SAMPLE Board Meeting Agenda - ethniccommunities.org

ATTENDANCE:
Standish-Ericsson Neighborhood Association
Board Meeting Minutes
Monday, May 11, 2009
Approved June 8, 2009
Staff: Bob Kambeitz, Shirley Yeoman
Community Members:
Board Members Present: Dan Cooke, Deanna Croes, Maggie Dykes, Tom Evers, Jen
Newberg, Sam Newberg, John Pignatello, John Saunders, Jeff Smith
Board Members Absent (excused): Lea Johnson
Board Members Absent (unexcused): Jessica Hill, Joel Zylstra
Call to Order/Welcome
Sam Newberg, Vice-President, called the meeting to order at 7:01 p.m.
Announcements
○ Bob – SENA has given grants to public schools (Folwell and Northrop) Northrop is
doing native planting tomorrow at 4:00 if anyone wants to stop by.
○ Construction on 38 th will go through August
○ 20 people signed up for garage sale so far
○ We received information from Xcel about power line – not actually in our
neighborhood. Information is available if someone wants to review it.
Approval of Agenda
Motion was made by Maggie and seconded by Deanna to approve the agenda as
presented. Motion approved.
Consent Agenda Items -- Items Previously Sent To the Board
Motion was made by Maggie and seconded by Dan to approve the consent agenda
(which included minutes from the April 13, 2009 Board Meeting). Motion approved.
Community Issues – Community members are welcome to bring concerns to the Board
• NONE
Elected Officials - any City Council/County Commissioners/State Sen. or Reps present
• NONE
President’s Report - no report given
Treasurer’s Report (see attached reports)
990 and Charities Review
○ Tom reviewed the rationale behind choosing to do the 990EZ this year. We plan
to use the full 990 next year. Reviewed purpose of 990 and talked about future
plans for process to do the 990.
○ Distributed copies of the Attorney General’s Charitable Organization Annual
Report form. This form will require Board approval. Because of the limitations of
Minutes of May 11, 2009 SENA Board Meeting p. 1

the AG’s website, it is not available to e-mail out, so it is being distributed this
month and will be discussed next month.
Old (Unfinished) Business
1) Great Streets Grant
Was approved for the full $50,000 requested. This will bring Redesign’s services to
our area.
2) Report from representatives to NCEC representative election process – Dan & Tom
Dan – this was about getting all neighborhoods together to decide how we’re going
to elect reps to NCEC. A lot was accomplished. Decided there will be 8 geographic
districts. Our district has 12 neighborhoods. Each neighborhood gets a vote by
electors. Electors will need to attend one centralized meeting on June 3. Meet the
candidates for our district. Voting will be by e-mail.
Starting tomorrow applications are open for neighborhood reps. Ends May 26.
Applications should be available online.
We need to
1. Select electors
2. Get word out about vacancies to the NCEC.
Further discussion:
• Will there be breakout discussions. Not sure.
• Elector should be someone who is outgoing enough to work the caucus
• Tom – will be calling Doris to urge her to submit her name again. If we do
encourage someone we should be willing to support them. We could invite
candidates to the June Board meeting if we want. Hopes we have someone who
has a good strong sense of NRP and the history of NRP.
• Sam – how important is that from the city’s perspective – do they want old guard
people.
• Jeff – that’s not their decision.
• Tom – just wants someone to have a sense of the history of how we got here.
• Jeff – Doris might not even want to run. We don’t know who will run. We should
decide who our electors will be tonight.
• Tom – there were some reps at the meeting who didn’t feel they had the authority
to vote.
Motion was made by Jeff and seconded by John P. to elect Deanna (Ericsson) and
Tom (Standish) as electors with Dan as an alternate. Motion approved.
• Shirley will be responsible for finding out about candidates from other
neighborhoods.
• How do we get the word out to potential candidates? – Forum, weekly
newsletter,
• Dan will post on e-democracy.
• John P. wonders if we can do something not internet based.
• Sam – if we get flack we can point it back to the city. The timeline is just too
tight.
• Jen – will the person who’s the best candidate for us not be on one of our
connection points? Will others be in tune with what’s going on?
• Shirley will work on a flyer/info sheet – John will help distribute.
Minutes of May 11, 2009 SENA Board Meeting p. 2

3) Grants
• Athwin - Haven’t heard yet – usually here by May 15 th . Did not have a site visit
this year.
• Didn’t get City Garage Sale grant (Energy)
4) Garage Sale day – SENA office activities – June 13
• Board members will come
• Shirley will post on forum
New Business
1) Sam went to American Planning Association Conference. Ran into Steven Clift, E-
democracy. One of the things they discussed was our neighborhood newsletter.
Steven says we should absolutely keep a paper newsletter going. Also said he
would love for us to post one full article from each issue on the forum
2) Minnehaha-Hiawatha Corridor meeting twice in the next week. – see announcement
• This is a county project – they will have money again and will invest in this. This
is the time to have a say in what happens
Meeting adjourned at 8:02 p.m.
Minutes submitted by: ________________________________________
Shirley Yeoman, Neighborhood Coordinator/Administration
Minutes approved 6/8/09 ___________________
Lea Johnson, President
________
Next meeting:
June 8, 2009
7:00 p.m.
SENA Mission Statement:
The Standish-Ericsson Neighborhood Association brings neighbors together to build on the
strengths of the Standish and Ericsson neighborhoods – stability, diversity and concern for
others.
Minutes of May 11, 2009 SENA Board Meeting p. 3