Exhibitor booking form - BDTA Dental Showcase

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Date Received
Exhibitor booking form
NEC Birmingham 17-19 October 2013
Stand Number
(For office use only)
Please complete this form USING BLOCK CAPITALS and return before 28th February
The British Dental Trade Association, Mineral Lane, CHESHAM, Buckinghamshire, HP5 1NL
EXHIBITOR DETAILS
(if invoice address is different, please use space available overleaf)
Company name:
Stand name: (if different from company name)
(this name will be shown on your shell scheme fascia if applicable)
Address:
Postcode:
Contact Name:
Position:
Website:
Company Tel No:
Direct Tel No:
Fax No:
E-mail:
BOOKING DETAILS
(all dimensions must be in multiples of 1 metre and special requirements should be indicated overleaf):
SHELL SCHEME STAND (minimum size is 4 x 2 = 8 sq. metres)
Frontage
m
x Depth m = sq.m @ £319.00 =
£
SPACE ONLY STAND (minimum size is 40 sq. metres)
Frontage m x Depth m = sq.m @ £265.00 = £
STORAGE (minimum size is 2 sq. metres)
Frontage m x Depth m = sq.m @ £116.00 = £
(Please note that standard storage units will be in a designated storage area and are lockable but are only suitable
for printed matter and samples. Contact SSG on 020 7407 7487 if secure storage facilities are required)
BOOKING: Please make payment in £ sterling by cheque drawn on a UK bank
or directly to our bank:
Barclays Bank plc Sort code: 200206
Account no: 80075086 Account name: The British Dental Trade Association
SWIFT BIC NO. BARCGB22 IBAN: GB56BARC20020680075086
To make payment by credit card please telephone +44 (0) 1494 782873
BALANCE IS DUE BY 3rd JUNE 2013. (The Organiser reserves the right to resell the stand if
payment is not received by the due date – see Exhibition Rules and Regulations).
SUB-TOTAL: £
BDTA MEMBER
DISCOUNT*:
£
+ VAT @20%: £
20% DEPOSIT
DUE TO SECURE:
£
GRAND TOTAL: £
* Full BDTA Members receive 25% discount, Provisional and Affiliate members receive 12.5% discount

Page 2 of 4
Exhibitor booking form
NEC Birmingham 17-19 October 2013
SPECIAL REQUIREMENTS
(Please indicate any special requirements that you may have. e.g. 3 open sides on your stand, opposite refreshments,
adjacent to or away from other specific exhibitors etc.)
(These will be met if possible but cannot be guaranteed)
INVOICE ADDRESS IF DIFFERENT FROM EXHIBITOR DETAILS
Company name:
Address:
Postcode:
Contact Name:
Position:
Tel No:
Fax No:
WEBSITE DETAILS
Please complete the following to confirm the details you would like to appear on www.dentalshowcase.com
Company name:
Address:
Postcode:
Tel No:
E-mail:
Fax No:
Website:
DECOMMISSIONING OF DENTAL CHAIRS
YOU MUST indicate extra power supply requirements by ticking below:
We will require a supply of power for 1 1 /2 hours after the exhibition closes on Saturday 19 October 2013.
Please note that a charge of £50 will be invoiced for this service.
HEALTH & SAFETY REPRESENTATIVE
All exhibitors are required to nominate a member of staff to be responsible for Health & Safety matters during the exhibition,
including during build up and breakdown. A second name should be provided wherever possible to ensure that in the event of an
emergency a contact is available at all times. Any subsequent changes to personnel must be advised to SSG immediately.
Company name:
Nominated safety representative:
Alternative safety representative(s):

Page 3 of 4
Exhibitor booking form
NEC Birmingham 17-19 October 2013
HAZARDOUS EXHIBITS & DEMONSTRATIONS
We declare that:
No such materials, equipment or demonstrations will be exhibited by us.
Full details and Risk Assessments and Data Sheets will be sent to SSG by 7 June 2013.
(See Exhibition Rules & Regulations)
EXHIBITOR’S DECLARATION
I am authorised to certify on behalf of the exhibitor that:
The exhibitor and his agents will abide by the British Dental Trade Association’s Exhibition Policy Rules and Regulations
(see overleaf for details), the Conditions of Participation and Technical Regulations, the Regulations of the Local Authority,
NEC Rules and Regulations and all relevant Health & Safety Regulations including:
ACCESSIBLE EXHIBITION STAND HANDBOOK
ANIMAL WELFARE ACT 2006
BUILDING REGULATIONS
CONSTRUCTION (DESIGN & MANAGEMENT) REGULATIONS 2007
CONTROL OF SUBSTANCES HAZARDOUS TO HEALTH REGULATIONS (COSHH)
CONTROLLED WASTE REGULATIONS 1992
CONTROLLING THE RADIATION SAFETY OF DISPLAY LASER INSTALLATIONS HS(G)95
COPYRIGHT DESIGN & PATENTS ACT 1988
COSMETIC PRODUCTS (SAFETY) REGULATIONS 2008
DANGEROUS SUBSTANCES AND EXPLOSIVE ATMOSPHERES REGULATIONS 2002
ELECTRICITY AT WORK REGULATIONS 1989
ENVIRONMENT ACT 1995, PART V WASTE MATERIALS
ENVIRONMENTAL PROTECTION ACT 1990 AND ENVIRONMENTAL DUTY OF CARE 1991
EQUALITY ACT 2010
FIRE PRECAUTIONS (WORK PLACE) REGULATIONS 1997
FOOD SAFETY ACT 1990 AND FOOD SAFETY (GENERAL FOOD HYGIENE) REGULATIONS 1995
GAS SAFETY (INSTALLATION AND USE) REGULATIONS 1998 & GAS SAFE REGISTER 2009
HEALTH AND SAFETY AT WORK ACT 1974
HSE CONTROL OF LEGIONELLA: REVISED APPROVED CODE OF PRACTICE
IONISING RADIATION REGULATIONS 1999
LICENSING ACT 2003
LIFTING OPERATIONS & LIFTING EQUIPMENT REGULATION 1998 (LOLER)
MANAGEMENT OF HEALTH AND SAFETY AT WORK REGULATIONS 1999 AS AMENDED IN 2003
NAA RIGGING GUIDANCE
NOISE AT WORK REGULATIONS 2005
PERSONAL PROTECTIVE EQUIPMENT REGULATIONS 1992 AS AMENDED IN 2002
PETROLEUM REGULATIONS 2011
PROVISION AND USE OF WORK EQUIPMENT REGULATIONS 1998 (PUWER)
RADIOACTIVE SUBSTANCES ACT 1993
REGULATORY REFORM (FIRE SAFETY) ORDER 2005
REPORTING OF INJURIES, DISEASES AND DANGEROUS OCCURRENCES REGULATIONS RIDDOR 1995
THE BATTERIES AND ACCUMULATORS (PLACING ON THE MARKET) REGULATIONS 2008
THE HAZARDOUS WASTE REGULATIONS 2005 AS AMENDED IN 2009
WASTE ELECTRICAL ELECTRONIC EQUIPMENT (WEEE) REGULATIONS (AMENDED JANUARY 2007)
WORK AT HEIGHT REGULATIONS 2005
and all subsequent enactments and subordinate regulations and any other relevant regulations, standards or codes of practice.
A copy of the Exhibitor’s Health & Safety Policy will be available on the stand at BDTA Dental Showcase 2013 and stand
staff will be sufficiently trained in Health & Safety matters to enable them to carry out their tasks competently.
All products on the stand will comply with relevant International, European Community and National Manufacturing and
Health Standards.
Signed:
Name:
Date:
Position:
Company name:
PLEASE KEEP A COPY OF THIS BOOKING FORM FOR YOUR RECORDS

Page 4 of 4
Exhibitor booking form
NEC Birmingham 17-19 October 2013
(1.18) CANCELLATION OF STAND
In the event of a stand cancellation, the right to that stand will revert to the Organiser. It is not to be regarded as
an asset at the disposal of the (former) exhibitor. Unless otherwise provided in 1.16 or 1.17 the terms relating to
payment/refund will depend on the time when written notification of cancellation is received by the Organiser, as follows:
FOR STANDS BOOKED BEFORE 22 February 2013
a) Before the exhibitor is sent Notification of Stand Allocation – the exhibitor is liable for and shall forfeit
10% of the full stand rental.
b) No later than 21 days after the exhibitor is sent Notification of Stand Allocation –
the exhibitor is liable for and shall forfeit 15% of the full stand rental.
c) More than 21 days after Notification of Stand Allocation until balance of stand rental is due –
the exhibitor is liable for and shall forfeit 20% of the full stand rental, together with the whole cost
of any additional charges paid or due in respect of extra services. In addition the exhibitor will be
liable for the balance of the stand rental, if it is not possible to re-let the space.
d) After due date for Final Payment of stand rental – the exhibitor is liable for and shall forfeit the full
amount of stand rental (whether paid or not) together with the full cost of any additional services ordered.
FOR STANDS BOOKED AFTER 22 February 2013
a) Before the exhibitor is sent Notification of Stand Allocation – the exhibitor is liable for and shall forfeit
10% of the full stand rental.
b) No later than 7 days after the exhibitor is sent Notification of Stand Allocation –
the exhibitor is liable for and shall forfeit 15% of the full stand rental.
c) More than 7 days after Notification of Stand Allocation until balance of stand rental is due –
the exhibitor is liable for and shall forfeit 20% of the full stand rental, together with the whole
cost of any additional charges paid or due in respect of extra services. In addition the exhibitor
will be liable for the balance of the stand rental, if it is not possible to re-let the space.
d) After due date for Final Payment of stand rental – the exhibitor is liable for, and shall forfeit the full
amount of stand rental (whether paid or not) together with the full cost of any additional services ordered.
FOR STANDS BOOKED AFTER 3 June 2013 (THE DUE DATE FOR FINAL PAYMENT)
a) Payment in full must be received with the booking.
b) No later than 7 days after the exhibitor is sent Notification of Stand Allocation –
the exhibitor is liable for and shall forfeit 25% of the stand rental together with the full cost
of any additional services ordered.
c) More than 7 days after the exhibitor is sent Notification of Stand Allocation –
the exhibitor is liable for and shall forfeit 100% of the stand rental together with the full cost
of any additional services ordered.
THIS IS AN EXTRACT FROM THE EXHIBITOR MANUAL. FULL EXHIBITION RULES AND REGULATIONS RELATING
TO THE EVENT CAN BE FOUND IN THE EXHIBITOR MANUAL.