Format Guide: Unbound Report

Freedom High School

Objectives 

• Learn about Styles 

• Learn format features of unbound reports 

• Process a one-page unbound report

Unbound Reports 

• Prepared without covers or binders 

• Multiple-page reports are fastened with a staple in the 

upper left corner

Unbound Report: Standard Margins 

First Page 

Side Margins (SM) 1-inch 1-inch 

Top Margins (TM) 2-inches 1-inch 

Second Page and 

Subsequent Pages 

Bottom Margins (BM) Approximately 1-inch Approximately 1-inch 

Page Number 

Optional 

Bottom Center if used 

Top 

Right-aligned

Unbound Report: Basic Format 

• Body – Internal Spacing 

• Single Spaced (SS) with 1.15 default line spacing 

• Page Numbers 

• Optional on 1 st page – Bottom Center 

• Top Right-aligned on 2 nd and subsequent pages 

• Titles 

• Title Style; 26-pt Cambria font (Dark Blue with 

a bottom border)


• Textural (Within Text) Citations 

• References used to give credit for quotes (or 

paraphrased material) are keyed in parentheses 

in the body of the report 

• Include the name(s) of the author(s), year of 

publication, and page number(s) of publication


• Short Quotations – Less than three keyed 

lines 

• Enclosed in quotation marks (“ ”) 

• Long Quotations – Four keyed lines or more 

• Indented ½-inch from left margin 

• Ellipsis ( . . . ) 

• Three periods separated by a space 

• Used to indicate omitted portions of the 

quotation


• Long Quotation Example 

In ancient Greece, plays were performed 

only a few times a year. . . . The festivals 

were held to honor Dionysius in the hope 

that he would bless the Greeks. . . (Prince 

and Jackson, 1997, 35)


• Reference Lists 

• Listed alphabetically by author’s last name 

• One a separate page under the title References 

• Bibliography or Works Cited are also acceptable 

• Same margins as first page 

• TM 2-inches; SM 1-inch; BM 1-inch 

• Begin first line at left margin, indent the other 

lines ½-inch (hanging indent)

Styles: An Overview 

• Simplifies formatting your document 

• Especially if you want to make changes 

• Define the appearance of text in your document 

• Headings 

• Titles 

• Body Text 

• Captions


•Character styles 

•Includes any of the options available 

from the Font dialog box 

•Bold, italic, and underline 

•Apply to selected text or to the entire 

word containing the insertion point


• Paragraph styles 

• Includes character and paragraph 

formatting 

• Tab settings, paragraph positioning, 

borders, and shading 

• Apply to selected paragraphs or the 

paragraph containing the insertion point.

Create a New Style 

•From the Menu Bar 

•Format Styles and Formatting 

•From the Tool Bar 

•Icon


• Styles and Formatting Task 

Pane 

• Shows existing Styles 

• Allows Styles to be deleted 

• Not ALL Styles can be deleted 

• Allows all Styles to be 

cleared from document 

• Allows Styles to be modified


• Create three new styles 

• Body 

• First Line (Body) 

• Title 1 

Example 

• Author 

Example

Create a New Style: Body 

• Name 

• Body 

• Style Type 

• Paragraph 

• Style based on 

• (no style) 

• Style for following 

paragraph 

• Body

Create a New Style: Body 

• Format 

• Font 

• Paragraph 

• Borders

Create a New Style: Format Font 

• Font 

• Calibri 

• Font Style 

• Regular 

• Size 

• 11-point 

• Color 

• Black

Create a New Style: Paragraph 

• Spacing: After 

• 10 pt 

• Line Spacing 

• Multiple 

• At 

• 1.15

Create a New Style: Title 1 

• Name 

• Title 1 


• Paragraph 




paragraph 

• Body

Create a New Style: Title 1 


• Font 

• Paragraph 

• Borders


• Font 

• Times New Roman 


• Regular 

• Size 

• 26-point 

• Color 

• Dark Blue

Create a New Style: 

Format Character Spacing 

• Spacing 

• Expanded 

• By 

• .25 pt



• 15 pt 


• Single

Create a New Style: Borders 

• Style 

• Solid 

• Color 

• Dark Blue 

• Width 

• 1 pt 

• Bottom Only 

• Apply to 

• Paragraph

Create a New Style: Author 

• Name 

• Author 


• Paragraph 




paragraph 

• Body

Create a New Style: Author 


• Font 

• Paragraph 

• Borders


• Font 

• Times New Roman 


• Italic 

• Size 

• 12-point 

• Color 

• Indigo

Create a New Style: 

Format Character Spacing 

• Spacing 

• Expanded 

• By 

• .75 pt



• 10 pt 


• Single

What was Created 

• Title1 

• Font: Times New Roman 

• Size: 26-point 

• Color: Dark Blue 

• Expanded: .25-point 

• Space After: 15-point 

• Border: Bottom 

(Single Solid Line, 

1-point, Dark Blue) 

• Author 

• Font: Times New Roman 


• Color: Indigo 

• Expanded: .75-point 


• Body 

• Font: Calibri 


• Color: Black 


• Spacing: Multiple 1.15

Key the Following

Apply New Styles

Practice 

• Turn to page 35 

• Key in section 15C 

“Farmer Boy” by Laura Ingalls Wilder 

It was January in northern New York State, 

sixty-seven years ago. Snow lay deep everywhere. 

“The Scotty Who Knew Too Much” by James Thurber 

Several summers ago there was a Scotty who 

went to the country for visit. 

“Roughing It” by Mark Twain 

After leaving the Sink, we traveled along 

the Humboldt River a little way. 

“The Chrysanthemums” by John Steinbeck 

The high grey-flannel fog of winter closed 

off the Salina Valley from the sky and from all the 

rest of the world. 

“The Story of My Life” by Helen Keller 

The most important day I remember in all my 

life is the one on which my teacher, Anne Mansfield

Apply New Styles 

• Place curser in the first paragraph 

• Select Title1 Style 

• Key an ENTER before “by Laura Ingalls Wilder” 

• Select Author Style 

• Place curser in the line “It was January …” 

• Select Body Style 

• Key Ctrl + Enter before the next title 

• What happened

Apply New Styles 

• Continue for all of the book titles, authors 

and first lines 

• Document is now 5 pages long 

• Apply Top Margin and Different First Page 

Header/Footer 

• File Page Setup

Page Setup – Margins / Layout

Different First Page Header / Footer

Assignment 

• Key Unbound Report on page 87 

• Apply Title, Author (for Heading 1), Body 

Styles 

• Modify Author Style by removing italics 

• Compare to model posted to 

www.behtek.com 

• Make any needed corrections 

• Print out and turn in

Freedom High School

Format Guide: Unbound Report

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