Final AAC Meeting Notes February 19 , 2009 10:00am In Attendance

Final
AAC Meeting Notes
February 19 th , 2009 10:00am
In Attendance: Frances Katsuura (chaired), Chuck Stoup, Steve Owen, Veronica Padilla, Vicki Lucas,
Roia Ferrazares, Nilima Bhatia, Helen Workman (guest Paul Dimond cancelled)
1. Divisional Reports:
Social Sciences (F.K.) – Began with a brief discussion of the Tollman Hall renovation project. Capital Projects
estimates that the seismic retrofit would cost $110M and the renovation of the basement another $6M. The
breezeway was evaluated and determined to be safe. The project would require a 3 year surge. No funds are
available to begin the project at this time. It was suggested that the funds for renovations other than the seismic
work would need to be fundraised.
The social science managers discussed the new node billing model. These questions were raised:
• How the head-count was being derived? (budgeted vs. non-budgeted, do GSIs get counted?)
• Will there be support for academic positions?
• Without clear costs for nodes known, how can this amount be worked in to the budget exercise currently
being developed?
The Calnet ID change is effective 2/25 and any users that have not adopted a friendly ID by that date will be
blocked from signing in until they choose one. Users will be diverted to a screen to do so.
Biological Sciences (S.O.) – The Bio-Sci managers spent the majority of their time discussing the budget and
furlough/START rumors. They also discussed the proposal that would allow a portion of faculty time to be
charged to extramural funds and then the released state funds be used to pay grad students. The Deans are
considering this proposal.
Arts & Humanities (V.P.) – The Arts & Humanities managers discussed the budget. They also discussed
chartfield maintenance – how to code for restricted/unrestricted funds, and carry-forward. There are many new
managers in the division, so they will be have a guest speaker address the group about the management of
personnel files.
(No Physical & Mathematical Sciences divisional representative present)
2. Misc. Announcements –
Helen Workman: Each division is approaching the budget cut exercise differently, so don’t be alarmed if you
speak to another manager and hear something different.
Nilima Bhatia: April 10 th is the launch date for Career Compass. The Human Resources Office is confident
that they can stick to that date. Staff will be notified by HR as to the results of their Career Compass review,
There was a lot of variation in the ways that the job description templates were completed, which will result
in many positions not being approved at the requested level. Some descriptions will need to be resubmitted
with additional information. The reconsideration period for positions will be effective 7/1/09. For positions
that may shift from PPSM to MSP, and for which job offers are currently being made, the probationary period
will end on June 30 th . This is due to the fact that MSP positions do not have a probationary period.
For positions shifting from non-exempt to exempt status, departments will be given some time to ensure all
accrued compensatory time is used up or paid off in the near future. . We can expect that salary ranges will be
posted for the new job codes 2 weeks prior to the launch date.
START participation is low campus-wide. Some departments are opting to not offer it to their staff due to

heavy workloads.
Chuck Stoup: UCOP has made clear that furlough is not an option in 08/09. Three campuses in the UC system
are opposed to it. It is still unclear whether a furlough program will be implemented in FY 2009-10.
Concerning the 09-10 budget, the basic question being asked by this budget cut exercise is “can
colleges/schools develop a plan to meet budget targets without affecting the undergraduate instructional
program?” Depending on what schools/colleges find with this exercise, there could be a subsequent temporary
funds cut to back-fill the instructional budget.
There was a brief discussion about infrastructure concerns. New faculty candidates are shocked at the state of
our facilities when they visit, including the lack of clean, safe, comfortable offices, lack of furniture and basic
IT needs. They receive little setup support and it can take weeks for them to get set up, whereas at other
institutions this can be taken care of in a few days.
There was a brief discussion about centralized research support organizations such as ERSO and ERS and its
effectiveness at meeting the needs of faculty PIs.
2. Topical Discussion – Business Resumption Planning presentation POSTPONED to a later date