as private streets) as public streets for 

management by the City. 

To facilitate implementation of the City’s ROW Upgrade Works Program for Category 1, 2 

and 3 ROW, it is proposed to stage the dedications of privately owned ROW from year to 

year in line with the progress of the works program so as to vest control of each ROW to the 

City just prior to its upgrade. 

Details of the ROW proposed for dedication to facilitate upgrading works in the 2013/2014 

financial year are listed in Table 1 ‘Proposed Right of Way Management Strategy 

Dedications 2013 Calendar Year’ on the following page and are identified as:- 

• ROW No. 15011; 

• ROW No. 15012; 

• ROW No. 15057; 

• ROW No. 29002; 

• ROW No. 29003; 

• ROW No. 15028; 

• ROW No. 15029; 

• ROW No. 17030; 

• ROW No. 17031; 

• ROW No. 28002; 

• ROW No. 28003; and 

• ROW No. 26005. 

Comment 

The Rights of Way proposed for dedication have been continuously open for use by the 

public for a period of at least 10 years. It would now be appropriate to request State Land 

Services at the Department of Regional Development and Lands to dedicate the ROW as 

roads under Section 56(1)(c) of the Land Administration Act 1997. 

Dedication of these ROW will be implemented progressively over four (4) quarterly periods 

of the 2013 calendar year to coincide with the commencement of upgrade works over the 


105



Pursuant to the Western Australian Planning Commission policy on Rights of Ways and 

laneways, a number of ROW widening areas have been ceded from lots abutting the ROW 

to be dedicated. It is therefore proposed that these widening areas be dedicated 

concurrently with the dedication of the abutting ROW. The parcels of land set aside for 

widening are currently vested in the Crown under Section 152 of the Planning and 

Development Act 2005 (and formerly under Section 20A of the Town Planning and 

Development Act 1928), as Crown Rights of Way. Some of these Crown Rights of Ways 

have been created as Crown Reserves for the purpose of ‘Rights of Way’ with or without a 

Management Order in favour of the City of Stirling. The Western Australian Planning 

Commission have advised that it does not object to the City progressively dedicating these 

various parcels of land that have been ceded for ROW widening as the abutting ROW are 

dedicated. 

As the widening areas were specifically set aside for road purposes, dedication of these can 

be effected under Section 56(1)(a) of the Land Administration Act 1997. 

Table 1 ‘Proposed Right of Way Management Strategy Dedications 2013 Calendar Year’ on 

the following page lists the ROW proposed for dedication during the 2013 calendar year. 

Naming of these laneways and ROW and associated widening will be undertaken following 

dedication in accordance with the Geographic Names Committee’s ‘Principles, Guidelines 

and Procedures’ controlled by Landgate. 

106



Table 1 – Proposed Right of Way Management Strategy Dedications 2013 Calendar Year 

107




The City has consulted the Western Australian Planning Commission regarding the 

dedication of the parcels of land set aside for future widening by the lots abutting these 

Rights of Way. The Western Australian Planning Commission has advised that it does not 

object to the City progressively dedicating these various parcels of land that have been 

ceded for ROW widening. 


Section 56(1)(a) and (c) of the Land Administration Act 1997 provides for a Local 

Government to resolve to request the Minister for Lands to dedicate land as a public street:- 

“Section 56 

(1) If in the district of a local government – 

(a) 

(c) 

land is reserved or acquired for the use by the public, or is used by the public, as 

road under the care, control and management of the local government; 

land comprises a private road of which the public has had uninterrupted use for a 

period of not less than 10 years, 

and that land is described in a plan of survey, sketch plan or document, the local 

government may request the Minister to dedicate that land as a road.” 

The request is to be made to State Land Services at the Department of Regional 

Development and Lands in accordance with Regulation 8 of the Land Administration 

Regulation 1998. 

Where the land to be dedicated is private road as listed in recommendation one (1), the 

owner of that land and any other person having an interest in the private road is not entitled 

to compensation upon the dedication. As such, indemnities from the Local Government, in 

the case of dedication of private road under Section 56(c) of the Land Administration Act 

1997, are not required. 

Where land is being dedicated as a road at the request of a Local Government under 

Section 56(1)(a) of the Land Administration Act 1997 the Local Government must indemnify 

the Minister against claims for compensation and costs that may reasonably be incurred by 

the Minister in considering and granting the request to dedicate the land as road. The portion 

to be dedicated under this section of the Land Administration Act 1997 listed in 

recommendation two (2) have been set aside as Crown Land and owned by the State of WA 

and therefore no claims for compensation will be payable. 


State Land Services at the Department of Regional Development and Lands will undertake 

the necessary actions to dedicate these private Rights of Way and associated land set aside 

for widening and vesting in the Crown. 

It is anticipated that any costs incurred will be of an administrative nature. Claims for 

compensation will not be payable as the land is owned by the crown for widening purposes. 

Upon dedication of the ROW as public road, they will form part of the City’s road network for 

future maintenance under the City’s road maintenance budget. 

108




Goal 2: 


SI 2.3.1: 





Adopt and implement the Rights of Way Management Strategy. 



Nil. 

Issue 

ENVIRONMENTAL 

Comment 

Issue 


SOCIAL 

Comment 

Dedication of these private Rights of Way will allow for the 

provision or repairs, maintenance and management by the 

City as public road which has been previously unattainable 

as the ROW are in private ownership. 

Nil. 

Issue 

ECONOMIC 

Comment 

Conclusion 

On 10 November 2009, Council adopted the Right of Way Management Strategy. For the 

City to implement the management strategies for ROW, Council is required to pass a 

resolution to dedicate the ROW an associated adjacent land set aside for the purpose of 

widening them in accordance with section 56 of the Land Administration Act 1997. The City 

will then request State Land Services at the Department of Regional Development and 

Lands to dedicate the subject ROW. 

109



ATTACHMENT TO ITEM 10.1/AM3 - RIGHTS OF WAY MANAGEMENT STRATEGY – 

DEDICATION OF RIGHTS OF WAY FOR THE 2013 CALENDAR YEAR 

Attachment 1 – Locality Plan A(i) – Showing the Location of ROW 15011 

110



Attachment 2 – Locality Plan A(ii) – Showing the Location of Land Set Aside as Crown 


111



Attachment 3 – Locality Plan B(i) – Showing the Location of ROW 15012 

112



Attachment 4 – Locality Plan B(ii) – Showing the Location of Land Set Aside as Crown 


113



Attachment 5 – Locality Plan C(i) – Showing the Location of ROW 15057 

114



Attachment 6 – Locality Plan C(ii) – Showing the Location of Land Set Aside as Crown 


115



Attachment 7 – Locality Plan D(i) – Showing the Location of ROW 29002 and 29003 

116



Attachment 8 – Locality Plan E(i) – Showing the Location of ROW 15028 and 15029 

117



Attachment 9 – Locality Plan E(ii) – Showing the Location of Land Set Aside as Crown 


118



Attachment 10 – Locality Plan F(i) – Showing the Location of ROW 17030 and 17031 

119



Attachment 11 – Locality Plan F(ii) – Showing the Location of Land Set Aside as 

Crown Land for Widening Abutting ROW 17031 

120



Attachment 12 – Locality Plan G(i) – Showing the Location of ROW 28002 

121



Attachment 13 – Locality Plan H(i) – Showing the Location of ROW 28003 

122



Attachment 14 – Locality Plan H(ii) – Showing the Location of Land Set Aside as 

Crown Land for Widening Abutting ROW 28003 

123



Attachment 15 – Locality Plan I(i) – Showing the Location of ROW 28036 

124



10.1/GCS1 

STRATEGIC PROJECTS FORUM 


Location: 

Applicant: 



Ward: 

Suburb: 



Manager Governance and Council Support 

Governance and Council Support 




Definition 

Advocacy 

Executive 

Legislative 


Information 

Purposes 

















Moved Councillor Tyzack, seconded Councillor Robbins 


1. That Council RECEIVES the Strategic Projects Forum report. 

2. That Council CONTINUE with the monthly Strategic Projects Forum status report 

/update. 

3. That Council AGREE to CONTINUE with quarterly Strategic Project Forums on a 

Monday evening. 


For: Councillors Boothman, Ferrante, Michael, Proud, Robbins and Tyzack. 

Against: Councillor Jenkinson. 

125




1. That Council RECEIVES the Strategic Projects Forum report. 

2. That Council AGREE to DISCONTINUE with the monthly Strategic Projects Forum 

status report / update. 

3. That Council AGREE to CONTINUE with quarterly Strategic Project Forums on a 

Monday evening. 


To review and report to Council on strategic projects as resolved by Council at the Council 

meeting held 13 December 2011 (Council Resolution Number 1211/063). 


Attachments 

Nil. 


Nil. 

Background 

A key aspect of a Councillors role is to have a strategic focus and it is important that 

Councillors are well informed and kept abreast of the progress of major projects throughout 

the City. An effective and efficient way for Councillors to undertake this role was through the 

introduction of a quarterly Strategic Projects Forum. At the Council meeting held on 

13 December 2011, Council resolved (Council Resolution Number 1211/063) to introduce a 

Strategic Projects Forum on a quarterly basis to discuss, strategise and problem solve etc in 

a forum that allows open communication in a team environment and is not restrictive. 

It was agreed that Monday night was the most appropriate time to hold the Strategic Projects 

Forums as Mondays are predominately used for Workshops and this would ensure 

Councillors would not be required to attend any additional nights. 

The report uses a standard template to provide Councillors with a summary of project status 

and have been circulated to Councillors on the Friday prior to the Strategic Projects Forum. 

Councillors have also been provided with a monthly summary status report / update of all 

major projects in accordance with the 10 year financial plan. 

126



Comment 

The Strategic Projects Forums have now been in operation for one (1) year and four (4) 

Strategic Projects Forums have been held. 

Informal feedback from Councillors have been mixed, with some requesting further and more 

detailed information, with others indicating too much is already provided. The Strategic 

Projects Forum was to be a high level overall summary of strategic projects and the main 

objective from Council was for these Forums to provide Councillors with an update on what 

activity has occurred during the last three (3) months, and what is planned to occur for the 

following three (3) months, and when planned activity has not been met, why and what 

effects this has on the overall projects. The current template enables for this information to 

be provided. 

Comments have been received as to the need to continue with the quarterly meetings as the 

Strategic Projects Forum Agenda provides Councillors with the required information and this 

was the main objective for the Forums. The requirements and demand on Councillors and 

their time is ever increasing and is already comparable to that of any State Government 

Politician. Therefore, any reduction in the amount of time required for Councillors to attend 

another meeting would be received favourably. Strategic planning and projects however, is 

an extremely important role of Council and should be discussed quarterly at a high level by 

Council. 

Given that strategic projects are large significant projects that evolve and take substantial 

input and time, the monthly update reports have been ineffective as there is usually very little 

to update and creates additional workload for those areas with strategic projects. It is 

therefore recommended that the monthly update reports cease as any major changes, 

updates or responses for any major project would be communicated to Councillors via the 

Councillors Friday Update instead of waiting for a monthly Strategic Project Forum update 

report. All other non essential and non consequential updates would still be provided to 

Councillors as part of the quarterly Forum. 

For those Councillors who are interested in a specific project(s) the relevant Director is 

always available to discuss in further detail and or provide further clarification or information. 


A Strategic Projects Forum held quarterly allows officers to better communicate the status 

and progress of City Wide projects with Councillors and allow Councillors to discuss rapid 

issues such as progress and potential variances. 


Nil. 


Nil. 

127




Goal 1: 

Goal 2: 

Goal 3: 

Goal 4: 








SI 1.1.2: 

SI 2.1.1: 

SI 2.1.2: 

SI 2.1.3: 

SI 2.1.5: 

SI 2.4.3: 



communities. 



To foster the ongoing economic development of the City, encouraging 

investment and employment in a sustainable manner. 

To foster the use of alliances and partnerships committed to achieving 

sustainable economic benefits and enhanced expertise to benefit the 

community. 

Encourage and promote a strong sense of place and identity. 

Position the City as a flagship of sustainable urban Local Government, 

encouraging innovative, creative and inspirational built form and 




Ensure Council assets are developed and maintained to an appropriate 

standard to meet community needs. 

Facilitate enhancements of regional and local centres. 

Create and foster an environment that encourages innovation and 

investment. 

Actively build and expand the City's relationship with Local, State and 

Commonwealth Governments and the private sector and positively seek to 

align strategic objectives. 

Plan for Stirling's local communities and complete Local Area Planning in 

every suburb. 

Implement the Scarborough Environs Area Strategy (SEAS). 

Implement the Mirrabooka Regional Centre Improvement Strategy 

(MRCIS). 

Develop a framework to manage the City’s urban landscapes (including 

street trees). 

Develop and implement policies to support and promote sustainable 

building design. 

Implement the recommendations of the feasibility study to investigate a 

Coastal Aquatic Facility. 

128



SI 3.2.1: 

SI 3.2.2: 

Work in collaboration with the Commonwealth and State Governments and 

the private sector to implement the outcomes of the Stirling City Centre 

Structure Plan review and Scarborough Beach Road Activity Corridor 

Study (which includes planning for Herdsman and Osborne Park) to create 

Perth’s second CBD. 

Develop plans to guide sustainable development of the major activity 

corridors, activity centres and improvements to local centres. 



Nil. 

Issue 

ENVIRONMENTAL 

Comment 

Nil. 

Issue 

SOCIAL 

Comment 

Nil. 

Issue 

ECONOMIC 

Comment 

Conclusion 

The quarterly Strategic Projects Forums have provided Councillors with an effective and 

efficient way to manage its strategic projects. Continuing these Forums is therefore 

recommended. 

129



10.1/GCS2 

USE OF RECEPTION HALL FOR 2013 CIVIC EVENTS 


Location: 

Applicant: 



Ward: 

Suburb: 








Definition 

Advocacy 

Executive 

Legislative 


Information 

Purposes 

















Moved Councillor Proud, seconded Councillor Boothman 


That Council APPROVE the use of the Reception Hall by the City to host identified 

annual Civic Functions for 2013. 


For: Councillors Boothman, Jenkinson, Michael, Proud and Robbins. 

Against: Councillors Ferrante and Tyzack. 

130




That Council APPROVE the use of the Reception Hall by the City to host identified annual 

Civic Functions for 2013. 


To seek Council approval regarding the use of the Reception Hall to host identified annual 

Civic Functions in 2013. Approval for the use of the Reception Hall will enable the events to 

be planned and scheduled in advance for Councillors, the Chief Executive Officer, Council 

Chambers staff and officers involved in coordinating the functions. 


Attachments 

Attachment 1 - Proposed Civic Functions Calendar 2013 


Nil. 

Background 

The City of Stirling has historically held Civic Functions to:- 

• Encourage club officials and members to keep abreast of future challenges, trends and 

innovations through interactive information sessions; 

• Recognise contributions made by members of the community, including volunteers; 

• Provide incentives to ratepayers who pay their rates in full by the qualifying date; and 

• Conduct regular citizenship ceremonies, processing up to 110 recipients at a time. 

These functions are held in the City of Stirling Civic Centre Reception Hall and these events 

are highly regarded by the community and Council. City officers are seeking to have 

approval of the scheduled dates, as listed below to ensure appropriate planning for the 

events and adequate notification and participation for Councillors. 

Comment 

Detailed below are the annual Civic Events identified, including a brief outline of the function 

and the proposed dates. 

2013 Citizenship Ceremonies 

The City receives requests to host citizenship ceremonies for approximately 1800 of its 

residents each year. Regular formal ceremonies are held in the City’s Reception Hall, 

processing up to 110 recipients each ceremony. Members of Federal and State Parliament 

and Councillors are invited to attend each ceremony. Scheduling of ceremonies takes into 

consideration the Federal and State Parliamentary sitting dates to accommodate greater 

attendance by members of Parliament. Due to the 2013 Local Government Elections it is not 

appropriate to schedule citizenship ceremonies for September or October. 

131



Details 

Proposed Dates: 

Time: 

Type of Function: 

Attendance: 

Saturday, 26 January (Australia Day) 

Wednesday, 6 February 


Wednesday, 27 March 

Wednesday, 1 May 


Wednesday, 3 July 



Wednesday, 8 August 



Wednesday, 6 November 



6.15pm to 9.00pm 

Finger Food 

110 recipients and invited guests including Councillors 

Clubs Forever Information Seminars 

The Clubs Forever Program has been thriving since its launch in July 2003. The Program 

was the winner in the Effective Communication category in the 2004 WA Local Government 

Association Best Practice Awards and has continued to be recognised as the benchmark 

leader in its field in the industry. Through the Program, the City has been able to create a 

fresh, user-friendly, relevant and credible vehicle that will help us meet current and future 

challengers experienced by sporting and recreational community groups within the City of 

Stirling. A core component of meeting the Program’s vision is to ensure the proactive 

sustainable management of these clubs and groups in the City and as such a number of 

seminars are conducted annually on a range of relevant current and future matters such as 

liquor licensing, strategic planning, fundraising and sponsorships and external financial 

assistance opportunities. 

Details 

Proposed Dates: 

Time: 


Attendance: 


Thursday, 14 March 


Wednesday, 16 October 

6.00pm to 9.00pm 

Seminar 

Approximately 50 community members 

132



Volunteer Dinners 

The City of Stirling has historically held functions to recognise contributions made by 

volunteers, seniors and youth to the community. 

These events are convened in the City of Stirling Civic Centre Reception Hall and consist of 

a formal dinner with suitable entertainment. It is proposed that a review will be undertaken in 

the forthcoming year following feedback received by Councillors. 

Details 

Proposed dates: 

Time: 


Attendance: 




Wednesday, 17 April 

6.30pm to 9.30pm 

Formal dinner, entertainment and award presentations 

Approximately 125 guests including Councillors 

Stirling Star of the Year Awards Dinner 

In 2003, the City of Stirling embarked on a program designed to recognise the achievements 

of junior sports people within the City of Stirling Star Award presentation nights are held 

every four (4) months at the Herb Graham Recreation Centre to acknowledge the 

achievements of sports people within the City of Stirling and to announce the winner in each 

of the categories listed below:- 

• Stirling Times Junior Sports Star Award; 

• Stirling Stars Senior Sports Star Award; and 

• Stirling Stars Valued Volunteer Award. 

The Stirling Star Award presentation evenings culminate in the announcement of the Stirling 

Star of the Year Award along with the winners in the above categories, the two (2) winners of 

the Clubs Forever Rotary Junior Sports Scholarships, a Clubs Forever Encouragement 

Award and a Clubs Forever Commendation Award. 

Details 

Proposed date: 

Time: 


Attendance: 

Wednesday, 5 June 

6.30pm to 9.30pm 

Formal dinner and award presentations 


133



Justice of the Peace Annual Dinner 

The Royal Association of Justices of Western Australia (Inc.) Stirling Branch have for many 

years held their annual dinner, as part of their monthly meetings, in the City of Stirling Civic 

Centre Reception Hall. Council Resolved on 3 March 2009 (Council Resolution Number 

0309/005) that the City provides catering for the annual dinner, at no cost to the Royal 

Association of Justices of Western Australia (Inc.) Stirling Branch, in lieu of being invited to a 

volunteer dinner. 

Details 


Time: 


Attendance: 


6.30pm to 9.30pm 

Formal dinner 


Osborne Park Agricultural Society’s Trophy Presentation Evening 

The Osborne Park Agricultural Society have for many years held their annual Trophy 

Presentation Evening in the City of Stirling Civic Centre Reception Hall. Council resolved on 

6 April 2010 (Council Resolution Number 0410/004) that the City provide catering for the 

annual event at no cost to the Osborne Park Agricultural Society and for the event to be 

included in the annual Civic Functions Calendar. 

Details 


Time: 


Attendance: 


6.30pm to 10.00pm 

Formal dinner 


Community Services Awards Dinner 

The Community Services Awards Dinner recognises contributions made by members of the 

community. The dinner includes suitable entertainment and presentation of awards with 

award categories detailed below:- 

• Community Services Volunteer Gold and Silver Certificates; 

• Syd Rostron Community Safety Award; 

• Sport and Recreation Volunteer Gold and Silver Certificates; 

• Innovative Volunteer Gold and Silver Certificates; 

• Civic Service Medallion; and 

• Special Recognition Award. 

134



Details 


Time: 


Attendance: 

Wednesday, 18 September 

6.30pm to 9.30pm 

Formal dinner, entertainment and presentation of awards 


Stirling Star of the Year 

In August 2008, a report recommending that Council support in principle an initiative to hold 

an annual combined event to recognise and reward employees, particularly in relation to 

years of service, team achievements and employee of the year was submitted for 

consideration. 

The aim of this initiative was to provide the City of Stirling with a holistic approach to 

celebrating its success. 

The motion was put and declared carried and the first annual event “Stirling Stars” took 

place in November 2008. Employees with 25 years of service and over (in five (5) year 

increments) and nominees for the Stirling Star of the Year award were invited to join His 

Worship the Mayor, Councillors, the Executive Team and Business Unit Managers at the 

event to celebrate and receive their awards. 

Details 


Time: 


Attendance: 

Thursday, 12 September 

1.00pm to 4.00pm 

Lunch 

Approximately 100 invited guests 

Rates Incentive Prize Draw 

Since 1982 the City has held the Rates Incentive function. The function consists of a rates 

prize draw which is open to all ratepayers who pay their rates in full by the qualifying date. 

As an added incentive, the City is also working with local businesses to offer a number of 

prizes. 

Details 


Time: 


Attendance: 

Wednesday, 9 October 

4.30pm to 7.00pm 

Cocktail Function 

Approximately 80 invited guests including Councillors and Sponsors 

135



Stirling Silver Christmas Function 

The Stirling Silver Program is a program designed for active seniors and provides a range of 

activities aimed at the over 55’s. The clients pay for their own lunch. 

Details 


Time: 


Attendance: 

Wednesday, 4 December 

10.30am to 2.30pm 

Lunch 

Approximately 120 invited guests including Councillors 

Stirling, Joe Camilleri and Nollamara Day Centres Christmas Functions 

The Community Services Business Unit holds annual Christmas functions for all clients 

attending the City’s Day Centre Program. The functions include all the residents who would 

attend the day centre during the week and volunteers and staff of each day centre. These 

functions are catered for at no cost to the City. The City provides transport to and from the 

venue and funds the lunch for the volunteers. Fundraising activities undertaken during the 

year supplement the funding and provide for entertainment on the day. 

Details 


Time: 


Attendance: 

Monday, 9 December 

Wednesday, 11 December 

Thursday, 12 December 

10.30am to 2.30pm 

Lunch 


Stirling Volunteer Transport 

Stirling Volunteer Transport is a Home and Community Care (HACC) funded service that 

provides transport to assist eligible clients to attend medical appointments, shopping and in 

some cases outings. The Christmas function will involve long time residents of the City to 

receive transport services, volunteers and selected staff. This function is catered for at no 

cost to the City. The City provides transport to and from the venue and funds the lunch for 

the volunteers. 

Details 


Time: 


Attendance: 

Thursday, 5 December 

10.30am to 2.30pm 

Lunch 


136



Great Gardens Workshops 

Great Gardens events are free education workshops for the community which offer advice, 

assistance and information on waterwise, native, organic gardening and sustainable living 

practices in a fun and informal evening workshop. The workshops are held from 6.30pm to 

9.30pm (typically on a weeknight evening although occasionally a weekend) with a 

refreshment break hosted in the City of Stirling Civic Centre Reception Hall. There are a 

range of stalls and information stands with information and advice as well as presentations 

by expert guest speakers and prizes. Each workshop can attract up to 200 people and the 

size combined with set up requirements limits venue choice to the City’s Reception Hall. 

The City has been delivering these events to the community since 2005, and attracts 

approximately 1600 participants per year. The ongoing popularity and high level of 

accolades the City receives after the events via email and mail, commending the provision of 

such events demonstrates the continued demand from and relevance to the community. 

These workshops are offered in spring and autumn with participants invited by 

advertisements in Stirling Scoop, the City’s website and partner organisation advertising 

programs. 

Details 

Proposed dates 

Time: 


Attendance: 

Eight (8) workshops (four (4) held in spring and four (4) held in 

autumn), dates to be confirmed 

6.30pm to 9.30pm 

Community workshop 

Up to 200 guests including Councillors 

Family Services Network and Parent Forums 

Family Services Networking Forums are attended by community workers from a range of 

government and non-government organisations who provide family support services to 

Stirling residents. These forums provide an opportunity for networking, providing information 

to service providers relating to parents, community needs and improving service delivery; 

whilst enhancing greater collaboration between existing services and raising the profile of 

Family Services team and City of Stirling. Family Services Networking Forums and parent 

forums enable the City of Stirling to demonstrate its commitment to continue promoting the 

wellbeing of children, young people and families. 

Details Networking Forums 


Time: 


Attendance: 

Tuesday, 19 February 

Tuesday, 28 May 

Tuesday, 13 August 

Tuesday, 12 November 

9.00am to 2.00pm 

Morning tea and light lunch 


137



Details Parenting Forum 


Time: 


Number: 


1.00pm to 9.00pm 

Afternoon tea and light dinner 


Art Award and Exhibition 

The City’s biennial Art Award and Exhibition is a notable event in the local and artistic 

community and is part of the City’s Calendar of Events. Council endorsed to continue the Art 

Award and Exhibition as a large scale event in February 2010 (Council Resolution Number 

0210/044). 

In 2011, the City of Stirling Art Award and Exhibition received 329 entries. Over the 

exhibition week, close to 1000 members of the public visited the exhibition to view and 

purchase artworks. 

2013 will be the eleventh year of the Award. The awards present an excellent opportunity for 

supporting and developing cultural activity within the community. 

Details Award Night 


Time: 


Attendance: 

Wednesday, 25 September 

6.30pm to 9.00pm 

Cocktail function held outside 


Details Art Exhibition 


Time: 


Thursday, 26 September to Sunday, 6 October 

10.00am to 4.00pm 

Art exhibition 


The functions include a cross section of people including clients, volunteers and Local and 

Federal members, Elected Members, the City of Stirling Community and City officers. 


The proposed schedule complies with the City’s Civic Facilities Policy. 

138




Funding to hold the functions is included in the approved 2012/2013 budget and the 

proposed 2013/2014 budget for the relevant Business Units. 


Goal 1: 


SI 1.4.1: 



communities. 

Effectively consult, inform and engage with the community. 

Maintain effective marketing, promotions and community engagement 

strategies. 



Nil. 

Issue 

ENVIRONMENTAL 

Comment 

Nil. 

Issue 

SOCIAL 

Comment 

Nil. 

Issue 

ECONOMIC 

Comment 

Conclusion 

It is anticipated that advance notice will assist with planning, promoting and coordinating the 

Civic Functions. 

It is therefore sought for Council to note the use of the Reception Hall to conduct the 

identified Civic Functions for 2013. 

139



ATTACHMENT TO ITEM 10.1/GCS2 - USE OF RECEPTION HALL FOR 2013 CIVIC EVENTS 

Attachment 1 - Proposed Civic Functions Calendar 2013 

140

141 


27 NOVEMBER 2012

142 


27 NOVEMBER 2012

143 


27 NOVEMBER 2012

144 


27 NOVEMBER 2012

145 


27 NOVEMBER 2012

146 


27 NOVEMBER 2012

147 


27 NOVEMBER 2012

148 


27 NOVEMBER 2012

149 


27 NOVEMBER 2012

150 


27 NOVEMBER 2012

151 


27 NOVEMBER 2012



10.1/GCS3 

BENEFITS OF COMBINING INDIVIDUAL AWARD CEREMONIES INTO A 

PRESTIGIOUS AWARDS GALA EVENT TO BE HELD ANNUALLY 


Location: 

Applicant: 



Ward: 

Suburb: 








Definition 

Advocacy 

Executive 

Legislative 


Information 

Purposes 

















Moved Councillor Proud, seconded Councillor Robbins 


That Council NOTE the report outlining benefits of combining individual award 

ceremonies into a prestigious awards gala event to be held annually. 



Against: Nil. 

152




That Council NOTE the report outlining benefits of combining individual award ceremonies 

into a prestigious awards gala event to be held annually. 


To outline the benefits of combining individual award ceremonies into a prestigious awards 

gala event to be held annually. 


Attachments 

Nil. 


Nil. 

Background 

Councillor Michael submitted a notice of motion on the benefits of combining individual 

award ceremonies into a prestigious awards gala event to be held annually. 

The City of Stirling has for many years held Civic functions to recognise contributions made 

by members of the community. These functions are held in the City of Stirling Civic Centre 

Reception Hall and include the following:- 

Premier’s Australia Day Active Citizenship Awards 

• Outstanding Community Contribution by a Local Citizen 

• Outstanding Community Contribution by a Local Citizen Under 25 Years of Age 

• Outstanding Community Contribution by a Local Group or Community Event 

Community Services Awards Dinner 

• Community Services Volunteer Gold and Silver Certificates 

• Syd Rostron Community Safety Award 

• Sport and Recreation Volunteer Gold and Silver Certificates 

• Innovative Volunteer Gold and Silver Certificates 

• Civic Service Medallion 

• Special Recognition Award 

153



Stirling Star of the Year Awards Dinner 

• Stirling Star of the Year 

• Stirling Times Junior Sports Star Award 

• Stirling Stars Senior Sports Star Award 

• Stirling Stars Valued Volunteer Award 

• Clubs Forever Rotary Junior Sports Scholarships 

• Clubs Forever Encouragement Award 

• Clubs Forever Commendation Award 

Heritage Awards (held biennially) 

Stirling Art Awards (held biennially) 

A brief review of the City’s award ceremony functions which has an alternative option is 

provided for the consideration of Council. 

Comment 

The Premier’s Australia Day Active Citizenship Awards are a joint initiative of the Australia 

Day Council of Western Australia, the Western Australian Local Government Association 

(WALGA) and the Office of Premier and Cabinet. These awards are aligned to timeframes 

provided by the Australia Day Council and are required to be held on Australia Day and as 

such in its current format would not be appropriate to include in a combined Awards Gala 

event. 

The Community Services Awards Dinner has historically been held in September as a formal 

dinner with entertainment and award presentations attended by Councillors and 

approximately 150 guests. The Community Services Awards are not aligned with a particular 

timeframe, are flexible in terms of when they are held and could be combined. 

The Stirling Star of the Year Awards Dinner has historically been held in June and is aligned 

with several award programs held in the City’s community recreation centres. Approximately 

135 guests attend this event. These awards have several sponsorship commitments which 

have been confirmed for the 2013 program. The programs run in the community recreation 

centres and sponsorship commitments would need to be reviewed to allow flexibility for 

when these awards are held and the format in which they are delivered. 

The Heritage Awards are held biennially with the next awards night anticipated to be held in 

2014. This awards night has historically been held in June; however there is flexibility in 

terms of when these awards are held. The Heritage Awards are attended by approximately 

50 guests including Councillors and are held in the City’s Stirling Room. 

154



The Stirling Art Awards are held biennially with the next awards night to be held in 2013. 

This awards night has historically been held in the spring during the quieter months of the 

City’s Arts and Cultural events. These awards require a lead time of approximately six (6) 

months to allow for event promotion, and include an exhibition showcasing artworks 

completed by community members. The awards night is held at the City of Stirling main 

administration building in the area outside the front of the building with approximately 300 

guests including Councillors in attendance. There is flexibility with when these awards can 

be held, however consideration needs to be given to the Arts and Culture Event Calendar to 

ensure sufficient resources are available for event planning. 

Alternative Option for the City’s Award Ceremonies 

In consideration of the particular requirements of each of the current award ceremonies held 

by the City of Stirling, it would be possible to hold a gala event incorporating the Community 

Service Awards, Stirling Star of the Year Awards, Heritage Awards (included biennially) and 

the Art Awards (included biennially). 

The combined Awards Gala event could be held in June with minimal impact on the current 

programs for the individual awards, however to allow adequate time for comprehensive 

event planning it is recommended to consider this for implementation in 2014. To enable the 

gala event to occur on an alternative date a review of the Stirling Star of the Year Awards 

program and the community centre programs that feed into this award would be required. 

Impact on Combining Individual Awards Ceremonies into a Prestigious Awards Gala Event 

to be held annually 

Consideration needs to be given to the impact of combining events on each awards 

program. Over 300 guests attend the City’s award ceremonies in the years that the Heritage 

Awards are held and nearly 600 in the years that the Art Awards are held. A sit down dinner 

held in the City’s Civic Centre Reception Hall can facilitate a maximum of 160 guests. To 

accommodate any larger number of guests would require an alternative venue. 

Holding a prestigious awards gala event would attract more public awareness and a higher 

media profile for the City. This event would not be at a greater cost to the City as the 

amounts budgeted for each individual award event would be combined to afford the 

showcase event. The approximate costs for each awards ceremony is detailed below:- 

Community Services Awards Dinner $3,700 

Stirling Star of the Year Awards Dinner $3,700 

Heritage Awards (held biennially) $1,200 

Stirling Art Awards (held biennially) $5,000 

The combined cost of awards ceremonies in the years that the Heritage Awards are held is 

approximately $8,600 and $12,400 in the years that the Stirling Art Awards are held. These 

costs could be divided evenly with $10,500 contributed towards the annual Gala Awards 

event each year. 

155



Consideration also needs to be made to the impact on award recipients. Participation in a 

prestigious awards event would be attractive and hold high esteem, however moving 

towards a larger event covering several categories may detract from each individual program 

and its award recipients. Smaller individual awards ceremonies provide the benefit of greater 

focus on each particular program compared to the programs being one group among others 

in a large event. The structure of the gala event would need consideration to ensure each 

program received appropriate recognition. 

Other Local Governments 

Several Local Government organisations were contacted regarding their award programs 

and ceremony events, these included the City of Wanneroo, the City of Joondalup, the City 

of Cockburn, the City of Rockingham and the City of Melville. The majority of Local 

Governments contacted hold multiple awards ceremonies with common themes of 

Volunteering, Community Services, Sports Achievements, Premier’s Australia Day Active 

Citizenship Awards, Youth and Art. The City of Wanneroo previously held a large awards 

event in honour of their volunteers and were looking into stepping away from this and 

holding several smaller events for their various volunteer groups. The City of Rockingham 

holds similar award events to the City of Stirling, namely Sports Star Awards, Community 

Service and Volunteer Awards, and the Premiers Australia Day Active Citizenship Awards. In 

recent years the City of Rockingham reviewed their programs in consideration of combining 

events into a larger awards ceremony, however this was not adopted as they felt the larger 

ceremony would detract from the individual awards. 

In summary investigations into combining the City’s award ceremonies has established the 

following:- 

• The Premier’s Australia Day Active Citizenship Awards are required to be held on 

Australia Day and cannot be combined into a gala event held on another date; 

• The Community Service Awards are flexible and could be combined into a gala event; 

• The Stirling Star of the Year Awards are currently aligned to particular timeframes with 

the community centre programs and these have been finalised for 2013. A gala event 

incorporating these awards would need to be held in June; 

• The Heritage Awards are flexible and could be combined into a gala event; 

• The Art Awards are flexible and could be combined into a gala event; 

• A gala event combining the City’s awards ceremonies would need to be considered for 

2014 due to the time required for planning, promotion and advertisement for some of 

these awards programs; 

• Alternative venues may need to be considered if numbers were to exceed 160; 

• A benefit of combining the awards nights would be the increased prestige, public 

awareness and media profile of the City; 

• A negative consequence of combining the awards could be the loss of emphasis on 

each particular group; and 

• Other Local Governments hold separate awards events for their different categories of 

awards and do not combine these into a large event. 

156




Nil. 


A combined Awards Gala event would be inline with the City’s Civic Facilities Policy. 


A combined Awards Gala event would need to be considered in the relevant budget, 

however, it is suggested that the current budgets for the separate awards nights would be 

combined. 


Goal 1: 



communities. 


SI 1.4.1: 

Effectively consult, inform and engage with the community. 

Maintain effective marketing, promotions and community engagement 

strategies. 



Nil. 

Issue 

ENVIRONMENTAL 

Comment 

Nil. 

Issue 

SOCIAL 

Comment 

Nil. 

Issue 

ECONOMIC 

Comment 

157



Conclusion 

A brief review of the City’s award ceremony functions and an alternative option to combine 

these functions was provided for the consideration of Council. This review established that 

several of the City’s award ceremonies could be combined into an Annual Gala event with 

the exception of the Premier’s Australia Day Active Citizenship Awards. 

An annual Gala Awards night would have higher prestige than the smaller events, would 

increase public awareness of the awards programs and highlight the City in a positive light in 

the media. The intention of the City’s awards is to acknowledge the community and further 

investigation to determine viability and logistical challenges for each awards program would 

need to be undertaken to ensure that each awards program and its award recipients 

received appropriate recognition. 

158



10.1/GCS4 OSBORNE PARK HOSPITAL COMMUNITY ADVISORY COUNCIL 

NOMINATION 


Location: 

Applicant: 



Ward: 

Suburb: 








Definition 

Advocacy 

Executive 

Legislative 


Information 

Purposes 

















Moved Councillor Jenkinson, seconded Councillor Proud 


That Council ENDORSE the nomination of Councillor Cooke as a member of the 

Osborne Park Hospital Community Advisory Council for a period of three (3) years, 

subject to the CONSENT of the Osborne Park Hospital Community Advisory Council. 



Against: Nil. 

159




That Council ENDORSE the nomination of Councillor …………… as a member of the 

Osborne Park Hospital Community Advisory Council for a period of three (3) years, subject 

to the CONSENT of the Osborne Park Hospital Community Advisory Council. 


At the request of the Osborne Park Hospital Community Advisory Council, the City has been 

asked to give consideration to nominating a Councillor for a period of three (3) years as a 

member of the Osborne Park Hospital Community Advisory Council, who’s objective is 

deliver the Osborne Park Hospital Program. 


Attachments 

Nil. 


Nil. 

Background 

The Program is committed to working with the community when providing Public Health 

Services of the Osborne Park Hospital through the Osborne Park Hospital Community 

Advisory Council. The Osborne Park Hospital Community Advisory Council provides the 

important link between Program and its consumers, ensuring the type and quality of services 

provided meet public expectations. 

The Osborne Park Hospital Community Advisory Council is responsible to the Osborne Park 

Hospital Program Executive and is accountable to the consumers and wider community. 

Comment 

The Osborne Park Hospital Community Advisory Council Terms of Reference underlines the 

importance of identifying and providing a broad range of services, including:- 

• Provide a consumer perspective on activities, initiatives and projects that impact on the 

users of the Health Service; 

• Review and evaluate results of customer service performance indicators, eg consumer 

satisfaction, complaints and or compliments; 

• Review and advise on possible new and modified services; 

• Review reports summarising and recommending changes or advising that changes 

have been made as a result of patient and visitor incident investigations, complaints 

management; 

160



• Provide comment on relevant policies and procedures that will impact on consumer 

care; 

• Ensure that the service establishes and maintains appropriate liaison and relationships 

with other health care providers and the community in geographical boundaries 

covered by the service; 

• Provide reports to the Osborne Park Hospital Program Executive; 

• Provide and review reports received from the Quality Management Committee; and 

• Assist in the development of consumer evaluation and patient satisfaction surveys. 

The Council member will be selected against the selection criteria and appointed by the 

Osborne Park Hospital Community Advisory Council for a period of three (3) years. 

Frequency and time of meetings is determined by the majority of members unless the 

Chairperson determines otherwise but must meet at least three (3) times a year. 


Nil. 


Section 2.10 of the Local Government Act 1995 outlines the role of Councillors. The 

nomination of a Councillor to the Osborne Park Hospital Community Advisory Council meets 

this requirement. 


Nil. 


Goal 1: 


SI 1.2.3: 



communities. 



Facilitate health and wellbeing in the community. 

161





Nil. 

Issue 

ENVIRONMENTAL 

Comment 

Nil. 

Issue 

SOCIAL 

Comment 

Nil. 

Issue 

ECONOMIC 

Comment 

Conclusion 

In order for Council to nominate a member to the Osborne Park Hospital Community 

Advisory Council, Councillors are given the opportunity to consider the nomination, with the 

nomination being subject to meeting the Osborne Park Hospital Community Advisory 

Council criteria including experience, knowledge and skills. 

162



INFRASTRUCTURE AND COMMUNITY DEVELOPMENT COMMITTEE - 20 

NOVEMBER 2012 

10.2/WF1 

BULK WASTE VERGE COLLECTION PROCESS 


Location: 

Applicant: 



Ward: 

Suburb: 



Manager Waste and Fleet 

Waste and Fleet 




Definition 

Advocacy 

Executive 

Legislative 


Information 

Purposes 

















Moved Councillor Lagan, seconded Councillor Re 

1. That the Bulk Waste Verge Collections be REDUCED from four (4) to three (3), 

consisting of one (1) Junk and two (2) Greenwaste collection from 2013. 

2. That the collection of Mattresses, E-Waste and Metals (including White Goods) from 

the verge OCCURS as part of the proposed Bulk Waste Collection process and that 

the recyclables collected is REVIEWED annually for the purpose of increasing 

diversion from landfill. 

3. That residents of the City be PROVIDED with three (3) Waste Disposal Vouchers to 

allow the disposal of up to one (1) tonne each of Green Waste, Mixed Household Junk 

and Inert sand, bricks and concrete. 

163



Reason for change 

The Committee forms the view that one (1) greenwaste collection during the year is not 

sufficient as some residents find it difficult to take materials to the recycling facility in 

Balcatta. 

Procedural Motion 

Moved Councillor Jenkinson, seconded Councillor Ferrante 


That the item relating to the Bulk Waste Verge Collection Process be REFERRED to 

the Council meeting to be held 27 November 2012 to enable further information to be 

provided to Councillors regarding the financial implications of increasing greenwaste 

collections. 


For: Councillors Ferrante, Jenkinson, Lagan, Re and Robbins. 

Against: Councillors Michael and Sargent. 


1. That the Bulk Waste Verge Collections be REDUCED from four (4) to two (2), 

consisting of one (1) Junk and one (1) Greenwaste collection from 2013. 

2. That the collection of Mattresses, E-Waste and Metals (including White Goods) from 

the verge OCCURS as part of the proposed Bulk Waste Collection process and that 

the recyclables collected is REVIEWED annually for the purpose of increasing 

diversion from landfill. 

3. That residents of the City be PROVIDED with three (3) Waste Disposal Vouchers to 

allow the disposal of up to one (1) tonne each of Green Waste, Mixed Household Junk 

and Inert sand, bricks and concrete. 


To present an alternative Bulk Waste Verge Collection process that will progress the City 

towards becoming “Clean and Waste Wise” as described within the Draft Strategic 

Community Plan. 


Attachments 

Attachment 1 - Map of Collection Zones 

Attachment 2 - Proposed 2013 Collection schedule. 

Attachment 3 - WA Council Bulk Verge Collection comparison. 


Nil. 

164



Background 

The City currently performs four (4) bulk waste verge collections per annum, two (2) bulk 

junk and two (2) green waste. In the 2011/2012 financial year, significant problems were 

experienced in the execution of this service which resulted in a considerable quantity of 

complaints from ratepayers, and a contractor overspend of $275,000 to provide the expected 

level of service. 

The current issues with the verge collection include:- 

1. Minimal Recycling 

Although all green waste collected is currently recycled, only a very small percentage 

of the Bulk Junk is recycled. The existing process attempts to divert E-Waste from 

landfill. Currently, E-Waste is scheduled for collection on the weekend prior to 

commencement of the bulk collection. The E-Waste collection was only partially 

successful as a result of delays from prior rounds, education of and co-operation from 

ratepayers and unexpected resourcing issues. 

2. Delays in the collection of Waste 

The collection of waste material during the first Junk and Greenwaste collections was 

generally two (2) weeks behind schedule. Delays occurred as a result of two (2) main 

issues, the incorrect collection notification caused by a change in notice distribution 

and increased tonnages presented at the verge. Contractors were utilised to assist 

with the collections and minimise ratepayer dissatisfaction. 

3. Unsightly Streets 

The delays encountered resulted in waste being present on the streets for extended 

periods. During this time, the waste was scattered across the streetscape due to 

scavengers and wind. There were also instances of illegal dumping due to perceived 

higher disposal fees. Efficient collection of such waste is not possible when the 

scheduled collection is in arrears, exacerbating the perception of unsightly streets 

within the City. 

4. Customer dissatisfaction 

Apart from the issues above, there was feedback from dissatisfied customers that the 

City was mean spirited with regard to kerbside mattress collections, had unclear and 

limited tip passes and due to the use of an addressed mail delivery process were not 

environmentally thoughtful. Overall this produced an increase in the number of 

customer complaints related to the Bulk Waste Verge Collection service. 

165



Comment 

Evaluation of the processes and issues related to bulk waste collection from verges indicates 

that the City is unable to service the ratepayer as currently planned with the existing quantity 

of plant and staff available. 

In order to improve customer satisfaction, it is proposed to modify the bulk waste collection 

process to enable more efficient collection of scheduled bulk verge waste, mitigate the 

incidence of illegal dumping and move the City towards achieving the goals set by the WA 

Waste Strategy “Creating the Right Environment”. The new process aims to instil the waste 

mantra “Reduce, Reuse, Recycle” onto the ratepayers. Education of and participation by the 

ratepayer will play a large part in the success of the new collection process. 

The proposed bulk waste verge collection process will consist of the following changes; 

1. A reduction in the number of collections from four (4) per annum to two (2). 

2. A reduction in the placement period from two (2) weeks to one (1) and an extension of 

the collection period from one (1) to two (2) weeks. 

3. Collection of recyclable materials prior to bulk junk waste collection. 

4. More tip passes with a wider scope. 

A reduction in the number of collections from four (4) per annum to two (2). (see attachment 

1 and 2) 

• This change will significantly reduce the likelihood of delayed collections and will provide 

capacity within the collection team to allow illegally dumped kerbside waste to be 

collected. 

• Scheduling of collections is less constrained therefore the City will be able to maintain a 

clean streetscape, particularly during public holiday periods (Christmas and Easter) and 

National and State special events. No collections are to be scheduled during these 

periods. 

• The data available and experience to date shows that ratepayers are placing significantly 

more waste during one (1) collection compared to the same type of collection later in that 

year. Information provided to residents will encourage the efficient placement of waste 

and discourage the unnecessary disposal of items to landfill by detailing alternative 

disposal options including the Recycling Centre Balcatta Household Reuse Area and 

Charities. A reduction in the total volume of waste collected is not expected. 

• The scheduling of the collection zones can be modified so that any adjacent zones not 

separated by a major arterial road are now sequential. This will reduce the incidents of 

residents placing waste on verges in the assumption that they are next to be collected. 

• Green waste collection can be scheduled to coincide with the typical pruning period. 

• Social change marketing shall be utilised to promote the “Reduce, Reuse, Recycle” 

message in a concerted effort to engage residents and discourage the disposal of goods 

that still hold value. 

166



A reduction in the placement period from two (2) weeks to one (1) and an extension of the 

collection period from one (1) to two (2) weeks. 

• Residents will be asked to place material on the verge one week prior to commencement 

with one weekend available for placement, reducing the time available for scavengers. 

• The total time during which the bulk waste is able to be present on the verge is the 

same, however the two (2) week collection period provides significant benefits including 

the ability to collect recyclable materials. 

• It is envisaged that the two (2) week period for the collection of bulk waste may not be 

required for each round. Any collection time remaining can be utilised to maintain a 

“Clean City” by the efficient removal of illegally dumped and storm generated waste or 

provide training to staff. Satellite collection days initiated by Council or issues and trends 

from time to time can be more readily accommodated, such as Container deposit 

scheme promotions and E-Waste events. 

• Overtime will not be required, currently costing the City $50,000 per annum and a 

reduction in injuries and illness due to excessive work hours should be realised. The use 

of contractors to assist in verge collections should no longer be required. 

Collection of recyclable materials prior to bulk junk waste collection. 

• The WA Waste Strategy requires local governments to increase diversion from landfill. In 

the absence of a Bulk Junk Waste recycler, the additional collection time will allow the 

collection and recycling of Mattresses, E-Waste and Metals (including White Goods). 

Recyclables collection will take place during normal working hours. 

• It is envisaged that additional items such as mixed plastics, timber, carpet and other 

recyclables will be collected and recycled from the verge once the new process is 

operating efficiently and suitable recyclers are available. 

More tip passes with a wider scope. 

• Three (3) tip passes will be provided to all residents in an annual “Waste Management 

and Recycling Guide” that also contains the yearly collection schedule. The tip passes 

will allow for the disposal of up to one (1) tonne each of Green, Mixed Household Junk 

and Inert Waste (sand, bricks and concrete). Tip passes are to be accepted as part 

payment of a load. That is, if the load weight is more than one (1) tonne, only the weight 

over one (1) tonne will be charged. Sustainability is promoted since residents are no 

longer required to perform multiple trips. 

• Residents are no longer constrained to the Bulk Verge collection schedule and are able 

to dispose of their Bulk Junk and Greenwaste at a time that suits them. 

• The recently updated weighbridge software is capable of extensive data collation that will 

assist the Waste and Fleet Business Unit in evaluating the use and effectiveness of the 

voucher system. 

• Delivery of the “Waste Management and Recycling Guide” directly to residents will 

eliminate the uncontrolled use of Tip passes. Currently, residents who are not owners 

receive tip passes without the owners tip pass being made void, potentially doubling the 

subscribed service. 

167




A Council workshop was held 25 June 2012 to present the above facts and strategies. 

Consultation with Charity and State Housing Commission representatives has occurred to 

discuss the issues of illegal dumping and Tip Passes. 

A review of other Western Australian Local Government activities with respect to Bulk Verge 

Waste has been performed. (See attachment 3). This review and information shared at the 

Mindarie Regional Council Bulk Waste Working Group indicate that all local governments 

have the same issues. Particular focus was payed to the issue of illegal dumping and the 

recycling of items presented at the verge. 

The Town of Victoria Park has indicated that they are investigating the reduction of their Bulk 

Collections from two (2) Bulk Junk to one (1) and four (4) Greenwaste to one(1). The City of 

Rockingham has indicated that they are investigating the cessation of verge collections all 

together. 

The proposed collection process is a step in the right direction for the City with the aim to 

proactively adjust and improve the process to meet future legislative, industry and customer 

directions. 


The City is required by the WA Waste Strategy “Creating the Right Environment” to divert 

50% of waste collected from landfill by 2015, ‘Targets’ page 12. 

An Extended Producer Responsibility scheme for E-Waste will commence in Western 

Australia in January 2014. Additional Extended Producer Responsibility schemes may be 

implemented in the future for items such as Mattresses, E-Waste and White Goods as they 

have been listed as “Wastes of Concern”. As such, the collection and disposal costs of these 

items may fall onto the producers or suppliers in some way. Until such schemes are 

implemented, diversion of these items from landfill should be treated as a priority. 


The 2012/2013 budget for Bulk Verge Collection is $4,853,011, cost code A0190. 

The proposed Bulk Waste Verge Collection process will remove planned contractor 

assistance ($345,000 in 2011/2012 of which $70,000 was budgeted) and the requirement for 

overtime ($50,000 in 2011/2012, $36,000 was budgeted), an avoided cost of $400,000 per 

annum. 

The first Bulk Junk collection cycle will utilise the current plant and staff allocated. It is 

envisaged that one (1) rear loader and one (1) skid steer may no longer be required for 

implementation of the proposed process with savings of approximately $104,000 per annum. 

The plant required will be adjusted prior to the 2013/2014 budget. 

The total volume of waste collected is expected to essentially remain the same. A greater 

percentage of the waste collected will be diverted from landfill which will benefit the 

environment and reduce the overall disposal costs attributed to this activity. The first Bulk 

Waste collection cycle prior to the 2013/2014 budget will provide some guidance to the 

reduction in disposal fees and subsequent savings. 

168




Goal 4: 


SI 4.1.2: 

To foster the use of alliances and partnerships committed to achieving 

sustainable economic benefits and enhanced expertise to benefit the 

community. 

Actively build and expand the City's relationship with local, State and 

Commonwealth Governments and the private sector and positively seek to 

align strategic objectives. 

Provide industry leadership in waste management strategies and 

initiatives, and influence the development of legislation in Western 

Australia. 



Issue 

Waste generation 


Pollution 

ENVIRONMENTAL 

Comment 

Education related to the reduction in verge collections will 

empower the ratepayer to make informed decisions and 

“Reduce, Reuse, Recycle. 

The proposal will enable more Bulk Verge Waste to be 

diverted from landfill. 

The proposal will allow for efficient collection of scheduled 

and illegal Bulk Verge Waste and hence reduce the 

likelihood of environmental pollution. 

Amenity 

Issue 

SOCIAL 

Comment 

The proposal will minimise the time that waste is present on 

the verges hence improving the visual and social amenity 

within the City. 

Nil. 

Issue 

ECONOMIC 

Comment 

169



Conclusion 

Continuation of the current verge collection process, as it stands, will require the waste rates 

to be increased by approximately $3.00 per property to cover the use of contractors. 

Furthermore, the current practices do not provide sufficient time for the collection and 

recycling of mattresses, E-Waste and Metals (including White Goods) during normal working 

hours. 

The proposed single Bulk and Green Waste Verge Collection process will provide efficient 

practice and result in increased recycling of scheduled waste, minimise illegally dumped, 

waste and assist the City to become “Clean and Waste Wise” without an increase in cost. 

It is recommended that the Bulk and Green Waste Verge collections be reduced to one (1) 

each and that three (3) tip passes be provided enabling residents to dispose of bulk waste at 

their convenience. 

170



ATTACHMENT TO ITEM 10.2/WF1 - BULK WASTE VERGE COLLECTION PROCESS 

Attachment 1 – Map of Collection Zones. 

171



Attachment 2 – Proposed 2013 Collection schedule 

172



Attachment 3 – WA Council Bulk Verge Collection comparison. 

173



10.2/EO1 

CITY OF STIRLING POLICY REVIEW - ENGINEERING OPERATIONS 


Location: 

Applicant: 



Ward: 

Suburb: 



Manager Engineering Operations 

Engineering Operations 




Definition 

Advocacy 

Executive 

Legislative 


Information 

Purposes 

















Moved Councillor Lagan, seconded Councillor Ferrante 


1. That Council REVOKE the following City of Stirling Policies as detailed in 

Attachment 1:- 

a. J105101 – Road Construction Standards; 

b. J105103 – Interlocking Block Paving; 

c. J200102 – Footpath Damage – Reinstatements; 

d. J801103 – New Works – Notification to Householders; and 

e. J801107 – Road Reserve – Private Water Services. 

174





For: Councillors Ferrante, Jenkinson, Lagan, Michael, Re, Robbins and Sargent. 

Against: Nil. 


1. That Council REVOKE the following City of Stirling Policies as detailed in Attachment 

1:- 

a. J105101 – Road Construction Standards; 

b. J105103 – Interlocking Block Paving; 

c. J200102 – Footpath Damage – Reinstatements; 

d. J801103 – New Works – Notification to Householders; and 

e. J801107 – Road Reserve – Private Water Services. 



To provide advice and direction to Elected Members on Council policies identified as being 

obsolete or have been superseded for reasons outlined in this report and to ensure each 

policy meets current legislation and statutory requirements. 


Attachments 

Attachment 1 – Council Policies listed to be revoked. 


Nil. 

Background 

Policies set a guiding direction for the management of the City and establish an equitable 

and cohesive approach to making decisions. The implementation of the policy strategy and 

day to day delivery is undertaken by City staff. 

An in-depth review of Council policies has been undertaken. Implementation of the review is 

in progress and deals with the proposed revocation of Council policies that have been 

identified as being obsolete or superseded by current legislation. 

The review revealed that:- 

• A number of existing policies are duplicate legislation or have been made redundant and 

therefore should be revoked; 

175



• Where an existing policy is obsolete, the key principles may have been retained and 

amalgamated in a new policy or incorporated into a management practice; 

• These policies guide operational activities for employees and should be replaced by 

suitable management practices/guidelines; and/or 

• These policies pertain to related issues and should be amalgamated into a one (1) policy 

document. 

City Officers have been progressively actioning the outcomes of the review. This report 

details those policies that fall within the responsibility of the Engineering Operations 

Business Unit. 

Comment 

This review aims to recommend revocation of current policies and incorporation into a new 

policy or a management practice. While the adoption of new policies will be dealt with by 

Council, it is proposed that once revoked, the key principles will be assessed and presented 

as management practice for endorsement by the Executive Team. 

Outlined below are current policies recommended for revocation to enable consideration by 

Council:- 

1. J105101 - Road Construction Standards (adopted 2/11/76; last amended 24/11/98) 

This policy deals with road construction and drainage standards in accordance with the 

Engineering Design Specifications “Instructions for Design, Documentation and 

Construction of New Subdivisions and Other Road Works”. 

The matters covered in this policy are technical specifications based on Australian 

Standards which are constantly reviewed and utilised as operational documents. 

It is recommended that this policy be revoked. 

2. J105103 - Interlocking Block Paving (adopted 3/6/86; last amended 1/5/90) 

This policy relates to design and construction information for interlocking block paving 

which is technical in nature. 

The matters covered in this policy are technical and operational which are dealt with 

using established specifications, guidelines and processes. 


3. J200102 - Footpath Damage Reinstatements (adopted 2/3/82; last amended 

5/8/86) 

This policy deals with the deposit to be paid by those responsible for the reinstatement 

of damage to footpaths caused by building development work. 

These requirements are now covered in the “Permits to Use Verge Areas and 

Protection of City Property during Building Works” policy wherein deposits have been 

replaced by verge bonds. 


176



4. J801103 - New Works Notification to Householders (adopted 3/8/71; last amended 

24/11/98) 

The matters in this policy deal with providing advance notice to those property owners 

and residents in close proximity to the City’s authorised works, including details of the 

work. 

This is a standard operating process embedded in the day to day operations and 

quality control to keep affected owners and occupiers informed of pending works. A 

management process is being developed to incorporate these processes. 


5. J801107 - Road Reserve Private Water Services (adopted 5/12/78; last amended 

1/5/90) 

This policy deals with the installation of private water services across road reserves 

under the management, care and control of the City. 

This requirement is adequately covered in the Thoroughfares and Public Places Local 

Law, Part 2.2, “Activities Allowed with a Permit – General”. 



The detail of this report was circulated for comment as part of the "Making Policy" 

Management Practice. 


Section 2.7(2)(b) of the Local Government Act 1995 prescribes in part, that the role of a 

Council is to “determine the local government’s policies”. 

There are a number of policy implications relating to this report as the recommendations 

offered to revoke numerous out of date policies. 


Nil. 


Goal 5: 


SI 5.5.1: 

To be a dynamic, effective, customer-focussed organisation, through the 

provision of a positive work culture that leads, values and supports its 

people, thus positioning the City as an Employer of Choice. 

Improve and promote best practice corporate governance and compliance 

throughout the organisation. 

Review corporate compliance and governance to achieve best practice. 

177





Nil. 

Issue 

ENVIRONMENTAL 

Comment 

Issue 

Community engagement 

SOCIAL 

Comment 

The review of the City's policy framework will better 

communicate the City's strategic direction on important 

issues as well as the current decision-making processes and 

philosophies. 

Nil. 

Issue 

ECONOMIC 

Comment 

Conclusion 

The City’s policies are being reviewed on the basis that as a general rule or set principles, 

they were adopted to provide clear direction to employees on matters that require the 

application of Council discretion or the exercise of a function under which authorisation or 

direction may be given to the City that aligns with community values and aspirations. 

Policies set a guiding direction for the management of the City and establish a fair and 

cohesive approach to solving issues. Policies help to ensure fair and equitable decisions are 

made and that strategies are established and understood by all. 

As a result of the review, a number of Engineering Operations policies have been reviewed 

and recommended for revocation. This will clarify the governing principles of each policy and 

establish clear management practices for the day to day Engineering Operations. 

178



ATTACHMENT TO ITEM 10.2/EO1 - CITY OF STIRLING POLICY REVIEW - 

ENGINEERING OPERATIONS 

Attachment 1 - Council Policies Listed to be Revoked 

179



180



181



182



183



184



10.2/ED1 KITCHENER STREET, TRIGG - PROPOSED STREETSCAPE 

ENHANCEMENT AND TRAFFIC MANAGEMENT SCHEME 


Location: 

Applicant: 



Ward: 

Suburb: 

Kitchener Street, between Lynn Street and Bennion Street 


Manager Engineering Design 

Engineering Design 

Coastal 

Trigg 


Definition 

Advocacy 

Executive 

Legislative 


Information 

Purposes 

















Moved Councillor Re, seconded Councillor Lagan 


That Council DOES NOT PROCEED with the current proposed streetscape 

enhancement and traffic management scheme, RT Kitchener Street Median (Lynn to 

Bennion). 


For: Councillors Ferrante, Lagan, Re and Sargent. 

Against: Councillors Jenkinson, Michael and Robbins. 

185



Reason for change 

The Committee forms the view that actions by the City of Stirling have abated the original 

residents concern in that area. 


That Council ENDORSE proceeding with the current proposed streetscape enhancement 

and traffic management scheme, RT_Kitchener Street Median (Lynn to Bennion), as 

supported by the majority of respondents of two consultation stages. 


To provide Council with information on the outcome of further consultation with residents 

following a meeting held in response to a petition presented to Council regarding the 

proposed streetscape enhancement and traffic management scheme along the section of 

Kitchener Street between Lynn Street and Bennion Street, Trigg and to seek endorsement of 

the proposed action in response to the consultation. 


Attachments 

Attachment 1 - Streetscape Enhancement Concept Plan. (ECM Doc. No. 3262756). 


Minutes of meeting between Residents, Councillors and Officers. (ECM Doc. No. 3194563) 

Background 

Residents of Trigg have previously expressed concerns to the City of Stirling regarding road 

safety issues along the section of Kitchener Street, between Lynn Street and Bennion Street. 

These concerns relate to excessive traffic volumes and travel speeds along this section of 

road, particularly since the installation of speed cushions along Arnott Street. 

To assist in addressing these concerns, the City undertook modifications to the intersection 

of Kitchener Street and Bailey Street in January 2011. These modifications included a 

change of priority from north-south movements along Kitchener Street to east-west 

movements on Bailey Street, and the construction of raised brick paved traffic islands on the 

two (2) Kitchener Street approaches to reinforce this change of priority. While there were 

some initial issues with motorists not obeying the revised intersection priority, traffic surveys 

have shown that this treatment has proven effective in reducing travel speeds within close 

proximity to the intersection. 

To complement the above intersection modifications and further reduce travel speeds along 

this road, the City developed a streetscape enhancement and traffic management scheme 

for the section between Lynn Street and Bennion Street, similar to the treatment north of 

Lynn Street. The scheme will control travel speeds, reduce poor driver behaviour and 

provide for safer access to and from residential properties. The scheme will also reinforce 

the residential nature of the street and incorporate pedestrian crossing points at suitable 

locations to allow for safer pedestrian movements. 

186



The scheme is shown in the attached Concept Plan and includes the following elements:- 

• Provision of a two (2) metre wide central median island, incorporating raised brick paved 

islands with landscaping and trees, as well as flush red asphalt medians to allow 

unrestricted access to residential properties. This treatment will enhance the look of the 

street as well as encourage traffic to slow, and reduce the ability for reckless overtaking 

resulting in a safer road environment for all road users including cyclists and pedestrians. 

• Installation of new raised brick paved traffic islands at the intersection of Kitchener Street 

and Bennion Street. These traffic islands will channelize the movement of vehicles 

through the intersection and assist in reducing the incidence of corner cutting. 

• Installation of new raised brick paved traffic islands at the intersection of Kitchener Street 

and Lynn Street. The traffic islands will provide similar benefits to the points mentioned 

above. 

These modifications would be undertaken largely within the existing kerb lines, and only 

minor road widening from adjacent verges will be required at the Bennion Street and Lynn 

Street intersections. The locations of raised islands and trees have been carefully selected 

to ensure property access remains unimpeded, and vehicles can turn right into and out of all 

driveways. 

The City received a petition dated 12 July 2012 containing 49 signatures from 44 different 

properties, which indicated the following:- 

"We, the residents of Kitchener Street, Trigg, between Lynn Street and Bennion Street, 

would like to voice our opposition to any proposed changes to our section of the street. In 

principle, we agree with traffic slowing measures and/or streetscape enhancement features 

being developed in our suburb, however, the changes that have already been implemented 

in Kitchener Street, between Lynn Street and Wilberforce Street, in our view, do not fulfil any 

of the criteria they were put in place for (i.e. to enhance the streetscape or to manage the 

traffic more effectively) and, in fact, have created problems for drivers and residents. 

We, the undersigned, are concerned citizens who urge the City of Stirling to act now and to 

stop any changes to Kitchener Street, between Lynn Street and Bennion Street.” 

The above petition was tabled at the Ordinary Meeting of Council held 7 August 2012. 

Comment 

A letter accompanying the above petition advised that the five (5) key reasons for not 

supporting the proposed changes between Lynn Street and Bennion Street were as follows:- 

1. Parking – the existing traffic management scheme north of Lynn Street has forced 

residents to park on the verge in front of their houses, leading to unkempt verges. 

2. Traffic flow – the incidence of on-street parking and parking in the median of the 

existing traffic management scheme north of Lynn Street causes traffic to wind around 

parked vehicles and various obstacles. 

3. Streetscape diminishment – the streetscape north of Lynn Street is diminished by the 

type of trees grown, mess from (private residential) construction projects, condition of 

the pine posts around the trees, parked vehicles on verges and lack of maintenance of 

the area. 

187



4. Community Division – the trees and markings creates a division between both sides of 

the road which changes the community character of the street, and impacts on the 

street party held by residents at Christmas. 

5. Alternatives – residents like the current road width, as it allows on-street parking for 

visitors and residents, and suggest that a uniform plan for the street is developed. 

In reply to the five (5) key issues raised by the petitioners, the City provided a letter of 

response to the lead petitioner on 18 July 2012 with the following information. 

1. Parking 

While it is acknowledged that the traffic management scheme may reduce parking 

opportunities at specific locations, the scheme does not preclude residents parking 

along the entire length of road. The City does not have any objection to motorists 

parking adjacent to some sections of verge, provided they leave sufficient space 

between median trees and median islands to allow unimpeded through movement of 

traffic. 

It should also be noted that on-street parking should not be considered by residents as 

a legal right, but a privilege where possible. It is the responsibility of each property 

owner to ensure that sufficient parking is provided within their own properties for 

themselves and their visitors without having to rely solely on on-street parking to 

account for any shortfall. 

2. Traffic Flow 

In relation to comments that on-street parking along the section between Lynn Street 

and Wilberforce Street makes it difficult to drive through, this is actually one (1) of the 

benefits of the traffic management scheme. The presence of parked vehicles has 

proven effective in reducing travel speeds along the road and thus improving safety for 

motorists and local residents. 

In relation to motorists parked within medians, this is prohibited under the City’s 

Parking Local Laws and the regulations of the State’s Road Traffic Code. The City’s 

Community Safety Business Unit has been advised of this type of parking so that 

Rangers may patrol this location and infringe any vehicles parked illegally. 

The trees within the median are installed so they do not prevent access to residential 

properties. If vehicles (particularly construction vehicles) are parked in such a manner 

that restricts access to properties, this is also prohibited under the City’s Parking Local 

Laws and the regulations of the State’s Road Traffic Code. Such incidents can be 

reported to the City’s Rangers, who are able to patrol the site and issue infringements 

to illegally parked vehicles. 

188



3. Streetscape Diminishment 

In relation to comments regarding the condition of the streetscape of Kitchener Street 

north of Lynn Street, the issues of tree conditions and placement of pine posts has 

previously been referred to the City’s Parks and Reserves Business Unit for 

investigation and action where considered necessary. 

In relation to the rubbish placed in the medians from construction sites, it is 

acknowledged that this would have an impact on the streetscape of this road. Given 

that such incidents are rarely witnessed or reported when they actually occur, it is 

difficult for the City to prosecute offending builders. It is hoped, however, that when 

construction works are completed along this section of road, the condition of the 

streetscape enhancement will subsequently improve. 

4. Community Division 

In relation to the comments that the central median creates a division between the two 

(2) sides of the road, this is not considered to be valid, as the distance between 

properties from one (1) side of the road to the other remains unchanged and the view 

from one (1) side of the road remains largely unchanged. The central median actually 

provides greater opportunities for pedestrians (residents) to cross from one (1) side of 

the road to the other, as they are able to cross the road safely in two (2) stages by 

using the central median as a refuge area. 

In relation to the impact on any future street parties at Christmas, this is unlikely to be 

affected, as the road width from kerb to kerb will remain unchanged. It should also be 

noted that the road reserve is intended to carry traffic flows, and street parties are a 

one (1) off occurrence that should not preclude the possible installation of traffic 

management treatments that benefits the road and its residents for the remaining 364 

days in the year. 

5. Alternatives 

In relation to comments regarding retaining the current width of road, it has been 

shown wide roads such as this (measuring approximately 10 metres wide) are 

conducive to higher travel speeds, and this was previously demonstrated by the 

previous traffic count surveys along this road which showed an 85th percentile speed 

of 60km/h in a 50km/h zone. 

The recent modifications to the intersection of Kitchener Street and Bailey Street, in 

which the previous north-south priority was reconfigured to east-west, has resulted in a 

5km/h reduction in the 85th percentile speed, a 25% reduction in the proportion of 

vehicles exceeding the speed limit and a 12% reduction in the proportion of vehicles 

travelling more than 10km/h over the speed limit. However, this treatment was 

intended to be the first stage of a two (2) stage process, with the upcoming traffic 

management scheme being the second stage. 

In relation to the suggestion for a uniform plan for the street, this is precisely what this 

streetscape enhancement will provide. At present the two (2) sections of road (north 

and south of Lynn Street) have varying road widths and configurations. The proposed 

traffic management scheme will continue the existing scheme and provide a uniform 

treatment along the length of road. 

189



After receiving the City’s letter of response, the lead petitioner requested a meeting to be 

convened between Ward Councillors, officers of the City and a representative group of 

residents to allow all parties to discuss concerns about traffic and parking issues and future 

proposals for traffic management treatments along Kitchener Street. 

A meeting was subsequently held on Wednesday, 22 August 2012 and was attended by 

Councillor Stewart, five (5) residents that live along or adjacent to Kitchener Street and the 

City’s Manager Engineering Design and Traffic Design Engineer. At this meeting, residents 

reiterated their concerns regarding the proposed scheme along Kitchener Street, with 

particular emphasis on the potential loss of on-street parking that may result from the 

scheme. 

At this meeting, residents indicated that they would have preferred to be consulted on a 

range of options, rather than just the current proposed scheme. Officers advised that the 

City did consider other traffic management treatments prior to consultation, but the proposed 

scheme was considered the best possible compromise between a reasonably effective 

treatment and one (1) that does not adversely impact on the amenity of adjacent residents 

(which other treatments can have). The scheme also provided a uniform treatment along the 

entire length of road (as it was a continuation of the existing treatment north of Lynn Street), 

rather than having a number of different and varying treatments along the road. 

Other traffic calming treatments that were discussed at the meeting included speed cushions 

(similar to those on the adjacent and parallel section of Arnott Street), speed humps (similar 

to those installed on Hay Street in Subiaco), oval slow points, roundabouts and raised 

intersection plateaus. It is important to understand that many of these treatments would also 

result in some loss of on-street parking. 

The proposal for a roundabout at the intersection of Kitchener Street and Lynn Street could 

not be accommodated without the relocation of high tension power poles on the corner of the 

intersection. Given that the high tension power lines run in both directions at this 

intersection (north-south and east-west), the cost of relocating power poles would be 

significant, and would very likely result in the roundabout being financially unviable from a 

benefit-vs-cost perspective. The construction of a raised intersection plateau could be 

accommodated with little road widening from adjacent verges and without the need for 

expensive service relocations. This treatment was considered favourably by those residents 

at the meeting. 

It is important to note that the City does not design and construct engineering projects in the 

same financial year. Design and construction is split over two (2) financial years, and the 

City’s current design programme (for construction in the 2013/2014 financial year) is already 

at capacity. As such, if the project was deferred for further investigation and design, 

construction would be deferred by two (2) to three (3) years (subject to budgetary 

constraints). Any change in treatment would also require further consultation with all owners 

and residents, as well as the Public Transport Authority (if vertical displacement treatments 

are proposed), to determine the majority views of all involved parties. 

190




The design and consultation for this project was undertaken in the 2011/2012 financial year 

with construction approved and scheduled for the 2012/2013 financial year. 

Consultation was undertaken by the City with 202 owners and residents along the section of 

Kitchener Street, between Barratt Street and Kathleen Street, together with side properties 

on Lynn Street, Bailey Street, Bennion Street and Kathleen Street. The consultation 

consisted of a letter drop including a covering information letter, questionnaire and plan of 

the proposed traffic management scheme. 

Consultation commenced on 22 July 2011 and closed on 15 August 2011 (however, all 

replies received after the closing date were also accepted). A total of 56 responses were 

received during the community consultation, which represents a response rate of 28%. The 

results of the community consultation are summarised in the following table. 

Road Section Letters Replies Agree Disagree 

Sections Directly Impacted 

Kitchener – Lynn to Bailey 39 15 8 7 

Kitchener – Bailey to Bennion 41 17 15 2 

Sub-Total 80 32 23 (72%) 9 (28%) 

Adjacent Sections and Side Roads 

Kitchener north – Barratt to Lynn 46 9 3 6 

Kitchener south – Bennion to 

Kathleen 

27 4 2 2 

Lynn Street 35 6 3 3 

Bailey Street 6 1 1 0 

Bennion Street 7 4 4 0 

Kathleen Street 1 0 0 0 

Sub-Total 122 24 13 (54%) 11 (46%) 

Total 202 56 36 (64%) 20 (36%) 

The results of the consultation have been broken down into the various sections of road to 

enable Councillors to determine the level of support from directly affected residents 

(between Lynn Street and Bennion Street) and residents who would be indirectly affected by 

virtue of their proximity to the proposed works. 

The consultation showed that 72% of the respondents that would be directly impacted were 

supportive of the proposed scheme. When the responses of adjacent sections and side 

roads are considered, there was still 64% support for the scheme. Based on the responses 

received, the City made a decision to progress with the design and planning in the 

2011/2012 financial year, with funding being approved by Council as part of the 2012/2013 

Annual Budget. 

191



In relation to the petition received in July 2012 to oppose the proposed scheme, it has been 

noted that 35 of the 49 signatories did not submit any response to the City when provided 

with an opportunity to comment in August 2011. Of the remaining 14 signatories that did 

provide a response, six (6) advised that they supported the proposed scheme. 

Given the conflicting information between the City’s initial consultation in August 2011 and 

the petition received in July 2012, the City made a decision to undertake an additional round 

of consultation, but this time only with directly impacted owners and residents. The 

consultation was intended to seek clarification on whether the current proposed scheme 

should proceed as planned in the 2012/2013 financial year, or whether owners and residents 

would prefer to consider a range of alternative traffic management options, with the 

understanding that any construction works would be deferred by another two (2) to three (3) 

years. 

The second round of consultation was undertaken with 91 owners and residents along the 

section of Kitchener Street, between Bennion Street and Lynn Street, together with 

properties that have a side boundary onto Kitchener Street. Owners and residents were 

invited to provide comments and advise how they wished the City to proceed. The two (2) 

options that were available for consideration are:- 

• Option 1 – Proceed with the currently approved traffic management scheme, with 

construction scheduled to commence in February 2013. 

• Option 2 – Terminate all works associated with the currently approved traffic 

management scheme to allow for development and consideration of alternative traffic 

management options, with construction being deferred for two (2) to three (3) years 

(subject to budgetary constraints). 

Consultation commenced on 18 October 2012 and closed on 8 November 2012. A total of 

40 responses were received during the community consultation, which represents a 

response rate of 44%. The results of the second round of community consultation are 

summarised in the following table. 

Road Section Letters Replies Option 1 Option 2 

Kitchener – Lynn to Bailey 43 17 6 11 

Kitchener – Bailey to Bennion 48 23 16 7 

Total 91 40 22 (55%) 18 (45%) 

The second consultation showed that 55% of the respondents were in favour of the City 

proceeding with the currently approved traffic management scheme. 

Only 22 signatories to the petition (of 49) responded to the second round of consultation and 

of those 22, seven (7) indicated a preference for Option 1 to proceed with the original 

proposal. 

The City has undertaken consultation with owners and residents on two (2) separate 

occasions. On both occasions, the majority of respondents have advised that they support 

the City’s proposal for a streetscape enhanced traffic management scheme. Based on this 

information, the City recommends proceeding with the traffic management scheme, as 

already approved by Council. 

192




Nil. 


Construction of the proposed traffic management scheme is listed on the current 2012/2013 

Annual Budget with a budget amount of $218,700. If the proposed scheme is deferred in 

favour of consideration of a range of alternative options, the funding allocated to this project 

in the current Annual Budget could be made available for other projects in the mid-year 

budget review. 

In terms of the cost of possible alternative treatments, the following approximate costs could 

be expected:- 

• Speed cushions cost in the order of $10,000 per treatment (with three (3) to four (4) 

treatments likely for this section). 

• Speed humps would cost in the order of $10,000 per location (with three (3) to four (4) 

treatments likely for this section). This does not include any costs associated with 

drainage upgrade, which may be required for speed humps. 

• Oval slow points cost in the order of $75,000 per treatment (with one (1) or two (2) 

treatments possible for this section). 

• Raised intersection plateaus cost in the order of $150,000 per intersection, assuming 

no major relocation of overhead and underground services. Additional costs may be 

incurred if major drainage upgrades are required to avoid any ponding adjacent to the 

treatment. (Two (2) or three (3) treatments likely for this section). 

The cost of re-designing an alternative scheme is likely to be approximately $20,000. 


Goal 2: 


SI 2.3.4: 








Pollution 

Issue 

ENVIRONMENTAL 

Comment 

A reduction in travel speeds will result in lower car 

emissions, improved local air quality and less noise 

pollution. 

193



Issue 

Health, wellbeing and safety 

SOCIAL 

Comment 

The proposed modifications will facilitate improvements in 

community safety by reducing the travel speed of vehicles 

on local roads and reducing the frequency and severity of 

crashes at this location. 

Issue 


ECONOMIC 

Comment 

The proposed modifications will provide economic benefits 

in terms of reduced speed and reduced crash costs. 

Conclusion 

Residents of Trigg have expressed concerns to the City regarding traffic and speeding 

issues along the section of Kitchener Street, between Lynn Street and Bennion Street. To 

address these concerns, the City has developed a streetscape enhancement and traffic 

management scheme, which is effectively a continuation of the existing traffic management 

scheme north of Lynn Street. Consultation for this project indicated that 72% of directly 

impacted owners and residents were supportive of the proposed traffic management 

scheme. 

A petition signed by 49 owners and residents of Kitchener Street opposed the proposed 

traffic management scheme based on a number of reasons, including potential loss of onstreet 

parking, impacts on traffic flow and impacts on amenity. 

Given the conflicting information between the City’s initial consultation in August 2011 and 

the petition received in July 2012, the City made a decision to undertake an additional round 

of consultation, but this time only with directly impacted owners and residents. The 

consultation was intended to seek clarification on whether the current proposed scheme 

should proceed as planned in the 2012/2013 financial year, or whether owners and residents 

would prefer to consider a range of alternative traffic management options, with the 

understanding that any construction works would be deferred by another two (2) to three (3) 

years. 

The second round of consultation showed that 53% of the respondents were in favour of the 

City proceeding with the currently approved traffic management scheme. 

The City has undertaken consultation with owners and residents on two (2) separate 

occasions. On both occasions, the majority of respondents have advised that they support 

the City’s proposal for a streetscape enhanced traffic management scheme. Based on this 

information, the City recommends proceeding with the traffic management scheme, as 

already approved by Council. 

194



ATTACHMENT TO ITEM 10.2/ED1 - KITCHENER STREET, TRIGG – PROPOSED 

STREETSCAPE ENHANCEMENT AND TRAFFIC MANAGEMENT SCHEME 

Attachment 1 - Streetscape Enhancement Concept Plan 

195



10.2/PR1 

DRAFT STAR SWAMP RESERVE ENVIRONMENTAL MANAGEMENT 

PLAN 


Location: 

Applicant: 



Ward: 

Suburb: 

Hope Street, North Beach 


Manager Parks and Reserves 

Parks and Reserves 

Coastal 

North Beach 


Definition 

Advocacy 

Executive 

Legislative 


Information 

Purposes 












licenses, applications for other permits/licenses (e.g. under Health 





Moved Councillor Jenkinson, seconded Councillor Re 


That Council ENDORSE the Draft Star Swamp Reserve Environmental Management 

Plan for stakeholder and general public comment for a 10 week period. 



Against: Nil. 

196




That Council ENDORSE the Draft Star Swamp Reserve Environmental Management Plan 

for stakeholder and general public comment for a 10 week period. 


This report seeks Council’s endorsement of the Draft Star Swamp Reserve Environmental 

Management Plan for stakeholder and general public comment. 


Attachments 

Attachment 1 - Draft Star Swamp Bushland Reserve Environmental Management Plan 

prepared by Natural Area Consulting. 


Nil. 

Background 

Star Swamp Bushland Reserve comprises 96 hectares of natural bushland that contains a 

number of different vegetation types including a seasonal wetland (approximately four (4) 

hectares). The Star Swamp Bushland Reserve was vested in the City of Stirling in 1987 as 

an A-class Reserve for the purpose of flora and fauna conservation and passive recreation. 

It was also declared a Bush Forever site in 2000 owing to its regional significance with 

respect to its natural and cultural heritage values as well as importance to the general 

community. 

As part of a programme to progressively update of all environmental management plans 

pertaining to regionally significant conservation reserves, the City commissioned Natural 

Areas Consulting to undertake, a review and update of the Star Swamp Management Plan. 

The purpose of the review was to document the current characteristics and conditions within 

the Star Swamp Bushland Reserve. This is to formulate guiding principles for on-going 

management of the site for the conservation of flora and fauna, and to allow community 

education and appropriate passive recreation to occur. The consultant's brief includes the 

following considerations for the new and updated management plan:- 

• The outcomes of assessments of site attributes and characteristics; 

• The regional significance of the Reserve; 

• The ecological and environmental sustainability of the site; 

• Integrated catchment management principles; 

• Balancing the conservation ideals and passive conservation needs; and 

• Community involvement in shared ownership, responsibility and management. 

197



In order to ensure that the views of key stakeholders were taken into account, consultations 

were held with City officers, representatives of the Friends of Star Swamp, the Department 

of Environment and Conservation and personnel from the Bush Forever Branch of the 

Department of Planning. A Preliminary Draft Environmental Management Plan was 

subsequently produced and presented for discussion and comment to the City’s Natural 

Environment Working Group in October 2012. Comments received have been incorporated, 

where appropriate, into the current Draft Environmental Management Plan. Council’s 

endorsement of the Draft Environmental Management Plan is now sought for the purpose of 

advertising a 10 week consultation period seeking general public and stakeholder comment. 

Comment 

The Star Swamp Reserve Environmental Management Plan lists 44 recommendations 

pertaining to conservation of the natural environment and to enable appropriate levels of 

public use for passive recreation. 

Recommendations include:- 

Flora and Fauna Surveys 

209 species of native plants have been identified from previous surveys. Further surveys are 

recommended to update the current biodiversity database. Fauna surveys are to focus on 

threatened and endangered species e.g. Carnaby’s Black Cockatoo and Southern Brown 

Bandicoot (Quenda). Conservation should specifically focus on habitat restoration for these 

species. 

Weed Management 

98 weed species have been identified. Currently only 10 of these are mapped and controlled 

owing to limited resources and also because these are considered the most damaging to the 

bushland ecosystem. The current system of weed mapping is to be extended to include a 

density rating in addition to dispersion extent. 

Disease Control 

The introduction of plant diseases such as Dieback and Armillaria Root Rot are always a 

threat especially considering that neighbouring reserves such as Beach Marmion Reserve 

has already been confirmed as having Dieback. Although Star Swamp Reserve has been 

tested negative in recent tests for Dieback, preventative measures need to be incorporated 

into the on-going management of the reserve. Additionally, quarantine measures on infected 

reserves and a public education campaign on Dieback awareness and prevention are 

essential to prevent further spread of this disease. 

Animal Pest Control 

A continuation of the City’s annual rabbit and fox control is recommended. A regional 

approach involving neighbouring Local Governments is advocated to curb influxes from 

outside the City’s boundaries. Emerging problems involving feral birds e.g. Rainbow 

Lorikeets and White Corellas need close monitoring as these have the potential to displace 

habitation of local native birds. 

198



Domestic Pets 

It is recommended that Star Swamp Reserve be declared a site where dogs are required to 

be on leash so as prevent dog movement deep into bushland at the expense of wildlife 

habitation and to contain the increasing problem of dog droppings in the bush. Additional 

bins and bag disposal units are required at strategic entry/exit points of the reserve. 

Although there is some regulation on domestic cat numbers within declared conservation 

precincts by virtue of the City’s Cat Local Law, cat forays into bushland still occur unabated. 

There could also be the emerging problem of feral cats which has to be confirmed through 

additional surveys. 

Public Access 

A good network of limestone consolidated access tracks already exists. These need to be 

promoted together with a few well defined sand trails for bushland appreciation. The City 

should continue its programme of revegetating all remaining informally created trails. Visitors 

to the reserve should be encouraged not to take short-cuts through the bush or create any 

new trails. 

Track Naming System 

An alpha-numeric system of designating all limestone consolidated tracks is advocated for 

ease of reference for emergency and fire vehicle access. 

Fire Hazard Reduction 

The reserve has had a history of repeated fires over several years at frequencies well above 

that which can be sustained ecologically in terms of the recruitment of plant species that 

flower and set seed infrequently. Controlled burns or prescribed burns are therefore not 

recommended. Instead, cultural methods are advocated involving the removal of fire hazards 

and the timely control of grassy weeds which are noted for their high flammability when dry. 

Indiscriminate Human Activity 

These refer to activity such as vegetation damage through the building of cubbies, camp 

fires, off-road bike tracks, rubbish dumping and graffiti. Public awareness is needed on the 

long-term impacts of these damaging activities on the bushland ecosystem and loss of 

biodiversity. 

Stormwater Drainage 

Impacts from unmitigated stormwater drainage into bushland and wetland can be severe in 

terms of the discharge of litter, nutrient and chemical pollutants and weed seeds carried via 

stormwater bourne sediments. Two (2) stormwater drains that normally discharge into Star 

Swamp were amalgamated last year to enable redirection into a new biofilter. Continued 

management of this biofilter is recommended. 

Wetland Water Quality 

Water quality monitoring of Star Swamp is undertaken annually in conjunction with a number 

of other wetlands in the City. Past analysis data indicate that no water quality parameters 

have exceeded permissible limits. It is recommended that this monitoring regime be 

continued. 

199



Groundwater Monitoring 

Management of the four (4) new groundwater monitoring bores within Star Swamp Reserves 

is recommended. Additionally, an understanding of regional groundwater movement within 

the City is needed to enable a better understanding of tree loss due to groundwater decline. 

A network of other groundwater monitoring bores may be needed to be strategically located 

in selected reserves. 

Signage 

The current signage comprises of a mix of different styles and forms that have evolved over 

the years. A uniform signage scheme is therefore desired in accordance with the City’s 

Signage Style Guide. Existing signs are to be checked and attended to regularly for graffiti 

and vandalism. Regulatory signage is to be replaced over time with ones that indicate the 

reasons why certain activities are prohibited. Interpretative signage that highlight natural 

values are to be added to trail markers already installed to indicate sites of social and 

cultural heritage along the Star Swamp Heritage Trail. 

Cultural Heritage 

A number of sites of social and cultural heritage have already been identified as part of the 

Star Swamp Heritage Trail. A Heritage Trail brochure has been published and will be made 

accessible on the City’s website. 

Henderson Environmental Centre 

This centre remains under-utilised since its opening in 2001. Various measures are 

recommended including the need for the appointment of a full-time person to network with 

schools and community groups, to develop and conduct environmental education 

programmes, to promote and market the centre and solicit greater usage for environmental 

purposes by community, government and corporate groups. 

The Draft Star Swamp Reserve Environmental Management Plan is attached for Council’s 

perusal. 

At the conclusion of the public comment period, the submissions will be reviewed and the 

(amended) Management Plan resubmitted for Council's consideration. 


It is proposed that Star Swamp Environmental Management Plan be made available for 

stakeholder and general public comment for a 10 week period. The 10 week consultation 

period is longer than normal to account for the Christmas/New Year holiday season. In an 

effort to invite further public comment during the public comments period, a Star Swamp 

Open Day will be arranged during which City officers and consultants will be on hand at the 

Henderson Environmental Centre to answer queries and receive comments on the Draft. 


The review and update of the Environmental Management Plan is in accordance with the 

City’s obligations under Bush Forever Site regulations administered by the Department of 

Planning and in keeping with the recommendations of the City’s Local Biodiversity Strategy 

and Green Plan 2. 

200




The cost to advertise the public consultation period is estimated at $4,500. 


Goal 2: 


SI 2.2.2: 



Develop a 'sustainable environment' strategy, based on best practice, to 

facilitate the protection and conservation of the natural environment. 

Develop and implement a strategy to conserve and manage the City’s 

natural resources. 



Issue 


ENVIRONMENTAL 

Comment 

The intent of the Environmental Management Plan is to 

address on-site threats and disturbances such as weed 

invasion, disease infestation, feral animal pests, fire, 

indiscriminate public access, vandalism and damage to 

vegetation, removal of wildflowers, rubbish dumping and 

other conservation issues. 

Issue 


SOCIAL 

Comment 

This is vital to people becoming more informed about the 

long-term impacts of threats and disturbances on local 

biodiversity and other natural values and lending support to 

overcoming these issues. Community engagement could be 

the key to successfully implementing the recommendations 

of the Environmental Management Plan. 

Nil. 

Issue 

ECONOMIC 

Comment 

201



Conclusion 

Star Swamp Bushland Reserve is vested in the City of Stirling as an A-class Reserve for the 

purpose of flora and fauna conservation and passive recreation. It was also declared a Bush 

Forever Site in 2000 owing to its regional significance with respect to its natural and cultural 

heritage values as well as importance to the general community. A review and update of the 

Star Swamp Management Plan was recently commissioned. The purpose of the review was 

to document the current characteristics and conditions within the Reserve with the view to 

formulating guiding principles for on-going management of the site for the conservation of 

flora and fauna, and to allow community education and appropriate passive recreation to 

occur. Following site surveys and consultation with key stakeholders, a preliminary draft of 

the Environmental Management Plan has now been completed. This is submitted to Council 

for endorsement as a draft for general public comment for a 10 week period. The 

Environmental Management Plan lists some 44 recommendations pertaining to conservation 

of the natural environment and to enable appropriate levels of public use for passive 

recreation. At the conclusion of the public comment period, submissions will be reviewed, 

and the Plan resubmitted for Council's consideration. 

202



ATTACHMENT TO ITEM 10.2/PR1 - DRAFT STAR SWAMP RESERVE ENVIRONMENAL 

MANAGEMENT PLAN 

Attachment 1 - Draft Star Swamp Reserve Environmental Management Plan 

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10.2/RL1 

LICENSED EVENTS AT SCARBOROUGH BEACH 


Location: 

Applicant: 



Ward: 

Suburb: 

Scarborough Beach 


Manager Recreation and Leisure Services 

Recreation and Leisure Services 

Coastal 

Scarborough 


Definition 

Advocacy 

Executive 

Legislative 


Information 

Purposes 












licenses, applications for other permits/licences (eg under Health 





Moved Councillor Lagan, seconded Councillor Re 


1. That Council ENDORSE a maximum of 10 licensed events per financial year at 

the Scarborough Amphitheatre, in accordance with the City’s Event Approval 

Process and with a supporting Event Management Plan. 

2. That Council RECOGNISE the need to develop and implement a City Wide Event 

Policy including Scarborough Beach. 



Against: Nil. 

336




1. That Council ENDORSE a maximum of 10 licensed events per financial year at the 

Scarborough Amphitheatre, in accordance with the City’s Event Approval Process and 

with a supporting Event Management Plan. 

2. That Council NOTES the need to develop and implement a Scarborough Beach Event 

Policy. 


To seek Council approval to allow a maximum of 10 licensed events in any one (1) financial 

year at Scarborough Beach, and more specifically the Scarborough Beach Amphitheatre, 

subject to these events adhering to the City’s Event Approval Process and being supported 

by an Event Management Plan. 


Attachments 

Nil. 


Nil. 

Background 

As one (1) of Perth’s best and most popular beaches, given its close proximity to the Perth 

CBD and accessibility via public transport, Scarborough Beach is a highly popular 

destination for the local community as well as visitors from throughout Australia and 

overseas. Notably, in recent years there has been a change in the community’s leisure and 

recreation patterns with non-traditional work habits and an increase in the general population 

of Perth attracting higher visitations to Scarborough Beach. With such a wide variety of 

visitors, events and activities being attracted to Scarborough it inevitably attracts a high 

media profile including a disproportionate share of negative publicity. 

Traditionally, the first weekend of summer-like weather (usually late September or early 

October) attracts extremely high numbers of people to the beach and as a result incidences 

of alcohol consumption and antisocial behaviour increase. This was reflected in a large 

display of antisocial activity caused by excessive public drinking at Scarborough Beach on 

1 October 2012 with Police needing to attend to dispel groups of intoxicated people. In 

response, throughout October and November 2012 the City of Stirling and WA Police 

applied significant resources and measures to implement a campaign called ‘Respect Our 

Community’ asking visitors to respect Scarborough’s environment and people. These 

measures include Police Officers and City of Stirling Security Officers conducting periodic 

patrols at Scarborough Beach from 11.00am to 6.00pm Saturday and Sundays, monitoring 

of CCTV cameras in real time, and the issuing and enforcement of both move-on notices 

and liquor infringements. Further, a community forum was held at the Scarborough 

Amphitheatre in October 2012 to discuss the issues of alcohol consumption and antisocial 

behaviour. 

337



One (1) of the key responsive strategies identified at this forum was that provision be made 

for activities and events for visitors to engage in at Scarborough Beach. 

The Scarborough Amphitheatre was opened in January 2007 with a view to stage such 

activities and events that develop a positive, energetic and vibrant culture for the area. 

There has been a concerted effort by the City to attract a variety of quality events that cater 

for all demographics including the City’s Summerset Festival and Christmas at Scarborough 

Carols. While Scarborough Beach predominantly hosts a wide range of non-licensed events 

including triathlons and ocean swims, national and local sporting events including beach 

volleyball and surfing, sand sculpting competitions, charity events, radio promotions and live 

broadcasts, and other family orientated activities it also hosts a number of liquor licensed 

events. This includes fully licensed commercial events such as Sets on the Beach Concert 

Series and the proposed Strike A Chord Foundation Sunset Boulevard Concerts as well as 

other events with limited licensed areas (VIP areas only) including the Australian Surf Life 

Saving Championships, XXXX Beach Cricket, Kellogg’s Nutri-Grain Ironman Series, Indian 

Ocean Classic, Renault Australian Beach Volleyball Tour and SLAM Beach Volleyball. 

A report covering event and management guidelines of Scarborough Beach was endorsed 

by Council in October 2006 to outline management practices and acceptable uses, and it 

determines that the area is an alcohol-free zone in general with provision for licensed events 

to be approved at the discretion of the City’s Director Community Development subject to 

event approval requirements being met and an occasional liquor license being obtained from 

the Department of Racing, Gaming and Liquor. Assessment through the City’s stringent 

Event Approval Process includes the submission of all relevant documentation including 

Risk Management Plans, Event Management Plans, Liquor License, insurance 

documentation, various applications for food vendors, structure and electrical compliance, 

venue booking confirmations and adequate site plans. There are six (6) Business Units 

(Recreation and Leisure Services, Health and Compliance, Community Safety, Waste and 

Fleet, Approvals, and Marketing and Communications) involved in the Event Approval 

Process with each responsible for approving respective areas of the application. An event at 

Scarborough is not approved until such time as the application is approved by all Business 

Units and subsequently approved by the City’s Director Community Development. By 

exception, large scale licensed and commercially operated events at the Scarborough 

Amphitheatre such as the ‘Sets on the Beach Concert Series’ and SLAM Volleyball have 

previously been approved through a Council resolution. 

Comment 

While recent antisocial behaviour at Scarborough Beach has placed significant focus on the 

consumption of alcohol in public places it is necessary to make a distinction between 

uncontrolled, illegal street drinking on City beaches/reserves and controlled licensed events 

within the Scarborough Amphitheatre. It is illegal to consume alcohol in public areas and 

there is now a coordinated approach by WA Police and the City’s Community Safety to 

address this situation at Scarborough. This enforcement approach is supported by 

community education through the ‘Respect Our Community’ campaign, and both strategies 

are equally important to promote Scarborough Beach as a safe, vibrant part of our City. 

338



The ability to continue to attract high quality events to Scarborough Beach, including those 

that are licensed, is also a key strategy to activate the area and develop a positive 

community perception. In addition, high profile events such as the Australian Surf Life 

Saving Championships (that may include licensed areas) bring with significant commercial 

and tourism benefits that may be lost to other locations should additional restrictions be put 

in place. Given that such events at the Scarborough Amphitheatre are held in a controlled, 

enclosed environment the consumption of consumption, and overall patron behaviour, can 

be closely monitored and managed. These events are assessed through the City’s Event 

Approval Process, must meet relevant statutory and legislative requirements, and liquor 

licensing remains subject to consideration by the Department of Racing, Gaming and Liquor. 

Importantly, the Police retain the ability to approve or decline any liquor license application 

through the Department. 

Through this approval process the specific Event Organisers are subject to restrictions and 

measures imposed by the City, the Department of Racing, Gaming and Liquor and the 

Police where relevant. The Event Organisers must implement a range of measures to deal 

with community impact, intoxication and antisocial behaviour at event set-up, during the 

event and post-event. Other event management measures include extending security patrols 

outside the venue perimeter and into surrounding areas, clearly communicating crowd 

behaviour expectations, chill out zones for event patrons, and the provision of shuttle 

buses/taxi services to link with public transport systems. Specific City of Stirling 

management requirements for licensed events include (but are not limited to) liquor license 

approval, licensed area to be securely fenced and clearly identifiable, no alcohol sales 

beyond 7.45pm, and all entry points to be managed by professional security staff. 

However, in the context of recent antisocial behaviour related to alcohol consumption it is 

necessary for Council to find the right balance between licensed and non-licensed activities 

Through the approval of a restricted number of licensed activities at Scarborough Beach the 

City can continue to attract high profile events that activate the area, engage the community, 

continue to attract visitors and tourists, support the local economy, and positively impact the 

profile of Scarborough within the media. Given that the Scarborough Amphitheatre Summer 

Events Calendar 2012/2013 includes nine (9) licensed events it is considered appropriate to 

restrict such events to a maximum of 10 per financial year. Any additional licensed event 

approval requests would then need to be considered by exception through consideration at a 

Council meeting. 


Subject to licensed events adhering to the Event Approval process and being supported by 

an Event Management Plan, and the number of licensed events being restricted to ensure a 

balance of licensed and alcohol-free activities, the City’s Community Safety Business Unit 

has indicated their continued support. Although event security remains the responsibility of 

the Event Organiser both Police and the City’s Community Safety provide a supporting role 

through patrols outside of the venue and surrounding areas, as well as law enforcement. 

In November 2012, at a pre-event stakeholder meeting for the ‘Sets on the Beach Concert 

Series’ the District Superintendent from WA Police commented that the City is sending a 

contradicting message at Scarborough Beach by supporting licensed events. His main 

concern was not the concert itself but the management of patrons after the event who may 

have consumed excessive amounts of alcohol. On this basis, his preference is for events at 

the Scarborough Amphitheatre to be alcohol-free although he acknowledged that where 

licensed events are approved by all stakeholders that the Police will provide an appropriate 

presence as per normal operational requirements. 

339



The City’s Recreation and Leisure Services Business Unit will continue to promote the 

‘Respect Our Community’ campaign as well as communicating key event information to the 

community, including beach access restrictions and event contact details, through media 

advertising and installation of signage around Scarborough. Event Coordinators are also 

required to communicate to residents the nature and timing of events, as well as the 

complaint process (if required). 


This report notes and supports the development and implementation of a Scarborough 

Beach Event Policy to ensure all events held at Scarborough Amphitheatre and surrounding 

areas promote a positive environment and reflects the City’s strategic plan. All events at 

Scarborough remain subject to the City’s Event Approval Process and Council’s Alcohol 

Policy. This Policy will be submitted for endorsement in early 2013. 


The inclusion of managed licensed events at Scarborough Amphitheatre contributes to 

approximately $50,000 in income per annum. The table below outlines the revenue status 

over the current and past two financial years: 

Scarborough Amphitheatre – Revenue 

2010-11 2011-12 2012-13 

Budget 15,000 45,000 49,000 

Actual 29,555 41,864 3,669 YTD 


Goal 2: 


SI 1.2.5: 





Support small business development by ensuring advice, training and 

business incubation services are available. 



Nil. 

Issue 

ENVIRONMENTAL 

Comment 

340



Issue 

SOCIAL 

Comment 

Community engagement The recommendation to allow licensed events at 

Scarborough will engage the community to participate in 

organised, controlled, well managed events without the 

need to consume alcohol illegally at Scarborough Beach. 

Issue 

ECONOMIC 

Comment 

Dvlpmt of key business sectors The economic benefit of staging licensed has the potential 

to increase trade opportunities for local food, 

accommodation, retail and services food vendors at events. 

Conclusion 

The support of a restricted number of licensed events at the Scarborough Amphitheatre will 

promote and encourage a diverse range of activities, support the local economy and 

continue to raise the positive profile of Scarborough Beach. Previous licensed events have 

proven to be popular and successful, and these high profile events will continue to provide 

entertainment options to the community and general public. 

Given that such events are contained, controlled and subject to the Department of Racing, 

Gaming and Liquor’s ‘Responsible Service of Alcohol’ requirements there are resultant 

measures put in place to ensure patrons are managed and alcohol consumed responsibly. 

In addition, the City’s stringent Event Approval process requires Event Organisers to 

demonstrate their ability to successfully manage large events and abide by restrictions that 

are imposed by the Department of Racing, Gaming and Liquor, the City and the Police 

(where relevant). 

To ensure a balance of activities it is recommended that a limit of 10 licensed events be 

staged at the Amphitheatre per year and for this to be formalised through an amendment to 

the Scarborough Amphitheatre Usage Policy. This will allow for a combination of fully 

licensed commercial events, licensed VIP areas, corporate and community events to be 

accommodated. Such restrictions will then be subject to further analysis during the 

periodical review of the Policy given the ongoing revitalisation and activation of Scarborough 

Beach through the City’s SEAS project. Meanwhile, the broader issue of illegal drinking and 

associated antisocial behaviour is being addressed through the combined efforts and 

resources of the City of Stirling and Police. 

341



10.2/TE1 

TENDER FOR THE PROVISION OF TREE MAINTENANCE, PRUNING, 

REMOVAL, STUMP GRINDING, ARBORICULTURAL SERVICES AND 

PEST AND DISEASE CONTROL WITHIN THE CITY OF STIRLING. 


Location: 

Applicant: 



Ward: 

Suburb: 








Definition 

Advocacy 

Executive 

Legislative 


Information 

Purposes 

















Moved Councillor Jenkinson, seconded Councillor Sargent 


1. That Council ACCEPT the following preferred panel of suppliers for the 

provision of tree maintenance, pruning, removal, stump grinding, arboricultural 

services and pest and disease control within the City of Stirling at the tendered 

rates as detailed in Appendix A to this report; for a period of two (2) years 

commencing from the date of signing the agreement with an option to extend for 

a further one (1) year:- 

342



a. Category 1 – Scheduled sector pruning - power line, kerb line, property 

line, underprune and lead in wire tree work:- 

• Arbor West Pty Ltd trading as Classic Tree Services (Balcatta); 

• Tree Craft (WA) Pty Ltd (Henley Brook); 

• Beaver Tree Services Australia Pty Ltd (Kelmscott); 

b. Category 2 - Non street tree sector pruning tree work:- 

• Sunspell Nominees Atf G.C Dickie Family Trust trading as Dickies Tree 

Services (Balcatta), 

c. Category 3 - Arboricultural reports and services:- 

• Paperbark Technologies Pty Ltd (Scarborough); 

• The trustee for Bowden Family Trust trading as Bowden Tree 

Consultancy (Scarborough); 


d. Category 4 - Pest Control:- 

• The Trustee for the Mills Family Trust trading as Allpest WA 

(Welshpool); 

• Cull David trading as Northern Districts Pest Control (Marangaroo); 


e. Category 5 - Stump grinding and root chase:- 

• Down Under Stump Grinding Pty Ltd (Stoneville); 




Services (Balcatta). 

2. That the allocation of orders to panel members, recommendation 1, be on the 

BASIS of best value for money and availability of a supplier at the time the work 

is required to be performed. 



Against: Nil. 


1. That Council ACCEPT the following preferred panel of suppliers for the provision of 

tree maintenance, pruning, removal, stump grinding, arboricultural services and pest 

and disease control within the City of Stirling at the tendered rates as detailed in 

Appendix A to this report; for a period of two (2) years commencing from the date of 

signing the agreement with an option to extend for a further one (1) year:- 

343



a. Category 1 – Scheduled sector pruning - power line, kerb line, property line, 

underprune and lead in wire tree work:- 



• Beaver Tree Services Australia Pty Ltd (Kelmscott); 

b. Category 2 - Non street tree sector pruning tree work:- 


Services (Balcatta), 

c. Category 3 - Arboricultural reports and services:- 

• Paperbark Technologies Pty Ltd (Scarborough); 

• The trustee for Bowden Family Trust trading as Bowden Tree Consultancy 

(Scarborough); 


d. Category 4 - Pest Control:- 

• The Trustee for the Mills Family Trust trading as Allpest WA (Welshpool); 

• Cull David trading as Northern Districts Pest Control (Marangaroo); 


e. Category 5 - Stump grinding and root chase:- 

• Down Under Stump Grinding Pty Ltd (Stoneville); 




Services (Balcatta). 

2. That the allocation of orders to panel members, recommendation 1, be on the BASIS 

of best value for money and availability of a supplier at the time the work is required to 

be performed. 


To report on the results from public invitation to tender and the evaluation of tenders 

submitted for the provision of tree maintenance, pruning, removal, stump grinding, 

arboricultural services and pest and disease control within the City of Stirling for a period of 

two (2) years with the option to extend for a further one (1) year, in accordance with 

Regulation 18 of the Local Government (Functions and General) Regulations 1996. 

344




Attachments 

Appendix A - Schedule of tenders received (circulated to Councillors under separate 

confidential cover). 

Appendix B - Evaluation Matrix. 


Nil. 

Background 

Tenders were invited on Saturday, 1 September 2012 for the provision of tree maintenance, 

pruning, removal, stump grinding, arboricultural services and pest and disease control within 

the City of Stirling, Tender Schedule No 2.7.1. 12.2012/13, for a period of two (2) years with 

the option to extend for a further one (1) year. 

Details 

• Tenders were advertised inviting offers from the public on Saturday, 1 September 2012. 

• Tenders closed at 11.00am on Thursday, 20 September 2012. 

• Employees present at the tender opening were Coordinator Corporate Compliance and 

Contracts Administration Officer. 

• 11 tenders were received. 

Contract 

Completion Date of Existing Contract: 31 December 2012 

Commencement Date of New Contract: 1 January 2013 

Completion Date of New Contract: 

Estimated Value of New Contract: $10,200,000 

Price Basis of New Contract: 

Tender Evaluation Panel 

The tender evaluation panel comprised:- 

• Manager Parks and Reserves; 

• Acting Senior Coordinator Parks and Reserves; 

• Infrastructure Business Analyst; and 

• Supervisor Tree Services. 

31 December 2014 with an option to renew 

for a further one (1) year 

Fixed/Variable for the period of the contract 

345



Evaluation of Tenders 

The objective of the evaluation panel is to establish the conformity to the Conditions for 

Tendering of the 11 tenders listed in Appendix A and to select suitable qualified and 

experienced contractors for the provision of tree maintenance, pruning, removal, stump 

grinding, arboricultural services and pest and disease control within the City of Stirling. 

Nine (9) tenders plus an alternative tender provided by tender 4 (listed as 4a) were assessed 

as being conforming. 

Tenders received were assessed for awarding a contract for a period of two (2) years with a 

possible extension of one (1) year, in accordance with Council's Best Value for Money policy 

and in compliance with the Australian Competition Policies. 

In order to obtain the broadest possible comparison base, each of the tenders was evaluated 

against the tender selection criteria and was in turn graded in the evaluation matrix (refer 

Appendix B). 

Given the many aspects and specialised nature of the tender each of the selected tenders 

have been placed within a category applicable to where their services will be best used for 

the best possible price. 

The outcome of this was:- 

Category 1 - Scheduled sector pruning that includes power line, kerb line, property line, 

underprune and lead in wire tree work 

• Three (3) tenders: Classic Tree Service; Tree Craft; Beavers Tree Services. 

Category 2 - Non Street tree sector pruning tree work and will provide support 

• One (1) tender: Dickies Tree Service. 

Category 3 - Arboricultural Reports and Services 

• Three (3) tenders: Paperbark Technologies; Bowden Tree Consultancy; Classic Tree 

Services. 

Category 4 – Pest Control 

• Two (2) tenders: Allpest WA; Northern Districts; Classic Tree Services. 

Category 5 – Stump grinding and Root Chase 

• Four (4) tenders: Down Under Stump Grinding; Classic Tree Service; Tree Craft; Dickies 

Tree Service. 

The rates of the three (3) tenders selected for Category 1 were compared with each other 

under the heading of Scheduled sector pruning to provide a meaningful assessment score. 

This category is specific to the use of qualified and capable tree surgeons conversant to 

pruning of amenity trees as designated within the Australian Standard AS4373 and Western 

Power's adopted code of practice. 

346



To find a total to compare street tree pruning, a sector within Stirling was used for this 

process. This average sector contains a mix of tree requirements, such as clearance pruning 

under powerlines, lead-in service wires, underpruning over footpaths and carriageways. A 

single tender for Category 2 was selected for its ability to undertake adhoc selective tree 

work not of scheduled sector tree pruning but it would have the scope to provide support 

where necessary (e.g. emergencies). 

In Category 3 the rates of three (3) tenders were compared. Calculations to find the best 

possible price for the provision of arboricultural reports and Quantified Tree Risk 

Assessments were similar to the workings undertaken in Category 1, and also used in 

Categories 4 and 5. 

It should be noted that one (1) tender appears across the five (5) Categories offering a true 

reflection of arboricultural services at a competitive rate to the benefit of the City. 

The scoring using the weighting matrix provided the following results:- 

The tenders submitted scored:- 

Tender No. Name of Company Score Category 

9 Arbor West Pty Ltd T/as Classic Tree Service 395 1,2,3,4,5 

7 Tree Craft Pty Ltd 389 1,5 

4 and 4a Paperbark Technologies Pty Ltd 355 3 

1 Beaver Tree Services Australia Pty Ltd 353 1,5 

8 The Bowden Family Trust t/as Bowden Tree 

Consultancy 

3 Sunspell Nominees Atf G.C Dickie Family Trust T/as 

Dickies Tree Services 

351.1 3 

342 1,5 

6 Down Under Stump Grinding Pty Ltd 310 5 

5 The Trustee for the Mills Family Trust T/as Allpest 

WA 

298.2 4 

10 Cull David T/as Northern Districts Pest Control 300.8 4 

All tenders selected are generally known to the evaluation panel as having the capacity to 

provide the level of service described in the specification. 

Reference checks have been completed. 

Comment 

The assessment panel can confirm that all nine (9) of the businesses submitting tenders are 

established suppliers of services within each of their specialised areas and have price rates 

backgrounds, staff, equipment and experience highlighting their preference for selection. 

Given the range of services asked for within the City’s tender, the size of the panel is viewed 

as appropriate to assist and conduct the work required at the best possible price. 

347



To ensure good governance and reduce the risk of undetected conflicts of interest in the 

tender evaluation process all tenderers were required to provide any information that might 

be relevant to an actual or potential conflict of interest and declare any relationship with City 

of Stirling employees involved in the request for tender process. 

All members of the evaluation panel have made a conflict of interest declaration in writing 

confirming they have no relationships with any of the tenderers and the Internal Auditor has 

conducted probity checks on recommended suppliers. 

It is confirmed that the following checks have been undertaken:- 

Was any information relevant to a potential conflict of interest declared by 

the tenderers? 

Was a conflict of interest declared by any member of the panel? 

Have Probity checks been completed 

No 

No 

Yes 

Upon considering the results generated by the application of the selection criteria matrix 

using the pro rata formula, the submission by Arbor West Pty Ltd trading as Classic Tree 

Service Tree Craft Pty Ltd; Paperbark Technologies Pty Ltd; Beaver Tree Services Australia 

Pty Ltd; The Bowden Family Trust trading as Bowden Tree Consultancy; Sunspell Nominees 

Atf G.C Dickie Family Trust trading as Dickies Tree Services; The Trustee for the Mills 

Family Trust trading as Allpest WA; Down Under Stump Grinding Pty Ltd; and Cull David 

trading as Northern Districts Pest Control were preferred, providing the City of Stirling with 

the best value for money for services to be rendered. 

The Evaluation Panel recommends that the contract for the provision of tree maintenance, 

pruning, removal, stump grinding, arboricultural services and pest and disease control within 

the City of Stirling by the Council at the rates listed in Appendix A. 


Affected Business Units will be advised of the outcome of this report 


This tender has been undertaken in accordance with Regulation 18 of the Local Government 

(Functions and General) Regulations 1996. 


The contract for the provision of tree maintenance, pruning, removal, stump grinding, 

arboricultural services and pest and disease control within the City of Stirling will primarily be 

used by the Parks and Reserves Business Unit. It is estimated that the contract will cover 

expenditure of up to $10,200,000 over three (3) years. This contract will be used for a variety 

of programs and as such a number of cost centres and accounts will cover this expenditure. 

All services and supplies provided via this contract will be in accordance with approved 

budgets. 

348




Goal 2: 


SI 2.2.2: 









Issue 


ENVIRONMENTAL 

Comment 

Trees have intrinsic value, but are also valued assets by 

those who enjoy the ambience that their presence provides. 

Trees must be managed and maintained correctly. People 

place a high priority on having trees in close proximity to the 

hard landscape features of their streets, homes and suburbs 

Amenity 

Issue 

SOCIAL 

Comment 

Trees have an important role in the fabric of urban 

infrastructure and the economic benefits offset then costs 

associated with their presence. 


Trees are a necessary infrastructure and are as important 

and valuable as buildings and roads in our urban 

environment. They provide us with a connection to nature 

and create liveable communities for all to enjoy. 

Nil. 

Issue 

ECONOMIC 

Comment 

Conclusion 

Upon considering the results generated by the application of the selection criteria matrix 

using the Pro rata formula, the submission by Arbor West Pty Ltd trading as Classic Tree 

Service Tree Craft Pty Ltd; Paperbark Technologies Pty Ltd; Beaver Tree Services Australia 




trading as Northern Districts Pest Control were preferred, providing the City of Stirling with 

the best value for money for services to be rendered. 

349



As such it is recommended that the tender from Arbor West Pty Ltd trading as Classic Tree 

Service; Tree Craft Pty Ltd; Paperbark Technologies Pty Ltd; Beaver Tree Services Australia 




trading as Northern Districts Pest Control for the provision of tree maintenance, pruning, 

removal, stump grinding, arboricultural services and pest and disease control within the City 

of Stirling be ACCEPTED at the estimated total contract value of $10,200,000. 

350



ATTACHMENT TO ITEM 10.2/TE1 - TENDER FOR THE PROVISION OF TREE MAINTENANCE, PRUNING, REMOVAL, STUMP 

GRINDING, ARBORICULTURAL SERVICES AND PEST AND DISEASE CONTROL WITHINTH THE CITY OF STIRLING 

Appendix B - Evaluation Matrix 

351



10.2/TE2 

TENDER FOR THE GRASSING OF VARIOUS RESERVES WITHIN THE 

CITY OF STIRLING 


Location: 

Applicant: 



Ward: 

Suburb: 








Definition 

Advocacy 

Executive 

Legislative 


Information 

Purposes 

















Moved Councillor Jenkinson, seconded Councillor Ferrante 


1. That the tender from Carabooda Pty Limited trading as Carabooda Instant Lawn 

and Greg Hackshaw ATF Hackshaw Family Trust (Carabooda), Wakeford 

Holdings ATF for HJS trust trading as Allwest Turfing (Beckenham) and 

Turfmaster Pty Ltd trading as Turfmaster Facility Management (Bayswater) for 

the grassing of various reserves within the City of Stirling be ACCEPTED:- 

a. at the tendered rates as detailed in Appendix A to this report; and 

b. for a period of two (2) years commencing from the date of signing the 

agreement with an option to extend for a further one (1) year. 

352



2. That the allocation of orders to panel members, recommendation 1, be on the 

BASIS of best value for money and availability of a supplier at the time the work 

is required to be performed. 


For: Councillors Ferrante, Jenkinson, Lagan, Michael, Robbins and Sargent. 

Against: Councillor Re. 


1. That the tender from Carabooda Pty Limited trading as Carabooda Instant Lawn and 

Greg Hackshaw ATF Hackshaw Family Trust (Carabooda), Wakeford Holdings ATF 

for HJS trust trading as Allwest Turfing (Beckenham) and Turfmaster Pty Ltd trading as 

Turfmaster Facility Management (Bayswater) for the grassing of various reserves 

within the City of Stirling be ACCEPTED:- 

a. at the tendered rates as detailed in Appendix A to this report; and 

b. for a period of two (2) years commencing from the date of signing the agreement 

with an option to extend for a further one (1) year. 

2. That the allocation of orders to panel members, recommendation 1, be on the BASIS 

of best value for money and availability of a supplier at the time the work is required to 

be performed. 



submitted for the grassing of various reserves within the City of Stirling for a period of two (2) 

years with an option to extend for a further one (1) year, in accordance with Regulation 18 of 

the Local Government (Functions and General) Regulations 1996. 


Attachments 

Appendix A - Schedule of tenders received (circulated to Councillors under separate 

confidential cover). 

Appendix B - Evaluation Matrix. 


Nil. 

Background 

Tenders were invited on Saturday, 1 September 2012 for the grassing of various reserves 

within the City of Stirling, Tender Schedule No 2.7.1.08.2012/13, for a period of two (2) years 

with an option to extend for a further one (1) year. 

353



Details 

• Tenders were advertised inviting offers from the public on Saturday, 1 September 2012. 

• Tenders closed at 11.00am on Thursday, 20 September 2012. 

• Employees present at the tender opening were the Coordinator Corporate Compliance 

and Contracts Administration Officer. 

• Three (3) tenders were received. 

Contract 

Completion Date of Existing Contract: 31 December 2012 

Commencement Date of New Contract: 1 January 2013 


Estimated Value of New Contract: $553,848. 



The tender evaluation panel comprised: 

• Manager Parks and Reserves; 

• Technical Officer Operations; and 

• Turf Services Field Supervisor. 

31 December 2014 with an option to extend 

for a further one (1) year. 

Fixed 


The objective of the evaluation panel is to establish the conformity to the Conditions for 

Tendering of the three (3) tenders listed in Appendix A and to select a suitability qualified 

and experienced contractor for the grassing of various reserves within the City of Stirling. 

Three (3) tenders were assessed as being conforming. Tenders received were assessed for 

awarding a contract for a period of two (2) years with a possible extension of one (1) year, in 

accordance with Council's Best Value for Money policy and in compliance with the Australian 

Competition Policies. 

In order to obtain the broadest possible comparison base, each of the tenders was evaluated 

against the tender selection criteria and was in turn graded in the evaluation matrix (refer 

Appendix B). 

As a result, the tender submitted by Greg Hackshaw ATF Hackshaw Family Trust and 

Wakeford Holdings ATF for HJS trust trading as Allwest Turfing scored the highest rating 

with 368.8 points followed by Turfmaster Pty Ltd trading as Turfmaster Facility Management 

with 360 points and Carabooda Pty Limited trading as Carabooda Instant Lawn scored 333.8 

points. 

All tenderers, are generally known to the evaluation panel as having the capacity to provide 

the level of service described in the specification. 

A check with referees of the recommended tenderer has indicated suitability as a supplier to 

the City of Stirling. 

354



Comment 

To ensure good governance and reduce the risk of undetected conflicts of interest in the 

tender evaluation process all tenderers were required to provide any information that might 

be relevant to an actual or potential conflict of interest and declare any relationship with City 

of Stirling employees involved in the request for tender process. 

All members of the evaluation panel have made a conflict of interest declaration in writing 

confirming they have no relationships with any of the tenderers and the Internal Auditor has 

conducted probity checks on recommended suppliers. 

It is confirmed that the following checks have been undertaken:- 

Was any information relevant to a potential conflict of interest declared by 

the tenderers? 

Was a conflict of interest declared by any member of the panel? 

Have Probity checks been completed 

No 

No 

Yes 

Upon considering the results generated by the application of the selection criteria matrix, the 

submission by Greg Hackshaw ATF Hackshaw Family Trust; and Wakeford Holdings ATF 

for HJS Trust, trading as Allwest Turfing; Turfmaster Pty Ltd, trading as Turfmaster Facility 

Management; Carabooda Pty Limited trading as Carabooda Instant Lawn was preferred, 

providing the City of Stirling with the best value for money for services to be rendered. 

The Evaluation Panel recommends that the contract for the provision of Grassing of Various 

Reserves within the City of Stirling be awarded to Carabooda Pty Limited trading as 

Carabooda Instant Lawn; and Greg Hackshaw ATF Hackshaw Family Trust and Wakeford 

Holdings ATF for HJS trust trading as Allwest Turfing, and Turfmaster Pty Ltd trading as 

Turfmaster Facility Management;by the Council at the rates listed in Appendix A. 


Affected Business Units will be advised of the outcome of this report. 


This tender has been undertaken in accordance with Regulation 18 of the Local Government 

(Functions and General) Regulations 1996. 


The contract for the grassing of various reserves within the City of Stirling will primarily be 

used by the Parks and Reserves Business Unit. It is estimated that the contract will cover 

expenditure of up $553,848 over three (3) years. This contract will be used for a variety of 

projects and as such a number of cost centres and accounts will cover this expenditure. All 

supplies provided via this contract will be in accordance with approved budgets. 

355




Goal 2: 


SI 2.2.2: 









Issue 


ENVIRONMENTAL 

Comment 

The contract will enhance and help maintain the City’s 

Public Open Space network. 

Amenity 

Issue 

SOCIAL 

Comment 

The contract provides grassing to all the Public Open Space. 

Providing well grassed Public Open Space within the City 

will have a positive impact on the level of amenity provided 

across the City. 

Nil. 

Issue 

ECONOMIC 

Comment 

Conclusion 

Upon considering the results generated by the application of the selection criteria matrix, the 

submissions by Greg Hackshaw ATF Hackshaw Family Trust and Wakeford Holdings ATF 

for HJS Trust, trading as Allwest Turfing; Turfmaster Pty Ltd, trading as Turfmaster Facility 

Management; and Carabooda Pty Limited trading as Carabooda Instant Lawn were 

preferred, providing the City of Stirling with the best value for money for services to be 

rendered. 

The Evaluation Panel recommends that the contract for the provision of Grassing of Various 

Reserves within the City of Stirling be awarded to Carabooda Pty Limited trading as 

Carabooda Instant Lawn; and Greg Hackshaw ATF Hackshaw Family Trust and Wakeford 

Holdings ATF for HJS trust trading as Allwest Turfing, and Turfmaster Pty Ltd trading as 

Turfmaster Facility Management; be ACCEPTED by the Council at the estimated total 

contract value of $553,848. 

356



ATTACHMENT TO ITEM 10.2/TE2 - TENDER FOR THE GRASSING OF VARIOUS 

RESERVES WITHIN THE CITY IF STIRLING 

Attachment - Appendix B - Evaluation Matrix 

357



10.2/TE3 

TENDER FOR THE SUPPLY AND DELIVERY OF BIN LINERS, POO-CH 

POUCH BAGS, GREEN WASTE BAGS, GENERAL RUBBISH 

COLLECTION BAGS, DOG CARCASS BAGS, CAT CARCASS BAGS AND 

SHRINK WRAP FOR THE CITY OF STIRLING 


Location: 

Applicant: 



Ward: 

Suburb: 



Manager Waste and Fleet 

Waste and Fleet 




Definition 

Advocacy 

Executive 

Legislative 


Information 

Purposes 

















Moved Councillor Re, seconded Councillor Lagan 


1. That Council NOTE no tenders were received for the supply and delivery of bin 

liners, poo-ch pouch bags, green waste bags, general rubbish collection bags, 

dog carcass bags, cat carcass bags and shrink wrap. 

2. That Council APPROVE a six (6) month extension of the current contract with 

Surepak Pty Ltd from 1 January 2013 to 30 June 2013. 

358



3. That Council APPROVE the re-advertising of the tender for the supply and 

delivery of bin liners, poo-ch pouch bags, green waste bags, general rubbish 

collection bags, dog carcass bags, cat carcass bags and shrink wrap in 2013 

with the new contract commencement from 1 July 2013. 



Against: Nil. 


1. That Council NOTE no tenders were received for the supply and delivery of bin liners, 

poo-ch pouch bags, green waste bags, general rubbish collection bags, dog carcass 

bags, cat carcass bags and shrink wrap. 

2. That Council APPROVE a six (6) month extension of the current contract with Surepak 

Pty Ltd from 1 January 2013 to 30 June 2013. 

3. That Council APPROVE the re-advertising of the tender for the supply and delivery of 

bin liners, poo-ch pouch bags, green waste bags, general rubbish collection bags, dog 

carcass bags, cat carcass bags and shrink wrap in 2013 with the new contract 

commencement from 1 July 2013. 



submitted for the supply and delivery of bin liners, poo-ch pouch bags, green waste bags, 

general rubbish collection bags, dog carcass bags, cat carcass bags and shrink wrap for the 

City of Stirling for an initial period of two (2) years with an option to extend for a further one 

(1) year, in accordance with Regulation 18 of the Local Government (Functions and General) 

Regulations 1996. 


Attachments 

Nil. 


Nil. 

Background 

Tenders were invited on Saturday, 22 September 2012 for the supply and delivery of bin 

liners, poo-ch pouch bags, green waste bags, general rubbish collection bags, dog carcass 

bags, cat carcass bags and shrink wrap, Tender Schedule No 2.7.1.13.2012/13, for a period 

of two (2) years with the option to extend for a further one (1) year. 

359



Details 

• Tenders were advertised inviting offers from the public on Saturday, 22 September 

2012. 

• Tenders closed at 11.00am on Thursday, 11 October 2012. 

• Employees present at the tender opening were the Corporate Compliance Officer and 

Contracts Administration Officer. 

• No tenders were received. 

Contract 

Completion Date of Existing Contract: 31 December 2012. 

Commencement Date of New Contract: 1 July 2013 

Reason for gap between contracts: Request to extend current contract for six (6) 

months from end of current contract. 


option. 

Estimated Value of New Contract: $240,000 



Nil. 

1 July 2015 with one (1) year extension 



Nil. 

Comment 

As there were no tenders received for the supply and delivery of bin liners, poo-ch pouch 

bags, green waste bags, general rubbish collection bags, dog carcass bags, cat carcass 

bags and shrink wrap, it is recommended the tender be re-advertised as soon as possible to 

prevent any delays in the provision of these products for the City to continue to provide 

essential services to its residents and visitors. 

The current supplier, Surepak Pty Ltd (WA), commented they would submit a tender when it 

was re-advertised. They indicated that they were not aware tenders were advertised on 

Saturday, 22 September 2012. 


Nil. 


Tender in accordance with the City of Stirling Purchasing Policy and City of Stirling 

Purchasing and Tender Management Practice and the Local Government (Functions and 

General) Regulations 1996. 

360




Extension of current contract with Surepak Pty Ltd (WA) offers the best value for money and 

will assist in maintaining operating costs for both the Waste and Fleet and Parks and 

Reserves Business Units. 


Goal 2: 




Ensure the City successfully delivers services with a strong focus on its 

customers. 



Pollution 

Issue 

ENVIRONMENTAL 

Comment 

Allows for efficient and effective waste collections. 

Issue 


SOCIAL 

Comment 

The provision of sanitary bags enables the clean and safe 

handling and disposal of waste within the City. 

Nil. 

Issue 

ECONOMIC 

Comment 

Conclusion 

It is recommended that a six (6) month extension of the current contract to end 30 June 2013 

be granted to provide sufficient time to review the current tender specification, re-advertise 

and award the new contract. 

361



11. REPORTS FOR CONSIDERATION IN ACCORDANCE WITH SECTION 

4.2(4) OF THE MEETING PROCEDURES LOCAL LAW 2009 

In accordance with Section 4.2(4) of the City of Stirling Meeting Procedures Local Law 2009, 

the Chief Executive Officer may include on the agenda of a Council meeting in an 

appropriate place within the order of business any matter which must be decided, or which 

he considers is appropriate to be decided, by that meeting. 

11.1 STRATEGIC COMMUNITY PLAN - CONSULTATION DRAFT 


Location: 

Applicant: 



Ward: 

Suburb: 



Chief Executive Officer 

Office of the Chief Executive Officer 




Definition 

Advocacy 

Executive 

Legislative 


Information 

Purposes 


















1. That Council APPROVES the attached Consultation Draft Strategic Community 

Plan for public consultation. 

2. That Council EXTENDS the life of the current Strategic Plan 2009 - 2012 to 

30 June 2013 when the new Strategic Community Plan will come into force. 

362




The purpose of the report is firstly to approve the Consultation Draft Strategic Community 

Plan for public consultation, and secondly to extend the life of the current Strategic Plan 

2009 - 2012 to 30 June 2013 when the new Strategic Community Plan will come into force. 


Attachments 

Attachment 1 - City of Stirling Consultation Draft Strategic Community Plan 


Nil. 

Background 

The State Government has amended the Local Government (Administration) Regulations 

1996 to require all Local Governments to adopt by 30 June 2013 a Strategic Community 

Plan based on community consultation setting out the Council’s vision and aspirations for its 

district for a period of at least 10 years. The Strategic Community Plan is the key element of 

the State Government’s Integrated Planning and Reporting Framework for Local 

Governments. 

The current Strategic Plan 2009 - 2012 is due to expire at the end of 2012. Extending its life 

to 30 June 2013 will ensure that the City has a Strategic Plan until the new Strategic 

Community Plan is adopted and meets legislative requirements. Modifying the current 

Strategic Plan in this way is permitted under the transitional arrangements contained in the 

amended Local Government (Administration) Regulations 1996. 

Comment 

The attached Consultation Draft Strategic Community Plan is based on one (1) of the most 

extensive community consultation exercises ever undertaken by the City using innovative 

methods including a ‘listening booth’ that visited every ward of the City as well as more 

traditional methods such as inviting residents to send in their comments to the City. During 

February to April 2012 over a thousand comments were received through all the consultation 

channels used in this exercise. 

In drawing up this Plan, community feedback has been supplemented by an analysis of 

State and Federal policies and wider demographic, social, economic and environmental 

trends which have implications for the future of the City of Stirling. 

The resulting strategic themes and objectives are the Council’s priorities for the changes it 

wants to see in the City of Stirling over the next 10 years to realise Council’s vision for the 

City of Stirling to be the City of Choice. 

363




Extensive consultation has taken place to develop the strategic themes and objectives in the 

Consultation Draft Strategic Community Plan. This second consultation exercise is to ensure 

that the City has correctly interpreted community aspirations and make any further changes 

to better reflect community aspirations. The consultation period will run from Monday, 

10 December 2012 to Friday, 15 February 2013 and the Draft Strategic Community Plan will 

be revised to incorporate the community feedback after this time. 

Copies of the Consultation Draft Strategic Community Plan will be available in the City’s 

Libraries and on the City’s website, and the opportunity to provide comments on the Draft 

will be publicised. 


This Consultation Draft Strategic Community Plan is an important step towards the adoption 

of the Strategic Community Plan. The Strategic Community Plan, when adopted, will set the 

strategic priorities for the City for the next 10 years and will be the framework for the 

development and revision of the City’s policies. 

The Strategic Community Plan, when adopted, will help ensure that the City meets the 

requirements of the amended Local Government (Administration) Regulations 1996 

(Regulation 19DB Transitional provisions for plans for the future until 30 June 2013) to have 

a Strategic Community Plan as part of its ‘plan for the future’ covering a period of at least 10 

years setting out the Council’s vision and priorities for the City of Stirling. 

The amended Local Government (Administration) Regulations 1996 allow Local 

Governments to modify an existing Strategic Plan without engaging in additional consultation 

with ratepayers and electors. 


The cost of giving notice that the City is seeking public comments on the draft Strategic 

Community Plan and extending the life of the existing Strategic Plan 2009 - 2012 is 

estimated to be $5,000. 

When adopted, the Strategic Community Plan will set the strategic themes and objectives in 

the Plan will set the Council’s priorities for the next 10 years. The City is in the process of 

preparing a Long Term Financial Plan to ensure that the financial implications of the 

Strategic Community Plan are understood and that the City remains financially sustainable. 


The Consultation Draft Strategic Plan sets out the vision, strategic themes and objectives the 

Council intends to adopt for the next 10 years. 

364




As part of the development of the Consultation Draft Strategic Community Plan, the City’s 

Sustainability Policy and Principles have been revised to better reflect the community’s 

understanding and priorities for a sustainable future. 


Issue 

Energy consumption 

Greenhouse emissions 



ENVIRONMENTAL 

Comment 

Reducing energy consumption is a key proposal in the 

Strategic Community Plan. 

Reducing greenhouse gas emissions is a key proposal in 

the Strategic Community Plan. 

Protecting wildlife and natural habitat is a key proposal in the 


Waste generation Reducing the amount of waste going to 

landfill is a key proposal in the Strategic Community Plan. 

Water consumption and quality Reducing water consumption is a key proposal in the 


Amenity 

Issue 

SOCIAL 

Comment 

Preserving and improving the amenity of the City’s 

neighbourhoods and suburbs is a key proposal in the 



Community services 

Cultural and heritage value 

Equity 



Improving the level of community engagement is a key 

proposal in the Strategic Community Plan. 

Improving community services and ensuring they are 

accessible by all is a key proposal in the Strategic 


Promoting culture and preserving the heritage of the City for 

future generations are key proposals in the Strategic 


Promoting universal access and participation is a key 


Promoting community safety and access to health and 

wellbeing services is a key proposal in the Strategic 


Promoting all modes of transport in the City is a key 


365



Issue 

Business innovation 

ECONOMIC 

Comment 

Promoting the City of Stirling as a place to invest and do 

business will be a key proposal in the Strategic Community 

Plan. 

Dvlpmt of key business sectors The development of tourism is a key proposal in the 


Job creation 


the provision of a high level of employment opportunities 

locally is a key proposal in the Strategic Community Plan. 

Safer roads, convenient parking and a network of footpaths 

and cycle paths are key proposals in the Strategic 


Conclusion 

The Consultation Draft Strategic Community Plan is an important step towards the adoption 

of a Strategic Community Plan which will set the vision, strategic themes and objectives for 

the City of Stirling for the next 10 years and beyond, and will set the strategic priorities for 

the City to deliver in the future. 

366



ATTACHMENT TO ITEM 11.1 - STRATEGIC COMMUNITY PLAN - CONSULTATION 

DRAFT 

Attachment 1 - City of Stirling Consultation Draft Strategic Community Plan 

367

368 


27 NOVEMBER 2012

369 


27 NOVEMBER 2012

370 


27 NOVEMBER 2012

371 


27 NOVEMBER 2012

372 


27 NOVEMBER 2012

373 


27 NOVEMBER 2012

374 


27 NOVEMBER 2012

375 


27 NOVEMBER 2012

376 


27 NOVEMBER 2012

377 


27 NOVEMBER 2012

378 


27 NOVEMBER 2012

379 


27 NOVEMBER 2012

380 


27 NOVEMBER 2012



11.2 REGIONAL DEVELOPMENT AUSTRALIA FUND EXPRESSION OF 

INTEREST - APPLICATION FOR SCARBOROUGH BEACH FUNDING 


Location: 

Applicant: 



Ward: 

Suburb: 

Scarborough 


Manager Economic Development and Urban Regeneration 

Economic Development and Urban Regeneration 

Coastal 

Scarborough 


Definition 

Advocacy 

Executive 

Legislative 


Information 

Purposes 


















1. That Council APPROVE the submission of an Expression of Interest to the 

Federal Governments Regional Development Australia Fund seeking grant 

funding of $15 million towards implementation of the Scarborough Beach Urban 

Design Master Plan. 

2. That Council NOTE the correspondence sent to the State Government seeking a 

funding commitment of $21.75 million to implement the Scarborough Beach 

Urban Design Master Plan. 

3. That Council NOTE that $21.75 million in City funding towards the Scarborough 

Beach Urban Design Master Plan will be required to be expended prior to 

31 December 2016 subject to grant funding. 

381




To seek Council approval to submit an Expression of Interest application to the Federal 

Governments Regional Development Australia Fund to implement the Scarborough Beach 

Urban Design Master Plan, and to endorse the request to State Government seeking a 

funding contribution towards the project. 


Attachments 

Attachment 1 - Regional Development Australia Fund Expression of Interest Application 

Attachment 2 - Correspondence to the Premier Regarding State Government Funding 

Support 


Nil. 

Background 

The City submitted an Expression of Interest application to the Regional Development 

Australia Fund in December 2011. Unfortunately, the City was not selected to proceed to the 

full application round. Feedback provided by the Regional Development Australia Perth 

office indicated the City’s Expression of Interest was not successful for the following 

reasons:- 

• The case for broader regional benefit i.e. outside the Perth region was not as strong as 

other proponents; and 

• Other projects had a stronger claim as a priority. 

Following this outcome, the City appointed the services of MacroPlan Dimasi, a reputable 

national economic consultant, to provide a review on the City’s application and to strengthen 

the case for future funding rounds. MacroPlan reviewed the City’s application and noted 

that:- 

“MacroPlan Dimasi consider that based on the projects identified to make full funding 

submission, that the Scarborough project is the only significant tourism project requesting 

funding. Given the importance of tourism, the quality of the submission, the high level of 

economic benefit and collaboration and co-operation with the West Australian Tourism 

Commission, this project should be re-submitted in the next funding round and should be 

funded.” 

At the invitation of the City, the Premier, The Hon Colin Barnett, along with the Member for 

Scarborough, Liza Harvey, met with the Mayor and the Acting Chief Executive Officer on 

4 April 2012 to discuss the Scarborough Beach Urban Design Master Plan and a potential 

implementation partnership to progress the Master Plan. The proposed partnership 

agreement was endorsed by Council on 3 April 2012 prior to the meeting with the Premier 

(Council Resolution Number 0412/027). The implementation partnership proposed the 

following cost share, which included the additional cost for the stormwater drainage and an 

additional traffic lane from West Coast Highway to Filburn Street:- 

382



Proposed Cost Share (based on 2011 estimates) 

$M % 

Federal Government 15.0 25.6 

State Government 21.75 37.2 

Local Government 21.75 37.2 

Total 58.5 100.0 

Since the unsuccessful expression of interest application in late 2011, the City has strongly 

lobbied for support through the Regional Development Australia Fund. In March 2012, the 

Mayor and the Chief Executive Officer met with Robyn Fleming, First Assistant Secretary 

North West and Local Government Division, Regional Development Australia, in Canberra. 

The City was encouraged to submit a further application in the next funding round. Ms 

Fleming also confirmed that the Regional Development Australia Fund is currently the only 

Federal funding available for the Scarborough Project. 

The Chief Executive Officer and the Manager Economic Development and Urban 

Regeneration also met with Regional Development Australia Perth Committee on 4 July 

2012 to provide a presentation on the project and underline its regional significance. 

Comment 

The Federal Government has announced a new round of Regional Development Australia 

Fund grants with a closing date for expressions of interest of 6 December 2012. The City 

intends to submit an application under this round seeking $15 million for the redevelopment 

of Scarborough Beach. If successful in achieving funding, projects are required to be 

completed by 31 December 2016. 

Regional Development Australia Fund is the only Federal grant that could provide funds for 

the Scarborough project. This round may be the last opportunity to submit an application 

under this program. 

The following cost share has been proposed by the City in the Regional Development 

Australia Fund expression of interest application to cover the total cost of $53.5 million:- 

• $15 million from Regional Development Australia Fund (Federal Government); 

• $19.25 million from State Government; and 

• $19.25 million from the City of Stirling 

The Regional Development Australia Fund Guidelines in this round have a stronger focus on 

partnership funding. It is anticipated that without a partnership contribution from State 

Government, the project would have minimal chance of success in receiving Federal 

Government funding. 

383



A letter from the Mayor to the Premier has been forwarded (Attachment 2) seeking a firm 

commitment of funding prior to 6 December 2012 deadline for submission of the expression 

of interest application. The funding requested in the letter incorporates drainage works and 

additional traffic lane from West Coast Highway to Filburn Street. This has not been included 

in the Regional Development Australia Fund application as these works are not able to be 

funded under this program. If the City is chosen to proceed to the full application, there 

would not be enough time to gain a commitment from State Government between the 

completion of the State election on 9 March 2013 and the deadline for submission of full 

applications of 11 April 2013. 


Consultation with the Premier, The Hon Colin Barnett, is outlined in the letter under 

Attachment 2. A request for funding from State Government would be key to the success of 

this Regional Development Australia Fund application for Scarborough. No further public 

consultation would be required as a result of this report. 


Nil. 


Subject to a State Government commitment to fund $21.75 million, and a Federal 

Government commitment of $15 million to the Scarborough Beach Urban Design Master 

Plan, a further $21.75 million commitment would be required by Council to be expended 

between July 2013 and 31 December 2016. 


Goal 2: 


SI 2.1.1: 



Position the City as a flagship of sustainable urban local government, 



Implement the Scarborough Environs Area Strategy (SEAS). 



Issue 


ENVIRONMENTAL 

Comment 

The revised Master Plan would respond to the impacts of 

climate change. 

384



Water consumption and quality 


The Master Plan has considered the impacts of reduced 

water consumption and irrigation of the public open 

space within the Scarborough Beach precinct. 

The Master Plan has considered the impact of climate 

change on existing vegetation and species located within 

the precinct. 

Issue 


Amenity 


Cultural and heritage value 

SOCIAL 

Comment 

The revision of the Master Plan provided an opportunity for 

the community to participate in planning for the future of 

Scarborough Beach. 

The revised Master Plan aims to improve the amenity of the 

public environment (e.g. toilets, seating, street furniture, 

tactile surfaces and signage). 

The revised Master Plan provides greater permeability and 

legibility for pedestrians, cyclists and motorists. 

The revised Master Plan retains the Scarboro Surf 

Lifesaving Club and Clock Tower in their current locations to 

retain their cultural and heritage value. 

Issue 


ECONOMIC 

Comment 

The revised Master Plan provides for improved pedestrian, 

cyclist and public transport access to the precinct as well as 

retaining private vehicle access to Scarborough Beach. 

Conclusion 

The Scarborough Beach Urban Design Master Plan has been a key corporate project since 

2005. There is increasing pressure from the community and the State Government to 

redevelop the Scarborough Precinct. The Regional Development Australia Fund is 

considered to be a key opportunity to seek Federal Government funding for the project. 

The City intends to submit an expression of interest application to the Regional Development 

Australia Fund seeking funding of $15 million from the Federal Government. To significantly 

improve the chances of receiving funding for the Scarborough Project, a request would be 

submitted to seek a firm commitment of $21.75 million from the State Government to support 

the application. A matched funding commitment from the City of $21.75 million would be 

required to ensure full delivery of the Scarborough Beach Urban Design Master Plan prior to 

31 December 2016. 

This report recommends submission of an Expression of Interest Application and outlines 

the financial implication for the City. 

385



ATTACHMENT TO ITEM 11.2 - REGIONAL DEVELOPMENT AUSTRALIA FUND 

EXPRESSION OF INTEREST – APPLICATION FOR SCARBOROUGH BEACH FUNDING 

Attachment 1 - Regional Development Australia Fund Expression of Interest 

Application 

386



387



388



389



390



391



392



393



394



395



396



397



398



399



400



401



Attachment 2 - Correspondence to the Premier Regarding State Government Funding 

Support 

402



403



12. MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN 

12.1 NOTICE OF MOTION - COUNCILLOR RE - DOUBLEVIEW BOWLING AND 

RECREATION CLUB 

Councillor Re submitted the following notice of motion at the Council meeting held 

13 November 2012:- 

"That the Doubleview Sportsman Club be CONSIDERED in the 2012/2013 mid year budget 

review as a pilot premises with regard to alternative sustainable/energy usage such as wind 

and solar." 

Background Information/Reason for Motion (provided by Councillor Re) 

As Council has budgeted and currently is considering alternative energy strategies, this 

project would be a good pilot and better use of sustainability energy orientated resources 

and is in line with the City of Stirling's Strategic Plan. 


Location: 

Applicant: 



Ward: 

Suburb: 

Doubleview 


Manager Economic Development and Urban Regeneration 

Economic Development and Urban Regeneration 

Doubleview 

Doubleview 


Definition 

Advocacy 

Executive 

Legislative 


Information 

Purposes 

















404



Notice of Motion Recommendation (refer alternative recommendation page 

407) 

That the Doubleview Sportsman Club be CONSIDERED in the 2012/2013 mid year 

budget review as a pilot premises with regard to alternative sustainable/energy usage 

such as wind and solar. 


To respond to the Notice of Motion requesting that the Doubleview Sportsman Club be 

considered in the 2012/2013 mid year budget review as a pilot premises with regard to 

alternative sustainable/energy usage such as wind and solar. 


Attachments 

Nil. 


Nil. 

Background 

Councillor Re submitted a Notice of Motion at the Council meeting held 13 November 2012 

requesting that the Doubleview Sportsman Club be considered in the 2012/2013 mid year 

budget review as a pilot premises with regard to alternative sustainable/energy usage such 

as wind and solar. 

The Doubleview Sportsman Club is also known as the Doubleview Bowling and Recreation 

Club and will be referred to as such in this report. The Doubleview Bowling and Recreation 

Club accommodates a number of uses including a bar and a TAB facility. This club has 

recently contacted the City to discuss potential initiatives to reduce their electricity bills, 

estimated to be around $22,000 per annum. The club leases the premises from the City and 

they pay electricity bills directly to the supplier. 

The City does not have a detailed energy profile of the Doubleview Bowling and Recreation 

Club nor is it monitoring energy use via the City’s energy monitoring software, CCAP or 

Greensense. This is because this building is not under operational control of the City. The 

Doubleview Bowling and Recreation Club was not included in the recently adopted 

Corporate Energy Management Plan which outlines the main City targets and focus for 

energy efficiency, energy generation and greenhouse gas reduction initiatives across the 

City’s corporate assets. 

As a result of a request from Councillor Re, the City’s Recreation and Leisure Services 

Business Unit have recently undertaken a site visit to the club as part of their Clubs Forever 

Green Program. They advise that the club’s energy profile includes:- multiple air conditioners 

both evaporative and reverse cycle; 27 flat screen televisions; an electric lawn mower and 

electric grass roller; and two (2) large cool rooms. The City's Recreation and Leisure 

Services Business Unit are currently writing up this initial assessment but have indicated that 

they will not be pursuing solar or wind generation options, as the Clubs Forever Green 

Program is mainly focused on small-scale educational initiatives to reduce energy use. 

405



Comment 

The energy use at the Doubleview Bowling and Recreation Club is not under the operational 

control of the City as it is a leased building. Solar and wind initiatives often require significant 

financial investment, and in this situation, the City would not benefit from any future financial 

savings from improved energy efficiencies. 

In relation to this site being a pilot premises, the Doubleview Bowling and Recreation Club is 

not a typical building in regards to energy profile and equipment use. It would have limited 

benefit in relation to lessons that could be learnt for other buildings in the City. The 

Doubleview Bowling and Recreation Club was not included in the adopted Corporate Energy 

Management Plan nor is the City monitoring energy use at this site to be able to establish 

baseline energy use or to monitor energy reductions. 

Any time or funds spent on this site would directly impact on the City’s capacity to reduce 

energy use and corporate greenhouse gas emissions at the ‘top ten’ energy using sites as 

noted in the Corporate Energy Management Plan. Currently the City’s sustainability officers 

are working in conjunction with the City's City Buildings Business Unit to research and 

develop funding applications for Federal assistance towards greenhouse gas reduction. 

These are due for submission early in the new calendar year. Undertaking the necessary 

research to consider initiatives at the Doubleview Bowling and Recreation Club would divert 

scarce resources away from funding applications. In addition, it would put increased 

pressure on the City's City Buildings Business Unit to implement another new initiative when 

resources are already at capacity dealing with a backlog of building and maintenance 

projects. 

For these reasons, it is not recommended that the Council consider funding solar or wind 

energy initiatives at the Doubleview Bowling and Recreation Club, as a pilot premises for 

sustainability projects. 


Nil. 


Nil. 


This request, if approved, would require capital expenditure by the City to install solar or 

wind energy infrastructure. Wind and solar systems often require significant capital 

expenditure, however, the potential cost in this case is unknown as the renewable energy 

system would have to be designed to address the energy consumption level and the 

capacity of the building structure to carry the chosen system. 

The City would not benefit from any future cost savings on funds allocated to energy 

efficiency improvements in the Doubleview Bowling and Recreation Club as it is a leased 

building. The opportunity cost of funds being spent on leased buildings is that these funds 

could not be spent on buildings which the City controls, where the community as a whole 

would benefit from any cost savings achieved. 

406




Goal 1: 


CF 1.3.4: 



communities. 

Develop a safe and secure environment for the community. 

Greenhouse Gas and Climate Change Management. 



Issue 

Energy consumption 


ENVIRONMENTAL 

Comment 

This initiative will not reduce corporate energy consumption. 

This initiative will not reduce corporate greenhouse gas 

emissions. 

Nil. 

Issue 

SOCIAL 

Comment 

Nil. 

Issue 

ECONOMIC 

Comment 

Conclusion 

The Notice of Motion has requested that the Doubleview Bowling and Recreation Club be 

considered in the 2012/2013 mid year budget review as a pilot premises with regard to 

alternative sustainable/energy usage such as wind and solar. It is not recommended that the 

City fund solar or wind energy initiatives at the Doubleview Bowling and Recreation Club 

because it is a leased building and the community as a whole would not benefit from the 

savings that could be achieved through energy efficiency or energy generation. 

Alternative Recommendation 

That Council NOT CONSIDER including the Doubleview Bowling and Recreation Club 

in the 2012/2013 mid year budget as a pilot site for funding alternative sustainable 

energy systems such as wind and solar as the proposal is not consistent with the 

Corporate Energy Management Plan. 

407



Reason for Alternative Recommendation 

The alternative recommendation is provided as this proposal is not consistent with the 

recently adopted Corporate Energy Management Plan. This proposal would require 

significant capital investment in a leased building where the community as a whole would not 

receive the benefit of any saving achieved from energy efficiency. Changing focus to work 

on this proposal would divert already scarce resources and capacity away from work 

required to implement the adopted Corporate Energy Management Plan. 

408



12.2 NOTICE OF MOTION - COUNCILLOR RE - MORRIS PLACE TOILETS 

Councillor Re submitted the following notice of motion prior to the Council meeting held 

Tuesday, 27 November 2012:- 

"An updated report BE PROVIDED on the progress of the erection of the Morris Place 

Public Toilet in Innaloo as this project has been going on for more than five (5) years 

and the site works were completed last year. The report is to INCLUDE:- 

• A comment as to why at the last Council meeting of the 13 November that 

nearly $800,000 has been allocated for three (3) public toilets as part of Carine 

open space project and that the Morris place Public toilet has not been included 

as part of the overall public toilet strategy to make the purchasing more 

economical” 


Location: 

Applicant: 



Ward: 

Suburb: 

Morris Place, Innaloo 


Manager City Buildings 

City Buildings 

Doubleview 

Innaloo 


Definition 

Advocacy 

Executive 

Legislative 


Information 

Purposes 

















409



Notice of Motion Recommendation (refer alternative recommendation page 

411) 

An updated report BE PROVIDED on the progress of the erection of the Morris Place 

Public Toilet in Innaloo as this project has been going on for more than five (5) years 

and the site works were completed last year. The report is to INCLUDE:- 

• A comment as to why at the last Council meeting of the 13 November that nearly 

$800,000 has been allocated for three (3) public toilets as part of Carine open 

space project and that the Morris place Public toilet has not been included as 

part of the overall public toilet strategy to make the purchasing more 

economical. 


To respond to the Notice of Motion submitted by Councillor Re. 


Attachments 

Nil. 


Nil. 

Background 

Works to install a public toilet at Morris Place, Innaloo has been highlighted as a potential 

capital project; the project was a deferred item in the 2011/2012 financial year. The project 

was subsequently proposed, and again deferred in the 2012/2013 Capital Works program. 

Works were carried out at Morris Place Public Open Space by Parks and Reserves in the 

financial year 2011/2012. The work, funded through Councillor’s Discretionary funding, was 

carried out to create a more accessible and usable Public Open Space at Morris Place, this 

included the removal of the playground and the provision of general landscaping and 

seating. 

Comment 

Currently, there is no progress with respect to the public toilets at Morris Place; this project is 

not approved by Council. 

The Council approved three (3) public toilet projects at Carine Regional Open Space in the 

financial year 2011/2012; however, these projects were not completed within the financial 

year and were subsequently carried forward for delivery in 2012/2013. 

The three (3) toilets, detailed for delivery as part of the Carine Regional Open Space Master 

Plan are detailed as follows:- 

410



• Playground Toilet - (One (1) stand alone prefabricated toilet near the 

playground/barbeque) - 2012/2013 budget - $288,190; 

• Monyash Toilet – (One (1) toilet constructed (specification/design to be determined) 

adjacent to the clubrooms) - 2012/2013 budget - $348,434; and 

• Riding for the Disabled Toilet - (The development/upgrade of the existing facility) - 

2012/2013 budget - $175,000. 

Each of the three (3) toilet projects are different and will be designed and delivered in line 

with the demands of its specific environment and service requirements. 

Resource Implications 

Should a report be required to provide further detail as to the current status of this deferred 

project, it is estimated that four (4) hours of officer time will be required. 


Goal 2: 


SI 2.1.5: 



Position the City as a flagship of sustainable urban local government, 



Develop and implement policies to support and promote sustainable 

building design. 

Conclusion 

Currently, there is no progress with respect to the public toilet at Morris Place; this project is 

not approved by Council. Whilst works to install a public toilet have been proposed, the 

project is currently held as a deferred project. 

The Council have approved three (3) public toilet projects at Carine Regional Open Space in 

the financial year 2011/2012, these projects are now being delivered as part of the Carine 

Regional Open Space Master Plan. 

Alternative Recommendation 

That Council NOTE the current status of the Morris Place toilet project and the three 

(3) toilet projects at Carine Regional Open Space and a further report not be provided. 

Reason for Alternative Recommendation 

The Morris Place toilet project has not been approved by Council to progress in the 


The three (3) toilet projects at Carine Regional Open Space are progressing in the current 

financial year as per current program and are also reported through the Strategic Projects 

Forum. 

411



13. NOTICE OF MOTION FOR CONSIDERATION AT THE NEXT MEETING 

Nil. 

14. QUESTIONS BY MEMBERS OF WHICH DUE NOTICE HAS BEEN GIVEN 

14.1 QUESTIONS ON NOTICE - COUNCILLOR RE 

Councillor Re submitted the following questions prior to the Council meeting held 27 

November 2012:- 

"Q1. 

As part of the City of Stirling’s asset management inventory, could you please advise 

how many bus stop shelters and how many bus stop benches are within the City of 

Stirling boundaries?" 

A1. An audit carried out in 2006 by Consultants Opus identified 449 shelters within the 

City’s boundaries. Of these, 38 were of the Adshel advertising shelter type, but this 

figure has since been increased to 50 in line with the terms of Adshel’s Contract with 

the City. This would leave a total of 461 bus shelters. The same audit identified 617 

seats that are integral to the bus stop structure. Some bus shelters have two (2) 

seats (one (1) on either side) hence the higher number of seats than shelters. There 

are an additional 375 free standing seats supplied by SeatAds. 

The City has not carried out further audits since this time, partly due to the ongoing 

discussions regarding the responsibility between the City and the Public Transport 

Authority (PTA) for the provision and maintenance of bus stop infrastructure and 

partly due to a lack of available resources allocated to asset management data 

capture in previous years. 

"Q2. 

As part of the City of Stirling’s maintenance program could you please advise how 

many of the bus stop shelters and bus stop benches within the City of Stirling are 

under the control and/or maintenance of the City of Stirling and how many are 

controlled/maintained by the Department of Transport or similar entities?" 

A2. The PTA manages and maintains five (5) bus shelters at the Karrinyup Shops Bus 

Terminus. 50 shelters are owned and maintained by Adshel, but will transfer to the 

City when the current Contract with Adshel expires in 2020. The remaining shelters 

are under the care and control of the City but are maintained by SeatAds in exchange 

for advertising rights. The City’s maintenance regimes are limited to weed killing 

around the hard stands together with any reactive works in response to accident 

damage or vandalism. 

"Q3. 

How much annual revenue does the City of Stirling receive from the advertising on 

the bus stop shelters and the bus stop benches located within the City of Stirling? 

A3. Total revenue from Adshel for 2011/2012 is $29,792.70. 

Total revenue from SeatAds for 2011/2012 is $11,847.92. 

412



"Q4. 

Is all the advertising on the bus stop shelters and the bus stop signs submitted to the 

City of Stirling for approval prior to their erection? Is this approval consistent with the 

City of Stirling signage policy?" 

A4. Approval by the City is not required but must comply with guidelines set out by the 

City in terms of decency, accuracy and general appropriateness. Any complaints 

received are immediately investigated, however, this has rarely if ever occurred. 

A Councillor Workshop on bus shelters and seats is planned for late March 2013 to enable 

Councillors to discuss the various options open to the City for the future supply, maintenance 

and management of seats and shelters. 

15. NEW BUSINESS OF AN URGENT NATURE 

Nil. 

16. MATTERS BEHIND CLOSED DOORS 

Nil. 

17. CLOSURE 

The Presiding Member to declare the meeting closed. 

413

agenda - City of Stirling

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