Archdiocese of St. Louis
Archdiocese of St. Louis
Archdiocese of St. Louis
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A. Sample Agendas<br />
Sample Agendas to Assist the Parish Chair in Organizing and Conducting Meetings<br />
All meetings, except training sessions, should be attended by the full leadership committee for<br />
your Parish Appeal. This may include a member <strong>of</strong> the parish staff if they are involved in organizing your<br />
Parish’s Appeal. It is critical that the Pastor attend meetings so that he can give direction, provide<br />
necessary support, and clear potential roadblocks for committee members. The meetings should be chaired<br />
by the Parish Chair. The italics indicate a suggestion for who might lead this portion <strong>of</strong> the meeting. The<br />
parentheses indicate where more information can be found.<br />
When discussing each agenda item, assign a person responsible and set a due date for each<br />
task. Keep meeting minutes with this information, then use this to follow-up with each person. Such<br />
organization will help to make sure nothing “slips through the cracks.”<br />
Early March Meeting<br />
1. Introductions and prayer – Pastor<br />
2. Review <strong>of</strong> impact <strong>of</strong> Appeal – Pastor (Is there someone in the parish impacted by the Appeal<br />
who would be willing to provide a witness to this committee?)<br />
3. Review <strong>of</strong> parish goals set by Appeal – Pastor<br />
Financial goal<br />
Participation goal<br />
New Donor goal<br />
4. Review <strong>of</strong> parish internal goals – Parish Chair<br />
Total donors<br />
New donors from school<br />
Total new Associates/major donors<br />
5. Assign responsibilities and discuss basic plan for each area - Parish Chair (It is important to<br />
note that while all <strong>of</strong> these responsibilities need to be assigned, each parish will not need a<br />
separate volunteer to fill each role. Some volunteers may accept more than one responsibility.<br />
For instance, the Parish Chair may also take the role <strong>of</strong> Data Information Coordinator, while<br />
the Parish Vice-Chair accepts responsibility as Pledge Card Coordinator. Sometimes the parish<br />
staff will accept one or more roles. (See Roles and Responsibilities section, page 4.3, for more<br />
information on each role.)<br />
Parish Vice-Chair<br />
Pledge Card Coordinator<br />
Matching Gift Coordinator<br />
Data Information Coordinator<br />
Appeal Promotions Coordinator<br />
Major Donor Coordinator<br />
Follow-Up Coordinator<br />
New Donor Coordinator<br />
Youth Appeal Coordinator<br />
6. Volunteer Recruitment Plan – Parish Chair<br />
2/12 Sample Agendas 6.2
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