Archdiocese of St. Louis

Not Using the AAR System?
Not all parishes will choose to use the AAR system. For these parishes, the Information
Coordinator’s responsibilities are different from what is described on the previous pages. The Data
Information Coordinator who is not using the AAR system has the following responsibilities.
Early April
1. Review, copy, and distribute the Parish LYBUNTS and SYBUNTS Reports received in the
parish appeal kit to the Pastor, Parish Chair, and New Donor Coordinator, to assist with
seeking out new donors.
2. Review, copy, and distribute the Previous Year’s Associates Report (those who gave $1,000
or more to the Appeal) received in the Parish Appeal Kit to the Pastor, Parish Chair, and Major
Donor Coordinator, to assist with the Major Donor Program. If your parish did not have any
Associates the previous year, this list will not be included.
3. Review, copy, and distribute the Previous Year’s Matching Gift Donor Report received in the
parish appeal kit to the Pastor, Parish Chair, and Matching Gift Coordinator, to assist with the
Matching Gift effort.
Late April
1. Begin tracking parish progress using the weekly Parish Progress Reports mailed to your Pastor
and Parish Chair. You might want to put together a list of Appeal committee members to email
them a Progress Report weekly. Bring a current progress report to each meeting. Verify that
the Progress Report reflects all gifts received from your parish. Please keep in mind that there
may be a lag in mail time from when a package of pledge cards is sent in to when it is
processed. If there are any discrepancies, please ask the Parish Chair to contact the Annual
Catholic Appeal Office at 314-792-7680.
May – August Appeal Close
1. Continue tracking your parish progress using the Parish Progress Reports as they are sent. If
your parish is approaching its goal, this information could be vital in motivating the parish to
achieve that goal.
2/12 Roles and Responsibilities 4.15