Dress and Grooming Standards - Children's Hospital Central ...

Children’s Hospital Central California 

Madera, California 

Policy/Procedure Number HR-1045 

Policy/Procedure Name Dress and Grooming Standards 

Type of Policy/Procedure Human Resources 

Date Approved 07/10 

Date Due for Review 07/13 

Policy/Procedure Description The Hospital has adopted dress and grooming standards applicable 

for all work days/shifts and meeting attendance or education on 

campus, unless business needs require otherwise. 

Supersedes 

1.2208, Policy: Human Resources, Dress and Grooming Standards 

Purpose Statement 

The Hospital expects all employees to dress appropriately for the workplace, instill confidence and to 

reflect the organization’s and public’s expectation of professionalism, safety, good taste and judgment 

which is appropriate for a children’s hospital. 

Policy 

It is not the intent of this policy to cover every item or style of dress that is available, but rather to provide 

guidelines for decision and interpretations regarding the professional appearance of Children’s staff. 

Department management has the responsibility and final decision making authority in determining 

appropriateness of an employee’s attire. 

Qualified/Applicable Personnel 

Policy applicable to all employees during work days/shifts and meeting attendance or education on 

campus, unless business needs require otherwise. 

Procedure 

1. In addition to your smile and professional attitude, guidelines of work attire are as follows: 

Appropriate Attire 

Slacks/trousers 

Casual pants; cropped pants must cover the 

knee 

Sports/dress shirts 

Knit polo/shirts 

Sleeveless tops with a minimum of 2 inches 

across the shoulders, and strap comes to the 

edge of the shoulder; any width strap is 

acceptable when under a jacket 

Sports coats/blazer 

Skirts no greater than 2 inches above the 

top of the knee cap 

Sweaters and cardigans 

Shirts and blouses 

T-shirts and sweat shirts with Children’s 

logo or pediatric-themed logo 

Inappropriate Attire 

Denim or denim look-alike clothing of any type 

Work-out or beach attire including spandex 

Leggings 

Any clothing that allows for a bare midriff 

when performing the duties of his/her position 

Tube/halter/tank tops 

Shorts 

Overalls 

Ultra sheer fabrics 

Clothing with inappropriately low necklines, 

back lines or cleavage 

Sweat pants/suits 

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2. Employees must maintain excellent personal hygiene and grooming habits. Extreme fashion or 

grooming that draws undue attention is not acceptable. 

3. Clothing must be clean, pressed, in good condition, coordinated and fit properly. Tight-fitting or 

baggy/oversized clothing is not permitted. Garments shall be sufficient to appropriately conceal 

undergarments at all times. 

4. Only clothing with pediatric themed messages is acceptable. 

5. Shoes must be worn at all times and must be appropriate height and style to the position and 

department work area in which the employee works predominately. 

A. Shoes must be clean, in good repair and meet safety needs of a hospital environment. 

B. Closed toe shoes are required to be worn with scrubs and by all staff providing care. 

Open toe shoes are allowed to be worn by patient care staff that do not interact with 

patients or by staff that work in non-patient care areas. 

C. Sandals are acceptable when safety does not dictate otherwise; however, they must not 

have a strap between any toes. Flip flops are not acceptable. 

6. Jewelry must be modest, appropriate for the environment and not present a safety risk. Up to two 

(2) earrings may be worn on each ear. 

A. Tongue studs and nose rings/studs may not be worn. 

B. Visible body piercing jewelry (other than ears) is not acceptable. 

C. Bandages may not be used to cover up body piercing jewelry, but rather jewelry must be 

removed while on duty. 

7. Colored or dark eyeglass lenses may not be worn unless prescribed by physician. 

8. Tattoos must be covered as much as possible. 

9. Perfumes, colognes or other strong odors are not permitted in all areas for the comfort and health 

of our patients and co-workers. 

10. Lab coats, if required by department management, should be worn over appropriate clothing as 

identified in this policy. 

11. Employees who work in hospital provided uniforms or are on call and required to return to the 

campus may change into appropriate attire upon their arrival. 

12. Themed days as announced by the organization, will allow dress corresponding to the theme of 

the day; dress must be suitable to work environment. Requests are forwarded by the Director’s 

Forum to Executive Council for approval. Departmental theme days may be approved by the 

Executive of the area. 

13. The following applies to direct care providers. Direct care providers are defined as those 

employees who regularly touch patients as part of their job description and perform regular hand 

hygiene before and after patient contact, after handling body fluids or items soiled with body 

fluids, after handling potentially contaminated items or surfaces, or before touching foods or other 

items and equipment that are required to be handled in a sanitary fashion. See Appendix A for 

the list direct care provider positions. 

A. Nails must be kept clean, short and natural. 

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B. Artificial nails, acrylics or other artificial materials applied over the nails are prohibited. 

C. Polish may be worn without chips or cracks. 

D. Short nail length is defined as less than ¼ inch in length. 

E. According to unit/department standards, conservative rings on fingers up to a total of 3 

may be worn. 

13. The following applies to non-direct patient care providers (all other employees not identified in 

#13 above, and whose positions are not contained in Appendix A): 

A. Nails, including artificial, must be kept clean and neatly trimmed. 

B. Polish is permissible. 

C. Length of nail should be reasonable to perform the duties of the job. 

14. Employees who are inappropriately dressed will be sent home and directed to return in 

appropriate attire. Such employees will not be compensated for time away from work. 

15. Management is responsible to set an example for others in carrying out the accountability for 

administering the dress and grooming standards and determining the appropriateness of an 

employee’s attire. 

Key Word: dress code 

References/Regulations 

Other Related Policies/ 

Procedures 

Policy Lead 

Director, Human Resources 

Content Expert(s) Review Date(s) 

Director, Human Resources 03/08 

Approved by 

Date(s) 

CEO/COO 09/1/86, 01/25/91, 04/01/93, 09/22/94, 04/28/95, 04/28/00, 06/07/00, 

01/15/01, 09/01, 08/02, 12/01/03, 01/06/04, 01/19/04, 04/05, 05/08, 

07/10 

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Appendix A 

Direct Care Provider Positions 

AMBULATORY CARE TECHNICIAN 

AMBULATORY CLINICAL CARE COORD 

ASSISTANT COOK 

AUDIOLOGIST 

CARDIAC PERFUSIONIST 

CARDIAC SONOGRAPHER 

CARDIOLOGY TECH 

CARDIOVASCULAR CLINICAL NURSE SPECIALIST 

CARDIOVASCULAR TECH 

CASE MANAGER 

CHARGE NURSE 

CHARGE RCP 

CHIEF PERFUSIONIST 

CHIEF PNP 

CHILD LIFE ASSISTANT 

CHILD LIFE SPECIALIST 

CLIN LAB SCIENTIST 

CLINICAL DIETITIAN 

CLINICAL EDUCATION SPECIALIST 

CLINICAL EDUCATOR 

CLINICAL EDUCATOR-IMAGING 

CLINICAL NURSE SPECIALIST 

COOK 

COORD CLINICAL PHARMACY 

COORD PALLIATIVE CARE SERVICES 

COORD PERIOPERATIVE 

CT TECHNOLOGIST 

DIAG. MEDICAL SONOGRAPHER 

EMERGENCY SUPPORT TECH. TRAINEE 

EMERGENCY SUPPORT TECHNICIAN 

FOOD SERVICE WORKERS 

GENETICS COUNSELOR 

HRIF COORDINATOR 

INTENSIVE CARE TECH. TRAINEE 

INTENSIVE CARE TECHNICIAN 

INTERIM PERMITTEE 

LAB PROCESSING SPEC 

LACTATION SPECIALIST 

LICENSED CLINICAL SOCIAL WORKER 

LVN 

MEDICAL ASSISTANT 

MEDICAL IMAGING SPECIALIST 

MEDICAL SOCIAL WORKER 

MGR CLINICAL NUTRITION 

MGR OT/PT/PHYSIATRY 

MGR PATIENT THROUGHPUT 

MGR RETAIL FOOD SVCS 

MGR SLP/AUD SVCS 

MRI TECH 

NEUROTECHNOLOGISTS 

NUCLEAR MED TECHS 

NURSE PRACTITIONER 

NURSE TECH 

O.R. TECHS 

OCCUPATIONAL THERAPIST 

ORTHOPAEDIC TECHNICIAN 

PATIENT SUPPORT TECH 

PEDIATRIC CARE TECHNICIAN 

PEDIATRIC NURSE EXTERN 

PEER COUNSELOR -REHAB SVCS 

PHARMACIST 

PHARMACIST IN CHARGE 

PHARMACY INTERN 

PHARMACY RESIDENT 

PHARMACY TECHNICIAN 

PHLEBOTOMIST 

PHYSICAL THERAPIST 

PHYSICAL THERAPY AIDE 

PHYSICAL THERAPY ASST 

PHYSICIAN'S ASSISTANT 

PLN 

POLYSOMNOGRAPHER AIDE 

PSYCHOLOGIST 

RADIOLOGY TECHNOLOGIST 

RCP 

RCP ASSISTANT 

REHAB COUNSELOR 

RHC MIDLEVEL PRACTITIONER (NP OR PA) 

RN - VASCULAR ACCESS SPECIALIST 

RN - WOUND AND OSTOMY 

RN 

RNFA 

SPECIAL PROCEDURES TECH 

SPEECH PATHOLOGIST 

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SPEECH/AUDIOLOGY AIDE 

SUPV CARDIAC SONOGRAPHY 

SUPV FOOD SERVICES 

SUPV HOME CARE 

SUPV HOME CARE PHARMACY 

SUPV HOME HEALTH RESP CARE 

SUPV IMAGING SVS 

SUPV INPATIENT 

SUPV LABORATORY 

SUPV LABORATORY PROCESSING SPECIALISTS 

SUPV LANG ASSISTANCE/SPRITUAL SUPPORT 

SVS 

SUPV NEUROLOGY TESTING 

SUPV OF MOLECULAR PATHOLOGY AND 

MICROBIOLOGY 

SUPV PHLEBOTOMY 

SUPV PSYCHOLOGY SERVICES 

TRAUMA COORDINATOR 

TRAUMA SERVICES MIDLEVEL PRACTITIONER 

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