agenda - Township of Esquimalt

Arts, Culture and Special Events Advisory Committee – Minutes
October 10, 2012 Page 2
Expanded presence on social media – Parks and Recreation has had great success
in promoting their programs on Facebook and Twitter
Issue was raised of the need for diligent monitoring
Several non-profit organizations were identified that could have links on the Arts and
Culture webpage including: Lantern Festival, Garden Club, Photography Club,
Celebration of Lights, Buccaneer Days
Action item: Members are to propose other Esquimalt arts and culture related organizations they
believe would be eligible for listing on the municipal web site.
(2) Public Art Policy (Late Item)
Question of public art and the CRD sewage treatment plant was raised. Could the
Township require a contribution towards public art within the Public Art Policy?
Action item: Councillor Hundleby and Karen Hay will look into the issue and speak with the
Director of Development Services.
6. NEW BUSINESS
(1) Advisory Committee Feedback for October 22, 2012 meeting of Committee of the Whole
(a) What Works/Needs Improvement
Discussion included the following points:
Loss of a member and issue of frequent lack of quorums
Certain members did not anticipate hosting events when they volunteered for the committee,
others joined to organize a specific event
To take on more events and to continue with the past events is a challenge with the volunteer
numbers of the committee, particularly since the events have grown in size
Terms of Reference includes, ‘support special events’ – what does that mean?
Events have grown is size over the years, larger events such as the Arts Festival take
considerable staff time
Could the committee seed events and hand them over to interested volunteers?
Centennial committee has created a list of about 100 volunteers, would those volunteer’s be
interested in being involved in other events
Possibly create “Volunteer Esquimalt”, modeled after Volunteer Victoria
Could have a presence on the municipal website
There is the potential to connect with the service clubs, who have many volunteers
Maybe the committee members could play a mentorship role in supporting new volunteers
Action item: Bill Percival and Moira Tait to contact Janet Johnstone about soliciting centennial
volunteers.
(2) Year End Report
Staff Liaison, Karen Hay indicated that there is only one meeting remaining in 2012. The committee
is expected to produce a year-end report; which is not to be prepared by staff. Suggest that since
the committee used the 2011 work plan for 2012, they may wish to include some suggestions for
2013 in the year-end report.
Action item: Chair Bill Percival will prepare a draft year-end report for the November meeting.
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