Willowsford ADVENTURE WEEKEND 2014

WILLOWSFORDADVENTUREWEEKEND 

RACERGUIDE 

Willowsford ADVENTURE WEEKEND 2014 

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WWW.REV3ADVENTURE.COM


RACERGUIDE 

Welcome 

Rev3 Adventure and Willowsford welcome you to the beautiful 

Greens community in Loudoun County, Virginia! 

We have teamed up with Willowsford–a 4000-acre naturally planned 

community in Loudoun County–to bring you a fun and exci.ng .me for the 

whole family. Get ready for a weekend of adventure racing, camping under 

the stars, mountain biking, and trail running. The adventure will kick off with 

the series finale of the Fall Foliage trail series, where trail runners and 

mountain bikers hit the single track. Keep the day’s outdoor theme rolling by 

joining in the family camp out on Saturday night. Roll out from under canvas 

on Sunday morning and take to the woods on both marked and unmarked 

paths as you tackle either the Family Adventure Race or the Frozen Foot 

Adventure Race. 

The Adventure Weekend takes place in The Greens, the largest of Willowsford’s 

four villages and a pris.ne des.na.on for outdoor recrea.on and racing 

enthusiasts. To learn more about this 

unique community with engaging 

recrea.onal spaces, a strong food and 

farm connec.on, and ac.vi.es that 

encourage an apprecia.on for the 

environment and land stewardship, 

visit www.willowsford.com 

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RACERGUIDE 

November 1 2014 

5k/10k Trail Run 

Weekend Warrior MTB 

Newbie MTB 

Saturday 

Fall back 1 hour 

Family Camp Out 

November 2, 2014 

Family AR 

Frozen Foot AR 

Sunday 

EVENTSCHEDULE 

Hello, racers! We are excited to have you as par.cipants for the 2014 Willowsford Adventure Weekend. Following 

is informa.on for all the events offered over the course of the weekend. This includes the Family AR, 

Frozen Foot AR, Family Camp Out, and the Fall Foliage Trail Run and Mountain Bike races. Please carefully 

read all the event informa.on relevant to the event you are signed up for. If you have any ques.ons, please 

post them to our Facebook page so that everyone has the benefit of seeing the answers. 

FALL FOLIAGE TRAIL RUN & MTB Schedule 

Saturday November 1, 8:00am — Packet pickup opens 

Saturday November 1, 10:00am — Race start for Fall Foliage 5K and 10K 

Saturday November 1, 11:30am — Fall Foliage 5K/10K Awards & Trail Series Awards 

Saturday November 1, 12:20pm — Pre-race brief for Young Warrior, Newbies, Weekend Warriors & Experts 

Saturday November 1, 12:30pm — Race start – Young Warrior, Newbies, Weekend Warriors & Experts 

Saturday November 1, 2:00pm — Young Warrior, Newbies, Weekend Warriors & Experts awards, MTB Series 

Awards, Trail Master Awards. 

Course 

• 5K actual distance is 6K 

• 10K route actual distance is 11.5K 

• Trail Experts – Three laps (18 miles) 

• Weekend Warriors – Two laps (10 miles) 

• Newbies – One lap (6.2 miles) 

• Young Warriors – Half lap (3.9 miles) 

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RACERGUIDE 

Timing 

The MTB race and trail run will be .med using the MyLaps 

BibChip system. Timing chips are disposable, so feel free to 

keep it as a memento or toss it in the trash. 

The MyLaps tracking .ming chip will be aFached to your 

race bib. Runners should aFach the bib to your front so it is 

clearly visible. Please make sure the bib is posi.oned below 

chest height so that the chip can be scanned correctly for an 

accurate finish .me. Bikers should aFach the bib to your 

handlebars. Race .mes are based on gun start. If you are 

doing the run and the bike, you will get a separate bib and 

chip for each event. 

Classes 

No race-day class changes are permiFed. If you fail to finish the 

route you signed up for, you will receive a DNF. 

Aid Sta1ons 

There will be water and Gatorade on the course. 

Gear 

For the Fall Foliage 5K and 10K trail runs, you will need a pair 

of running shoes and your normal running aGre. For all 

mountain bikes races you’ll need a bike and a helmet (CPSC, 

ANSI, or SNELL cer.fied). A water boFle or CamelBak-type 

device is highly recommended. 

Food 

From 11:00 onward, we'll have Willowsford’s culinary expert, 

Chef Bonnie, serving up chicken stew in apple cider and cornbread. 

For post-race rehydra.on, we’ll offer an Old Busthead 

Brewery beer on tap. 

Parking 

On race day please follow parking direc.ons. Parking will be 

along Grassland Grove Drive. DO NOT park at the Boathouse 

or the Lodge. 

Direc1ons 

The start and finish area is located at the trail head at the end 

of Grassland Grove Drive. Loca.on is on Google maps here. 

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RACERGUIDE 




Newbie MTB 

Saturday 




Family AR 


Sunday 

FAMILY CAMP OUT Schedule 

Saturday November 1, 3:00pm —Camp sites open, The Greens, Willowsford, VA - 41095 Braddock Rd , Aldie, VA 

20105. Camp site is located at the trail head at the end of Grassland Grove Drive 

Saturday November 1, 4:00pm—Family bike ride. Meet at the trail head. 

Saturday November 1, 4:30pm—Charcoal grills open for cooking 

Saturday November 1, 5:30pm—S’mores and campfire 

Saturday November 1, 9:00pm—Quiet .me 

Check In 

When you arrive, please check in with a Rev3 staff member. 

They will show you where you can pitch your tents 

or park your trailer. 

Food 

We will provide charcoal for the grills on site. You will 

need to bring your own food to cook. Feel free to bring 

your own camp stove and cooking gear, too. 

Cooking and fires are only permiFed in the designated 

areas around the charcoal grills. 

On Sunday morning we will provide donuts and coffee 

to help you get your day started. 

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RACERGUIDE 

Parking 

When you arrive, please follow parking signs. Parking will be in the field 

at the end of Grassland Grove Drive. We will have a flag out on Braddock 

Road, so look out for that. DO NOT park at the Boathouse or the 

Lodge. 

Gear 

Bring a tent and any of your other camping gear you might need for an 

overnight camp out. It looks like the weather may be chilly, so be sure to 

bring extra layers and blankets. We do have room for a few small popup 

trailers and RVs. Please email mark@rev3adventure.com if you plan 

on bringing a trailer so that we make sure we have enough room. There 

are no hookups and the camping areas are on grass. 

Facilities 

We will have porta-poGes available. 

Directions 

41095 Braddock Rd 

Aldie, VA 20105 

Drive to the end of Grassland Grove Drive. Follow the signs 

for parking. 

Loca.on is on Google maps here. 

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RACERGUIDE 




Newbie MTB 

Saturday 




Family AR 


Sunday 

FAMILY ADVENTURE RACE Schedule 

Sunday November 2, 8:00am - 9:30am —Race Packet Pickup and Transi.on setup, The Greens, Willowsford, VA - 

41095 Braddock Rd , Aldie, VA 20105. 

Sunday November 2, 9:45am—Pre-Race Brief – Mandatory for all team captains 

Sunday November 2, 10:00am—Race Start – Trail head at the end of Grassland Grove Drive at the Greens 

Sunday November 2, 12:00pm Race Finishes—Trail head at the end of Grassland Grove Drive at the Greens 

Sunday November 2, 12:00pm – 2:30pm—Award ceremony with post-race hot dogs and burgers 

This pre-registration brief contains 

information that will help you decide 

FAMILY Race Packet Pickup and Pre-Race Briefing 

Packet pickup is from 8:00am to 9:30am on Sunday, November 2nd. During 

packet pickup the team captain (Parent) must be present and all 

forms must be completed for every team member. If you do not have all 

the forms for all team members, we will not give you your race packet 

un.l we have them in hand. See the forms sec.on for addi.onal details. 

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RACERGUIDE 




Newbie MTB 

Saturday 




Family AR 


Sunday 

FROZEN FOOT ADVENTURE RACE Schedule 

Sunday November 2, 7:30am - 8:30am —Race Packet Pickup and Transi.on setup, The Greens, Willowsford, VA - 

41095 Braddock Rd , Aldie, VA 20105. 

Sunday November 2, 8:45am—Pre-Race Brief – Mandatory for all team captains 

Sunday November 2, 9:00am—Race Start – Trail head at the end of Grassland Grove Drive at the Greens 

Sunday November 2, 1:00pm Race Finishes—Trail head at the end of Grassland Grove Drive at the Greens 

Sunday November 2, 1:00pm – 2:30pm—Award ceremony with post-race hot dogs and burgers 

Frozen Foot AR Race Packet Pickup and Pre-Race Briefing 

Packet pickup is from 7:30am to 8:30am on Sunday, November 2nd. During 

packet pickup the team captain must be present and all forms must be 

completed for every team member. If you do not have all the forms for all 

team members, we will not give you your race packet un.l we have them 

in hand. See the forms sec.on for addi.onal details. 

During packet pickup you will receive T-shirts, sponsor giveaways, maps, 

rules of travel, and race numbers. At 8:45am at the packet pickup loca.on 

we will hold a pre-race brief that is mandatory for all team captains. Other 

team members do not have to aFend but are free to aFend if they wish. 

USARA fees are $8 for a one-day 

race membership or $35 for yearly 

membership. USARA requires 

it for the Frozen Foot AR and can 

be paid at packet pickup. 

More informa.on on race-day logis.cs 

will be provided in race packets. 

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RACERGUIDE 

THE LOW 

DOWN 

FAMILY & FROZEN FOOT 

ADVENTURE RACE 

Mandatory Gear 

Mandatory gear will not be checked during check in. Random checks on gear will be performed during the race. Penalty points will 

be deducted for any missing items. These items are not all inclusive of items you will need to complete the race. You will be out in 

the elements for 2-4 hours. Bring other equipment as appropriate to get through the event. 

At all 1mes during the race each racer must have in their possession the following equipment unless otherwise stated in the 

rules of travel: 

• Pack to carry gear 

• Enough food for replenishment 

• Hydra.on system (Camelbak or equivalent or water boFle, etc. with capacity to carry at least 2 liters) 

• Closed-toe shoes must be worn during the en.re race (no bare feet or open-toe sandals) 

While biking each racer addi1onally must have: 

• Mountain bike (mandatory for Frozen Foot) or any bike that has two (or three) wheels for our Family Adventure. The 

terrain will not be paved so just make sure your bike can go on hard-packed dirt trails and gravel roads. 

• Helmet (CPSC, ANSI, or SNELL cer.fied) 

While doing water challenges each racer addi1onally must have: 

Per team: 

• PFD Class III (provided by Rev3 Adventure) 

• ePunch (Provided by Rev3 Adventure) 

• Race maps (Provided by Rev3 Adventure) 

• Rules of Travel (Provided by Rev3 Adventure) 

• General Race Rules (Provided by Rev3 Adventure) 

• Fully charged smart phone in water.ght bag (you may 

need to use this during the race) 

• Dry bag or method of keeping equipment (e.g., smart 

phone) dry in the event of bad weather. 

• Bike tool kit and at least one spare bike tube 

Biking Sec1on 

Road bikes are not permiFed. Racers must use the same bike throughout the en.re race. In the event of mechanical failures, replacement 

parts can be used but they must be provided by the team, other racers, or an event official. No outside assistance is 

allowed. Bikes will not be checked for mechanical worthiness, but we recommend your bike be in good working order. 

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RACERGUIDE 

Maps 

Teams will be provided with maps to complete the course. All mandatory and op.onal checkpoints will be pre-ploFed. Addi.onal 

maps can be used at racer’s discre.on. 

Cancella1on 

The race will be held rain or shine. In the event of severe weather, the 

race start may be postponed or the course may be shortened. 

Divisions 

FAMILY Adventure Race: 

• Prizes to top 5 families and many random drawing prizes. 

FROZEN FOOT Adventure Race: 

• Solo—Male, Female 

• 2 person teams - Male, Female, and Co-Ed 

• 3 person teams - Male, Female, and Co-Ed 

USARA Adventure Racing Series 

The Frozen Foot Adventure Race is part of the USARA na.onal ranking system. Adventure racing is a growing sport and over the 

past few years different race series that .e together different events across the country and world have been formed. USARA is the 

longest-running series. To register your team to be part of the series you can do so online at www.usara.com. The Frozen Foot will 

allow teams to earn points toward their ranking. Finishing teams will also earn points toward the ranking in the series. 

FAQs 

We have posted an extensive list of Frequently Asked Ques.ons on the Rev3 Adventure web site at hFp://ww.rev3adventure.com/ 

faq. Please check this page if you have any ques.ons regarding the race. If you don’t find the answer or need clarifica.on, please 

post the ques.on on our Facebook page so that everyone has the benefit of seeing the answers. 

Forms— FAMILY Adventure Race 

All forms are located in the back sec.on of this Racer Guide. 

• Willowsford liability waiver & Rev3 liability waiver and photo release (Both must be completed by all racers before 

race packets are distributed to the team) 

• Outside Events Waiver 

Forms—FROZEN FOOT Adventure Race 

All forms are located in the back sec.on of this Racer Guide. 

• Willowsford liability waiver & Rev3 liability waiver and photo release (Both must be completed by all racers before 

race packets are distributed to the team) 

• USARA one-day membership and USARA release form (Must be completed by all racers before race packets are distributed 

to the team) 

All Frozen Foot racers will be required to purchase a race-day USARA membership for $8.00 

or purchase a year membership ($35). Please bring exact change or check. If you already 

have USARA membership, you are set (just include your member # on the form). 

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RACERGUIDE 

FALL FOLIAGE COURSE MAP 

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RACERGUIDE 

THE FINE 

PRINT 

Rev3 Adventure’s refund, transfer, and 

cancella1on policies 

Refund policy: No refunds under any circumstances. Registered teams/soloists cancelling 30 days prior to race date will receive 

100% credit minus $25 administra.on fee for any future event. Cancella.ons less than 30 days prior to race date will receive a 50% 

credit minus a $25 administra.on fee for any future races. Credits are good for one year from the race date. 

Credits can be used for any single future race. Any difference in price must be paid and no refunds or addi.onal credits will be 

made if the credit exceeds the deferred fee. 

Transfer policy: Entrant’s changing class (solo to team, three person to two person, etc.) must no.fy Rev3 Adventure 14 days prior 

to race date. Entry swag (T-shirt, etc.) cannot be guaranteed in the event extra team members are added. Addi.onal fees must be 

paid at the current registra.on rate. No refunds or credits will be given in the event of transfers or changes to team. 

Event change and cancella1on policy: Rev3 Adventure reserves the right to alter, postpone, or cancel any race for safety concerns. 

In the event the race is cancelled, no refunds or credits will be provided. In the event a par.cipant cannot aFend a rescheduled 

date, no refunds or credits will be provided. 

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GENERAL 

RACE RULES 

RACERGUIDE 

FAMILY & FROZEN FOOT 

ADVENTURE RACE 

• Penalties for rule infractions will be assigned in the form of time penalties, point penalties (deductions), or disqualification. Penalties will be assigning on 

the course if possible and will be determined by the race director and Rev3 Adventure race committee. 

• Any rules outlined in the rules of travel supersede these general race rules. 

• Teams must punch passports or digital punches at both manned and unmanned checkpoints (CP). 

• Some checkpoints may require that the passport also be signed by a Rev3 race official. This will be prescribed on the passport. Unsigned passports will 

result in the checkpoint not being counted. 

• Both mandatory and optional points are located on the course. 

• Each checkpoint must be acquired by using the prescribed method of travel as outlined in the rules of travel. 

• To remain official team must collect all mandatory checkpoints on the course within the specified times. 

• Checkpoints may have different point values as outlined on the passport. 

• Ranking is determined by the highest accumulated points (minus penalties) and the fastest time (including time penalties). 

• Teams may not travel on private property unless specified in the rules of travel. 

• Teams must obey all traffic laws. 

• Only racers, volunteers, and race officials are allowed in marked transition areas (TA) or staging areas. 

• PFDs must be worn at all times while doing the water challenge. 

• Racers must use the same bike throughout the entire race. In the event of mechanical failures replacement parts can be used but they must be provided by 

the team, other racers, or an event official. No outside assistance is allowed. 

• All racers are expected to be examples of good sportsmanship. Racers must treat fellow racers and race staff with courtesy and respect. 

• Teams must assist fellow teams in need of medical attention. For minor injuries contact the race director or nearest volunteer. In the event of a serious, life 

threatening emergency, call 911, then contact race director. 

• Teams must always remain within 100 feet of teammates and within visual contact (unless otherwise specified). 

• All team members must check in together at each CP and TA. If one member must leave the course, they must do so at a CP or TA and notify race management. 

If a team leaves a teammate out on the course, that team will be immediately disqualified and not allowed to continue unofficially. Incomplete 

teams may continue unranked. A single person must join with another team who commits to staying with that new racer. Incomplete teams must carry the 

mandatory team gear. 

• Passports, maps, digital punches, and race rules must be carried the entire race. 

• If using manual punches, teams must punch passport in correct space at each CP. 

• All CPs must be obtained in order unless specified. If a team misses a CP, they will be allowed to go back and get the CP. Penalties will be assessed for 

CPs punched out of order. 

• Teams that miss a CP will be ranked after teams that obtain all CPs provided that all CPs are in the correct spot. Missing a CP is defined as not going to a 

CP. Being short coursed is the same as missing a CP for the CPs that team does not acquire due to short coursing. Teams will not be penalized for missing 

a CP if the missed CP is more than 250 feet from the correct location of the CP. 

• Race officials reserve the right to alter time cut-offs or the course itself to accommodate changing conditions and to ensure that teams finish on time. 

• Mandatory gear must be carried at all times and will be checked on the course. 

• No GPS devices of any type are allowed. 

• Bicycle helmets are required at all times during the bicycle portion and when specifically directed by race officials. Racers riding bikes during the race 

without a helmet will be disqualified. 

• Racers must follow Rules of Travel as outlined. Where no specific path is designated, teams select their path between CPs. When instructions designate a 

specific route, teams must follow that path. Sections of the course may be determined as out of bounds or restricted for travel. Failure to follow these rules 

will result in penalties. 

• Rev3 Adventure may provide water at some TAs. There is no food or gear drop unless specified by the race director. Racers may not receive outside assistance 

except from race officials and other registered teams. Teams are responsible for providing all their own food and drink while on the course. 

• No littering. Please practice leave no trace! 

• Areas of the course maybe open to the public. Use proper trail etiquette. Bikes yield to hikers, and everyone yields to horses. 

• Any time penalties will be added to the team’s finishing time; where possible, time penalties will be served on the course. 

• Race officials reserve the right to remove a team from the course for health, safety, or other reasons at the discretion of race officials and medical personnel. 

• Any team withdrawing from the race must notify a “live” person by checking in with a CP or TA volunteer or by calling the race director. Failing to notify 

race officials will result in that team being responsible for all search and rescue expenses. 

• Any protest must be filed in writing or verbally to the race director within 1 hour of the team’s finish and will be reviewed by the race committee. 

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RACERGUIDE 

LANDMARKS 

RACE START & FINISH 

The trail head at the end of Grassland Grove Drive 

41095 Braddock Rd , Aldie, VA 20105 

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RACERGUIDE 

FORMS & 

STUFF 

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RACERGUIDE 

All Races & Events 

Willowsford Adventure Weekend 

November 1st and 2nd, 2014 

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All Races & Events

Frozen Foot Adventure Race 

FROZEN FOOT Only

Willowsford ADVENTURE WEEKEND 2014

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