Tender Form - punjab national rural health mission

Amended Dates regarding Submission/Opening of TenderTender1. Steam Cleaning2. Equipment/material/medicine/lab consumables/reagants tenderThe above tenders have been published in leading newspapers.response to all the queries raised in Pre-bid meeting held on dated 11.01.12 forTender (Sr. No.1) and 12.01.2012 for (Sr. No.2) respectively have already beenplaced on the website (pbnrhm.org).The following dates have been extended for the tenders.Steam Cleaning tender 1. Last date of submission 31.01.2012upto 05.00PM2. Time and date for opening of bids06.02.2012 at 01.00PMEquipment/material/medicine/labconsumables/reagants tenderThe1. Last date of submission 31.01.2012upto 05.00PM2. Time and date for opening of bidsremains the same.Other terms and conditions remain the same. Bidders are requested tokindly check the website for any updations in future.Sd/-Director Health & Family Welfare

A pre-bid meeting was held on 11.1.2012 in the committee room of o/o mission director(nrhm) pb, sector 38-b, chd at 3:00 pm regarding purchase of steam cleaning system inwhich following clarifications had been made by the department :1. The turn over of the company should be 1 crore for the last three years.2. The working time of the equipment (Steam Cleaning System) should be continuosminimum two hours.3. The minimum warranty period of the equipment (Steam Cleaning System) shouldbe of three years.4. The Performance Security should be 5% (instead of 10%) of the total amount ofthe supply order. Other conditions should remain the same.Note : The committee has seen and certify that there is no violation of rules ofState Health Society Punjab.--sd--Director Health and Family Welfare Punjab

State Health Society, PunjabNational Rural Health Mission(PUNJAB GOVT. UNDERTAKING)MISSION DIRECTOR , NRHM PUNJABPRAYAAS BHAWAN SEC-38B, CHANDIGARHTel.No. 0172-4012013TENDER FOR SUPPLY OF STEAM CLEANING SYSTEMUNDER NRHM1

OFFICE OF MISSION DIRECTOR, NATIONAL RURAL HEALTH MISSION, PUNJABPRAYAAS BHAWAN, SEC. 38 B CHANDIGARH, Tel.No. 0172-4012013Bid Ref. No. -Date of commencement of Sale of BiddingdocumentsLast date for Sale of BiddingDocuments: 23-12-201123-01-2012Pre Bid Conference :11 January 2012 at 3:00 PMCommittee Room, NRHM, 5 th Floor, ParyaasBhawan, Sec-38 B, ChandigarhLast date & time for receipt of BidsTime & date of opening of Bids: 23-01-2012 till 11:00 AM: 24-01-2012 at 1:00PMPlace for opening of bids:Committee Room, NRHM, 5 th Floor, ParyaasBhawan, Sec-38 B, ChandigarhAddress for Communication :Mission Director, State Health Society,Punjab, NRHM,5 th Floor, Paryaas Bhawan, Sec-38B,Chandigarh.2

TENDERS FOR SUPPLY OF STEAM CLEANING SYSTEM FOR NRHMSection-I: Eligibility Criteria1. Sealed Bids in two separate covers (Technical bid and Price bid) in duplicate willbe received till 23-01-2012 till 11:00 AM by the Mission Director, NRHM, Punjab,Chandigarh for STEAM CLEANING SYSTEM (As per schedule of requirement andtechnical Specifications attached). The firm will submit the item-wise tender whichshould be super-scribed as “Tender for the procurement of Steam CleaningSystem” and further the firm should submit the tender in two bid systems i.e.“Technical Tender” and “Financial Tender” separately and both envelops shouldbe put in one main envelop failing which the tender will be rejected straightway.No bidder should submit one tender for more than one item, if any firm found toquote more items in one tender than the tender should be rejected straightway.2. Qualification Criteria for Eligible Bidders: The bidder shall be Original Manufacturer ortheir Authorized agents/dealers.(a) Bids of bidders quoting as authorized representative of the original Manufacturer can beconsidered, provided the bidder furnishes a legally enforceable authorization from the OriginalManufacturer in the prescribed form (Annexure- V).(b) Bidder should also provide Authorization/ undertaking of Warranty obligations as perconditions of the contracts for Steam Cleaning System from the Original Manufacturers as perprescribed form (Annexure- V)3. Bidding documents may be obtained from the above office between 10:00 a.m. to 4:00 p.m. onall working days.4. Bidder should read all the terms and conditions of the bid document properly before submittingthe tender.5. The firm should have the minimum turn over of Rs 1.00 crores for the last three years3

mentioned on Annexure- I and a turn over certificate as per Annexure-I duly attested byChartered Accountant must also be attached with the bid.6. Bids must be accompanied by an Earnest Money Deposit amounting to Rs. 8,00,000/- in theshape of Demand Draft only drawn in the favour of “State Health Society, Punjab” payable atChandigarh failing which bid shall be rejected straightway.7. Bids will be opened in the presence of bidders/their representatives who prefer to attend on thespecified date and time.8. At any time prior to the date of submission of bid, NRHM may, for any reason, whether at itsown initiative or in response to a clarification requested by a prospective bidder, modify thebidding documents by an amendment. All prospective bidders who have received the biddingdocument will be notified of the amendment in writing/online updation and that will be bindingon them. In order to allow reasonable time, for taking the amendment into account, NRHMmay at its discretion, extend the date and time for submission of bids.9. The bid and all correspondence and documents shall be in English Language.10. Interested eligible bidders may obtain further information from the office of the NRHM.11. The bidder firm should not have been blacklisted/debarred by any State Govt. Organization orCentral Govt. organization. The bidder should also submit an affidavit that the bidder has notbeen blacklisted/debarred by any state Govt. / Central Govt. Organization (as per formatprovided at Annexure-IX).12. The bidder should have at least three years Market Standing and the proof of the supply of thequoted item must also be attached with the technical tender.13. Rates should be quoted at F.O.R destination which should be anywhere in the State of Punjab.14. Offers are to be submitted in two separate envelopes super scribed as “Financial Tender” and“Technical Tender”.15. Any tender which is not on the proper tender form, will not be considered.16. Tender received after the time and date specified for receipt of tenders will not be entertained.17. Contract once concluded shall be valid for one year from the issuance of the award.4

18. In complete or conditional offer incorporating price maintained and force majeure etc. will notbe entertained.19. The detailed specifications of Steam Cleaning System are enclosed with this document asAnnexure-X.20. The quantity mentioned in the schedule of requirement is tentative quantities and can beincreased / decreased by 25%.Section-II: Procedure for Submission of bidsTECHNICAL BID (COVER A)1. The bidder should furnish, along with bid, the following for the items tendered in a separatecover hereafter called “Cover A”.a) Bid Security (Earnest Money Deposit) should be deposited in the form of Bank/Demand Draftdrawn in favour of State Health Society, Punjab payable at Chandigarh.b) Documentary evidence for the constitution of the bidder organization/firm such asMemorandum and Articles of Association, Partnership deed etc. with details of the Name,Address, Telephone Number, Fax No., Email address of the firm and of the MissionDirector/Partners/ Proprietor.c) Authorization like power of attorney, resolution of board, for the senior officer of the companywho has signed the tender documents and the bid. In case of partnership firm authority likepower of Attorney for the partner who has signed the bid and in case of sole proprietorship thebid should be signed by the sole proprietor.d) Detail of other institutional orders executed by the bidder during last three years.e) Annual turnover statement for the last 3 years in the format given in Annexure-I certified byChartered Accountant.f) Copies of Latest Income Tax returns/PAN No/Sales Tax Number.5

g) Declaration Form in Annexure-IV for acceptance of all Tender conditions.h) In case where the bidder is Authorized Agent, the Authorization Form as per Annexure-Vmust be attached with the bid.i) In case where the bidder is Original manufacturer, the bidder must have manufactured andsupplied satisfactorily similar item to the extent of at least 80% of the total quantity, in the lastthree years as on the last date of the month preceding the bid opening date. There should not beany adverse report on the functioning of the item for at least two years on the date of bidopening.j) The bidder shall submit a Checklist (Annexure-XI) for the list of documents enclosed withtheir page number. The documents shall be serially arranged as per this Check List and shall besecurely tied or bound.2. The above documents should be submitted in a separate cover super scribed as “Cover A”,“Tender for supply of Steam Cleaning System” for Programme of NRHM in the State ofPunjab due on 23-01-2012 at 11:00 AM addressed to the Mission Director, NRHM, 5 th Floor,Prayaas Bhawan, (Punjab)3. The detailed specifications of Steam Cleaning System are enclosed with this document atAnnexure X.4. 90% payment would be released when the successful bidder would delivered and installedthe material at the concerned consignees in the State of Punjab and submit the verified billsfrom the concerned consignees along with the inspection note. Balance 10% payment shallbe released after the satisfactory report received from the concerned consignees.5. The firm should quote the price of the item in Indian Currency only.6. A pre bid meeting should be done with the interested bidders on dated 11 January 2012 at3:00 PM in the Office of Mission Director (NRHM), Room No. 2, Committee Room,Prayas Building, Sector 38-B, Chandigarh. Every bidder who wishes to quote this tender isrequested to attend this meeting.7. List of Service Centers of the manufacture in the State along with complete address anddetails.8. Certificates like US FDA approved CE Mark, BIS certificates or International equipments6

standard to the quoted equipments or as applicable.9. For imported equipment, the custom duty shall be borne by the bidder.10. The department can also issue part supply orders.11. The warranty period of the Steam Cleaning System should not be less than 2 years.12. The spare parts of the Steam Cleaning System should be available in the market minimumup to 5 years.13. At the time of quoting the Financial Bid, AMC charges for the next three years aftercompletion of the warranty period may also be quoted. The average rate of AMC would betaken in account while determining the L1.14. The model offered for the quoted Steam Cleaning System should be latest and the notrefurbished. The spare parts of Steam Cleaning System must be available genuineperiod as decided by the office.15. Unsealed quotations shall be rejected straightway.16. Original brochures of the quoted model highlighting the technicalfeatures/specifications of Steam Cleaning System quoted vis a vis technicalspecifications of the tenders check the contradity of quoted model to the technicalspecification to the NIT. Apart from the alone the bidder should also submit a detailedcompliance statement for quoted model specification deviation if any with thetechnical specification of the tenders.PRICE BID-COVER-“B”17. Bid should be clearly typewritten and every correction in the bid should invariably be attestedwith full signature by the bidder with date, failing which the bid will be ineligible for furtherconsideration. There should be no overwriting/Corrections with fluid.9. The rate quotation of the quoted item should be submitted in a separate sealed cover Superscribed as COVER-B”– Financial Tender for supply of Steam Cleaning System for NRHMProgramme in the State of Punjab due on 23-01-2012 at 11:00 AM.10. a) The rate should be quoted as per Bid form, Annexure-VIIb) The rate quoted should be for the unit and specifications given. The bidder is strictly7

prohibited to change/alter specifications.c) Each page of the price bid should be duly signed by the bidder with office seal.“Cover-B” should also be addressed to the Mission Director, NRHM, Prayaas Bhawan, 5 th Floor,Sector-38B, Chandigarh.PROCEDURE FOR SEALING AND SUBMISSION OF BIDS11. The Cover A & Cover B in duplicate should be separately sealed, and both these covers shallbe kept in a sealed cover. The bids should reach the Mission Director, NRHM, PrayaasBhawan, 5 th Floor, Sector 38-B, Chandigarh on or before the date and time specified. TheCovers should be sealed and submitted as per following procedure:Technical Bids (cover “A” Original) Sealed envelopPrice Bids (Cover “B” Original) Sealed envelopBoth the above separately sealed covers should be put in one single Sealed Envelop and Superscribed as Original Bid Cover A and Cover B of Tender for supply of Steam Cleaning System forNRHM Programme in the State of Punjab due on 23-01-2012.Similarly technical bids (Cover “A”) duplicate Sealed envelope and Price Bids (Cover “B”)duplicate sealed envelope should be put in one single envelop and super scribed as Duplicate bidsCover A and Cover B of Tender for supply of Steam Cleaning System for NRHM Programme inthe State of Punjab due on 23-01-2012.Both the above envelops i.e. Original Bid and Duplicate bids should be put in one singleenvelop super scribed as Tender for supply of Steam Cleaning System for NRHM Programme inthe State of Punjab due on 23-01-2012. Original and Duplicate. Bids will be opened at NRHM on the date and time specified in the presence of therepresentatives of the bidders who prefer to attend bid opening. Cover “B” of the bidders meeting eligibility criteria, evaluated on the basis of the detailsfurnished by the bidders in Cover “A” will alone be opened and the date and time of opening of Cover8

“B” will be intimated to only such eligible/short listed bidders. The cover A&B along with outer cover should be supplied in duplicate. It should be subscribedon the each envelop original and duplicate. The original and duplicate bid should carry both cover A &cover B as per the procedures specified above. Only original bids will be opened. The duplicate bidswill be kept in the sealed cover till the execution of the contract. In case of any discrepancies arisingthe duplicate envelop will be opened in presence of a committee. The notification for opening ofduplicate bid will be made to the bidder inviting to join the duplicate bid opening process. In case thebidder does not turn up on the bid opening day, the committee will open the bid and its decision will befinalNOTE: -ANY BID WHICH IS NOT SUBMITTED IN DUPLICATE IN ACCORDANCEWITH THE ABOVE PROCEDURE SHALL BE REJECTED9

Section-III: Procedure for Evaluation of bids1) Technical Bid Cover “A”: On the basis of the documents submitted by the bidder in cover “A” thecommittee will check whether the bidder meets the eligibility criteria and whether the offer of thebidder meets the requirements of the tender.2) Price Bids Cover “B”: The price bids of the bidder meeting the eligibility criteria as per documentssubmitted in cover “A” will be evaluated as under:The bidder is required to quote only a single price.Section-IV: OTHER TERMS AND CONDITIONSBID SECURITY (EARNEST MONEY DEPOSIT)1. Each bid must be accompanied with a bid security (EMD) for the amount indicated above in theform of Demand Draft favouring State Health Society-Punjab, payable at Chandigarh. BidSecurity submitted in any other form will not be accepted. Any bid submitted without BidSecurity in accordance with this clause will be rejected. The Bid Security amount of the successfulbidder will be retained by NRHM till the completion of the tender process/period. The Bid Securityof unsuccessful bidder would be returned after finalization of the tender. The Bid Security amountwill not carry any interest. If the successful bidder fails to execute the agreement and or depositthe performance security (Security Deposit) within the specified time, or withdraws his bid withinthe validity period of the bid, this bid security amount will be forfeited. No exemption is availableto any organization from submission of bid security and bids not accompanied by the requisite bidsecurity will be rejected outright.PERFORMANCE SECURITY (SECURITY DEPOSIT)2. The Successful bidder shall within 14 days of the issuance of Notification of Award submitPerformance Security Deposit equivalent to 10% of the Gross value of Award (inclusive of alltaxes). The Performance Security shall be denominated in Indian Rupees and shall be in one of thefollowing forms a) An irrevocable bank guarantee issued by a nationalized/ scheduled bank locatedin India in the format provided in the Bidding Documents (Annexure –VI) ; or b) BankDraft/Demand Draft drawn in favour of “State Health Society, Punjab” payable at Chandigarh.This performance security amount will be refunded after satisfactory completion of warranty10

period. The performance security amount will not carry any interest if provided in cash. However ifprovided in shape of Bank Guarantee the validity of Bank Guarantee should be valid for 60 daysbeyond the warranty period, the Bank Guarantee valid for a shorter period will be considered asmajor deviation and could lead to termination of contract and forfeiture of EMD.In addition to other penal action if the supplier fails to perform the services as per terms andconditions of contract, it will lead to termination of the contract and the performance security amountwill be forfeited.PERIOD OF VALIDITY OF BIDS3. Price Quoted should be valid for 90 days from the opening of the Technical bids (Cover “A). A bidvalid for a shorter period will be rejected as non-responsive. NRHM will make every endeavor tofinalize the bids in the original validity period of the bids. However if for any reason, NRHM is notable to finalize the tender within the original validity period of the bids, NRHM may solicit thebidders consent for an extension in the period of bid validity. A bidder may refuse the requestwithout forfeiting their bid security.4. The tentative details of the required Steam Cleaning Systems are shown in Annexure II. Thequantity mentioned is only the tentative requirement and may be increased or decreased by 25% as perthe decision of the Mission Director, NRHM. The rates quoted should not vary with the quantum of theorder or the destination.5. The bidder should quote the rates for the items described as per the specifications (Annexure-X) only.6. Rates should be quoted on door delivery basis according to the unit asked for, No bidconditions like “AT CURRENT MARKET RATES” shall be accepted. No handling, clearing,transport charges etc., will be paid. The deliveries should be made as stipulated in the purchase orderplaced with successful bidders.(a)If at any time during the period of contract, the price of tendered items is reduced orbrought down by any law or Act of the Central or State Government or by the bidderhimself, the bidder shall be morally and statutorily bound to inform the Mission11

Director, NRHM, Punjab, Chandigarh immediately about such reduction in thecontracted prices. The Mission Director, NRHM, Punjab, Chandigarh is empowered tounilaterally effect such reduction as is necessary in rates in case the bidder fails tonotify or fails to agree for such reduction of rates.(b)(c)In case of any enhancement in Excise Duty or levying of Excise Duty afresh due tostatutory Act of the Government after the date of submission of tenders and during thetender period, the additional or fresh excise duty so levied will be allowed to be chargedextra as separate item without any change in price structure approved under the Tender.For claiming the enhancement of additional cost on account of the increase in ExciseDuty, the bidder should produce:(i) A certificate from the Excise authority concerned certifying that theitems supplied falls under particular tariff and the rate of excise duty charged.(ii) Invoices drawn as per Excise rules for the items supplied shall beproducedIn case the successful bidder has been enjoying excise duty exemption on any criteria ofTurnover etc., such bidder will not be allowed to claim excise duty at later point oftime, during the currency of contract, when the excise duty is chargeable on goodsmanufactured.7. (a) The price quoted by the bidders shall not in any case, exceed the controlled price, ifany, fixed by the Central/State Government and the Maximum Retail Price (MRP). TheMission Director, NRHM, Punjab, Chandigarh, at its discretion, will exercise the right to revisethe price at any stage so as to conform to the controlled price or MRP as the case may be. Thediscretion will be exercised without prejudice to any other action that may be taken against thebidder.(b) The bidder should submit an affidavit with the bid that the rates quoted in thetender are not higher than those quoted to any other Central/State Govt.organization or rate contract for the same model (as per format provided at Annexure-VIII).8. The rates quoted and accepted will be binding on the bidder for the stipulated period and on noaccount any increase in the price will be entertained till the completion of the tender period.12

No bidder will be allowed at any time on any ground whatsoever to claim revision of ormodification in the rates quoted by him. The representation of the bidder that clerical error,Typographical error etc. has been committed in the bid and request for revision shall not be consideredafter opening of the bid. Conditions such as “SUBJECT TO AVAILABILITY” “SUPPLIES WILL BEMADE AS AND WHEN SUPPLIES ARE RECEIVED” etc., will not be considered under anycircumstances and the bids of those who have placed such conditions shall be treated as incompleteand such bids, shall be summarily rejected.DEMONSTRATION9. The bidder will have to give demonstration of the quoted Steam Cleaning System atChandigarh at any time desired by the committee of purchaser’s office before finalizing the bids at thecost and expenses of the bidder. The bidder is requested to keep the quoted Steam Cleaning Systemready for demonstration at any time.10. The Model offered should be latest and not re-furbished.WARRANTY11. The bidder shall supply only new, unused goods without defect arising from material,workmanship or from any act or omission of the supplier that may develop under normal use of thesupplied goods and shall provide comprehensive warranty for a period specified in the TechnicalSpecifications.a) During the warranty period the bidder will be responsible for ensuring that the Steam CleaningSystems are maintained in good working condition. Replacement of defective parts of the SteamCleaning System itself or rectification of defects is done promptly free of cost.(b) The bidder will provide a list of its service centers in the various parts of the State of Punjabwho would be attending the after sale complaints along with complete address, concerned responsiblepersons and their phone numbers, whereas applicable.13

NOTIFICATION OF AWARD12. (a) The Purchaser will award the Contract to the successful Bidder whose bid has beendetermined to be Responsive/Substantially Responsive and has been determined as the lowestevaluated bid, provided further that the Bidder is determined to be qualified to perform theContract satisfactorily.(b) The purchaser will issue notification of Award to the lowest evaluated bidder which willtantamount to formation of Contract and will be governed by all the terms and conditions stipulated inthis Bid document.PACKING13. The ordered items shall be supplied in adequate packaging to prevent damage or deteriorationduring transit to the final destination. The packing shall be sufficient to withstand, without limitation,rough handling during transit and exposure to extreme temperature and open storage.INSPECTION14. The Mission Director, NRHM and or his authorized representative(s) have the right to inspectthe factories of those companies who have quoted for this tender, before, accepting the rate quoted bythem or before releasing any order(s) or at any point of time during the continuance of tender and hasalso the right to reject the tender or terminate/cancel the orders issued or not to reorder based on factsbrought out during such inspections.15. The Steam Cleaning System will be inspected by the inspection team/agency nominated by theMission Director, NRHM at Pre-Delivery stage. The supplier will offer 100% inspection of the SteamCleaning System before the dispatch of the Steam Cleaning System well in advance. The suppliers areadvised to offer inspection of the Steam Cleaning System within the stipulated period as mentioned insupply order. The committee/Agency will inspect the Steam Cleaning System to confirm the supply ofthe Steam Cleaning System as per the specifications, specified in the purchase order/biddingdocuments. Such Committee/Agency will issue the Inspection Report (IR) which will form the base foracceptance/rejection of the Steam Cleaning System.16. The right of purchaser to inspect/test the Steam Cleaning System if deemed necessary andreject the Steam Cleaning System if found not conforming to specification at any point of time after14

the supply of Steam Cleaning Systems shall in no way be affected by the fact that the Steam CleaningSystem has already been inspected/tested by the purchaser.17. Steam Cleaning System, which do not meet quality requirements, shall render the relevantsupplies liable to be rejected. If the Steam Clean Systems do not conform to statutory standards/specifications the supplier will be liable for relevant action under the existing laws, and would beresponsible for removing the entire stock back within a period of 21 days of the issuance of the letterfrom the purchaser. The stock shall be taken back at the expense of the supplier. The supplier for theproduct could be blacklisted and no further supplies accepted from him till he is legally cleared. Thesupplier shall also not be eligible to participate in NRHM, (Punjab) tenders for supply of such item fora period of five subsequent years or for the period as deemed fit by Mission Director, NRHM.18. The decision of the MD, NRHM-PB, Chandigarh, or any Officer or agency authorized by him,as to the quality of the supplied items shall be final and binding.ACCEPTANCE OF TENDER19. The Mission Director, NRHM, Punjab reserves the right to reject the tenders or to accept thetenders for the supply of Steam Cleaning System without assigning any reason.20. The acceptance of the tenders shall be communicated to the bidder in writing/uploaded on thewebsite.DELIVERY CONDITIONS21. Delivery is F.O.R. Destination at anywhere in the State of Punjab within 45 days from theissuance of Award.22. If the supplier fails to execute the purchase order within the stipulated time, the NRHM,Punjab, Chandigarh is empowered to make emergency purchases and claim the difference in total costfrom the supplier in addition to other penal remedies.23. The deliveries shall be made strictly as per the purchase order.VALIDITY OF RATES AFTER ACCEPTANCE OF TENDER24. The rates quoted for Steam Cleaning System in respect of Successful bidder should be valid for one15

year from the date of issuance of Notification of Award”.PAYMENT PROVISIONS25. (A) Payment of Steam Cleaning System:On delivery: 90% payment would be released when the successful bidder would supply the SteamCleaning System at the concerned consignees in the State of Punjab and submit the verified bills fromthe concerned consignees along with the following documents :i. The invoice in triplicate duly verified by the consignee.ii. Manufacturers/Suppliers Warranty Certificates, whereas applicable.iii. Inspection Certificate.iv. Acknowledgement of receipt of Steam Cleaning SystemBalance 10% payment shall be released after the satisfactory report received from the concernedconsignees.26. LIQUIDATED DAMAGESSubject to force majeure conditions, if the Supplier fails to deliver the Steam Cleaning Systemand perform the services within the scheduled delivery period, Liquidated damages at 0.5 percent ofthe purchase order price per week or part thereof will be levied for the delayed period, subject tomaximum of 10 percent of the Purchase order price. Once the maximum levy is reached the purchasermay consider termination of the Contract.PENALTIES27. Furnishing of any wrong information, declaration, forged documents or false affidavit by thebidder to win the tender may lead to forfeiture of EMD submitted by such bidder and the bidder mayalso be Blacklisted for participating in any tender floated by the NRHM either permanently or for aspecified period of time as deemed fit by the Mission Director, NRHM, Punjab, Chandigarh.28. If the successful bidder fails to execute the Award and /or deposit the required performancesecurity deposit within the time specified or withdraws his tender after the intimation of the acceptance16

of his tender has been sent to him owing to any other reasons, he is unable to undertake the contract,his contract will be cancelled and the Earnest Money Deposited by him along with his tender shallstand forfeited to the NRHM-Pb., Chandigarh. and he will also liable for all damages sustained by theNRHM by reasons of breach such as failure to provide services not conforming to the tenderspecifications, including the liabilities to pay any differences between the prices accepted by him andthose ultimately paid for the procurement of the services concerned. Such damages shall be assessedby the Mission Director, NRHM, Punjab, Chandigarh whose decision is final in the matter. TheEarnest Money Deposit/ Performance Security of the bidder may also be forfeited in case thebidder submitted any wrong information/Affidavit in the bid.29. If the supplier fails to deliver the Steam Cleaning System/perform the services within thestipulated delivery period or within any extension period granted by the Purchaser, the purchaser willbe at liberty to terminate the Contract without prejudice to any other Rights that the purchaser mayhave against the supplier as per provisions of the Contract.30. The Mission Director, NRHM-Punjab, Chandigarh will be at liberty to terminate withoutassigning any reasons thereof, the contract either wholly or in a part on 30 days notice. The bidder willnot be entitled for any compensation whatsoever in respect of such termination.31. Non performance of contract provisions may disqualify the successful bidder to participate inthe tender for the next five yearsFORCE MAJEURE32. Force Majeure means an event beyond the control of the supplier and not involving thesupplier’s fault or negligence and not foreseeable. Such event may includes but are not limited to, actsof the purchaser either in its sovereign of contractual capacity, wars or revolutions, fires, floods,epidemics, quarantine restrictions and freight embargoes. If a Force Majeure situation arises, theSupplier shall promptly notify the Purchaser in writing of such condition and the cause thereof. ThePurchaser shall evaluate the situation and may at its discretion extend the Supplier’s time forperformance, with or without liquidated damages, in which case the extension shall be ratified by theparties by amendment of Contract. Unless otherwise directed by the Purchaser in writing, the Supplier17

shall continue to perform its obligations under the Contract as far as is reasonably practical and shallseek all reasonable alternative means for performance not prevented by the Force Majeure event.SAVING CLAUSE33. No suit, prosecution or any legal proceedings shall lie against NRHM, or any person for anythingthat is done in good faith or intended to be done in pursuance of tender.34. In the event of any dispute arising out the tender such dispute would be subject to the jurisdictionof the Civil Court within the Chandigarh35. If Government of India or State Government approves any source like DGS&D or other ratecontract, then the State Health Society Punjab is free to purchase any item directly from that sourceand State Health Society Punjab reserves the right to withdraw any item from tender at any stage.--sd--Mission Director (NRHM) Punjab,Chandigarh18

ANNEXURE -IANNUAL TURN OVER STATEMENTThe Annual Turnover of M/s ___________________________________________ for the pastthree years are given below and certified that the statement is true and correct.Sr. No. Year Turnover ( Rs. in Lakh)1. 2008-20092. 2009-20103. 2010-2011Total =Average Annual Turnover - Rs. ______________ Lakh.Date: Signature of Auditor/Chartered Accountant Seal: (Name in Capital)19

ANNEXURE-IISCHEDULE OF REQUIREMENTSSr.No.Description of Steam CleaningSystemQty.requiredDelivery Schedule1. As Annexure - X 11620

ANNEXURE – IIIPROFORMA FOR PERFORMANCE STATEMENT(FOR A PERIOD OF LAST 3 YEARS) Name of bidder___________________________________OrderPlaced by(FullAddress ofPurchaser/consignee)OrderNumberandDateDescriptionandquantity oforderedSteamCleaningSystemValueofOrder(Rs.)Date of completionof ContractAs percontractCompltd.dateRemarksindicatingreasonsfor delayif anyHave the goodsbeenfunctioningSatisfactorilyattachdocumentaryproof) **1 2 3 4 5 6 7 8Signature and Seal of the Tenderer: __________________________________** The documentary proof will be certificate from the consignee/end user with cross reference oforder No. and date in the certificate along with a notarized certificate authenticating thecorrectness of the information furnished. If at any time, information furnished is proved to befalse or incorrect, the earnest money furnished will be forfeited and the bidder may beblacklisted / debarred either indefinitely or for period as deemed fit by Mission Director, NRHM21

ANNEXURE-VMANUFACTURER’S AUTHORIZATION FORMNo. _______________ Dated ________________ToDear Sir, Bid Ref. No. _________________________________________________We ______________________________________________ who are established and reputablemanufacturers of ______________________ having factories at ______________________Registered office at _________________________ possessing Manufacturing Licence No._____________________________, dated _____________, valid upto__________________________ (copy enclosed) do hereby authorize M/s_________________________________________________ (Name and Address of Representative) tosubmit a bid, and subsequently negotiate and sign the contract with you against the above mentionedtender.No company or Firm or individual other than M/s ______________________________ are authorizedto bid, negotiate and conclude the contract in regard to this business against this specific tender.We hereby extend our full guarantee and warranty as per the tender conditions for the Steam CleaningSystems offered for supply against this invitation for bid by the above firm.Your faithfully,23

ANNEXURE -VIPERFORMANCE SECURITY FORMTo: (Name of Purchaser)WHEREAS ................................................................... (Name of Supplier) hereinafter called "theSupplier" has undertaken , in pursuance of Contract No............ dated,........... 20... tosupply...................... .................................................(Description of Goods and Services) hereinaftercalled "the Contract".AND WHEREAS it has been stipulated by you in the said Contract that the Supplier shall furnish youwith a Bank Guarantee by a recognized bank for the sum specified therein as security for compliancewith the Supplier's performance obligations in accordance with the Contract. AND WHEREAS wehave agreed to give the Supplier a Guarantee: THEREFORE WE hereby affirm that we are Guarantorsand responsible to you, on behalf of the Supplier, up to a total of.......................................................................... (Amount of the Guarantee in Words and Figures) andwe undertake to pay you, upon your first written demand declaring the Supplier to be in default underthe Contract and without cavil or argument, any sum or sums within the limit of ................................(Amount of Guarantee) as aforesaid, without your needing to prove or to show grounds or reasons foryour demand or the sum specified therein.This guarantee is valid until the ........day of...................20......24Signature and Seal ofGuarantors ...............................................................................................Date......................20……..Address:........................................................................................

ANNEXURE -VIISr.NoItemDescriptionPRICE SCHEDULE (TO BE SUBMITTED WITH PRICE BID ONLY)ExfactorycostExciseDutySale Tax/VAT asapplicablefor Govt.Supplies/ anyAdditionalImport orCustomsdutyOtherincidentalcharges(Pl.specify)TotalLandedCost(FORDestination)Quantity inUnit as perpackingspecification1 2 3 4 5 6 7 8 91 SteamCleaningSystemTotalValue(x)Total Cost= Total Quantity x Col.(9) = Rs…………./-Note:(a) In case of discrepancy between unit price and total price, the unit price shall prevail.Total Bid Price in Rs.___________________________ InWords ______________________________________Signature of Bidder ____________________________Name _________________________________________Business Address _____________________________Place: ____________________Date: _____________________• Octroi Exemption Certificate will be made available by the Purchaser.• The Requisite certificates for tax exemption regarding Govt. supplies will also be madeavailable.• Rate should be quoted only in Indian Rupees.• In case of imported Steam Cleaning Systems bidder will bear exchange risks/gains on eitherway.25

• The evaluation of the Imported goods will be made after adding any additional custom duty (ifapplicable) and transportation charges and any other incidental charges up to destination26

ANNEXURE-VIIIPROFORMA OF AFFIDAVIT REGARDING QUOTED RATESI_____________________________S/O,W/O_______________________________________________, (Designation of Deponent) of (name and complete address of the bidder firm) is authorizedsignatory of the firm (Name of the bidder firm) , do hereby solemnly affirm and declare asunder:¬That the rates quoted to National Rural Health Mission, Punjab against Bid Reference No.________________________ are not higher than those quoted to any other Govt.Undertaking/DGS&D or approved in any prevailing Rate Contract for the same model.DEPONENTVERIFICATIONVerified that the contents of the above affidavit are true to my knowledge and belief and nothinghas been concealed therein.DEPONENT27

ANNEXURE-IXPROFORMA OF AFFIDAVIT REGARDING BIDDER NOT BLACKLISTED/DEBARREDI_____________________________S/O, W/O____________________________________________,(Designation of Deponent) of (name and complete address of the bidder firm) is authorizedsignatory of the firm (Name of the bidder firm) , do hereby solemnly affirm and declare asunder:-That the firm (Name of the firm) or its Directors/Partners/Owners have not been blacklisted ordebarred by any Govt. undertaking.VERIFICATIONDEPONENTVerified that the contents of the above affidavit are true to my knowledge and belief and nothinghas been concealed therein.DEPONENT28

ANNEXURE-XSPECIFICATIONSThe following is the recommended specification of the Steam Cleaning System:S. No. Specifications01. General requirement’s:-02. Generators:-1. The machine should be compact, lightweight, easytransportable.2. The unit must have effective breaking systems for parkingand transport.3. It should be having a full range of cleaning accessories fordifferent type of cleaning task.4. Exposure with remote control should be available.5. There should be an integral vacuum system for liquid and drysuction.1. Boiler (Wattage) should be 3000w (2000+1000).2. It should be stainless Steel type, continuous fill, steamgeneration (6-8 bar pressure) at high temperature (150-200C)with variable steam control.3. Vacuum type should be Integral, motor capacity should be850w to 1000w with exhaust filter sheet.4. Electrical voltage 230v- single phase with machine cordlength 10 m to 12 m.03. Capacity and others:-1. The capacity of the Boiler should be 3-4 liters2. Cold water refill tank should be 5 liters to 6 liters with easy29

fill.3. Vacuum collection tank should be 10-15 liters.4. Chemical tank capacity should be 2.5 - 3.5 liters.04. Standards and safety:-1. The machine must be comply with BIS (ISI) matched orequivalent standards with ISO certificate or Equivalentstandards.2. There should be provision for continuous dry steam thatleaves behind surface dry and not wet.05. 1. Three year comprehensive warranty including parts as wellas accessories and auxiliary units supplied with the mainequipment and five year comprehensive annual maintenancecontract should be provided.2. All accessories & spare parts should be provided with themachine at the time of installation or as and when requiredwith their costing.3. Accessories should be provide with unit i.e. Hose with GunHandle, floor nozzle, floor nozzle Inserts, extension tubes,window Squeegee, steam lance long & short Brass and NylonDetail Cleaning Brush Nozzle for clip on attachments andclip on attachments for Nozzle.TERMS & CONDITIONS:1. The warranty period of Steam Cleaning Systems will be 2 years from the date ofinstallation.30

ANNEXURE – XI CHECK LIST FOR TECHNICAL BID IN “COVER-A”Sr. Particulars 1 Yes/ No/No.NA1. Duly signed & Stamped copy of Tender Document2. EMD in the form of DD shall be kept in anenvelope.3. List of items quoted.4. Duly attested photocopy of Valid ManufacturingLicense for manufacturing of Steam CleaningSystems5. Annual turnover statement Annexure-I6. Manufacturers Authorization Form Annexure V7. Performance Security Form Annexure VIPage No.Remarks8. Performance Statement as per Annexure-III givenin Tender document with copies of ClientSatisfactory Certificate and Purchase orders.9. List of Service Centers in the State of Punjab withdetails of Technical personnel.10. Authorization to a responsible officer of theorganization for signing bid documents.11. Documentary evidence for the Constitution of thefirm12. Annual turnover statement for the last 3 years13. Copies Income Tax Returns14. VAT Clearance Certificate/ Latest VAT Returns15. Declaration form In Annexure-IV for acceptanceof all tender conditions.16. Affidavit that Bidder is not blacklisted/debarred byany Govt. undertaking-Annexure-IX17. Affidavit that the rates quoted in tender are nothigher than those quoted to any other Govt.undertaking or approved in any prevailing ratecontract -Annexure-VIII18. Description of the Steam Cleaning System shouldbe provided as per Annexure – XIV19. Certificates like US FDA approved or CE mark orequivalent international standards31

Notarized photocopy of above said documents should be attached alongwith the Technical Tenderfailing which technical tender will be rejected straightway.Note :- If the tender has been quoted by the authorized dealer then he will attach all the documentsrequired in the tender of principal manufacturer and also submit the following documents as anauthorized dealer of his own, Sales Tax/VAT/Drug License Registration, PAN Card and originalauthority letter from manufacturer.32

Annexure-XIVDESCRIPTION OF STEAM CLEANING SYSTEMSN ITEM DESCRIPTION1 Model No.2 Make3 Name of the Manufacturer4 Features5 Specifications33