invitation of quotation for purchase of stationary

TO BE GIVEN BY THE SUPPLIER ON ITS LETTER HEAD
To
The Mission Director,
National Rural Health Mission, Punjab
Prayaas Building, 5 th Floor, Sector 38-B,
Chandigarh
Subject:
Quotation for Supply of Stationery
Dear Sir,
This has reference to your publication in the press. We are
enclosing herewith our offer alongwith duly accepted terms & conditions for
your consideration.
Thanking you,
Yours Sincerely,
Authorized Signatory

Terms & Conditions
1. Every paper/document submitted must be attested and authenticated by the
Authorized signatory of the firm.
2. The quotation should be valid for the period of 90 days after the date of submission
prescribed by the Society.
3. The rates must be indicated exclusive of taxes & as applicable to Govt. Supplies
should be separately indicated along-with the other charges if any. If taxes are not
indicated separately it will be termed as inclusive of all taxes.
4. Quantity can be decreased or increased at the time of supply order.
5. Quoted rates should be F.O.R. Destination i.e. National Rural Health Mission, Punjab,
Paryaas Building, 5 th Floor, Sector 38-B, Chandigarh.
6. No negotiation will be regarding price & specifications.
7. Earnest money of Rs. 10,000/- in the shape of Bank Draft in favour of State Health
Society, Punjab payable at Chandigarh must be accompany the quotation. Bids not
accompanied by earnest money will be rejected straightway.
8. The earnest money of the unsuccessful bidders will be refunded after the opening of
the bids. The earnest money of the successful biders will be retained and shall be
released only after satisfactorily execution of the work order. No interest shall be paid
on the earnest money.
9. Delivery period is 7 days from the issue of award letter.
10. Late penalty charges @ 0.5% per week max. up-to 10% will be imposed for late
supply of goods over and above delivery period specified.
11. The material will be inspected by this office before accepting.
12. The supplier must give a certificate on his quotation from that his firm has never been
blacklisted by the Central Govt., any State Govt., DGS&D or any other Govt.
undertaking for the material he is quoting now.
13. The bidder must enclose a certificate that the rates quoted are the lowest & neither has
been quoted at lower than these to any other Deptt.
14. The purchaser and supplier shall make every effort to resolve amicably by direct
informal negotiation any disagreement or dispute arising between them under or in
connection with the contract.
If after 30 days from the commencement of such informal negotiations the purchaser
and the supplier have been unable to resolve amicably the contract dispute either party
may require that the dispute be referred for resolution to Secretary Health, Punjab
who or his nominee will act as a sole Arbitrator and his decision will be binding on
both purchaser and supplier.

15. The Mission Director, National Rural Health Mission, Punjab reserves the right to
reject any quotation or all the quotations without assigning any reason.
16. Material should be as per specifications prescribed in the schedule of requirement
enclosed as Annexure-1.
17. Each item will be evaluated separately.
18. Packing – The supplier shall provide such packing of the goods as is required to
prevent their damage or deterioration during transit to their final destination as
indicated in the supply order.
19. Quotation must be in a sealed envelop superscripting “Quotation for supply of
Stationery not to be opened before 22/08/2012 at 11:30 AM should reach this office
as per the date & time mentioned in the publication.
20. Copy of PAN No (PAN Card) must be attached.
Encl: As stated above.
ACCEPTED
FULL NAME:
COMPLETE ADDRESS OF THE FIRM:
Signatures

Sr.
No.
LIST OF STATIONARY ITEMS
Items Quality / Brand of Item Volume Qty.
1 Bulldog Clip Big Bambino, 70 mm Boxes 15
2 Bulldog Clip Small Bambino, 41 mm Boxes 15
3 Calculator Citizen CT 500 Nos 20
4 CD Marker Luxor Nos. 50
5 CD's (Read only) Moserbear with plastic cover Nos 500
6 Cello Tape Wonder 1" (50 Mtr) Nos 200
7 Cello Tape Brown Big Nos. 100
8 Colin Colin Nos. 50
9 Cutter Natraj with sample Nos 50
10 Duster
Reputed Nos. 500
Size 20”x20” inch.
11 DVD's (Read only) Moserbear with plastic cover Nos 300
12 Envelops (A3 Size) Yellow inside plastic coated Nos 1500
13 Envelops (A4 Size) Yellow inside plastic coated Nos 1500
14 Envelops size 11”x5” Sheesh Mahal Boxes 50
15 Envelops size 9”x4” Sheesh Mahal Boxes 50
16 Eraser medium size Apsra (Non Dust) Nos 100
17 Fax Roll Panasonic KX-FP70-71 Nos. 20
18 Fevicol Standard, 150 ML Bottles 25
19 File Covers Plastic Neelgagan A4 Size (with Strip) Nos 1000
20 File Covers Index Superior corporate Nos 200
21 File Covers Office No. 400 with NRHM Logo Nos 5000
22 Flags De'mat (multi color) Pkts. 500
23 Flapper Card Board Best Quality Nos. 500
Size 13”x9.5” inch.
24 Flappers
Best Quality Nos. 5000
Size 21”x3.5” inch.
25 Fluid –Pen Bambino Nos. 100
26 Glue Stick Kores / Corporate, 25 gms Nos. 50
27 Gum Bottles Kores (150 ml) Nos. 25
28 Highlighter Luxor Nos. 100
29 L-Folders Neelgagan with NRHM Logo & Nos. 2500
Address printing
30 Note Pad 33 Nos. (Neelgagan) Nos 400
31 Paper - A4 Copy Power (Bilt) 75 gsm Reams 700
32 Paper Noting 500 Sheets 85 gms Reams 200
33 Paper-FS Copy Power (Bilt) 75 gsm Reams 500
34 Pen Ball (Blue & Reynold 0.45 Nos. 550
Black)
35 Pen Drives (4 G.B) Scandisk / Kingston Nos. 25
36 Pen Drives (8 G.B) Scandisk / Kingston Nos. 25
37 Pen Jel (Blue, Black Montex Pointer Nos. 300
& Red)
38 Pen Pilot (Blue & V 07 Luxor mark on cap Nos. 250
Black )
39 Pencils Natraj Nos. 500
Annexure-1
Rate
quote

40 White Board Marker Luxor Nos 100
41 Pins Clip (Plastic
Coloured)
Reputed Boxes 20
42 Printer Cartridge HP 88-A Nos 25
43 Printer Cartridge HP 36-A Nos 10
44 Printer Cartridge HP 12-A Nos 10
45 Printer Cartridge HP 78-A Nos 5
46 Punching machine
(Single)
Kangaro Single Hole Puncher Nos. 20
47 Register (200 Pgs) 8 Qr Neelgagan Deluxe Nos. 50
48 Register (300 Pgs) 4 Qr Neelgagan Deluxe Nos. 50
49 Register (Diary) 8 Qr Neelgagan Ledger Paper Nos. 10
50 Scale (Steel) Stainless Steel Standard Nos. 25
51 Scissor 6.3 inch Dexian Nos 10
52 Sharpener Natraj or Reputed Nos. 50
53 Re-Stick Notes Oddy Pkts. 50
54 Stapler Big Kangaro No 10D Nos. 25
55 Stapler small Kangaro No HD 45 Nos. 25
56 Tags
Best Quality Pkts. 250
Size 7 inch. white
57 Staples No. 10 Kangaro Pkts. 100
58 Staples No. 24/6 Kangaro Pkts. 100
59. Subject NoteBook Bilt Matrix 160 pages,
21.6x14cm
No. 25
Note: Quantity can be decreased or increased at time of Supply order.
Please check before you submit the quotation for the following documents, please (√) against
each.
1. Earnest Money in the form of Demand Draft Yes No
2. Bid Validity for 90 days Yes No
Signatures
Full Name_______________________
COMPLETE ADDRESS OF THE FIRM