RCC Orientation Presentation - USC Student Affairs Information ...
RCC Orientation Presentation - USC Student Affairs Information ...
RCC Orientation Presentation - USC Student Affairs Information ...
You also want an ePaper? Increase the reach of your titles
YUMPU automatically turns print PDFs into web optimized ePapers that Google loves.
<strong>RCC</strong> <strong>Orientation</strong><br />
1. Sign In<br />
2. Verify club contact information<br />
3. Get Comfortable. Last<br />
<strong>Orientation</strong> ran about 1hr40min.<br />
1
2012<br />
<strong>RCC</strong> <strong>Orientation</strong><br />
Fall 2012<br />
Matt Bowser<br />
Brendan Gail<br />
2
Contact <strong>Information</strong><br />
• Matt Bowser<br />
• mattbowser11@gmail.com<br />
• uscrcc@gmail.com<br />
• 310‐622‐5258<br />
• Office Hours Tuesdays<br />
3:30 –6 pm and by<br />
Appointment<br />
• Brendan Gail<br />
– bgail@usc.edu<br />
– (213) 740‐7280<br />
3
Table of Contents<br />
1. What is the <strong>RCC</strong>?<br />
2. Tiers and Points System<br />
3. Monthly Meetings<br />
4. Finances<br />
a) Account Types<br />
b) <strong>RCC</strong> Funding/Contingency<br />
c) How to use <strong>RCC</strong> funds<br />
d) Checking Account<br />
e) Gift Account<br />
f) P.O.’s<br />
5. Forms<br />
6. Sponsorship/Fundraising<br />
7. Screen‐Printing Guidelines<br />
8. Facilities<br />
1. Practices<br />
2. Home<br />
competitions/Scheduling<br />
3. Cost Breakdown<br />
4. Game Management Staff<br />
9. National Governing Bodies<br />
10. Mailboxes<br />
11. Club e mail / Website<br />
12. Social Events<br />
13. <strong>Student</strong> Org Recognition<br />
4
What is the <strong>RCC</strong>?<br />
• Recreational Club Council<br />
– 59 Clubs<br />
– 2,500+ members<br />
• Undergraduate <strong>Student</strong>s, Graduate <strong>Student</strong>s, Faculty<br />
– Website<br />
• http://sait.usc.edu/Recsports/sports/club‐sports<br />
– <strong>RCC</strong> Leadership<br />
• Club Sports Director– Brendan Gail<br />
• President –Matthew Bowser<br />
• Executive Board<br />
– Luke Walker<br />
– Tina Khiani<br />
– Bayle Smith<br />
– Liz Bitzer<br />
– Loren Gibson<br />
5
Tiers and Points System<br />
• Tier System<br />
– 4 tiers<br />
– Ranks clubs to determine max allocation and<br />
benefits<br />
• Points<br />
– 90‐100 points – eligible to move up in tier<br />
– 70‐89 –remain in same tier<br />
– 0‐69 – likely to move down in tier<br />
6
Monthly Meetings<br />
• Clubs must send one member to each meeting<br />
– Absence is tolerated in extreme circumstances<br />
only—email Matt Bowser prior to meeting.<br />
– Meeting Update Form due at each meeting<br />
• Fall 2012 Meeting Times<br />
– Tuesdays in Lyon Center Cardinal Room from 4‐<br />
5pm<br />
• September 11th<br />
• October 16th<br />
• November 13th<br />
7
Finances<br />
Account Types<br />
Gift Account <strong>RCC</strong> Account Checking Account<br />
Original Receipt Original Receipt Receipt, Invoice, E‐mail<br />
Proof of Payment Proof of Payment Proof of Payment<br />
Expense Request Expense Request *Special Documentation<br />
Travel/Non Travel Report<br />
*Special Documentation<br />
Travel/Non Travel Report<br />
*Special Documentation<br />
Original Receipt: the receipt you were issued at the time of purchase<br />
P roof of Payment: cash receipt(same as original receipt), copy of check or credit card statement<br />
Expense Request: the disbursement control cover page<br />
Travel/Non Travel Report: the disbursement control secondary page<br />
*Special Documentation: Flights ‐> Boarding Pass, Team Dinners/Hotel Stays/Rental Cars ‐> Roster<br />
8
Finances<br />
<strong>RCC</strong> Funding/Contingency<br />
• <strong>RCC</strong> Allocation<br />
– Based on previous years Budget Application and club<br />
standing<br />
– Failure to spend funding<br />
• Remaining balance will be deducted from next years allocation<br />
– Overdrawing on funding<br />
• Overdrawn amount plus 10% penalty will be deducted from next<br />
years allocation<br />
• Contingency Funds<br />
– Fill out Contingency request form<br />
– For unexpected costs not budget for at beginning of year<br />
– Must have already used all <strong>RCC</strong> funds to apply<br />
9
Finances<br />
How to use <strong>RCC</strong> Funds<br />
• Equipment<br />
• Uniforms/Gear<br />
• <strong>USC</strong> Bookstore Purchases<br />
• Facility Rental Payments<br />
– Ground Zero, Campus Center, Lyon Center<br />
• Yearbook Picture<br />
• Spend all of your <strong>RCC</strong> funds EARLY<br />
• <strong>RCC</strong> account closes April 12th<br />
– E‐mail Matt Bowser for extensions<br />
10
Finances<br />
Checking Account<br />
• Open one through the <strong>USC</strong> Credit Union<br />
– Apply for IRS ID number<br />
• Change/Add a signer<br />
– Fill out form and attach copy of school ID and<br />
drivers license<br />
– Turn in to Brendan who will attach letter<br />
11
Finances<br />
Gift Account<br />
• Any donation $50 or more qualifies as a gift<br />
and is deposited in account<br />
• Requires thank you notes from:<br />
– Rec Sports<br />
– <strong>USC</strong><br />
– Club<br />
• To open a gift account Contact Brendan<br />
• For account balance inquiries contact Gabe<br />
12
Finances<br />
P.O.’s and Internal Reqs<br />
• Pay Using<br />
– P.O.’s<br />
• Anyone who is an approved vendor<br />
– Internal Reqs<br />
• On‐Campus groups<br />
• 5 day processing time<br />
• Same paperwork as <strong>RCC</strong> Account<br />
• List of Approved Vendors<br />
– http://trademarks.usc.edu/promotionallicensees/index.html<br />
13
Forms<br />
• Found online and/or in the office<br />
– Waivers –For any individual who practices with the club(including tryouts)<br />
– Code of Conduct –For any member of the club<br />
– Travel Form –Anytime your club leaves campus<br />
– Tier Change Request –End of year request form (If Eligible)<br />
– Emergency Procedures<br />
– Independent Contractor Form –Paid coaches<br />
– <strong>USC</strong> Volunteer Agreement – Unpaid coaches<br />
– Private Vehicle Form – Register student vehicles for travel<br />
– Class Absence ‐ official request for absence for authorized activities<br />
– Contest Agreement ‐<br />
– Contingency Request – Apply for additional <strong>RCC</strong> funding<br />
– Expense Request –<strong>RCC</strong> and gift account reimbursement<br />
– Non‐Travel Expense Report –<strong>RCC</strong> and gift account reimbursement<br />
– Travel Expense Report –<strong>RCC</strong> and gift account reimbursement<br />
14
Sponsorships/Fundraising<br />
• Sponsorship opportunities should be discussed<br />
with Matt and Brendan and approved on a case<br />
by case basis<br />
• Fundraising<br />
– On campus must be approved by campus activates<br />
– Minimum 20% fundraising is required to ensure you<br />
receive <strong>RCC</strong> funding next year<br />
• Dues are considered fundraising<br />
– Do not apply to USG or GPSS for funding<br />
– PALM funding is ok to request<br />
15
Screen‐printing Guidelines<br />
• Approved Vendors for Printing (in order to be<br />
reimbursed)<br />
– Manhattan Stitching<br />
– Gorilla Marketing<br />
– Items Unlimited<br />
– Lasting Impressions<br />
– <strong>USC</strong> Bookstore<br />
• <strong>USC</strong> Trademarks<br />
– Include the University Seal design mark, Trojans, <strong>USC</strong>, Fight<br />
On!, the SC Interlock, the Traveler mascot, and the Trojan<br />
Head.<br />
– http://trademarks.usc.edu/<br />
16
Facilities<br />
Practices<br />
• Practice Schedule<br />
– Posted Online<br />
– Contact Matt Bowser for schedule changes<br />
– Crescent time available<br />
– Morning practice time available (6am‐8am)<br />
• Do not switch time w/o permission<br />
• Inform Matt or Brendan of unused times<br />
• Bring School ID’s<br />
• Safety of late night practices<br />
– DPS emergency: 213.740.4321<br />
– DPS non‐emergency:213.740.6000<br />
– Campus Cruiser: 213.740.4911<br />
17
Facilities<br />
Home Competitions/Scheduling<br />
• Game Scheduling<br />
18
Priority Home Scheduling Dates<br />
• Fall Semester: ASAP<br />
• Spring Semester: December 1st<br />
19
Facilities<br />
Cost Breakdown<br />
Within Allotment Outside Allotment<br />
Staffing $20/hr per staff $20/hr per staff<br />
Cromwell Free $175.00/hr<br />
Intramural Free $100.00/hr<br />
McAlister Free $175.00/hr *<br />
Howard Jones (Spring) Free $175.00/hr *<br />
PED Gym Free $125.00/hr<br />
PED 201 Free $50.00/hr<br />
PED Group Ex Room Free $50.00/hr<br />
Tennis Courts Free $7.50/hr/court<br />
Group Ex Rooms Free $75.00/hr<br />
Athletic Trainers Free $50.00/hr<br />
Equipment Variable Variable<br />
• Current <strong>RCC</strong> clubs that remain in good standing will be permitted to reserve space for weekly<br />
practices at no charge.<br />
• Meeting rooms at the Lyon Recreation Center are also free of charge with proper reservation<br />
and notice.<br />
• Any additional practice time and/or tryout space will result in charges to the club<br />
*Requires special permission from Athletics<br />
20
Facilities<br />
Game Management Staff Duties<br />
• CHANGED<br />
21
National Governing Bodies<br />
• Join your sports’ NGB if one exists<br />
• Tier I teams must be members of their NGB<br />
• Eligibility Verification<br />
– Make sure Buckley Amendment on waivers is<br />
signed<br />
– Make copies of front and back of signed waivers<br />
– Letter to registrar from Brendan<br />
22
Mailboxes<br />
• Each club has a mailbox in the Lyon Center<br />
Offices<br />
– Located in bottom drawer of filing cabinet<br />
• For communication from office TO teams, not<br />
vice versa<br />
• Check mailbox regularly<br />
• Not recommended for dues collection<br />
23
Club E‐mail/Website<br />
• E‐mail<br />
– Have a club e‐mail for year to year transitions<br />
(clubbasketball@usc.edu)<br />
– Limit contact with <strong>RCC</strong> to one or two club members<br />
• Website<br />
– Have a website for your club<br />
– Utilize website to develop club and build<br />
• Updates to <strong>RCC</strong> website: e‐mail Matt Bowser<br />
– Contact e‐mail changes<br />
– Captain changes<br />
– Website hyperlink changes<br />
24
Social Events<br />
• Anything perceived as a team event is a team<br />
event and can be subject to review according<br />
to SCampus guidelines and the Trojan Code of<br />
Conduct<br />
25
<strong>Student</strong> Org Recognition<br />
• 5 step process outlined online<br />
(http://sait.usc.edu/stuorgs/recognized.shtml)<br />
• RSVP for mandatory meeting<br />
• Tuesday, September 4, 4 ‐ 5 p.m., Bovard<br />
Auditorium (Capacity: unlimited)<br />
• Deadline: Monday October 1, 2012 at 5pm<br />
26
Change language