sources - E2S2

Brief Outline
• Scope and Goals
• Conference Format and Structure
• Lessons Learned
• Way Ahead
Project management perspective on
developing a COCOM environmental
security program (starting with a conference)

Scope Statement
Pacific Environmental Security Conference
(PESC) invited military and civilian engineers
and environmental experts from Pacific nations
to explore the security implications of
environmental change and implement solutions
through military engagement.
Pacific Military Engineers Environment Conf.
Pacific Environmental Security Conference

Conference Goals
• Engagement and dialogue amongst
representatives of participant countries on
environmental and security issues, with a
military engineering perspective in particular
• Follow-on conference in 2012 overseas, and
continued engagement amongst participant
countries
• Support Strategic Planning and Policy (J5)
engagement objectives

Long Term Way Ahead
Pan-Pacific: Year 1: USPACOM Hosts
Theme: Environmental Change and Security
SE Asia: Year 2: PI or ASEAN hosts
Theme: Environmental Change/Security
Northeast Asia:
Year 3: Japan Hosts
Theme: Disaster Preparedness
LONG-TERM ISSUES:
•FUNDING
•HOSTING
•PACOM ROLE
Australia:
Year 2 or 4: Australia Hosts
Theme: Sustainability
South Asia: Year 5
Theme: ES and Regional Stability

2011 Conference Panel Topics
Panel 1 (Tuesday)
Environmental Security
& Sustainability
Lead: J445/AWC-CSL
Panel 2 (Wednesday)
Water Resource
Management
Lead: Corps of Engineers
Panel 3 (Thursday)
Climate Change
Adaptation
Lead: OSD
Panel 4 (Thursday)
Disaster Preparedness
Lead: J445/AWC-CSL

Academic Day, Monday, March 14
• University of Hawaii-USPACOM Partnership
(Begun Jan. 4, 2011)
“Stay focused on the big ideas, but at the same time, let’s
do what we can to pursue low hanging fruit that builds
momentum,” USPACOM Bridge guidance
• UH Lead was School of Ocean and Earth
Science and Technology (SOEST)
• Seven PhD Speakers with topics including:
– Short-Term Shoreline Inundation
– Arsenic Removal from Drinking Water
– Economics of Sustainability Models
– Regional Energy and Water Issues

Field trip: Diamond Head Crater
Disaster Management Centers
Hawaii National Guard
Joint Operations Center
Hawaii State Civil Defense
Emergency Management
Center
Featured Speaker:
MG Darryll D.M. Wong
Commanding General, Hawaii National Guard;
State Adjutant General; Director, State Civil Defense;
Homeland Security Advisor

APRI-funded
• Bangladesh (1*)
• Indonesia (3*)
• Philippines (3*)
• Sri Lanka (2)
• Thailand (3*)
• Vietnam (2)
• Malaysia (2)
• Cambodia (2)
• Laos (2)
• Nepal (2*)
• Maldives (2)
• Mongolia (2)
Participants
Self-funded
• Australia (5*)
• China (2*)
• South Korea (1*)
• Singapore (2*)
• Canada (1)
• Japan (2*) – had to cancel
due to earthquake and
tsunami
* Includes a speaker
37 Foreign Participants Representing 17 Countries

PESC Support Team
• PACOM Theater Contingency Engineering Management
(Four reserve O5’s, two enlisted)
– Contracting Expertise, Embassy coordination, Ground
Transportation, Administration, Event Manpower
• Army War College
– Conference Concepts, Experience, Sustainability Panel and
Environmental Security Panel Moderator, Conference Moderator
• Office of Secretary of Defense (I&E)
– Funding, Climate Change Panel Development & Moderator
• US Army Corps of Engineers
– Water Resources Management Panel Development & Moderator
• University of Hawaii – Academic Day
• Hawaii National Guard – Diamond Head Field Trip Host

What We Did Well
• Project Management based on PMI framework
– Project Charter, WBS, Team Assignment Matrix, Change
Control, Checklists…
• Painted with a broad brush (four distinct panel topics)
• Good mix of US and other country speakers
– 12/8 – US to Foreign Speakers
– 8/8 when not including Keynote and Plenary Speakers
• Managing four funding sources
• Coordination with PACOM S&T Conference
• Scope-creep management
• Conference administrative mechanics seamless

What Else We Did Well
• Began planning very far in advance to identify topics,
attendees, speakers, venues and surprises
• Conference materials - kept it simple
• DVD’s at the end of conference with complete and final
briefs
• On-line coordination
– APAN Website
– Version control
– Frequent interaction
• Leveraged US military and civilian expertise
– Contracting
– Logistics
– Conference Administration
– and just smart

• Be resilient
– Tsunami
Lessons Learned
• 70% Asian participants routed through Narita Airport
• Operation Tomodachi, several support staff reassigned
– 33⅓% scope increase with no budget or schedule
change
• New stakeholders (University of Hawaii and J9)
• Conference tasks spilled into weekend
• Conference dates confusion: March 15-17 vs. 14-17
– Keynote Speaker cancellations
• Mix it up more
√ Seat assignment musical chairs (sessions & lunch)
– After-hours interaction needed

Lessons Learned (cont’d)
• Hold conference later, March was a crunch: budget
cycle is unpredictable, key (& broken?)
• International focus: COCOMS vs. services engineers
• Early days: environmental conversation new for
some countries and US embassy military desks
• English-speaking emphasis
– SOUTHCOM translators example
• Organization Chart Melee
– Military vs. Civilian in other countries
– Environmental awareness generation gap
• Sometimes more is better and a tough balance
• Tsunami vs. Requests

Way Forward
• Regional Conference
– Focus on particular region or subject would allow
more in depth discussion and greater idea sharing
– Agenda ideas include climate change impacts and
adaptation for low-lying coastal areas and islands,
disaster preparedness (focusing on earthquakes
and tsunamis), and environmental sustainability
– Indonesia, Spring 2012 (initial discussions)
• PESC 2012
– Australia, Fall 2012 (initial discussions)

Long Term Way Ahead
Pan-Pacific: Year 1: USPACOM Hosts
Theme: Environmental Change and Security
SE Asia: Year 2: ID or ASEAN hosts
Theme: Environmental Change/Security
Northeast Asia:
Year 4: Japan Hosts
Theme: Disaster Preparedness
LONG-TERM ISSUES:
•FUNDING
•HOSTING
•PACOM ROLE
Australia:
Year 3: Australia Hosts
Theme: Sustainability
South Asia: Year 5
Theme: ES and Regional Stability