the Oklahoma Club Calf Association

Oklahoma Club Calf Association
_______________________________________________________________________
Lyle Blakley, President
c/o Susan Gebhart
1701 College Park Road
Claremore, OK. 74017
(918) 342‐0327 tel or (918) 342‐5271 fax
On behalf of the Oklahoma Club Calf Association (OCCA), thanks for your interest in sanctioning
a show with us!
This sanctioning packet has been designed to provide you with information you will need to
evaluate the sanctioning process and decide if it’s right for your show. Please feel free to contact
any of our board members should you have additional questions about sanctioning.
We are an organization run by the families of 4‐H and FFA cattle exhibitors from all over the
state of Oklahoma. Our primary objective is to create a friendly atmosphere where healthy
competition is a tool to teach our kids about goal setting, hard work, perseverance, and good
sportsmanship.
The directors, who are parents from a variety of backgrounds, run our organization. You’ll find
their names below. We invite you to learn about our program and call us if you have questions.
If you are receiving this packet to renew your show, thanks for helping us provide a circuit of
shows that is amongst the best and most challenging in the nation. If you are new to the
process, we hope you will decide to add your show to our calendar.
Thanks for your time and interest,
Lyle Blakley
President, OCCA Board of Directors
Brian Courtney
Bryan Chrz
Vice President
Treasurer
(918) 629‐1603 (580) 370‐0561
Meredith Barney
Susan Gebhart
Secretary
Sanctioning Mgr.
(580) 886‐2342 (918) 342‐0327

Helpful Information for Show Committees
Planning an OCCA Sanctioned Show
Selecting a Date
Our point year begins April 1st and runs through March 31 each year.
There are five shows which form our baseline calendar. They are as follows:
OCCA Junior Beef Expo
OJCA Junior Preview Show
Tulsa State Fair
Wichita Mountains Classic
Oklahoma Youth Expo
April
June
October
December
March
We will mail info packets at various times during the year, in addition to having it on the
web site for download at all times. We ask that you speak for or renew your existing date
in a timely manner as this process will help everyone plan their calendars and promote
their shows with ease. We will update the calendar on the website frequently so
everyone can plan their year accordingly.
Please see our rule book about rules governing shows. Requesting a date on our
calendar does not automatically place a show on the calendar. We must receive your
completed contract for review before a decision to sanction will be made by the board.
Once your show is on the calendar, we would like to have information to place on the
web site as early as is possible for you. Sanctioning fees are due 90 days prior to your
show. At that time show flyers, rules and any other pertinent info needed to promote
your show are also due. Please send fees and info to:
Susan Gebhart, Sanctioning Manager
1701 College Park Road
Claremore, OK 74017
918-342-0327 (tel) 918-342-5271 (fax) segebhart@hotmail.com
If we have not received fees & info from you by 70 days prior to show day we will not be
able to promote your show.
In the event a show is cancelled due to weather, we will post a cancellation notice on the
website and notify as many members as possible by e-mail. We will work with you to
reschedule your show if the calendar allows, however we will not refund sanctioning fees
as we will have already incurred promotional expenses related to your show.
Please select any open date that works for you and notify us in writing as soon as
possible. We schedule the calendar on a first come first served basis. You may consult
the web site calendar or give us a call to learn about other shows on the calendar.
Postmark, e-mail or fax date/time stamp of your show date request determines time of
receipt when multiple requests for the same date are received.
Updated Sept 2009

OCCA Fee Schedule
One day show
Two day show
Steer Show Only $150.00 $225.00
Heifer Show Only $150.00 $225.00
Heifer & Steer Show $200.00 $300.00
Showmanship No Fee No Fee
Breed Association Show $100.00
Here’s what you get for your sanctioning fees.
* Your show flyer on our website at www.oklahomaclubcalfassociation.com
* Your show flyer mailed or e-mailed directly to our mailing list which includes our
members, Ag teachers and friends of OCCA all over the state of Oklahoma.
* A discount on advertising your show in the Show Circuit Magazine. Each full-page ad
includes 100 professionally designed show flyers at no additional charge. Additional
flyers: charged at cost of printing & shipping only (must be requested prior to printing of
magazine).
Please check with Show Circuit staff for current advertising costs and discount %.
Sanctioned Showmanship Contest
We will sanction and promote a showmanship contest at any show that sanctions steers
(prospect and progress) and heifers without charge to the local show committee. We
believe showmanship is a level playing field for all exhibitors. Showmanship takes the
emphasis off of the animals and puts it on the kids, their hard work, and ability. Because
we feel strongly about this opportunity being open to as many kids as possible, we do
not charge a sanctioning fee for showmanship. However, we do award a range of prizes
at our year-end awards banquet for showmanship; including a trailer, jackets, buckles,
etc.
The sheet in your contract packet spells out the rules for a sanctioned contest. In order
to sanction you must use our age breaks so points earned from one show to the next are
placed in the same division for each exhibitor.
We determine age for each show season by age on April 1st (the opening day of that
season).
Exhibitors must show their own calves. Also when a contest is divided into more than
one class or heat, the same calf must be used from beginning to end of that particular
contest.
We ask you to keep class size to a max of 16 because this gives every kid out there a
better chance of coming to the judge’s attention.
Updated Sept 2009

We ask that you have the judge place the class first to last because we award points out
to 7th place on a class of 16. (See the point chart in the rule book)
OCCA Showmanship Age Breaks:
Junior
Intermediate
Senior
8-11 years of age
12-14 years of age
15-18 years of age
Pertinent Sections of the Rulebook
You may view, download or print the entire rulebook at:
www.oklahomaclubcalfassociation.com
Section 3.
GENERAL RULES AND REGULATIONS OF EXHIBITION AND SANCTIONING
3.1. Organizations or individuals planning to sponsor or stage a club calf show and
wishing it to be sanctioned by the OCCA, must obtain the prior approval of the OCCA if
the results of such events are to be entered into the OCCA's records and points awarded
to the exhibitors. Approval does not carry over from year to year, but must be obtained
for each individual show or event. The following documents must be signed and returned
to the OCCA at least ninety days prior to the approved event: an OCCA show contract;
an OCCA sanctioned form; a complete list of individual show rules; and a copy of the
show bill. No show will be sanctioned for the period covered by the OCCA publication,
after said publication has been mailed to the general membership.
3.2. Show results must be turned into the OCCA within ten days of the show.
3.3. The OCCA reserves the right to set up a booth at all sanctioned shows at no
additional charge to the OCCA or it's members. This booth shall be used to sell OCCA
merchandise, enroll members, and distribute literature and publications.
3.4. Premium money must be paid to the exhibitors on the day of the show. Exception
will be made for the following shows: Oklahoma State Fair; Tulsa State Fair and the
Oklahoma Youth Expo.
3.5. When promoting or advertising an OCCA sanctioned show, the show sponsors or
officials must publicize, prior to the event, how much of the entry fees will be paid back
to the exhibitors. This may be publicizing a percentage, a breakdown of the entry fees,
or any other similar means.
3.6. The OCCA requires that shows allow exhibitors between age 8 and 21 years of age;
who are or were regularly enrolled in school up until graduation, to exhibit at OCCA
Updated Sept 2009

sanctioned shows. Exceptions will be made for the following shows; Oklahoma State
Fair, Tulsa State Fair, the Oklahoma Youth Expo, and Breed Association shows.
3.7. The OCCA requires that show managers require all exhibitors to show their own
animals in the ring. The only exception being, if the member is injured and unable to
physically lead the animal into the ring, but is in attendance at that particular event, or if
the exhibitor has two or more animals in the same class.
3.8. The OCCA will not sanction any show which holds a calcutta or any other illegal
activity in conjunction with its show.
3.9 A heifer may be shown in OCCA heifer shows if it is not more than 2 years of age on
the day of the show. Exceptions: breed association shows, Oklahoma State Fair, Tulsa
State Fair, and the Oklahoma Youth Expo.
3.10 With regard to “blow and go” shows, the OCCA encourages show managers to
leave the option of fitting or not fitting up to each individual exhibitor. Show rules,
including those that prohibit exhibitors from fitting, are among the items reviewed when
the OCCA Board considers each sanctioning contract.
3.11 The OCCA will not be responsible for the formulation of or enforcement of any
individual show rules. With the exception of requirements mentioned in this rulebook,
these are the sole responsibility of the show management.
3.12 BREED CATEGORIES
3.12.A For a show to be approved and points awarded, a steer or heifer show will be
required to use the official OCCA breed format, unless prior approval is obtained from
the OCCA board of directors. The show may place a required minimum number of head
per breed. However, this minimum may not exceed five (5) head. Exceptions will be
made for the following shows; Oklahoma State Fair; Tulsa State Fair; and the Oklahoma
Youth Expo.
3.12.B The OCCA requires that approved steer shows use the following breed
categories and format as outlined in this section (3.11.B) AMERICAN BREED, ANGUS,
BRAUNVIEH, CHAROLAIS, CHIANINA, CROSSBREEDS, GELBVIEH, HEREFORD
(POLLED & HORNED COMBINED), LIMOUSIN, MAINE-ANJOU, SALERS,
SHORTHORN, SIMMENTAL. Shows not following the required breed format must obtain
approval from the OCCA, prior to sanctioning of the show, and must publicize the format
to be used and the number of head required to make a breed.
3.12.C. The OCCA requires that approved heifer shows use the following breed
categories and format as outlined in this section (3.11.C) AMERICAN BREED, ANGUS,
RED ANGUS, BRAUNVIEH, CHAROLAIS, CHIANINA, COMMERCIAL, GELBVIEH,
HEREFORD (POLLED & HORNED COMBINED), LIMOUSIN, MAINE-ANJOU,
MAINTAINER, SALERS, SANTA GERTRUDIS, STAR FIVE SANTA GERTRUDIS,
SHORTHORN APPENDIX SHORTHORN, SIMMENTAL AND % SIMMENTAL. Shows
not following the required breed categories must obtain approval from the OCCA prior to
sanctioning of the show, and must publicize the format to be used and the number of
head required to make a breed.
Updated Sept 2009

3.12.D. Additional breeds may be established by the board of directors in either the steer
or heifer division. The establishment of a breed is $150.00 for heifers and $150.00 for
steers, per year. The cost of establishing the breed must be paid by February 1st of
each year for the upcoming year and the notice of the new breed must be publicized on
the official website of the OCCA, at least 30 days prior to the start of the new point year,
in which the breed is to be added. In addition, the OCCA may delete a breed from either
the steer division, the heifer division or both divisions at the discretion of the OCCA
Board of Directors.
3.13.E. The OCCA requires that approved showmanship shows use the following
division format:
• JUNIOR DIVISION for ages 8-11
• INTERMEDIATE DIVISION for ages 12-14
• SENIOR DIVISION for ages 15-18.
Age divisions will be determined by the age of the exhibitor as of April 1 st of the current
show year, and this will be their division for the entire show year. Show committees may
elect to have additional Showmanship divisions outside the OCCA format, however
these divisions will not be eligible to earn points toward OCCA Showmanship Awards.
3.13. SANCTIONING FEES
3.13.A. Sanctioning fees for one day shows are as follows: $150.00 for a heifer or steer
show, $200.00 for a heifer and steer show. There is no charge for sanctioning a
showmanship show. Steer shows may include both prospect and progress classes, with
one sanctioning fee. Showmanship may only be added to a show that has a steer and
heifer show.
3.13.B. Sanctioning fees for 2-day shows will be: $200.00 for heifer or steer show,
$300.00 for a heifer and steer show, and no charge for showmanship.
3.13.C. Breed association steer or heifer shows may be approved by the OCCA. Points
earned at these events will be allowed to count toward the breed division standings, but
not towards the all-around standings. Sanctioning fees for a breed show are $100.00.
SECTION 4. GUIDELINES FOR SHOWS
4.1. The OCCA makes the following recommendations for OCCA shows.
4.2 The OCCA recommends that individuals barred from any other fair or show holding
membership with the International Association of Fairs and Expositions not be allowed to
exhibit at an OCCA sanctioned show.
4.3. The OCCA recommends that show managers request late entry fees be paid in
cash or a cashier's check.
Updated Sept 2009

4.4 Official OCCA class sheets and class cards will be provided; OCCA recommends
that these forms or electronic documents containing the same information be used at all
sanctioned events.
Sanctioning FAQ’s
What does OCCA do with the money we pay to sanction our show?
First and most important to you, we maintain our website, print & mail show flyers to our
mailing list, and publish info about points and upcoming shows in The Show Circuit
magazine. We also print and supply to you, the class cards and class sheets needed to
run your show. We have also made arrangements with The Show Circuit magazine to
professionally design your show flyer and discount your ad cost if you choose to
advertise your show in the magazine. All of these help promote your show.
After that we use remaining funds to help cover the expenses of running the
organization: postage, printing, a few office supplies, and hosting the awards banquet
and purchasing awards at the end of each point year. We are fortunate to have board
members who run the organization using their own time, phone expenses, software,
travel etc. We do not pay for expenses beyond items absolutely necessary to manage
the organization, communicate with our members and put on the awards banquet for
them.
Who is OCCA?
The Oklahoma Club Calf Association is made up of 4-H and FFA members from around
Oklahoma and their families. Many of the kids in OCCA show pretty often, lots of others
go to a few shows per year. Regardless of how much they show they are friends who
see each other at the shows, fairs, camps and contests around the state. Without doubt
they are good kids, who work hard on their calves and their showmanship. Many belong
to other cattle related organizations around the state too. In fact, you probably know a
many of them. There is an OCCA Junior Board made up of the OCCA Junior Members
and an OCCA Board of Directors made up of volunteer parents who take care of the
day-to-day management of the organization. Between the two boards we work to put
together an exciting show calendar followed by a great year-end awards banquet.
Does OCCA have any rules?
Our official rule book is posted on the website. Rules regarding accumulation of points,
showing your own calf, not changing calves from one breed to another during the point
year etc. are all posted and enforced. We know some folks think Jackpot Shows are an
ethical no-man’s-land, but stop to consider this. Local show committees, like you, make
the rules for each show. If there is something you want to make sure isn’t happening at
your local jackpot, you’re in control. Beyond that OCCA does enforce its’ rules and
operates on the premise that no one benefits from unethical conduct, not the
association, not the shows, and certainly not the individual involved.
Updated Sept 2009

How can local kids compete with the OCCA kids who haul a bunch of calves to
every show?
According to OCCA rules, any exhibitor can haul as many calves as they want, BUT they
will only collect points on their two best performing steers and/or two best performing
heifers at each show. In addition, points are earned in class and at the breed level only.
That means kids get points on their class placing and bonus points if they are a breed or
reserve breed champion BUT there are no points awarded for grand or reserve grand
champions. An explanation of points is in our rulebook. You may want to run a county
only class or show in addition to your jackpot show. Several shows do this to give the
younger or inexperienced kids a place to start out and learn the ropes.
Who keeps track of points? What happens if someone thinks an error has been
made?
Nancy Blakley, Oologah, OK, who is a volunteer and the grandmother of one of our
members, keeps all of the points tabulated. She also updates the website and the
Show Circuit magazine each month and posts points at each show. If there is a
question or error call or e-mail Mrs. Blakley and she will re-check the records sent to us
from the show in question to make sure points are accurately credited. We depend on
results sent to us from each show, so we ask kids to make sure their placing is
accurately recorded at the show. The best way to do this is to make sure they hand in
their OCCA ring cards as the class is released from the ring. Those ring cards stacked
in order of placing, then stapled together in that order are an important record from each
show. We ask that show staffs keep their point records for 90 days minimum after each
show. We give the kids 30 days after publication of points to correct any errors.
How did the current double point shows get that status?
Shows that consistently have big numbers of entries, 400 head or more, and which are
significant events for a wide variety of 4-H and FFA members in Oklahoma may be
awarded double point status at the discretion of the OCCA Board. We highlight shows
this way for two reasons. First, because these shows have wide appeal to many
exhibitors from all over the state. The numbers are large, the competition is tough and
the placings at these shows represent a significant achievement. Secondly, because
these shows are widely attended, we feel like most kids who don’t haul every weekend
will probably be at most or all of these shows. This way they have a means to compete
and end the year with enough points to be in the hunt for year-end awards without
having to be on the road every weekend.
If our show isn’t double points will anybody come?
You bet they’ll come!! Each year the awards banquet has several examples of state
level breed division awards or Top Ten Awards being decided by less than five points.
That’s close and often the points from one show make all the difference. These kids and
their families’ work hard, they’re very competitive and they know it’ll come down to the
wire more often than not. So they try hard to get to as many of the shows as possible.
There are also the kids in your district who are working toward top five in the district
awards. Of course, the folks from your local area will be there because it’s local and
convenient.
Updated Sept 2009

What’s in it for us to sanction with OCCA?
We’ll promote your show all over the state of Oklahoma by mailing flyers and posting
them on the web. We’ll get you a discount on advertising in The Show Circuit and help
you attract kids from all over the state. We’ll also help you announce show results and
publicly thank your sponsors on our web site too. In addition, we’ll supply you with class
cards and class sheets, if needed.
Beyond that the same thing is in it for you that’s in it for us. We’re all engaged in giving
our kids a decent, honorable, productive thing to do with their time. We’re all interested
in the young people who will become the future leaders of Oklahoma’s cattle industry.
More Questions?
Please direct your questions to any of the following OCCA Board members.
Lyle Blakley President (918) 693-5768
Brian Courtney Vice Pres (918) 629-1603
Bryan Chrz Treasurer (580) 370-0561
Meredith Barney Secretary (580) 886-2342
Susan Gebhart Sanctioning Mgr. (918) 342-0327
Updated Sept 2009

OCCA Sanctioning contract v09-09 1
License Agreement for Oklahoma Club Calf Association, Inc. Sanctioned Show
THIS AGREEMENT, is made this _____ day of __________, 200__ between the Oklahoma Club Calf Association Inc.,
herein called Sanctionor, and the___________________________________________________________
with
as agent, hereinafter called Sanctionee.
It is understood and agreed that the term “Sanctionor” will, throughout the conditions of this Agreement, refer to the
duly appointed representative of the Oklahoma Club Calf Association, Inc.
1. SANCTIONED SHOW:
Sanctionor grants to Sanctionee permission to use the term “Oklahoma Club Calf Association Sanctioned” in
promotion of the Sanctionee’s club calf show
To be known as
To be held in
On the date
2. PURPOSE: Sanctionor agrees to include the results of Sanctionee’s approved heifer and/or steer show as part of
the point totals in the Oklahoma Club Calf Association’s Official Point Standings.
3. FEE TERMS: Sanctionee agrees to pay Sanctionor a fee of $ for the right to sanctioned status for the
above titled show.
This sanctioning fee is due and payable 30 days in advance of show date.
4. LIABILITY: Sanctionee agrees to save and hold harmless the Sanctionor from any and all claims and damages to
persons or property whatsoever connected with any incident to, or growing out of Sanctionee’s show or contest.
5. COMPLIANCE WITH RULES AND REGULATIONS: Sanctionee shall comply with all rules and regulations of the
Sanctionor as stated in the most recently revised version of the Sanctionor’s rules and regulations.
6. RULES AND REGULATIONS IN REGARD TO SHOW APPROVAL: Sanctionee hereby agrees to comply with the
following Sanctionor’s rules and regulations in regard to show approval:
A. Sanctionee agrees to sign and return this license agreement, completed sanctioning form, a copy of the show bill,
and a complete copy of said show’s individual rules at least ninety (90) days poor to Sanctionee’s show or contest.
These documents must be received prior to the mailing of the last official publication or mailing before the show. In
order to be sanctioned. Sanctionee agrees to publicize, prior to the show how much of the entry fees will be paid back
to the exhibitors. Sanctionee may do this by publicizing a percentage, a breakdown of the entry fee, or any similar
means. The show bill and rules will be subsequently printed in the Sanctionor’s publication. Sanctionee understands
that the Sanctionor will not sanction the said show until the license and support documents as outlined above have
been signed and returned to the Sanctionor.
B. Sanctionee agrees to open the show to all club calf owners who are in good standing with the Sanctionor and are
official members of a 4-H or FFA organization within the State of Oklahoma. This does not preclude opening the show
to 4H and FFA members from other states, which will be at the discretion of the individual show management.
C. Sanctionee agrees to follow the official Sanctionor breed format as outlined in the rules and regulations.
D. Sanctionee agrees to submit the results to the Sanctionor within ten (10) days of said show or contest.
Failure to send the completed results to the Sanctionor within the prescribed time may result in the results of this
year’s show or contest not being utilized in the Sanctionor’s point’s standings. If Sanctionee does not report the results
to Sanctionor within ten (1O) days after said show, requests for approval of any subsequent show may be denied.
Sanctionor will not be responsible for incorrect results submitted by any Sanctionee.
E. Sanctionee agrees to allow Sanctionor to setup a booth at Sanctionee’s show or contest without charge to
Sanctionor. This booth shall be set up at the expense of the Sanctionor and shall be used to promote the Oklahoma
Club Calf Association; its sanctioned shows and merchandise.
F. Sanctionee agrees to pay premium money to those exhibitors who place sufficiently high in the show or contest.
Premium money must be paid to exhibitors on the day of the show.

OCCA Sanctioning contract v09-09 2
G. Sanctionee will require that all exhibitors show their own animals in the ring. The only exception being, if the
member is injured and unable to physically lead the animal into the ring, but is present at the particular event, or if the
exhibitor has two or more animals in the same class.
H. Sanctionee will not hold Sanctionor responsible for the formation or enforcement of Sanctionee’s individual show
rules. These are the sole responsibility of Sanctionee.
7. RIGHT TO CANCEL: The Sanctionor reserves the right to terminate contracts granted by the Agreement for specific
violation of the Sanctionor’s rules and regulations. In the event the Sanctionor exercises the right to terminate
contracts it shall not refund, or, as may be the case, release Sanctionee from liability for payment of the sanctioning
fee. Should Sanctionor exercise said right to terminate the contract, the Sanctionee agrees to forego any and all claims
for damages against Sanctionor, and further agree to waive any and all rights which might arise by reason of the terms
of this contract; and Sanctionee shall have no recourse of any kind against Sanctionor.
8. SEPARATION OF PARTIES: It is expressly understood that the Sanctionee is an independent contractor, and the
Sanctionor shall exercise no supervision or control over the employee of the Sanctionee, or others in the service of the
Sanctionee; and the Sanctionor shall provide no special services other than those specifically mentioned herein.
Nothing contained in this contract shall be deemed or construed to create a partnership or joint venture between the
Sanctionor and Sanctionee, or cause the Sanctionor to be liable in any way for the debts or obligations of the
Sanctionee.
This contract shall become null and void if not properly executed and returned to the OCCA by the following date:
OKLAHOMA CLUB CALF ASSOCIATION
Name:
Title:
SANCTIONEE
Name:
Show Name:
Signature:
Signature:
Date:
Date:
Return to:
Susan Gebhart, Sanctioning Manager
1701 College Park Road
Claremore, OK 74017
918-342-0327 (tel) 918-342-5271 (fax) segebhart@hotmail.com

Official Oklahoma Club Calf Association Sanctioning Form
PLEASE REFER TO SECTIONS 3 AND 4 OF THE OCCA RULE BOOK
Show Name: ______________________________________________________________________
Location: _________________________________________________________________________
Show Dates: ____________________________ Show Time: _____________________________
Show Results Due Date: _______________ (Must be less than 10 days following show. Rule 3.2)
Steer Judge: ____________________________ Heifer Judge: ___________________________
Show Chairman: ________________________ Phone: (____)____________________________
Address: _________________________ City: __________________ State: ____ Zip: ________
Photographer: ______________________________________ Phone: (____)_________________
Percentage of entry fee to be paid back to exhibitors: _____% (Must be included on show flyer.)
Minimum Head Per Breed if applicable: ______
Additional Heifer Awards:
Grand Champion: _________________ Reserve Grand: _________________________
Breed Champion: __________________ Reserves: ______________________________
Additional Steer Awards:
Prospect Grand Champion: _________________ Reserve: _______________________
Prospect Breed Champion: __________________ Reserve: ______________________
Progress Grand Champion: _________________ Reserve: _______________________
Progress Breed Champion: __________________ Reserve: ______________________
Will this be a “blow and show” [ ] Yes [ ] No
Are you sanctioning showmanship? [ ]Yes [ ]No
1. You must have 3 Age Divisions as follows:
Junior Division
8-11 years old
Intermediate Division 12-14 years old
Senior Division
15-18 years old
2. You must place each class first thru last-points are awarded based on class placing
If yes…Showmanship Awards are: ________________________________________________
Please forward this form with: your Official Show Flyer, your completed License Agreement Form,
the Sanctioning Fee, a copy of your Show Rules, and a copy of your Payback Schedule.
Mail to:
Oklahoma Club Calf Association
Susan Gebhart, Sanctioning Manager
1701 College Park Road
Claremore, OK 74017
918-342-0327 (tel) 918-342-5271 (fax) segebhart@hotmail.com

Checklist
IN ORDER FOR YOUR SHOW TO BE OCCA SANCTIONED, YOU MUST OFFER BREED FORMATS FOR ALL
BREEDS LISTED IN THE OCCA RULE BOOK.
Crossbred heifers (not eligible for registration papers) must show in the Commercial Class.
The OCCA will assist you in many areas. The major areas are as follows:
• Class Entry Cards and Class Placing Sheets are available as needed.
Submission of show results on Excel Spreadsheet (OCCA will provide template) is
recommended.
Please send by e‐mail to Nancy Blakley at okdrcc@hotmail.com
Please contact us at least 14 days prior to your show to request the template.
Contact Susan Gebhart at 918‐342‐0327 or segebhart@hotmail.com
*****************************************************************
You must return the following information:
[ ] License Agreement [ ] Check for Sanctioning Fee
[ ] Copy of Individual Show Rules [ ] Completed copy of Sanctioning Form
[ ] Copy of Show Flyer [ ] Copy of Payback Schedule
*****************************************************************
Mail to:
Oklahoma Club Calf Association
Susan Gebhart, Sanctioning Manager
1701 College Park Road
Claremore, OK 74017
918‐342‐0327 (tel) 918‐342‐5271 (fax) segebhart@hotmail.com
Thanks for sanctioning your show with OCCA

Showmanship Guidelines
If you are OCCA Sanctioning your Showmanship…you are required to follow
these guidelines…
1. You must have 3 Age Divisions as follows:
Junior Division 8‐11 years old
Intermediate Division 12‐14 years old
Senior Division 15‐18 years old
2. Age divisions are determined by the age of the exhibitor on April 1,
2007.
3. Exhibitors must show their own animals.
4. Suggested entry fee at the show is $10.00 with a 50% payback.
However, this is at the show’s discretion.
5. Each division shall not have a class of more than 16 exhibitors. If
your division has more than 16 entries, you must break the division
into classes not to exceed 16.
6. Each class must be placed from first to last. Please report class
placings from top to bottom of class.
[ ] Yes, we will be OCCA sanctioning our showmanship contest.
[ ] No, we will not be OCCA sanctioning our showmanship contest.

Composing your OCCA Sanctioned Show Flyer
Please obtain approval from OCCA for your date before you release your flyer
Approval does not automatically carry over from year to year – please clear your date each year!
Show Name
Date
Location
Times ‐ for arrival, check‐in, entry deadline, and show start time
Type of Show – must list Heifer, Steer (prospect and/or progress), Showmanship
Entry Fees – entry fee per head, cash, checks or both. Enter on day of show okay?
Pre‐Entry – Available? Required? Discounted? Is there a late entry fee? If so, deadline for discount.
Contact Info ‐ for show officials / organizers
Showmanship – only for shows with heifers, prospects and progress. State time of contest & entry fee
Break weight for Steers – must state the break between prospect & progress
Payback & Prizes
• You must publicize how much of the entry fees will be paid back to the exhibitors
• This may be publicized as a percentage, a breakdown of entry fees, or any other similar means
• Premium money must be paid to the exhibitors on the day of the show
• We encourage you to publicize prizes or added money as well
Rules – include a clear list of individual show rules
• Minimum number for a breed must be on show flyer –minimum may not be more than 5 head
• “Blow and Go” OCCA strongly encourages you to leave the option of fitting or not fitting up to
each individual exhibitor. If your show will be blow and go only you must mark that on your
sanctioning agreement – the board will take this into consideration when deciding to sanction
your show. If sanctioned this must be on your flyer!
• Check‐in for heifers – please state if tattoos will be checked, bill of sale on recent purchase okay?
Eligible Breeds
▪ Sanctioned steer shows must accommodate OCCA members exhibiting the following breeds either by a
breed division or placement in AOB:
AMERICAN BREED, ANGUS, BRAUNVIEH, CHAROLAIS, CHIANINA, CROSSBREEDS, GELBVIEH, HEREFORD
(POLLED & HORNED COMBINED), LIMOUSIN, MAINE‐ANJOU, SALERS, SHORTHORN, SIMMENTAL.
▪ Sanctioned heifer shows must accommodate OCCA members exhibiting the following breeds either by a
breed division or placement in Commercial:
AMERICAN BREED, ANGUS, RED ANGUS, BRAUNVIEH, CHAROLAIS, CHIANINA, COMMERCIAL, GELBVIEH,
HEREFORD (POLLED & HORNED COMBINED), LIMOUSIN, MAINE‐ANJOU, MAINTAINER, SALERS, SANTA
GERTRUDIS, STAR FIVE SANTA GERTRUDIS, SHORTHORN, SHORTHORN PLUS, SIMMENTAL AND %
SIMMENTAL.
Showmanship
OCCA requires that approved showmanship contests use the following age division format:
JUNIOR DIVISION for ages 8‐11
INTERMEDIATE DIVISION for ages 12‐14
SENIOR DIVISION for ages 15‐18.
Placement in age divisions will be determined by the age of the exhibitor as of April 1st of the current
show year. Show committees may elect to have additional Showmanship divisions (for example Pee Wee
Division) outside the OCCA format; however these divisions will not be eligible to earn points toward
OCCA Showmanship Awards.
Motel info if you have a room block set up – phone, address, rate, deadline for reservations
List of show sponsors
Updated September 2009

Reminders to show staff – if your show rules state otherwise you must make an exception in
the following cases for OCCA members
• OCCA rules state that eligible exhibitors are between age 8 and 21 years of age; who are or were
regularly enrolled in school up until graduation, if OCCA sanctioned your show must allow our
members in this age range to show
• OCCA rules require exhibitors to show their own animals in the ring when collecting OCCA
points; we encourage you to adopt this rule
• OCCA heifer exhibitors are allowed to show 90 days from date of purchase on a heifer bill of sale
• OCCA will enforce the OCCA rulebook for our members with regard to points earned. We do not
expect you to deal with these situations, however if your show staff sees a violation please feel
free to contact an OCCA board member in the barn or make a note on your class sheets when
they are returned to us
Show Format Options:
One ring – one day
Two rings – one day
Two rings – two days
Double Points
One ring, one judge, one set of points
Two rings one right after the other on the same day
Two judges, two separate rings
Exhibitors get points in each ring – total 2 sets of points in
one day however this is not “Double Points”
Fit once – Show twice
Two rings one each day on two consecutive days
Two judges, two separate rings
Exhibitors get points in each ring – total 2 sets of points in
one weekend
This status is reserved for 5 shows each year selected for
their size and competitive stature: Beef Expo, Jr. Preview,
Tulsa State Fair, Wichita Mtns Classic, and OYE.
Exhibitors show one time but receive double the points for
that one showing.
Updated September 2009