LICENSE AGREEMENT - The Management Group Associates, Inc.

LICENSE AGREEMENT 

THIS LICENSE AGREEMENT (the “Agreement”) is made this ______ day of 

____________________, 20_____, by and between Manchester Farm Community Association, Inc., a 

Maryland corporation (“Association” or “Licensor” and 

___________________________________________________________________________ 

(“Licensee”) 

having an address of __________________________________________________________ 

WHEREAS, Licensee desires to acquire and Licensor is willing to give, a non-exclusive license 

for the Licensee’s right to use the Association’s Community Center solely for the purpose hereinafter 

described (the “License”). 

NOW THEREFORE, for and in consideration of the agreements set forth hereinafter, and for 

good and other valuable consideration, the receipt and sufficiency of which is hereby acknowledged, 

Licensor and Licensee hereby mutually agree and covenant as follows; 

1. Licensor hereby gives Licensee (the “License”), with the accompanying rights and 

privileges and subject to the obligations and duties of this Agreement, use of the Association’s 

Community Center located at 13851 Hopkins Road, Germantown, Maryland (the “Community 

Center”) 

on ________________________________________(date) solely for the following purpose: 

______________________________________________________________. All other uses of 

the Community Center in accordance with this License are strictly prohibited. Licensee estimates 

that the number of participants/attendees using the Community Center in accordance with the 

terms of this License will be ___________. 

2. The Agreement shall commence at ______________o’clock which is the time that 

Licensee shall require access to the Community Center. This Agreement shall terminate at 

_____________ o’clock which is the time that all clean-up, as discussed in the attached rules and 

regulations is completed and the Community Center is vacated. 

3. Upon executing this Agreement, Licensee shall remit to Licensor a Rental 

Fee of $225.00 and a Deposit Fee of $225.00, to be provided at the time of making reservation. 

The amount incurred by Licensor to remedy any damage to the Community Center or to perform 

any clean-up or maintenance, as determined by Licensor in its sole discretion, shall be deducted 

from the Deposit Fee. The remainder of the Deposit Fee, if any, shall be returned to Licensee 

within 45 day(s) of completion of the License. If the Deposit Fee is insufficient to correct the 

damage, clean-up or maintenance costs, Licensor shall submit an invoice to Licensee for the 

difference and Licensee agrees to remit the invoice amount within ten (10) days of receipt of 

invoice. Any unpaid amounts shall be assessed to the Licensee’s account and collected in the 

same manner as an assessment. 

Manchester Farm Community Association, Inc. 13851 Hopkins Rd., Germantown, MD 20874 (301) 515-9100 

Last Updated: May 19, 2012

4. Licensee agrees to abide by and shall ensure that all guests and attendees abide by the 

Association’s recorded Declaration of Covenants, Conditions and Restrictions (the “Declaration”), 

Bylaws and the Association’s Community Center Rules and Regulations, a copy of which is 

attached hereto and incorporated herein. 

5. Licensee agrees to indemnify and hold the Association, its employees, agents, directors, 

officers and assigns harmless against any and all claims, damages, liability or expenses, including 

reasonable attorney’s fees, resulting from the use of the Community Center, including but not 

limited to, loss of life, personal injury and/or damage to personal property of any kind by 

Licensee, his or her guests and attendees. Licensee agrees to be responsible for control of the 

Community Center and the actions of all guests and attendees, including but not limited to the 

monitoring of noise, while on the Association’s Property, as such term is defined in the 

Association’s Declaration. 

6. In the event the Association’s Board of Directors, after notice and a hearing in accordance 

with Article XVI, Section 16.04, of the Declaration, determines that the Licensee has violated the 

terms of this License Agreement or the Community Center Rules and Regulations, or if the 

damage, clean-up or maintenance costs exceed the Deposit Fee, Licensee shall be prohibited from 

entering into a License Agreement for a period of one (1) year from the date of this Agreement. 

7. The License herein given shall not be assignable or transferable in any fashion, same being 

deemed personal to the Licensee. Any attempts to transfer this License shall cause an immediate 

termination of the License. 

IN WITNESS WHEREOF, the parties have executed this Agreement the day and year first 

above written. 

Manchester Farm Community 

Association, Inc. 

___________________________________ 

(Licensee) 

____________________________________ 

(Manchester Farm Agent) 

Hm: Phone _________________________ 

Wk: Phone: _________________________ 

Other: _____________________________ 

FOR OFFICE USE ONLY 

Deposit Fee Paid___________ 

Rental Fee Paid____________ 

Check #___________ 

Acct. Status __________ 

Amount of Damage $__________________ 

Balance of Deposit Fee $_______________ 

Mailed on:____________________ 



MANCHESTER FARM COMMUNITY ASSOCIATION, INC. 

COMMUNITY CENTER RULES & REGULATIONS 

REVISED 5.19.12 

These Rules and Regulations concern the “private use” of the Community Center by residents of the Association 

and do not apply to the use by the Association, its Board of Directors, councils, committees, or management. For 

purposes of these rules the term “private use” shall be defined as use for any and all purposes other than by the 

Board of Directors, its established councils and committees, management, or clubs and activities recognized by the 

Board. Any person wishing to use the facilities for fund raising or profit making purposes must get Board approval 

before reservation will be accepted. 

1. All persons using the Community Center and its facilities do so at their own risk and sole responsibility. The 

person making the reservation is responsible for the conduct of each of his/her own guests. The owner/resident, on 

behalf of himself/herself and guests, releases Manchester Farm Community Association, Inc. from any claims 

arising from the use of the Community Center. The owner/resident shall indemnify and hold harmless the 

Association for any and all damages and costs (including reasonable attorney’s fees) which the Association incurs 

as a result of any claim being brought against it as a result of the use of the Community Center. 

2. Manchester Farm Community Association, Inc. will not be responsible for the loss of or damage to, any personal 

property of any kind of its owner/resident or their guests. 

3. An owner/resident who wishes to use the facility can obtain a request from the Association office or website. 

The form must be completed and returned to the Association office for approval at least ten (10) working days but 

not more than one hundred twenty (120) days before the date the owner/resident wishes to use the Community 

Center. Reservations will be approved if the request form is approved and the owner of the unit is current in 

Homeowner assessment payments, the facility is available at the time requested, the use to which the facility is to 

be put is appropriate, and the $225.00 deposit along with the $225.00 rental fee has been paid. Checks or money 

orders are the only form of acceptable payment. A cancellation fee of $20.00 will be charged if notification is 

received seven (7) or more days in advance. Notification of less than seven (7) days will result in forfeiture of 

the entire $225.00 rental fee. 

4. First-come, first-served use will be based on date of receipt of the completed application and payment check for 

the rental fee. 

5. The Community Center shall be left clean and undamaged. Clean-up must be completed by the departure time 

noted on the request form. A fee schedule of charges for failure to clean or care for the Community Center and its 

facilities applies, and any fees will be deducted from the deposit. If the fees are more than the deposit amount, the 

owner/resident will be assessed for the excess. 

6. The maximum allowable occupancy of the Community Center, as furnished, is 120 persons. 

7. Parties/functions must end no later than 12:00 a.m. (midnight) on weekends (Friday/Saturday) and 10:00 p.m. on 

weeknights (Sunday through Thursday). The day preceding a federal holiday if not a Friday or Saturday shall be 

considered a “weekend”, and 12:00 a.m. shall be considered the latest function ending time on those nights. The 

ending time is electronically monitored, and a surcharge of $50.00 for each 30 minutes will be added for late 

departures. 

8. All activities shall remain at a noise level where no resident will be disturbed. 



9. The owner/resident who signed the License Agreement must be in attendance from beginning to end of the 

scheduled event. 

10. The owner/resident who made the reservation shall be responsible for the actions of any minors using the 

Community Center or its facilities. Any functions involving minors must be properly supervised. A minor is 

defined as being younger than 18 years old. No alcoholic beverages may be consumed by minors on the common 

areas or within the facility in accordance with State Law. 

11. Smoking is not permitted in the Community Center building or the fenced area at poolside at any time. The 

owner/resident must direct anyone who smokes to do so in the front of the facility, and to dispose of cigarette butts 

in appropriate receptacles. 

12. The owner/resident will be responsible for any missing items and for any damage to the Community Center’s 

furnishings such as stains on the furniture or carpet, damage to walls, bathrooms, etc. including tampering with the 

fire alarms and misuse of the alarm system. The building, and all appliances, equipment and furnishings must be 

used and treated appropriately, and not abused or broken. Any work required to restore the facility and furnishings 

to their original condition will be billed to the owner/resident at cost plus a $100.00 fee. If the key to the 

Community Center is lost or stolen, the owner/resident will be assessed the cost of a new lock installed by a 

locksmith. 

13. The owner/resident is responsible for proper use of the fire alarms and alarm system and will be responsible for 

all fees that may arise as a result of misuse of or tampering with these systems. A fee of $25.00 will be charged 

should the alarm monitoring service register a building alarm due to improper activation or deactivation of the 

alarm system that results in Association management being contacted. 

14. An inspection of the facility prior to use will be done with the General Manager and the owner/resident. Any 

damages at that time will be noted. This inspection is a must in order to avoid charges for any damages prior to 

use. 

15. No pets shall be allowed in the Community Center. 

16. All trash must be collected, bagged securely, and placed in the dumpsters located at the front entrance to the 

swimming pool. 

17. The deposit will be returned by mail upon completion of an inspection by the General Manager, return of the 

Community Center key, confirmation of vacate time, and deduction of fees as may be applicable. 

18. These rules may be revised or additional rules established at any time as approved by the Board of Directors. 

19. Any balloons used for decorating the facility must be secured and not allowed to float to the ceiling, as they 

may become entangled in the ceiling fans and damage the motors. Subsequent repairs may be billed to the 

owner/resident (Licensee). 

20. The owner/resident who reserves the facility is responsible for returning the facilities and surrounding 

grounds to a clean and damage-free condition. If the owner/resident does not do any of the following after the 

function, the owner will be fined for noncompliance. To avoid full or partial loss of deposit and potential additional 

fines, please: 

a. Ensure no one smokes inside the Community Center building or the enclosed patio area. 

b. Do not attach anything to the walls using tape, tacks, nails, etc. Two (2) tack strips are in place for 

attaching decorations and hooks are located at the tops of all windows for attaching streamers or other 

decorations. 



c. Remove trash from bathrooms and all other areas of building at the end of your function, securing in bags 

and disposing bags inside the trash containers located near the entrance of the swimming pool. 

d. Wipe clean all surfaces, including counter tops, cabinets, furnishings and fixtures. 

e. Remove all personal items, checking refrigerator, freezer, cabinets and closets. 

f. Check all outside areas of building perimeter to ensure no trash, cigarette butts or other debris remain. 

g. Leave carpet undamaged and without stains. 

h. Leave walls clean and undamaged. 

i. Ensure that no furnishings are missing from the Community Center. 

j. Wipe clean all chairs and table tops and return them to the closet next to the Association office. 

k. Turn off all lights. 

l. Lock and secure all exterior doors and windows. 

m. Arm/disarm the building security system upon entering and leaving the facility. 

n. Return the Community Center key to the Association office after securing the building, leaving key in the 

mail slot unless other instructions are provided. 

o. Adhere to the arrival and departure times indicated on rental agreement. 

20. Open flames of any sort are not permitted inside the Community Center or inside the fenced patio area in the 

rear of the building. 

21. Charcoal, gas or propane grills are not permitted inside the building or in the fenced patio area in the rear of the 

building. 

Additional reasonable cost or fees for cleaning and/or maintenance, in addition to Attorney’s collection fees, may 

also be assessed as may be directed by the Board of Directors or its designee. 

IF DAMAGE IN EXCESS OF THE DEPOSIT IS INCURRED IN THE COMMUNITY CENTER THE 

UNIT OWNER WILL BE BARRED FROM RENTING THE FACILITY FOR A PERIOD OF ONE (1) 

YEAR. 

FOR ANY EMERGENCIES OTHER THAN FIRE YOU MUST CONTACT THE MANAGEMENT 

GROUP ASSOCIATES AFTER HOURS ANSWERING SERVICE AT 301-948-6662. IF THE 

MANAGEMENT GROUP ASSOCIATES IS NOT CONTACTED THE UNIT OWNER WILL BE 

RESPONSIBLE FOR ALL PAYMENTS DUE TO CONTRACTORS REGARDLESS OF FAULT. 

Please sign here, indicating you have read and are familiar with the Rules and Regulations for the use of this 

facility: 

Homeowner / Resident: ________________________________________ Date: ________________ 

Please let us know if you found any problems with the rental of your community center; any damaged or nonfunctioning 

appliances or fixtures, etc. We would also like to hear of any suggestions you might have for 

enhancing this facility.

LICENSE AGREEMENT - The Management Group Associates, Inc.

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