The Pool and Clubhouse at Woodcliffe Park Official Minutes Of the ...

Board Members Present:
Laura Albero
Joel Weinberg
Daryoosh Fard
Toni Partin, Community Manager
Call To Order:
The Pool and Clubhouse at Woodcliffe Park
Official Minutes
Of the Board of Directors Meeting Held on
April 24, 2006
The meeting of the Board of Directors was called to order at 7:10 p.m. at the Pool and
Clubhouse at Woodcliffe Park.
Introductions:
Daryoosh Fard has joined the board as Doug Sunshine’s replacement. He has served on
the Woodcliffe Park Board for 2 years. He has a technical background however his
emphasis is in the accounting field.
Laura Albero explained the process of how the executive committee is comprised of 5
members. Majority seats alternate between the Vistas and Woodcliffe Park
Communities. This year, the Vistas Community has 3 seats on the board and Woodcliffe
Park hold 2 seats.
Joel Weinberg wanted to stress how successful the board has been the keep the interests
of their specific communities secondary and make decisions based on what is best for the
Pool and Clubhouse as a whole.
Homeowner Forum:
There were no residents present at the meeting.
EXECUTIVE SESSION:
Minutes from Previous Meeting:
Review of the Minutes from the March 2006 meeting will occur at the May meeting.
The annual audit is in progress and should be in draft form. Once it has been completed,
the draft will be mailed to board members for review.
The fireplace timer installation will be scheduled within the next 10 days. The timer will
be placed to the right of the fireplace in an inconspicuous area. Instructions will be added
to the clubhouse rental documentation to ensure residents know how to operate the timer.

The cabinet lock installations will be scheduled within the next 10 days. Be sure to have
equal amounts of cabinets dedicated to each community.
ACTION: Toni Partin to ensure work orders are scheduled prior to the next
meeting.
ACTION: Toni Partin to ensure documentation for the Clubhouse Rental has
been updated once the timer has been installed to ensure residents know how to
operate the timer.
Pool pass issuances are moving along well. There have been over 1,800 passes issues
thus far. One glitch occurred while processing the passes; ran out of ink/ribbon. For
those homeowners who could not take their passes home, their passes were processed and
they were told that the cards would be mailed to them. Representatives have been
printing cards and forwarding to CAS to mail to residents.
ACTION: Toni Partin to report back to board when all these outstanding passes
have been mailed.
Outside Memberships:
The board had a lengthy discussion about outside memberships. Some board members
were concerned about overcrowding at the pool due to the fact that the Vistas Community
is competed with the exception of their MPDUs and approximately 20 Woodcliffe Park
units are still outstanding.
It is believed that the developers took into consideration the capacity of the pool once the
final build out was to be complete leaving about 20 – 50 “units”.
12 outside memberships were purchased in the 2005 pool season.
If the board considers outside memberships from Wildman Court (10 units), Broken Oak
(20 units) and the Seneca Creek communities (79 units) we could potentially face an
overcrowding issue. However if the board were to accept outside memberships Wildman
Court and Broken Oak, we could be in a “safe zone”.
Laura Albero suggested that we allow those who joined last year to join again this year.
Other board members were concerned about the board discriminating against
homeowners whose homes were not yet built so they believe with the Seneca Creek
Community it should be all or nothing.
Joel Weinberg suggested that we will be able to obtain data which can verify pool usage
and if the numbers are reasonable we would reconsider admittance at a prorated fee. This
assessment can be done at June 30 th , 2006.

MOTION: Mr. Weinberg made a motion to accept outside memberships from
Wildman Court and Broken Oak. Mr. Fard seconded the motion. The vote was
unanimous and the motion carries.
MOTION: Mrs. Albero made a motion that $450 is the fee for outside
memberships for the 2006 pool season. Mr. Weinberg seconded the motion. The
vote was unanimous and the motion carries.
Secure storage closet is needed in the basement for the swim team and community
equipment, i.e. ropes, kick boards, microphone, etc.
ACTION: Linda Wildman to obtain quotes on what the costs are for a storage
area in the basement and will provide these numbers to the board.
A proposal for guard office/wiring and installation of counter and slide up door. The
costs are $7,100.00 proposal. The climate control room is not possible because another
unit would have to be purchased. They can however install a fan to keep it circulating.
The board is very concerned about the price because they were looking at an inexpensive
work around until an assessment could be made about a full build out. Board has
requested that CAS obtain a breakdown of labor and materials and obtain a second quote.
The board is aware that time is a concern because the works needs to be completed prior
to the pool’s opening.
ACTION: Toni Partin/Linda Wildman to obtain breakout of labor and materials
and obtain a second quote.
Repairs to the baby pool are completed and the white coat will be completed in the near
future.
ACTION: Linda Wildman to notify the board when this has been completed.
ACTION: Linda Wildman – has beach entrance topcoat been completed?
Parking Signs have been ordered for parking lot. Arrows will be added to two of the
three signs.
Adjournment:
The meeting was adjourned at 8:30 p.m.